CJPS Questions and Answers.xlsx

XLSX spreadsheet 38 KB Posted May 20, 2010

Attached to: Criminal Justice Program Support Request for Proposal CJPS (SET ASIDE AWARD) Federal contract opportunity
Solicitation number: SAQMMA10R0079
Issued by: Department of State Office of Acquisition Management

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Other files attached to Criminal Justice Program Support Request for Proposal CJPS (SET ASIDE AWARD), newest first.
File	Type	Posted
CJPS RFP V4.docx	DOCX document	Jun 3, 2010
Pricing_Tables_1-8 V4.xlsx	XLSX spreadsheet	Jun 3, 2010
Amendment 4.pdf	PDF	Jun 3, 2010
Q and A a004.xlsx	XLSX spreadsheet	Jun 3, 2010
Amendment 3.pdf	PDF	May 24, 2010
CJPS RFP V3 .docx	DOCX document	May 24, 2010
Amended CJPS RFP.docx	DOCX document	May 20, 2010
Amendment 2.pdf	PDF	May 20, 2010
Amendment 1.pdf	PDF	May 20, 2010
Pricing Tables 1-8.CJPS Full Scope.4-5-10.xlsx	XLSX spreadsheet	Apr 14, 2010
SF-33 SAQMMA10R0079.pdf	PDF	Apr 13, 2010
CJPS RFP for Release.docx	DOCX document	Apr 13, 2010

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All Q&As

	Question or Comment	Answer
1	Will there be an opportunity to bid on support for only multilateral program(s)? If so, which ones?	Yes. They have yet to be determined.
2	May we bid only on Haiti in-country support for the UNPOL and support to the Haitian National Police?	Successful offerors may bid on task orders of their choice.
3	Will it be possible to bid on the CONUS based recruiting for SME's and the screening of said candidates? If so, will we be able to recruit only for Haiti or would the bi-lat programs in the other hemispheres also be a responsibility?	No. Restricted to these activities, the proposal would not be compliant.
4	Will it be possible to bid only on the CONUS based P.O.S.T. portion of the operational chain? This would include the site for the PT, MOBs, etc. correct?	No. Restricted to these activities, the proposal would not be compliant.
5	Is there any flexibility in where the POST would be held?	From C.3.2.4, "Until the INL pre-deployment training program is fully established, the Contractor may be required to provide comprehensive pre-deployment training support at a Contractor facility approved by INL."
6	If it's possible to only focus on Haiti in particular and related contract related activities in this hemisphere in general please advise.	Successful offerors may bid on task orders of their choice.
7	Will the Government amend section L to include the requirement found in M.9.1 1. a)?	Yes. This has been addressed in Amendment 2. Sections L.26.1.4.1 and M.9.1.1 have been revised.
8	What is the Government’s intent concerning the provision of site and personal protective services for advisors and support staff deployed under CJPS?	The Government is conducting a separate acquisition for such services.
9	Would the Government provide their process for ordering and evaluating work under task orders and whether they require all awardees for full scope performance to bid on all task orders?	The Government will conduct competitions for task order awards following the criterion of G.9.3 (f). Successful offerors may bid on task orders of their choice.
10	Would the Government clarify the billing cycle established in G.10.2 and G.10.9 items 1 and 2?	Yes. This has been addressed in Amendment 2. Section G.10.2 has been revised to match the billing cycle described in Section G.10.9
11	With regard to C.3.1.2 item 5, is the bidder to assume that the medical requirements for each task order will be dependent upon mission, geographical location, endemic areas, etc.?	Not necessarily. There may be task order specific requirements.
12	With regard to C.3.1.2 item 5, are there any referenced baseline medical requirements irrespective of the above variations i.e. US Army Personnel Policy Guidance for Overseas Contingency Operations (PPG)?	No.
13	With regard to C.3.1.7.3, must the in-country psychological review be face-to-face with the psychologist or will an online assessment with a telephonic interview meet the requirement?	Face-to-face reviews are required. This has been addressed in Amendment 2.
14	With regard to section C.3.2.3 and C.3.2.4, are the terms “psychological examination” and the “psychological review” intended to mean one and the same assessment? If the “psychological examination” and the “psychological review” are intended to be different assessments, what is the distinction between the terms used and what are the required specifications for each assessment?	They are different activities. The former refers to the results of an examination documented in the form in J.5. The latter refers to an INL activity.
15	If the “psychological examination/review” is to be conducted during pre-deployment training, will that responsibility remain with the CJPS Contractor or be transferred to whichever third-party entity assumes responsibility for administering the centralized pre-deployment training program when it is implemented?	INL is responsible for the in-person psychological review.
16	Would the Government consider using the following “psychological evaluation by a licensed psychologist based on an in-person interview,” in place of the words “psychological examination” or a “psychological review” in order to clarify this requirement? A psychological examination can be interpreted to imply a very in-depth process without an exact specification for the exam could lead to increased cost(s) as opposed to employing a focused, bounded evaluation, against a defined specification, of whether or not the individual is suitable for deployment on the CJPS.	No. Personnel must have the form in Section J.5 signed by the appropriate professionals. INL is responsible for the in-person psychological review.
17	Would the Government consider allowing the CJPS Contractor to be responsible for conducting the final evaluation and to conduct it on-site immediately prior to pre-deployment training against a detailed specification? If yes, what specification does the Government wish to have applied to this exam?	No. Personnel must have the form in Section J.5 signed by the appropriate professionals. INL is responsible for the in-person psychological review.
18	With regard to C.3.3.18.2, Can you specify the psych assessment tool and the required medical review parameters or would that be Task Order specific?	Specific requirements will be included in task orders.
19	With regard to C.3.1.7.3, Advisors and non-local support staff (LMS) must pass annual medical & psych exams or be returned home. Advisors have the option of second opinion; however, non-local support personnel do not. Is this intentional?	Yes.
20	With regard to C.3.1.7.3, are there any referenced baseline medical requirements irrespective of the above variations i.e. US Army Personnel Policy Guidance for Overseas Contingency Operations (PPG)?	No.
21	With regard to C.3.3.1 item 6, does this requirement refer to internal medical support from the contractor or from outside sources such as DOS, DOD, civilian, or foreign government sources? Additionally, what are the government requirements for the healthcare providers? Level of care (MD, PA, Paramedic, etc.)? Citizenship/Nationality requirements? Security clearance requirements?	The requirement refers to contractor support. Additional specifications will be provided in task orders.
22	With regard to C.3.3.1 item 7, in an emergency, is there any level of emergency medical support available from USG sources? Or, are we to assume that the contractor should be completely clinically self-sufficient from time and place of incident up to and including repatriation?	Offerors should assume that they are solely responsible for meeting the requirement.
23	With regard to C.3.3.4 item 1, in an emergency, is there any level of emergency medical support available from USG sources? Or, are we to assume that the contractor should be completely clinically self-sufficient from time and place of incident up to and including repatriation?	Offerors should assume that they are solely responsible for meeting the requirement.
24	With regard to C.3.3.4 item 2, are there any basic requirements, or are we free to make the determination as to the contents of the medical kits?	Specific requirements will be included in task orders.
25	With regard to C.3.3.4 item 3, are we to expect any GFE or GFP for medical/clinical services? If not, is FSS required for purchasing clinical supplies and equipment? Are we authorized to utilize any USG/DOD medical logistics programs for in-theatre re-supply? E.g. Army Class VIII MEDLOG	No. GFP may be included under some task orders. There is no requirement for using FSS. There is no authorization to use any USG/DOD medical logistics programs.
26	With regard to C.3.1.7.5, to be clear, is the intent that the random percentage would equate to 360% of the total number of overall employees annually in twelve monthly installments of 30% per month?	The Contractor shall conduct random drug testing of 30% of its employees working on a task order overseas on a monthly basis.
27	With regard to C.3.1.2 item 9, are there any requirements as to the specimen type? I.e. urine, saliva, or hair.	There are no requirements for specimen type.
28	With regard to C.3.1.2 item 9, are “instant” tests permitted? If so, is gas chromatography/mass spectrometry confirmation and Medical Review Officer review required for all presumptive positive “instant” tests?	The nine panel test requires laboratory analysis.
29	With regard to C.3.1.7.5, does this mean that the Government expects the Contractor to test everyone on the task order essentially once per quarter; e.g. up to four times per year?	Yes.
30	With regard to C.3.1.7.5, the pre-employment testing is the aforementioned 9 panel drug test but the random is only required to be a 4 panel test. Is this correct?	Yes.
31	With regard to C.3.1.7.5, Are “instant” tests permitted? If so, is gas chromatography/mass spectrometry (GC/MS) confirmation and Medical Review Officer review required for all presumptive positive “instant” tests? Is this a positive “instant” test or a positive GC/MS confirmatory test that triggers the second test? Does the 24 hour clock start at specimen collection or receipt of positive result?	The nine panel test requires laboratory analysis.
32	With regard to C.3.3.18.3, we did not find the “Deployment Guide” referenced here.	The Deployment Guides will be provided with task orders.
33	Which of the 8 countries mission fall under “multilateral” and which under “unilateral?”	The following 4 countries have 5 multilateral missions: Kosovo (EU Mission), Liberia (UNMIL), Haiti (MINUSTAH), Sudan (UNMIS and UNAMID), although additional countries may be added.
34	Can a subcontractor be tasked for multi-function tasks across for all 8 countries?	This would be the prime contractor's decision.
35	Will task orders be issued per country?	Not necessarily. There can be multiple task orders for a single country.
36	With regard to J.5, Is this form to be completed by the candidate during Pre-screening (C.3.2.3)?	Yes.
37	With regard to C.3.1.4, Will the Government clarify specifically which deployment requirements short term consultants are not subject to (e.g. SF85 clearance, physicals, psychological exams)?	The deployment requirements will be specified in task orders.
38	Will the Government confirm that, other than items specifically requested in Section L of the solicitation (that are being evaluated under Section M), no other deliverables / plans are expected as part of this proposal submission and that no other such deliverables / plans will be evaluated?	Yes.
39	Does the Government intend to issue a completed DD 254?	Yes. This has been addressed in Amendment 2.
40	In L.16, the RFP states that the procedure for digitally signing the proposal will be issued 30 days before the due date of proposals (currently 2 May). Does the Government still intend to issue this detail by that date?	Need assistance, we do not have digital encryption here.
41	The requirements for the Justice Advisor Level I provided in J.8.3.1 include a license to practice law. None of the succeeding levels (II-V) require a license to practice law. Under Section C 3.1.3 reference is made to the fact that salaries shall increase incrementally from Level I to V. Please clarify the license requirement with respect to Levels II-V.	This has been addressed in Amendment 2. The position descriptions for Justice Advisor II, III, IV, and V have been revised to reflect the requirement to be licensed to practice law.
42	With regard to C.3.4.3.3, we request clarification of the Chief of Team (for Justice and law enforcement programs) and Contingent Commander (for police and corrections) since police and law enforcement are synonymous. What is the difference between police and law enforcement?	The contingent commander is a position held by a contingent member. It is selected through an application process and hired via interview by DOS and the contractor. The hiring process is transparent. The contingent commander is a representative of both the contractor and the USG in contingent matters and is a representative of the contingent to the contractor and USG. Duties and responsibilities of the contingent commander are generally to be responsible for the supervision, discipline and well being of the contingent and are delineated in the individual task orders. The Chief of Team is the head of the overall program for justice and law enforcement development programs.
43	The RFP states four copies (16 volumes/CD-ROMs) are to be submitted. The SF33 #9 states sealed offers in original and 4 copies. Please clarify if (1) original and (4) copies for a total of 20 or just (4) copies for a total of 16 are needed.	This has been addressed in Amendment 2. Section L.24 as well as the Conformance Cross-Reference Tables in Section J.6 have been revised to require one original and 4 copies of both the hard-copy version and soft-copy version of the offeror's proposal.
44	In reference to logistics, is there any historical shipment data from Iraq or other locations as it relates to shipments supporting similar projects where the Department of Defense was handling the logistics for these support programs? Primarily commodity information, weights and dimensions along with the mode of transportation.	No.
45	In reference to logistics, is there any data that would provide insight to scheduling or frequency of certain commodities?	No. Additional information may be provided in task orders.
46	With regard to C.3.4.6, does the Government intend for the development and maintenance of a personnel database system to also incorporate effort that enables the tracking of all subcontractor personnel via this database?	Yes.
47	With regard to C.3.4.6, does development and maintenance of the personnel database system apply to CONUS based personnel, as well as, personnel deployed to various domestic or international or other remote work sites?	Yes.
48	With regard to C.3.4.6, is the development and maintenance of a personnel database system to include Host Country National employees of the CJPS Contractor and all of their Subcontractors?	Yes.
49	With regard to C.3.4.6, does the Government expect the CJPS contractor to provide any regular reports from this database? If yes, what types and with what frequency? Or will the Government be responsible for obtaining their own reports from the developed database?	Reports will be specified in task orders.
50	With regard to J.9.1, equipment that may be required in task orders, what is the specification difference between #24, “Flashlight (w/ batteries/bulbs)” and #43 “Double magazine flashlight w/ pouch (rechargeable?)?”	This has been addressed in Amendment 2. In Section J.9.1 item #43 has been revised -- rechargeable has been removed. Additional requirements for flashlights may be provided in Task Order Requests for Proposals.
51	With regard to J.9.1 item 50, is it possible for the Government to provide a threat specific specification to enable the contractor to more easily assess and propose on future TO requirements?	Equipment will be specified in task orders.
52	With regard to J.6 Conformance and Compliance tables, is it the Government’s intent for a ‘no” answer in the conformance and compliance tables to represent the affirmative, or should the response be “Satisfy” or “Comply” in the few instances where such a statement would provide more accurate representation of both response and compliance?	Yes means you satisfy the requirement. No means you do not satisfy the requirement.
53	Will any of the information associated with this procurement be restricted for release to non-US based companies?	No.
54	Can an offeror submit an alternate proposal responding to geographic specific locations?	There is no need. Geographic characteristics and requirements manifest themselves in task orders.
55	Can an offeror submit an alternate proposal responding to specific functional areas?	No. Such a proposal would not be acceptable.
56	Are all offerors required to respond to the current proposal which would mandate responding to all geographic locations and functional areas?	Successful offerors may bid on task orders of their choice.
57	On page 224 section L.9, B3, can the USG confirm that “SWB" stands for a Small Woman Owned Business (SWOB)?	This has been addressed in Amendment 2. Section L.9 (b) (3) has been revised -- SWB has been replaced with SWOB.
58	Will a prime contractor have the ability to add teaming partners after contract award?	They can add subs, not teaming partners.
59	With regard to C.3.2.4 Pre-deployment training: “Upon successful completion or pre-deployment training each advisor who signs an employment agreement shall be paid a minimum of $1500 training stipend.” Per 3.1.7.2 – if an employee leaves prior to the time frame agreed upon in their employment agreement, is he or she responsible in paying back the $1500 (or greater) training stipend? If the answer is yes, is the returned stipend amount to be in full or pro-rated?	No.
60	With regard to C.3.4.7 Subcontract Management Plan – Note 3: “Submit proposed subcontractor agreements.” Is a Teaming Agreement acceptable to fulfill this requirement?	Yes.
61	With regard to L.9 DOSAR 652.219-70 Department of State Subcontracting Goals, do the identified target percentages have to be achieved/met during the base year and subsequent option years, or, can the percentages deviate from period to period with the overall target percentages to be achieved by the end of the last option year?	Yes to the latter.
62	For any work performed by third party small business subcontractors, would this allocated work count toward Prime’s small business subcontracting goal percentages?	Yes.
63	Section C.3.3.15 requires that any IT support should conform to all appropriate Federal and DOS service requirements. In projects conducted in high risk and austere environments, it may not be always be possible to comply with the above requirement. We request clarification or exceptions to this clause that might offer some flexibility regarding service requirements in such environments.	Exceptions may be granted by the Contracting Officer on a case-by-case basis. Section C.3.3.15 has been revised -- a new paragraph 3 has been added that requires the Contractor to conform to all Federal and DOS service requirements regardless of the location.
64	With regard to H.9, the requirement is to provide Workers' Compensation and Employer's Liability, General Liability, and Automobile Liability; these insurance coverage's pertain to CONUS. Please clarify if these insurance requirements are for CONUS & OCONUS or if DBA is only required for OCONUS? Also, what is the State Department negotiated rate for DBA insurance coverage?	DBA is only required for overseas work. Current Rates are applicable from July 22, 2009 through July 21, 2010:

Services Contracts $3.60 per $100 of employment compensation.

Agent: Rutherford International

65	Would the Government remove section H.10 (c)?	No
66	Related to the Certificate of Insurance identified in H.10, does this apply only to the prime contractor or also to the subcontractors?	This is required for the Prime Contractor.
67	If Level IV Justice Advisors are serving in “very senior specialist roles”, does that mean that they must meet the requirement of “ten years of progressively responsible experience in criminal law practice”? If so, does that conversely mean that specialist advisors who are not attorneys will not qualify above a Level III?	The Justice Advisor's "specialist role" will be different from the Specialist Advisors' roles. Candidates must meet the minimum qualifications specified for both positions.
68	The requirements for Justice Advisor V also appear to be restrictive specifically the 4 years of overseas experience requirement, and will result in a limited pool of qualified candidates.	Noted.
69	The term “technical merit” is used repeatedly in section M.2. Does “technical merit” mean the entire technical evaluation, (i.e. all the non-price factors)? Or does this refer specifically to the technical volume of the proposal?	It refers to the non-price factors.
70	Section M.5 states: “If the Government elects to make awards with discussions, it reserves the right to ...3) conduct more than one round of discussions....” Are we to assume that INL means “clarifications” when it refers to “discussions” in the second instance? Are these discussions to be held with the Contractor submitting the proposal, or with outside reviewers?	No. Discussions are held with offerors.
71	The instructions in Section L.13, Resumes, require employment agreements for individual not presently in our employ. Can the government confirm that these agreements should be submitted with the individual’s resume and that these agreements are not part of the page limit?	Yes and yes.
72	With regard to J.10, to meet the key personnel resume requirement for this IDIQ proposal submission, will the Government accept offeror's own format?	Yes for the program manager.
73	The instructions in Section L.13, Resumes, require the PM’s resume to be submitted with the proposal. This section then states that “the offeror shall submit advisor resumes in the format specified in Section J.10.” Can the government please confirm that since the PM, and other key personnel, are not advisors, we do not need to use the format in Section J.10 for these resumes?	Yes.
74	With regard to L.13 item c, is the Government expecting more resumes than just that of the PM to be submitted with the IDIQ proposal? If so, whose?	No.
75	With regard to L.13 item c, will the Government confirm that no other resumes (other than the PM's) are required and that no other resumes that are submitted will be evaluated?	Yes.
76	With regard to L.13, The RFP states "The offeror shall submit all advisor resumes in the format specified in Section J.10." We request clarification if the advisor resumes are due upon proposal submittal or at the time of the task order.	They are due under task order submissions.
77	With regard to L.13, the RFP states "The offeror shall submit resumes for individuals that it reasonably expects to perform on the contract (reference Section H, Key Personnel)..." Please define Key Personnel.	The Program Manager constitutes key personnel.
78	We request that INL reconsider the J.10 resume template and use the standardized USAID CV Template (2 page limit).	No.
79	The Cover Sheet section of the resume template states it can only be 1 page maximum- but the template itself is 1.5 pages. Can you confirm that all information noted in sections A, B, C, and D of the cover sheet is expected to be included on only 1 page?	This has been addressed in Amendment 2. Section J.10 -- the Resume Format -- has been revised and the page maximums for both Parts I and II have been removed.
80	The Candidate Qualifications and Experience of the resume template notes “1 page maximum” and “Copy and paste additional tables as needed”. Also, the template itself (which doesn’t contain any personnel information) is more than one page. As such, we interpret this to mean it is OK to have it be more than one page. Can you confirm it is OK for sections A, B, C, D, E, and F of this section to exceed 1 page?	This has been addressed in Amendment 2. Section J.10 -- the Resume Format -- has been revised and the page maximums for both Parts I and II have been removed.
81	How does the Government intend to evaluate the capability and capacity of offerors to perform those requirements not specifically addressed in Section L as L.26.1 does not require offerors to address all of the elements in Section C.3?	The Government will conduct the evaluation as defined in Section M.
82	With regard to the Volume I Cross-Reference Table, offerors are required to attest that they have complied with the requirement of L.26.1.4.3 to "describe ….approach for establishing and maintaining an automated non-proprietary COTS software inventory management system". However, this requirement does not actually appear in Section L.26.1.4.3.	This has been addressed in Amendment 2. Section L.26.1.4.3 has been revised -- a new paragraph has been added regarding automated non-proprietary COTS software inventory management system.
83	With regard to L.26.1 and L.26.1.5, the sections differ slightly in content, but both pertain to Volume 1 structure and content. Since the requirements of Section L.26.1.5 are the more extensive (including a SB Subcontracting Plan), will the Government accept proposals formatted according to that specific sub-section?	This has been addressed in Amendment 2. Sections L.26.1 and L.26.1.5 have been revised and are consistent.
84	The final RFP added Section 4 Technical/Management Compliance Cross-Reference Table to the required outline in L.26.1. The shift in paragraph numbers duplicated Section 4.Technical Response and Section 4 Management Response. Will the Government revise Paragraph L.26.1 such that the Management Response is Section 5 as reflected in L.26.1.5 Management Response?	This has been addressed in Amendment 2. Section L.26.1 has been revised -- the Management Response is item 5.
85	With regard to L.26.1.4.1 and L.26.1.5.9, Both sections require offerors to demonstrate the capability to recruit personnel. Moreover, the Tech/Management Cross-Reference Table only refers to the L.26.1.4.1 requirement and skips the L.26.1.5.9 requirement, implying that there is no need to duplicate the discussion. Are these in fact separate requirements? If not, will the Government accept clear cross-referencing between sections to satisfy all L requirements?	This has been addressed in Amendment 2. Section L.26.1.5.9 has been removed. A new requirement has been added to Section C.3.3.1 and is reflected in Section L.26.1.4.3.
86	With regard to L.26.1.5.6, this section states “…the offeror shall submit proposed subcontractor agreements that meet requirements.” We assume that the government is requesting a copy of the proposed subcontract pro-forma agreement containing all applicable FAR and contract specific flow downs. Please confirm.	PRO FORMA SUBCONTRACT AGREEMENTS ARE REQUIRED SUBCONTRACT MANAGEMENT:

Provide proposed subcontractor selection and management processes to include: criteria used in awarding subcontracts; subcontractor management structure and, the level of corporate oversight; processes that will be used to ensure consistent satisfactory performance of subcontractors; on-site subcontractor management with respect to work schedules, change order requests, and quality of work; review of subcontractor proposals for cost and schedule impacts prior to submission to the Government; and measures used by offeror to prevent labor violations and actions taken to resolve violations of the Service Contract and Davis Bacon Acts, if applicable. Sections C.3.6 and L.25.1.6 have been revised.

87	With regard to L.26.1, The numbering for the subsections needs to be updated.	This has been addressed in Amendment 2. Section L.26.1 has been revised -- the numbering has been changed.
88	The small business subcontracting plan is listed as being part of the subcontract management plan (L.26.1.5.10). The subcontract management plan is also listed as being included as an appendix to the technical volume (page 131, “Volume I – Technical/Management Conformance Cross-Reference Table” under Section L requirements). This appears to be in direct conflict with the stated order of the Technical Volume (Please clarify the order of the table of contents and sequence / order outline required in L.26.1).	This has been addressed in Amendment 2. Section L.26.1 has been revised -- the numbering has been changed. This is also reflected in the Conformance and Compliance Cross-Reference Tables for the Technical/Management Volume.
89	Section L.26.1.5 provides the detailed instructions for the Management Response and states that the “Management Response shall describe the offeror’s approach to satisfy the requirements in:” and then lists 9 topics that are to be covered. However, the RFP the lists 10 items (L.26.1.5.1 – L.26.1.5.10) and has these topics in a different order than L.26.1.5. Can the government please clarify the topics to be covered in the Management Response and the order in which they should be addressed?	This has been addressed in Amendment 2. Section L.26.1.5 has been revised to reflect the sub-sections (Sections L.26.1.5.1 to L.26.1.5.8). NOTE: Section L.26.1.5.6 has been labeled RESERVED.
90	With regard to L.26.1.5, it is not clear whether Personnel description should be included in the section under Management Response.	This has been addressed in Amendment 2. Section L.26.1.5.9 has been removed. A new requirement has been added to Section C.3.3.1 and is reflected in Section L.26.1.4.3.
91	Subcontractor Management Plan is evaluated pass/fail. Small Business Subcontracting Plan is evaluated adjectival, yet is a component of Subcontractor Management Plan (L.23.1(i)). How will the Small Business Subcontracting Plan be evaluated: independently adjectival, or pass/fail as part of the overall Subcontractor Management Plan?	This has been addressed in Amendment 2. The Subcontract Management Plan (see Section C.3.6 and L.26.1.6) will be required for the Full-Scope contractors and will be evaluated on a Pass-Fail basis. The Small Business Subcontracting Plan (See Sections C.3.7 and L.26.1.7) will be evaluated on an adjectival basis. The Small Business Subcontracting Plan has been removed from the Subcontract Management Plan.
92	Section L.26.1.5.6, Subcontract Management Plan, states “the offeror shall submit proposed subcontractor agreements that meet requirements.” Can the government provide details on the requirements that these agreements must meet?	Listed Above
93	Normally subcontractor agreements are not finalized until contract award to ensure that all contract clauses are incorporated into subcontract agreements. Do offerors need to submit copies of subcontract agreements for each proposed subcontractor, or do offerors need to submit one model subcontract agreement?	Listed Above
94	Does the subcontract agreement(s) count toward the 100 page limit for volume 1?	No.
95	Does the line spacing requirement of one-and-a-half (L.23) apply to narrative text and not to text boxes, tables, organizational charts and graphics? May we assume that tabular data is also permitted to be presented in a smaller font size allowed for figures and charts, i.e., 8 point (66% of full size)?	Yes and yes.
96	With regard to resume format in J.10, Do the font, margins, and other formatting requirements noted in section L.23 also apply to the advisor resumes we are to submit with proposal? If Yes, the page restrictions noted on the resume template make it extremely difficult to provide an appropriate resume (there is almost no space to do so).	No advisor resumes are required with proposal submissions.
97	Section L Font requirements are clear for the use of figures and charts (66% of 12 = 8 pt.). Does the 66% reduction apply to tables as well?	No.
98	With regard to L.23, will the Government consider relaxing at least the line spacing (to single line spacing) and margin restrictions (to 1" all round)?	No.
99	Will INL consider a 12 point Times New Roman type face and single line spacing for proposal preparation?	No.
100	The RFP states that we may use foldout pages to display diagrams and pricing detail; how many pages are represented by a foldout page that is 11.5 x 17 inches?	A single page.
101	With regard to L.23, does the requirement to restrict fold-out pages to a maximum of 10 per proposal apply to Vol. 1 & 2 only? Please confirm that the 10 fold-out pages per proposal specification does not apply to the unrestricted content of Vol. 3 & Vol. 4.	Yes and yes.
102	L.25.2 states that no “Word Document should be longer than 50 ‘pages’” in length. Does the government prefer one xxx.doc file per section per volume?	This has been addressed in Amendment 2. Section L.25.2 has been revised -- the 50 page maximum for Word documents has been removed.
103	With regard to J.6 Volume II, it appears to us that the following adjustments are needed: “L.26.3” be changed to “L.26.2.4”, “L.26.3.1” be changed to “L.26.2.4.1”, and “L.26.3.2” be changed to “L.26.2.4.2”.	This has been addressed in Amendment 2. Section J.6 Volume II Past Performance Compliance Cross-Reference Table has been revised to reflect the correct RFP reference.
104	The second row of the Hard Copy Conformance Cross-Reference Table for Volume IV – Cost refers to Table L.23-2, “Page Count of Proposal Volumes” in RFP Section L.23, indicates “No more than 5 pages.” This conflicts with the requirement provided in Table L.23-2, which indicates an “Unlimited” page count for Volume IV. Please clarify.	This has been addressed in Amendment 2. Section J.6 Volume IV Cost Conformance Cross-Reference Table has been revised -- the page count row has been removed.
105	Can you advise how the small business set aside(s) will be carved from the global operational nature of the support chain?	See G.9.3 (f).
106	Please confirm that the small business set-aside scope is identical to full scope, i.e., small business set aside applicants are to respond to the full scope information provided in the IDIQ RFP documentation (with the exception of the small business subcontracting plan)?	The Government confirms this.
107	After the IDIQ awards have been made and specific task order RFPs are issued, will small business awardees have the same opportunity to compete for task orders as the full scope awardees? Or is there an intention to allow small business awardees to only compete for smaller projects?	Small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
108	Can a small business compete for a small business set aside award and a full scope award? If Yes, and since the full scope and small business set aside competitions are separate and distinct, is it therefore possible that a small business could be awarded a full scope award and a small business set-aside award? Is there any reason that the IDIQ review committee/team would look negatively upon such a dual-submission?	Yes. However, there is no need for a full scope submission since small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
109	Is there any restriction of a small business led bidding consortium including non-small businesses as subcontractors? We assume there are no such restrictions, and wanted to confirm.	There are no such restrictions.
110	In Section B.1, the DOS states "The Government is conducting two separate and distinct source selections under this solicitation. Consequently, the procurement schedule and award decisions on one track will not affect the other track. The two award tracks are: (1) Full Scope, and (2) Small Business Set-Aside." Question - Of the $10B five year ceiling, can the Government estimate what percentage of this amount will be bid under the large business award track and what percentage of this amount will be bid under the small business award track, and if so what is the estimation?	The Government has no such estimates.
111	Will small businesses be able to bid on all task orders regardless of track?	Small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
112	Section L.23 states "Offerors’ proposals submitted under the small business set-aside track must meet the small business size standard (See Section L.9)." Section L.9 does not contain size standards but, section K2 does. Is K2 the correct reference? Please clarify.	This has been addressed in Amendment 2. Section L.23 has been revised -- the reference in paragraph 3 has been changed to Section K.2.
113	Is it allowable for a small business competing for one of the set aside contracts to use past performance of their employees as the offeror’s past performance?	SUBCONTRACT PAST PERFORMANCE:

The offeror shall provide the following information for each subcontract. If your company or each partner in the joint venture has no performance history or relevant experience, provide a list of references where the key personnel and management worked on similar contracts.

This must include a brief description of the work, including:

• Comparability to the work required under this solicitation.

• Brief discussion of any major technical problems and their resolutions.

• Any terminations (partial or complete) and the type (convenience or default) as well as any show cause notices or cure notices (provide explanatory details).

• Listing of deductions taken under any listed contracts, with explanatory details. If an Offeror believes that any unfavorable information may be provided as a part of the reference check process, the Offeror may include a brief explanation on the circumstances pertaining to this data.

• Quality of services provided under the contract.

• Compliance with contract terms and conditions.

• Effectiveness of management.

• Willingness to cooperate with, and assist, the customer in routine matters and when confronted by unexpected difficulties.

• Business integrity/business conduct. This information has been include in Section L.26.2.5.

114	How will the work intended for small business awardees be different than that intended for large businesses? Will it focus on a specific area or will it just be a lesser scale than that tasked for large businesses?	See G.9.3 (f).
115	Will small business awardees be able to compete for awards against the large businesses if they choose or only for task awards against other small businesses?	Small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
116	For the Small Business Subcontracting Plan, the RFP does not mention ‘Ability One’ concerns. However, they are addressed in the FAR 52-518-519. Are Ability One companies exempt from consideration for this RFP?	No.
117	Is there any contemplation that a small business can submit a proposal for a portion of the work as a prime?	Not for a portion of the work, but for all the work. A small business can develop a team to do all the work.
118	Will you accept proposals from a newly formed Woman Owned Small Business?	Yes.
119	Is the Government’s expectation with respect to SB Primes to respond to all requirements in the RFP given that some of those requirements require significant capital investment in the tens-of-millions of dollars or is it the Government’s expectation that the SB Prime respond to a subset of the RFP requirements?	Yes. The Government expects offerors to respond to all RFP requirements.
120	Will SB prime contractors be eligible to bid on all task order RFPs issued under the IDIQ contract or will they be limited to bid only on the SB set-aside task order RFPs?	Small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
121	Can a SB prime contractor be a subcontractor on a Large Business team and vice versa?	Yes.
122	What are the financial value and man-power thresholds for small business set-aside tasks?	See G.9.3 (f).
123	We recommend that, for small businesses either serving as prime contractors or subcontractors, which meet the NAICS code 541611, to submit past performance reviews for sub contracts, and even the past performance of its key personnel in lieu of past performance reviews for start-up small businesses. Please confirm whether INL can adjust the PPR requirements in accordance with FAR 15.305 (a (2)(iii) for the small business track?	This is addressed in question 113.
124	Will an awardee on the CJPS Set Aside be able to compete for task orders with the Full Scope awardees?	Small business awardees will have the opportunity to bid on task orders not covered by G.9.3 (f).
125	If task orders are released separately, how will INL determine which task orders are reserved for Full Scope versus Set Aside?	See G.9.3 (f).
126	Was it the Government’s intent for Amendment 2 to the CJPS RFP to remove the requirement to propose pricing for the Specialist Advisor category? If not, please provide position descriptions for the five levels of Specialist Advisors.	Yes.
127	Section C.3.1.3 of the RFP identifies four skill set categories: 1) Police Advisor; 2) Corrections Advisor; 3) Justice Advisor; and 4) Specialist Advisor. Yet, in the section B.8 Hourly Labor Rates table and in the government’s attached Excel pricing tables, the Specialist Advisor labor categories are not included. Was this an oversight and may the Contractor propose prices for these categories?	No.
128	Will any position descriptions for Specialist Advisors descriptions be provided?	No.
129	The pricing tables in Amendment 2 are different than the tables shown in Section B of the RFP. Specifically, the Provisional Billing Rates table and Ceiling Indirect Cost Rates table each have four columns, while the tables in Amendment 2 each show five columns. Please clarify the correct format for the pricing tables.	The Provisional Billing Rates Tables and Ceiling Indirect Cost Rates Tables in Section B and Amendment 2 are accurate. The Provisional Billing Rates Table (Table 1) and Ceiling Indirect Cost Rates Table (Table 2) in Amendment 2 are officially part of Section L. As such, they reflect information required for the price proposal and do not become part of the contract. The Government will use the information submitted in Tables 1 and 2 to negotiate (if award is made with discussions) or establish (if award is made without discussions) the provisional billing rates in Section B.5 and ceiling indirect cost rates in Section B.6, which, along with the rest of Section B, become part of the contract. If award is made without discussions, the established rates will match the proposed rates.
130	Can offerors modify the productive hours used on the “Pricing_Tables_1-8.CJPS_Full_Scope.4-5-10(1)” for a 40, 56, 60 and 72 hour work week so as to accommodate the our disclosed practices for PTO?	No. The normal workweek schedules are part of the Government’s requirement, and the Offeror may need to modify its paid time off (PTO) policies to accommodate the Government’s requirement.
131	With regard to B.4, was it the Government’s intent to exclude G&A from being applied to allowances as well?	No. The Government will revise Section B.
132	With regard to B.3, we request that the language of this paragraph be modified to specifically define the specific contract type allowed for each section of the RFP, since the “nature and complexity” of this effort are already well known to the procuring agency by virtue of the fact that this effort will be a continuation of an existing program. Knowing the contract type will be crucial to pricing decisions and risk assessment.	The nature and complexity of an individual task order will not be known until preparation of the task order solicitation. Therefore, the Government will identify the contract type(s) in the task order solicitation.
133	Section L.3 subparagraph (c) (1) states "The offeror shall identify in its proposal the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor, under the contract, task order, or delivery order." This appears to be impossible without knowing the value of task orders to the contractor. Would the DOS respectfully either delete this requirement or change it to read the estimated percentage of the work instead of the total cost of the work?	FAR 52.215-22 [Limitations on Pass-Through Charges – Identification of Subcontractor Effort (Oct 2009)] shall be applicable at the task order level only.
134	In the past under the CivPol contract, contract awardees were afforded the opportunity to fund their PMO operations under a CLIN separate from Delivery Orders. Is it the government’s intentions to continue this practice? If not, how should offerors price the cost of their PMO operations – embed it in the rates requested in the solicitation or included PMO costs in each Delivery Order as separate costs? If the government does not allow PMO operations to be directly billed to this CJPS contract, wouldn’t incumbents be at an unfair advantage since they were able to build their PMOs using Government funds from this program?	In accordance with Section C.3.4.1, the Government requires the Contractor to have a home office (program management office) within the Continental United States (CONUS). However, the Government does not require a program management office (PMO) that is physically separate from the Contractor’s CONUS established place of operations. PMO costs shall be proposed and negotiated at the task order level; only the not-to-exceed fully-loaded hourly labor rates for the RFP-specified Program Manager and Deputy Program Manager shall be proposed and negotiated at the contract level. The Offeror and Contractor shall exclude from its indirect cost pool(s) any costs that will be allocated to PMO activities (at the task order level). PMO costs shall not be included in any of the proposed not-to-exceed fully-loaded hourly labor rates, proposed provisional billing rates, or proposed ceiling indirect cost rates.
135	Can we bid other labor rates at the Delivery Order level for support personnel outside of the advisors and Program Manager/Deputy Program Manager or are these the only labor categories that will be allowed during Delivery Order pricing?	At this time, the RFP-specified labor categories are the only required labor categories and the only ones permitted to be proposed at the contract and task order levels (see PMO exception in Answer to Question 134). If the Government requires or permits additional labor categories, it will notify the contractors. Contractors shall propose labor rates for additional labor categories after time of notification. Labor costs for other potential direct labor personnel (e.g. life and mission support personnel, as defined in Section C.3.3) shall not be included in the proposed not-to-exceed fully-loaded hourly labor rates, proposed provisional billing rates, or proposed ceiling indirect cost rates.
136	How are other direct labor personnel associated with executing Delivery Orders (personnel necessary for life and mission support, for instance) to be included in pricing? Will they be only priced at a Delivery Order level or should their labor costs be included in the primary rates bid in this IDIQ portion of the solicitation?	At this time, the RFP-specified labor categories are the only required labor categories and the only ones permitted to be proposed at the contract and task order levels (see PMO exception in Answer to Question 134). If the Government requires or permits additional labor categories, it will notify the contractors. Contractors shall propose labor rates for additional labor categories after time of notification. Labor costs for other potential direct labor personnel (e.g. life and mission support personnel, as defined in Section C.3.3) shall not be included in the proposed not-to-exceed fully-loaded hourly labor rates, proposed provisional billing rates, or proposed ceiling indirect cost rates.
137	With regard to section M Pricing Tables, pricing Tables 4 through 8 contain and RFP specified cost of $10,000,000 ($10M) for Travel. It is unclear how travel costs will be allocated to the total evaluated price for the purposes of award, by contract period, as there are no formulas contained within the pricing tables. Is it the intention of the Government that the $10M value embedded for travel in the table be included in the evaluated price for each base contract year?	The RFP-specified estimated Travel cost of $10,000,000 in Tables 5-8 is an annual estimate (and provided for evaluation purposes only). Any proposed applicable ceiling indirect cost rate(s) shall be applied to the $10,000,000 for each of the five contract years. Because the number of proposed applicable ceiling indirect cost rates may vary among offerors, the Government did not include formulas for the Travel line item. Offerors shall include their own formulas for this line item. The proposed Travel costs shall be included in the Total, Grand Total, and Overall Proposed prices.
138	Is it the intention of the Government that the travel amount in the evaluated price reflect the current labor to travel ratios? If not, is it intended to reflect projected task order labor to travel ratios? is the $10M value intended to be a total life cycle estimate that is included as part of the base contract price evaluation? Or is this value to be excluded from the final evaluated price? As the travel amount can have a material impact on the evaluated price, can the Government please clarify its intentions with regard to the amount of travel per base contract year to be included (or not) in the CJPS evaluated price for the basis of award, as well as, what formula should be used in the submission of the spreadsheet?	The RFP-specified estimated Travel cost is not intended to reflect the current labor to travel ratios or projected task order labor to travel ratios. It is an amount provided for evaluation purposes only. See Answer to Question 137 for additional information.
139	What is the effective start date for the purposes of the pricing model and the determination of the total evaluated price?	October 1, 2010

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