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QUESTIONS AND ANSWERS 06/06/2011

Question 1: Reference specification C-1. This paragraph specifies that the contractor will be responsible for elevators, fire alarm systems, mechanical systems, energy management (building automation), plumbing and electrical systems. However, Section J, Attachment A does not include any information or quantities relative to elevators or fire alarm systems. Please provide:

1. Number of passenger elevators (to include type, number of stops, make, etc)

Answer: One passenger elevator, piston driven, three floors. The Government has not been furnished make, model, etc from the construction firm yet.

1. Number of Freight Elevators (to include type, number of stops, make, etc.)

Answer: None.

1. Inventory of fire alarm elements (to include detectors, strobes, pull stations, fire panels, etc).

Answer: The government has not been furnished a fire alarm element list from the construction firm. The construction drawings that include fire alarm plans can be reviewed during this solicitation process. Please see the Guide for Accessing the Data Library on FedBizOpps for instructions about making an appointment.

1. Inventory of fire suppression system elements (to include fire pumps, sprinkler system elements, pressure indicator valves, fire control valves, etc).

Answer: The government has not been furnished a fire suppression system element list from the construction firm. The construction drawings that include fire suppression plans can be reviewed during this solicitation bid process. Please see the Guide for Accessing the Data Library on FedBizOpps for instructions about making an appointment.

1. Number, type, of fire extinguishers

Answer: The government has not been furnished a fire suppression system element list from the construction firm. The construction drawings that include fire suppression plans can be reviewed during this solicitation bid process. Please see the Guide for Accessing the Data Library on FedBizOpps for instructions about making an appointment.

1. Number and type of fire extinguishing systems.

Answer: The government has not been furnished a fire suppression system element list from the construction firm. The construction drawings that include fire suppression plans can be reviewed during this solicitation bid process. Please see the Guide for Accessing the Data Library on FedBizOpps for instructions about making an appointment.

g) Manufacturer, title and version of the installed energy management system.

Answer: It was recently furnished to the government that the manufacture of the EMS will be KMC, no further detailed information is available.

Question 2: Are RUPS or UPS systems to be the responsibility of the contractor? If so, please provide manufacturer, model, number of batteries etc for each system that the contractor will be responsible for.

Answer: The RUPS or UPS systems are the responsibility of the Contractor. They are listed in the equipment inventory in Section J (Attachment A) of the RFP.

Question 3: Reference page 16/17, specification C-3. The specification indicates that the contractor will be penalized 2 hours for every hour over 8 hours that our employees are absent from work during each month. Does this mean that when our employees are on authorized vacation that we must replace our employees or face a 2 hour penalty for each hour that an employee is missing in each month? Providing replacement personnel will be a very difficult task to achieve because of the security requirements of the facility. Because of the strict security requirement (secret clearance before beginning service at the facility) will the Government please consider reducing or removing this penalty clause?

Answer: Deductions will be made as the solicitation states in Section C -3. The contractor will need to provide replacement personnel when staffing is not met from what is required in the contract. The pertinent paragraph is provided below:

C-3. CONTRACTOR STAFFING AND ACCEPTANCE FOR BASIC SERVICE:

D.The Contractor will be deducted 2.0 times the rate in Schedule B, during each calendar month, for each hour greater than the Acceptable Quality Level of eight (8) hours of missed staffing. For example, during the month of October, when there’s an accumulative 8 hours or less of missed staffing, the Contractor will not be deducted, although if a Porter misses 4 hours of work and a HVAC Mechanic misses 8 hours of work, the Contractor will be deducted 2.0 x 4 hours absent x the rate for the HVAC Mechanic. (Rates used for deduction purposes are associated with the trade that is absent. (See Quality Assurance Surveillance Plan/Incentive and Disincentive Plan, Section C; Exhibit 4A). The Contractor will be notified of the deduction amount, prior to invoice submission, to help ensure un-interruption in payments.

Question 4: Reference specification C-25. The Denver Federal Center has a snow removal contractor for spaces other than walkways, entrances and steps. Will the Department of State utilize this contractor?

Answer: The Contractor is responsible for handling snow removal on the ESOC site. Whether or not the Contractor utilizes the same snow removal contractor as the DFC is entirely up to them. It should be mentioned that the DFC Contractor already has personnel cleared for DFC access.

Question 5: Reference Section C Exhibit 4 paragraph H, note 2 at bottom of page 106. The note indicates that the contractor must share 50% of any incentives with employees for all incentives over 1% of CLIN 1. We could find no incentive plan in the solicitation. Please clarify?

Answer: The incentive is stated in the chart above note-2 under QUALITY ASSURANCE SURVEILLANCE PLAN/INCENTIVE AND DISINCENTIVE PLAN (SECTION C EXHIBIT 4A) - Note that CLIN 0001A (below) is added to provide a paying mechanism for incentives that may be earned.

0001A BASIC SERVICE INCENTIVE - $_____________ (Maximum Amount)

MAXIMUM ANNUAL DOLLAR AMOUNT

CONTRACTOR MAY BE AWARDED

FOR MAINTAINING 100% COMPLIANCE

FOR SERVICE CALLS, PREVENTIVE

MAINTENANCE, RWA PROJECTS, TOURS,

AND MAINTENANCE REPAIRS. (QASP,

SECTION C EXHIBIT 4)

Question 6: Would DOS please consider extending the question due date until after the bidder’s library visits are complete?

Answer: The question due date is extended to 6/17/2011, offerors are requested to provide any questions they may have within 24 hours of visiting the library.

Question 7: Would DOS consider removing snow removal services from the basic services CLIN and adding to the CLIN 0003?

Answer: No the requirement stands.

Question 8: Is the contractor required to be on-site during non-core hours?

Answer: The contractor is not required to be on-site during non-core hours. However, afterhours response requirements and any required afterhours PM’s (Example: PM testing of fire alarm horns/strobes should be done after hours.) should be noted.

Question 9: Ref Section C-15 page 32: In the referenced section it states as part of the Phase In Plan the contractor shall make the Lead HVAC Mechanic available August 1st to participate in the commissioning process, please quantify the length of the commissioning process so that the labor cost associated with the Lead HVAC Mechanic can be included in the basic service portion of the bid.

Answer: August 1st through October 31st.

Question 10: What is the anticipated start date of the contract?

Answer: See Clause F.2 Period of Performance. Although the exact award date can’t be predicted at this time, the target award date is 1 August, 2011 with contract performance starting November 1st, 2011.

Question 11: Ref. Section C-23 page 47 item 23 – for maintenance cost purposes please provide the operation and maintenance manuals for the CDU and Stormtech Infiltration Chamber system referenced in the above mention section.

Answer: The operation and maintenance manuals have not been submitted to the government by the construction firm yet.

Question 12: Ref. Section C-27, page 49, item b – why is the government requiring a third party electrical motor repair company to perform the services identified above when the on-site Master Electrician is fully capable of performing this service.

Answer: This should be for motors 10 HP and greater per GSA PM Guide 5850.

Question 13: Ref. Section C-27, page 49, item b – Is the contractor required to purchase an off the shelf motor maintenance software package or can this be accomplished using any windows based program?

Answer: The electronic format shall be a Windows-based motor maintenance programs software database, designed exclusively to store and process the data. It shall have the capability to consolidate results into report format with the option of graph capabilities. (One software example is the “Motor Master”, although the Contractor is not bound to purchase that particular example).

Question 14: Ref. Section C-27, page 49, item b – is this section inclusive of all motor sizes regardless of horsepower?

Answer: This should be for motors 10 HP and greater per GSA PM Guide 5850.

Question 15: Ref. Section C.28G, page 52 – Was the emergency electrical distribution system designed with a load bank and is it capable of simulating full load conditions?

Answer: Yes and yes.

Question 16: Appendix B page 63 – Is the cost for all services described in Appendix B covered under CLIN 0006?

Answer: CLIN 0006 Subcontractor services for the Datacenter Computer Equipment Room IAW Clause C-30, as may be required in the performance of installation of new IT equipment i.e. racks, cable trays, ladder racks, fiber, copper cabling and power supplies. Any work involving new computer equipment installations shall be tasked against CLIN 0006. Services that would fall under basic services (i.e. maintenance support of the datacenter infrastructure) would not be charged to this CLIN.

Question 17: Appendix B, page 64 – please provide the parts needed and part numbers data for each requested service.

Answer: This information is unavailable at this time.

Question 18: Please identify the manufacturer of the following types of equipment: PDU’s, UPS, STS & ATS, Elevators.

Answer: Not all of this information has not been furnished to the Government at this time. Check the equipment inventory in Section J for some of this information.

Question 19: Ref. Section J Attachment A – there is no computer room air condition equipment listed in the referenced inventory. Please confirm.

Answer: Yes, it is listed in the inventory. The computer room cooling is provided via package HVAC units 1-3, 1-4, 1-5, 1-6, & 1-7.

Question 20: Ref. C-2, page 16 (questions a, b and c below)

0. Please provide a detailed landscape plan to include plants, shrubs, trees and grass area.

Answer: For detailed landscaping instructions see Section J Attachment D. Landscape drawings can be reviewed during the library visit appointment.

0. For snow removal cost estimation please provide the square footage of any parking lots covered under this requirement.

Answer: See Section C-2.A Building Data on page 16 for sidewalk and paved surface footages. Drawings can be reviewed during the library visit appointment.

0. How many floors are contained within the building?

Answer: Three.

Question 21: Page 146 - I.15. COLLECTIVE BARGAINING AGREEMENT - Mentions a CBA in effect. Can we get a copy? Which Union is it?

Answer: Because there is no incumbent, there is no current CBA in-place. Any vendors that do have CBA’s in place, based on their Union affiliation, should provide a copy of that and base their wages on that document.

Question 22: Page 110 - SECTION C EXHIBIT 6 – Are elevators included? Page 1, B.3. states on the bottom, “The Contractor shall not perform maintenance to the security systems; elevators; occupant copier…..” yet it states in the beginning, “The Contractor is responsible for the operation, maintenance, repair, preventive maintenance, installation and alterations of the building equipment and systems; fire suppression system and fire alarm system, plumbing, mechanical, electrical, elevators, energy management……”

Answer: Yes, the Contractor is responsible for the elevators.

Question 23: The cover page of the RFP has IFB check. Is this an IFB?

Answer: No, this is not an IFB. The box for Negotiated RFP should have been checked.