CJPS RFP V4.docx

Contents

Section B: Supplies or Services and Prices/Costs

B.1 OVERVIEW

The U.S. Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) has as one of its responsibilities the provision of a wide array of support to criminal justice sector development programs worldwide. Program countries/areas include Afghanistan, Haiti, Iraq, Kosovo, Lebanon, Liberia, Sudan, and the West Bank. Currently, INL has had three indefinite-delivery, indefinite-quantity (IDIQ) Civilian Police (CIVPOL) contracts (one for each of the three multiple awardees) under which task orders have been competed for individual requirements. The contracts provide criminal justice advisors and life and mission support (LMS). LMS includes office and living facilities, subsistence, vehicles, and associated equipment and supplies.

The Government is conducting two separate and distinct source selections under this solicitation. Consequently, the procurement schedule and award decisions on one track will not affect the other track. The two award tracks are: (1) Full Scope, and (2) Small Business Set-Aside. These multiple-award IDIQ contracts (herein referred to as “contracts”) succeed the CIVPOL multiple-award contract. The contracts’ titles are Criminal Justice Program Support (CJPS) Full Scope and CJPS Set Aside. The Contractor will be required to provide, among other items, advisors, other specialists, and life and mission support services.

B.2 QUANTITIES

Each Contractor is guaranteed a total minimum of $1000 (inclusive of all direct costs, indirect costs, and profit/fee).

The maximum for the contract’s five-year period of performance (base year plus four option years) shall be any quantity or combination of supplies and services, not to exceed $10,000,000,000 (inclusive of all direct costs, indirect costs, and profit/fee).

B.3 TYPE OF CONTRACT

The Contractor(s) shall provide, in accordance with issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to acquire support in delivering criminal justice training support on an Indefinite-Delivery-Indefinite-Quantity (IDIQ) basis. This is an IDIQ contract for non-commercial items. Contract types for the individual task orders will fall under one or more of the following, depending on the nature, complexity, and certainty of the task order requirement: fixed-price, cost-reimbursement, labor-hour, and/or time-and-materials. Some task orders may be performance-based. Performance-based requirements, when applicable, will be conveyed and administered at the task order level.

The contract contains negotiated not-to-exceed fully-loaded hourly labor rates for specific labor categories for United States citizens. These rates or discounted rates will be used at the task order level under fixed-price, labor-hour, and/or time-and-materials arrangements. Section B.4 provides further information.

B.4 PRICING INFORMATION

The contract contains, for non-cost-reimbursement arrangements, negotiated not-to-exceed (NTE) fully-loaded hourly labor rates for United States citizens; hourly rates for host country nationals and third-country nationals (for all contract types) will be proposed and negotiated at the task order level. For each non-cost-reimbursement contemplated task order or contract line item number (CLIN), the Contractor will be given an opportunity to propose fully-loaded hourly labor rates that match or are lower than the contract’s negotiated NTE fully-loaded hourly labor rates; the Government will not pay fully-loaded hourly labor rates that are greater than the contract’s negotiated NTE fully-loaded hourly labor rates.

The fully-loaded hourly labor rates negotiated at the task order level for an individual task order shall be fixed for the period of that individual task order under labor-hour or time-and-materials arrangements, or part of the negotiated fixed price. The Government will pay the negotiated fixed fully-loaded hourly labor rate for only performed labor that meets the labor qualifications specified in the contract and individual task order. Labor hours for each labor category will be paid at the same negotiated fixed fully-loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

The contract’s negotiated NTE fully-loaded hourly labor rates apply only to four normal workweeks (40, 56, 60, and 72 hours per week). The Government defines a normal workweek, pursuant to FAR 22.103-1, as: 1) generally, 40 hours; or 2) if longer than 40 hours and outside the United States and its outlying areas, it does not exceed the norm for the area, as determined by local custom, tradition, or law, and the hours worked in excess of 40 in the workweek are not compensated at a premium rate of pay. The Government anticipates a large portion of task order requirements being performed in areas where the four aforementioned workweeks are considered normal.

However, if, at the task order level, the normal workweek for an individual task order differs from any of the four aforementioned normal workweeks, the Government will solicit and negotiate labor rates based on the normal workweek for the individual task order. These negotiated labor rates will apply only to that individual task order.

Each negotiated NTE fully-loaded hourly labor rate consists of an unloaded hourly labor rate, fringe benefits (if not included in applicable indirect costs), applicable indirect costs, and profit amount. It does not consist of any other costs. Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR Part 31 may be proposed as a material or other direct cost (ODC) at the task order level. Furthermore, any cost elements included in the negotiated NTE fully-loaded hourly labor rates (at the contract level) and proposed and negotiated fixed fully-loaded hourly labor rates (at the task order level) shall not be charged as a material or other direct cost.

The contract’s negotiated NTE fully-loaded hourly labor rates apply only to the labor categories specified in Section B.8. Additional labor categories will be specified and their labor rates will be proposed and negotiated at the task order level.

Non-labor/Material/Other Direct costs (e.g., DBA Insurance and Travel) will be proposed and negotiated at the task order level. Home office/program management office (PMO) costs shall be proposed and negotiated at the task order level; only the not-to-exceed fully-loaded hourly labor rates for the RFP-specified Program Manager and Deputy Program Manager are negotiated at the contract level. The Contractor shall exclude from its indirect cost pool(s) any costs that will be allocated to PMO activities (at the task order level). PMO costs are not included in any of the negotiated not-to-exceed fully-loaded hourly labor rates, negotiated provisional billing rates, or negotiated ceiling indirect cost rates.

At the task order level, the Contractor may be paid for or recover, if consistent with FAR Part 31 and its established or disclosed cost accounting practices, allowable, reasonable, and allocable direct and applicable indirect costs under arrangements when cost analysis is performed and/or under arrangements when the determination, negotiation, or allowance of costs are required by a contract clause (e.g., FAR 52.216-7 and FAR 52.232-7). The Contractor may also be paid for applicable indirect costs as part of the negotiated firm-fixed-price under competitively-awarded firm-fixed-price task orders.

If paying overseas allowances (e.g., Danger Pay and Post Hardship Differential Pay) is part of the Contractor’s established compensation plan or policy or employer/employee agreement, and if such payment is otherwise consistent with FAR Part 31, the Contractor may be paid for or recover such costs, but only if such payment/recovery is:

1) at percentages that do not exceed the percentages (effective at the time of performance) listed in the Department of State Standardized Regulations (DSSR) (if the Contractor applies percentages to calculate its overseas allowances);

2) at dollar amounts that do not exceed the dollar amounts paid to eligible United States Government civilians after multiplying the DSSR percentages (effective at the time of performance) by the eligible individual’s basic compensation (if the Contractor pays overseas allowances based on a fixed dollar amount);

3) based on the number of actual hours worked rather than based on compensation (if the Contractor’s established compensation plan or policy or employer/employee agreement is based on the number of actual hours worked); and

4) for Contractor employees whose country of citizenship is not in the country of performance.

The Contractor shall be paid for/recover any such costs (as a Material or ODC) at the task order level.

B.5 PROVISIONAL BILLING RATES

This section is applicable only to flexibly priced arrangements.

Indirect Cost Rate Element (e.g., G&A)

(e.g., Total Cost Input) Contractor Fiscal Year Period

1)

2)

Note 1: At the task order level, the Contractor may recover, if consistent with FAR Part 31 and the Contractor’s established or disclosed cost accounting practices, allowable, reasonable, and allocable indirect costs under flexibly-priced arrangements, as defined under FAR 30.001 (e.g., cost-reimbursement arrangement and the materials portion of a time-and-materials arrangement).

Note 2: While subcontractor indirect cost rates are not incorporated above, subcontractor indirect cost rates may be included in task order proposals and are subject to approval of the Contracting Officer, in accordance with FAR 52.244-2 (Subcontracts).

Note 3: At the task order level, the Contractor shall be reimbursed at the negotiated provisional billing rates until revised billing rates or final indirect cost rates have been established.

Note 4: The Contracting Officer will accept revised billing rates or final indirect cost rates only after they have been established by the Contractor’s cognizant Federal agency official.

Note 5: Established/Negotiated provisional billing rates, revised billing rates, final indirect cost rates, and ceiling indirect cost rates (see Section B.6) shall also be used in determining progress payments, when applicable, under fixed-price task orders.

Note 6: The Contractor shall make no change to its established or disclosed method of classifying or allocating indirect costs without the prior written approval of the Contractor’s cognizant Federal agency official.

B.6 CEILING INDIRECT COST RATES

This section is applicable only to flexibly priced arrangements.

(e.g., Total Cost Input) Contractor Fiscal Year Period

1)

2)

Note 1: The negotiated ceiling indirect cost rates will apply only under flexibly-priced arrangements, as defined under FAR 30.001, and when settling the contract’s final indirect costs for each of the Contractor’s fiscal years in conjunction with the contract’s period of performance.

Note 2: The negotiated ceiling indirect cost rates will be compared to the respective established final indirect cost rates, and if any settlement of indirect costs occurs, the Government shall pay the lesser of the negotiated ceiling indirect cost rates and the respective established final indirect cost rates.

B.7 TRAVEL COSTS

(a) Travel under this contract is generally defined as Contractor air and ground transportation, Contractor lodging, and Contractor meals and incidentals. The Contracting Officer may identify additional elements at the task order level.

(b) Except as otherwise provided herein, the Contractor shall be reimbursed at the task order level its allowable, allocable, and reasonable actual incurred travel costs in accordance with FAR 31.205-46, including Item VI in the Final Rule of FAC 2005-38, dated December 10, 2009.

(c) Travel must be directly related to and be required for performance of the contract. In no event shall costs associated with employees commuting be reimbursable as a direct cost under this contract.

(d) The Contractor shall include, by the following cost elements, a breakdown of all authorized travel costs in each applicable task order proposal and as an attachment to each applicable invoice: Traveler Name, Dates of Travel, Origin, Destination, CLIN, Labor Category, Airfare, Lodging, Meals and Incidental Expenses, Ground Transportation, Parking, and Tolls.

(e) Travel costs are authorized only for travel beyond a 50-mile radius of the Contractor employee’s local place of performance (official duty station) whenever a task order requires work to be accomplished at a remote work site. No travel costs (or associated labor time during travel) shall be charged for work performed at a Contractor’s local office or any other work site within a 50-mile radius of the Contractor employee’s local place of performance (official duty station). No travel costs (or associated labor time during travel) shall be charged for telecommuting beyond (or within) a 50-mile radius of the Contractor’s local place of performance (official duty station) unless the task order stipulates to the contrary.

(f) Costs when using a privately owned vehicle for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable. The Contractor shall submit, as an attachment to its invoice, evidence to support the reasonableness of privately owned vehicle costs.

(g) When travelling in a privately owned vehicle (POV) for official travel, the Contractor shall be reimbursed mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

(h) Costs for car rentals for official travel are allowable provided that: such rentals are consistent with good business practice; such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for two Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent Contracting Officer approval is obtained. Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

(i) The Government will reimburse the Contractor for Contractor employee’s travel time to or from authorized work locations as defined in the individual task order.

(j) After task order award, travel must be authorized in advance by the Contracting Officer’s Representative. However, if travel costs are projected to exceed the estimated travel cost negotiated at task order award, the Contractor shall obtain advance written authorization from the Contracting Officer.

(k) If work under this contract will be performed at the Government site at the Department of State main building, 21st and Virginia Avenue, NW, Washington, DC 20520, or other State Annexes in the metropolitan Washington, DC area, daily commuting time and expenses between the Department of State site and some other location, such as a home office, shall not be allowable costs under this contract.

(l) Pursuant to FAR 47.403, the Contractor is required to use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, the Contractor shall submit with its voucher a memorandum explaining why it did not use a U.S.-flag air carrier service. Reimbursement is contingent upon Government acceptance of such explanation.

(m) Travel costs for leaving and returning to mission as a result of the second-opinion medical review and/or psychological review are not allowable (see Section C.3.1.7.3).

B.8 HOURLY LABOR RATES

The following table is for not-to-exceed (NTE) fully loaded hourly labor rates based on selected normal workweeks.

INL PROCUREMENT SENSITIVE

Procurement Sensitive Unauthorized disclosure of this information violates the Procurement Integrity Act.

See FAR 3.104

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Program Manager

Deputy Program Mgr

Police Advisor I

Police Advisor II

Police Advisor III

Police Advisor IV

Police Advisor V

Corrections Advisor I

Corrections Advisor II

Corrections Advisor III

Corrections Advisor IV

Corrections Advisor V

Justice Advisor I

Justice Advisor II

Justice Advisor III

Justice Advisor IV

Justice Advisor V

Notes 40 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at which the NTE fully-loaded hourly labor rates in that column have been negotiated.

56 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at which the NTE fully-loaded hourly labor rates in that column have been negotiated.

60 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at which the NTE fully-loaded hourly labor rates in that column have been negotiated.

72 = The number of hours in a normal workweek, as defined under FAR 22.103-1, at which the NTE fully-loaded hourly labor rates in that column have been negotiated.

n/a = Not applicable.

The NTE fully-loaded hourly labor rates are for United States citizens; hourly rates for local-nationals and third-country nationals will be proposed and negotiated at the task order level.

The NTE fully-loaded hourly labor rates are in United States currency.

Each NTE fully-loaded hourly labor rate consists of an unloaded hourly labor rate, fringe benefits (if not included in applicable indirect costs), applicable indirect costs, and profit amount; it does not include any other costs.

At the task order level, contractors shall be paid only for fully-loaded hourly labor rates that are equal to or are less than the contract’s NTE fully-loaded hourly labor rates.

B.9 OVERTIME

Overtime is defined as time worked in excess of the number of hours in a normal workweek, as defined under FAR 22.103-1. Overtime must be authorized in advance and in writing by the Contracting Officer. Unless otherwise stated in the task order, if authorized individuals work in excess of the number of hours constituting a normal workweek, then payment under this contract shall be at the labor rates negotiated in the task order.

Section C: Descriptions/Specifications/Work Statement

C.1 RESERVED

C.2 GENERAL PROGRAM DESCRIPTION AND REQUIREMENTS OVERVIEW

The need for law and order - as well as justice and respect for human rights - is paramount in a world of growing transnational threats including terrorism, crime, porous borders, and violent internal conflict. Unfortunately, many nations around the world lack capable police forces and transparent criminal justice systems to counter these growing threats in a manner that upholds Rule of Law principles. This poses a major problem not only for those countries and regions, but also for the United States. Countries with weak law enforcement can serve as breeding grounds for crime and extremism, while abusive and corrupt law enforcement may lead to human rights violations and potential political instability. Tackling these challenges is paramount to U.S. national security. This may include creating criminal justice structures where none previously existed, restructuring structures to provide criminal justice systems consistent with internationally recognized principles of democratic policing and the rule of law, or substantially enhancing criminal justice capabilities in countries or regions emerging from conflict, or attending training or consulting trips. For these reasons, the development of efficient, fair, and effective criminal justice systems around the world is among the most important U.S. national security and foreign policy goals.

The Department of State (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL) is mandated to pursue these goals by furnishing assistance to countries and international organizations for the control of narcotic drugs, controlled substances, and other anticrime purposes, including strengthening foreign police and criminal justice systems, countering the flow of illegal narcotics, and minimizing transnational crime. INL’s authorities are found in Chapter 8, Part I of the Foreign Assistance Act of 1961 (FAA), as amended. In furtherance of its counternarcotics and anticrime mandates, INL has assumed an increasing role in stabilizing post-conflict societies and strengthening democracies through the institutional development of criminal justice systems. INL designs, implements, coordinates, and oversees approximately $3 billion in funding each year. Since 1994, INL has deployed over 7,000 U.S. law enforcement personnel to 14 post-conflict and conflict missions throughout the Department’s six geographic regions (Bosnia-Herzegovina, Croatia, Palestinian Territories/West Bank, Sierra Leone, East Timor, Haiti, Kosovo, Serbia and Montenegro, Macedonia, Afghanistan, Iraq, Sudan, Lebanon and Liberia).

Today, INL plays a central role in guiding the DOS on current and future post-conflict international police and criminal justice missions. INL frequently implements its programs in partnership with the U.S. inter-agency and military, as well as international organizations including the United Nations (UN), the European Commission and European Union (EU), and the Organization for Security and Cooperation in Europe (OSCE).

This contract will serve as a key vehicle for INL in implementing civilian police (CIVPOL) and criminal justice assistance programs overseas, both as contributions to broader international peacekeeping missions (i.e. “multilateral missions”)and as stand-alone U.S. missions (i.e. “bilateral missions.”) This contract builds on a similar outgoing INL contract and incorporates evolving U.S. requirements and methodologies in the field of international civilian police and criminal justice assistance.

For multilateral missions, INL provides – or “seconds” – U.S. civilian police and criminal justice personnel to a larger mission which has operational control. This contract will serve as a mechanism for providing such personnel and supporting them in country as required. Multilateral missions draw their mandate and authorities from UN Security Council resolutions and/or other international bodies. Direction of such multilateral missions (including goals, areas of focus, timelines, and operational considerations) is handled by the relevant multilateral entity to which the U.S. support personnel, such as the UN, EU, or OSCE. These multilateral missions may be focused solely on providing civilian police officers who provide law and order training or serve as law enforcement officers. They may also focus solely on reform and development of criminal justice systems including the police, prosecution, defense, judicial, and corrections services. Increasingly, such multilateral missions provide a combination of the above. As a contributor to such missions, the U.S. (i.e. INL) plays a supporting role, not an operational leadership role.

In addition to contributions to multilateral missions, the U.S. also implements assistance programs aimed at improving police and criminal justice systems on a bilateral basis (i.e. directly between the U.S. and the host country). This form of assistance comes under the authority of the U.S. Secretary of State and the U.S. Ambassador to the host country, with responsibility for implementation delegated to INL in Washington and at the Embassy. For bilateral missions and programs, INL is responsible for setting overall mission/program policy, goals, budgeting, implementation, direction, and oversight. Consequently, INL support to bilateral missions may require more than just the provision of personnel and in-country support. As required and directed by the Contracting Officer (CO), task orders for bilateral programs may include work plans that guide all in-country assistance activities (vice in-country support activities). The Contractor shall identify, hire, deploy, and provide in-country support for U.S. and other task order personnel for bilateral criminal justice missions.

C.3 REQUIREMENTS

This section contains the requirements for all task orders issued under the contract. In the request for proposals (RFP) for each task order issued under this contract, the government may provide refinements to these requirements in order to satisfy the requirements of the specific task order.

The Contractor shall provide support for INL missions in the following areas:

1. Section C.3.1 provides the requirements for advisor staffing

2. Section C.3.2 provides the requirements for advisor deployment

3. Section C.3.3 provides the requirements for life and mission support

4. Section C.3.4 provides the requirements for program management

5. Section C.3.5 provides the requirements for security

6. Section C.3.6 provides the requirements for Subcontract Management Plan

7. Section C.3.7 provides the requirements for Small Business Subcontracting Plan The Contractor shall provide support (such as life support, IT, MWR) to other implementers, which may include INL itself, or other Government agencies, non-profits, or other contractors, as directed by INL.

C.3.1 Advisor Staffing The Contractor shall hire and deploy advisors and other staff to meet task order requirements. Advisors under this contract are grouped into four categories: police advisors; corrections advisors; justice advisors; and specialist advisors. INL will specify the number, types of advisors and position descriptions required for each task order depending upon the requirements.

C.3.1.1 Skill Sets The Contractor shall hire, deploy and support advisors with skill sets including, but not limited to, the following:

Police

1. Police training (basic, advanced, specialized)

2. Police mentoring, monitoring and/or advising

3. Specialized units (SWAT, riot control) training and assistance

4. Community policing

5. Border enforcement

6. Crimes against persons/property crimes investigation

7. Criminal Investigation

8. Crime scene investigation and forensics

9. Traffic accident investigations

10. Gender mainstreaming

11. Civil disorder

12. Law Enforcement Intelligence

13. Stability police unit training/development

14. Narcotics investigations

15. Homicide Investigations

16. Transnational crime

17. Customs

18. Internal Affairs

19. Financial Crime Investigation

20. Witness security

21. Witness protection Corrections

1. Prison operations

2. Probation and parole systems

3. Corrections administration and human resources

4. Corrections training

5. Security threat groups

6. Correctional facilities management

7. Classification and records

8. Prisoner programs

9. Prisoner transportation

10. Emergency response

11. Strategic planning

12. Corrections logistics

13. Correctional medical services

14. Community corrections Justice

1. Judicial practices and judicial independence

2. Prosecution

3. Narcotics prosecution

4. Complex serious crimes investigation and prosecution

5. Criminal defense

6. Court administration

7. Police-prosecutor coordination

8. Comparative law

9. Informal justice systems

10. Access to justice and public information

11. Gender justice

12. Ethics

13. Alternative dispute resolution/victim conciliation

14. Legal education (basic and continuing)

15. Financial crimes

16. Terrorist crimes

17. Judge

18. Witness Security Specialists

1. Managers (executive and supervisory)

2. Court security

3. Dignitary protection

4. Customs

5. Narcotics interdiction

6. Law enforcement surveillance

7. Law enforcement information technology

8. Organized crime

9. Counterterrorism

10. Counterinsurgency

11. Organizational reform (personnel, budgeting, procurement, administration)

12. Security sector reform

13. Anti-corruption

14. Human rights

15. Infrastructure (architecture, engineering, design)

16. Border enforcement – immigration, customs, and security

17. Logistics and operations

18. Financial management

19. Public relations

20. Curriculum development

21. Dispute resolution

22. Financial crimes

23. Counter explosives

24. Gender justice

25. Incident management

26. Senior forensic

27. Senior internal affairs

28. Drug demand reduction

29. Political advisors

30. Political – military advisors

31. Monitoring and evaluation, metrics, research

32. War crimes C.3.1.2 Minimum Qualifications The Contractor shall recruit advisors with the following minimum qualifications.

1. All advisors shall have a combined total of eight (8) years work experience with at least five (5) years experience in their relevant field (i.e. for police advisors federal, state, municipal, and county law enforcement service; for corrections advisors correctional service; for justice advisors as an attorney, judge, or justice sector professional; for specialist advisors, professional experience directly related to their advisor skill set)

2. Advisors must be employed in the respective lines of work for which they are being considered (i.e. police officer, prosecutor, etc), or be recently retired/separated within the last five (5) years.

3. Ability to communicate in English (Foreign Service Institute standard level 4 for writing, reading comprehension, speaking for U.S. citizens and level 3 for third country nationals)

4. Valid U.S. driver’s license and ability to operate a standard transmission vehicle (an International Driving Permit for third country nationals)

5. Unblemished background

6. Excellent health and be able to pass requisite physical, medical and psychological tests appropriate to assigned mission/country

7. Valid U.S. passport (for non – U.S. citizens, valid passport from their country of citizenship)

8. Negotiating, interpersonal and leadership skills

9. The ability and willingness to train other individuals in their area of expertise

10. Must pass a nine-panel drug test for THC, Cocaine, PCP (Phencyclidine), Opiates, Methamphetamine, Methadone, Amphetamine, Barbiturates, and Benzodiazepines.

Background investigations shall be performed on all staff employed under the CJPS contracts. Additional minimum qualifications will be addressed at the task order level.

C.3.1.3 Staffing Structure The Contractor shall establish a tiered classification and compensation system to serve in INL missions overseas. The tiered classification system shall include four advisor groups with five compensation classes (I – V) in each.

1. Police Advisor (I, II, III, IV, V)

2. Corrections Advisor (I, II, III, IV, V)

3. Justice Advisor (I, II, III, IV, V)

4. Specialist Advisor (I, II, III, IV, V) The Contractor shall assign individuals to the appropriate salary category based on a combination of mission appropriate factors considering prior experience, specific expertise, rank and assigned mission position/duties. Salaries shall incrementally increase from level I to V. Compensation classes must not necessarily be standardized across the four advisor groups.

C.3.1.4 Consultants The Contractor may be required to deploy short-term consultants to support task order requirements in discrete areas. These consultant positions shall not be subject to the same deployment requirements as advisor personnel, and shall be limited in number and purpose through task order SOWs.

The Contractor may be required to provide consultants to support specific task order requirements whose skill set is not included in the civilian police advisor descriptions. Consultants shall have backgrounds in international development and/or specialized areas that relate to criminal justice assistance and development. If a task order requires a consultant, the RFP for the task order will provide the specific requirements. Some examples of the consultant’s skill sets include:

1. Law enforcement expertise (such as forensics, database management, biometrics, etc)

2. Law reform expertise (such as in specific areas of international law or procedure, civil law)

3. Curriculum development expertise

4. Cultural and linguistic expertise

5. Management expertise (organizational reform, business management, etc)

6. Information technology expertise (such as database, communications, networking, and systems integration)

7. Research

8. Monitoring and evaluation C.3.1.5 Third Country and Host Country National Advisors The Contractor may be required to recruit, hire, and retain third country and host country national advisors. Host country national advisors are highly skilled and educated individuals who are often employed by the UN and other multilateral and donor programs overseas, and thus command competitive compensation that varies greatly by country. Compensation for such personnel shall be in accordance with local prevailing labor rates and in accordance with U.S. embassy compensation scales and host country labor laws.

C.3.1.6 Interpretation and Translation Services The Contractor may be required to recruit, hire, and retain interpreters and translators to support task order requirements.

The Contractor may be required to provide interpreters, from basic field interpretation to advanced, technical interpretation (such as for legal discourse).

The Contractor may be required to provide translators, both in-country and out-of-country, from basic translation to advanced technical translation (such as for legal documents).

C.3.1.7 Personnel Policies The Contractor shall ensure that the personnel policies and minimum requirements shown in this section and in Section J are enforced for all of the advisors.

Under extenuating circumstances, the Contractor may request that INL grant a waiver for a specific personnel policy outlined in this section. Approval may be granted by the COR, in consultation with the INL program officer and Embassy.

C.3.1.7.1 United States and Third Country National Advisors All multilateral advisors shall be U.S. citizens. No exceptions to this policy shall be made for multilateral missions.

For bilateral missions where U.S. citizenship is a requirement, the Contractor shall inform INL if U.S. citizens are not available or preferable for a specific task order advisor requirement. In such cases, the task order may benefit from a non- U.S. citizen. In such circumstances, the Contractor may submit a request for waiver of the U.S. citizen policy for an advisor(s) in order to hire third country nationals for advisor positions. The Contractor shall conduct background investigations on third country national advisors.

C.3.1.7.2 Time-in-Mission and Contractor Personnel Employment Agreement Extensions Contractor Personnel Employment Agreements shall be for one year assignments, unless otherwise specified. The Contractor shall submit requests for employment agreement extensions for advisors to the TO Contracting Officer’s Representative (COR) no later than 30 days prior to the current end of agreement date. No employment agreement will be extended until the requisite in-country approvals are obtained and the COR approves. All requests will be considered on a case-by-case basis.

Requests shall include the following information:

1. Name of individual to be extended

2. Begin/end date of employment agreement

3. Length of extension requested

4. Brief explanation as to why an extension is requested.

Annual leave not taken during the first year in mission shall be taken before beginning a second year in mission.

After a second consecutive year in mission, the Contractor shall submit written requests for extensions as described above. INL will carefully consider extensions for a third year in mission based on the nature of the position.

If approved for more than a second consecutive year in mission, all advisors must leave mission for a minimum period of 30 days. Advisors returning for a third year shall re-take pre-deployment training, which may be taken during the 30 day period away from mission. Returning advisors with no break in service may be compensated during pre-deployment training.

C.3.1.7.3 Annual Medical and Psychological Reviews The Contractor shall provide in-country medical reviews and psychological reviews on an annual basis for all advisors and non-local support staff. Medical reviews shall be conducted, at a minimum, by a Physician’s Assistant. Psychological reviews shall be conducted in country and face-to-face by a registered and certified psychologist. The Contractor shall immediately inform the TO COR of personnel who have not passed either review.

Personnel who do not pass both reviews shall return to their home of record for at least one year before re-applying for an INL-funded mission. Advisors who do not pass both reviews shall return to the United States (or their home of record) where they may seek a second opinion on their medical and psychological health. If a second opinion validates the advisor’s health, he/she may submit relevant information to the Contractor for an appeal. If approved, the Contractor shall notify INL that the individual is cleared to return to mission.

Allowable costs for each advisor’s and non-local support staff’s annual in-country medical review and psychological review are reimbursable at the task order level. Allowable costs for each advisor’s second-opinion medical review and psychological review, if necessary, are reimbursable at the task order level; however, travel costs (including air and ground transportation, lodging, and meals and incidental expenses) for leaving and returning to mission as a result of the second-opinion medical review and/or psychological review are not allowable.

C.3.1.7.4 Leaving Mission Prior to Completion of Contract Candidate resumes and references shall include whether he/she left an INL mission prior to completion of his/her employment agreement. The Contractor shall include a written explanation for the break in mission. In addition, the written explanation shall be included in the application packet. INL reserves the right to disapprove candidates who have not completed their contract for any INL mission within the year prior, depending upon the circumstances and pursuant to other requirements under this contract.

C.3.1.7.5 Random Drug Testing The Contractor shall conduct random drug testing of 30% of its employees working on a task order overseas on a monthly basis. The Contractor shall administer four-panel tests for Amphetamines, Benzodiazepines, Opiates, and Cannabinoids. If an employee tests positive, the employee shall be retested within 24 hours. Any employee who has a confirmed positive test for illicit drug use or inappropriate use of prescription medications shall be reported to the DPM and the employee’s employment shall be terminated. Specific procedures and reporting requirements will be provided in the task order RFPs.

C.3.2 Advisor Deployment Specific staffing and deployment support requirements will be specified for each task order. The Contractor may be required to satisfy the following:

1. The Contractor may be required to deploy up to five advance team members within 72 hours of a task order award.

2. For task orders requiring up to 50 advisors, the Contractor may be required to recruit, select, pre-screen, and transport up to ten advisors to pre-deployment training and subsequent deployment within 30 days of award. All advisors shall be ready for pre-deployment training and subsequent deployment within 90 days of task order award.

3. For task orders requiring more than 50 advisors, the Contractor may be required to recruit, select, pre-screen, and transport up to ten advisors to pre-deployment training and subsequent…