QA 4 - 120809.docx

Questions & Answers US Embassy Ljubljana

S-AQMMA-09-R0159

Q&A #4 12-08-2009

1. Section B.7 Base Year and Option Year Pricing, last paragraph: Reference is made to “Section B.8.2”. It should read, “Section B.8.”

Answer: The reference should state B.7.2 as the hypertext link properly directs.

2. Section B.7.1 Standard Services – Third-bulleted CLIN list (page 9) states that “Guard...tasks...listed in Section H.5.5”; however, Guard is shown in Section H.5.4. Please clarify.

Answer: The correct reference for Guard is H.5.4

3. Section B.7.1 Standard Services – Fourth-bulleted CLIN list (page 9) states that “Surveillance Detection Supervisor...tasks...listed in Section H.5.7”; however, Surveillance Detection Supervisor is shown in Section H.5.5. Please clarify.

Answer: The correct reference for Surveillance Detection Supervisor is H.5.5

4. Section B.7.1 Standard Services – Fifth-bulleted CLIN list (page 9) states that “Surveillance Detection Specialist...tasks...listed in Section H.5.8”; however, Surveillance Detection Specialist is shown in Section H.5.6. Please clarify.

Answer: The correct reference for Surveillance Detection Specialist is H.5.6

5. Section B.7.3.1 Vehicles: How many vehicles are required under this contract? Exhibit D only stated 1 for each team. Please clarify.

Answer: Exhibit E, #6 Vehicles shall read: “The Contractor shall furnish at least one vehicle for the performance of this contract in accordance with Subsection H.10.

6. Section B.7.3.3 Reimbursable Materials states reimbursable materials and equipment is €712.40/US $1,000 per contract year. However, in Amendment 2 Section B.8 Base Year and Option Years, CLIN x013 reflects “-“ [“0”] in the Euro column. Please clarify which is correct.

Answer: Reimbursable materials and equipment shall not exceed US $1,000, or the equivalent European Dollar value based upon the exchange rate established upon award, per contract year.

7. Section B.7.3.4 Dosimeters states amounts as €4,100 EURO/$5,755.74 USD. However, in Amendment 2 Section B.8 Base Year and Option Years, CLIN x014 reflects “-“ [“0”] in the $ [USD] column. Please clarify which is correct.

Answer: Dosimeters: In the event the Government requests the Contractor to purchase Dosimeters, the Contractor shall provide a minimum of two (2) competitive vendor quotes for all purchases exceeding €4,100 EURO, or the equivalent US Dollar value based upon the exchange rate established upon award, in support of the purchase, as well as a written justification if the Contractor selects other than the lowest priced quote.

8. Section B.7.3.5 Surveillance Reimbursable Equipment states reimbursable equipment for Surveillance Detection Equipment is €701.90/US $1,000 per contract year. However, in Amendment 2 Section B.8 Base Year and Option Years, CLIN x015 reflects “-“ [“0”] in the Euro column. Please clarify which is correct.

Answer: For sentence in first paragraph of B.7.3.5 SD Reimbursable Equipment - The Contractor shall replace twenty percent (20%) of the inventory for these two equipment items at the beginning of each option period. Reimbursable equipment shall not exceed US$1,500, or the equivalent European Dollar value based upon the exchange rate established upon award, per option year period.

9. Section B.7.3.5 Surveillance Detection Reimbursable Equipment and Section B.8.1 Clin No. 0015 account for reimbursable material but do not consider the full cost for the SD Equipment as noted under Exhibit D(4) Surveillance Detection Equipment. Please provide guidance on how we are to include the cost for all other equipment and the rent as the NTE amounts established in Section B.8.1 do not consider the annual cost for the SD equipment as defined under Exhibit D.

Answer: There are two separate costs. The equipment identified in Exhibit D may be initial capital investments and may be considered in overhead. The purpose for CLIN x015 is to reimburse the annual 20% inventory replacement.

10. In Section C.5 Specific Tasks, first sentence, reference is made to “COM authority.” Please clarify.

Answer: COM is an acronym for Chief of Mission

11. Section C.5 Specific Tasks, first paragraph: In line 2, would the Government consider adding the words, “endeavor to” before “protect human life”? Without this language it reads as a guarantee of services.

Answer: These are the Government’s requirements and we don’t intend to dilute them with qualifying language. The language is consistent with that used in all local guard contracts.

12. Section C.5.3.2 Details, Equipment: See Exhibits D and E – In Exhibit E, Surveillance Detection equipment are not specified. Please clarify.

Answer: Refer to Exhibit E, #4 for detailed list of Surveillance Detection equipment.

13. Section C.6 Transition Plan, first paragraph: Reference to “Section F.2” is incorrect for this paragraph. Please clarify the correct reference.

Answer: The correct reference for Notice-to-Proceed is F.2.

14. Section C.6.3 Phase-out Performance: There is a conflict of dates. Contractor is to develop a phase-out plan within thirty (30) days notice by the CO; however, it is due within 10 days from the request date. Please clarify.

Answer: Remove the last sentence of the paragraph. The phase-out plan is due within 30 days of request by the CO.

15. Section G.2.1 Required Invoice Information, “(2) Invoice claiming reimbursement for Additional or Emergency Services..., see B.9.3.” However, there is no reference to B.9.3 in the Solicitation. Please clarify.

Answer: The correct reference is B.7.2

16. Section G.2.1 Required Invoice Information, “(3) Invoices claiming reimbursement under B.9.3.2, Materials or Equipment, relating to Additional or Emergency Services...” However, there is no reference to B.9.3.2 in the Solicitation. Please clarify.

Answer: The correct reference is B.7.2

17. Section G.2.1 Required Invoice Information, “(4) Invoices claiming reimbursement under B.9.4.3, Defense Base Act Insurance...” However, there is no reference to B.9.4.3 in the Solicitation. Please clarify.

Answer: The correct reference is B.7.3.6

18. Section G.2.1 Required Invoice Information, “(5) Invoices claiming reimbursement under B.2.10, DOSIMETERS...” However, there is no reference to B.2.10 in the Solicitation. Please clarify.

Answer: The correct reference is B.7.3.4

19. Section G.2.1 Required Invoice Information, “(6) A complete Quality Assessment and Compliance Report (QACR). (Reference E.3...).” However, there is no reference to E.3 in the Solicitation. Please clarify.

Answer: The correct reference is Section E. It is discussed in the fourth paragraph.

20. Section H.3 Health and H.7 Training Requirements, last sentence for each, refer to “...Section C.5.4.2.” However, there is no reference to C.5.4.2. in the Solicitation. Please clarify.

Answer: The correct reference is C.5.5.2.

21. Section H.5.3 Shift Supervisor – Bulleted point three references “bodyguard details”. Please clarify.

Answer: The bullet now reads: “Supervising special function teams such as mobile patrol units”

22. Section H.5.5 Surveillance Detection (SD) Supervisor: A valid driver’s license should only be required if the position calls for driving. This would assist those who take public transportation. Please verify.

Answer: All SD positions require personnel in the positions to operate the SD vehicle. All members of the SD team must have a valid driver’s license in order to operate the SD vehicle during the performance of SD duties.

23. Section H.5.6 Surveillance Detection (SD) Specialist: A valid driver’s license should only be required if the position calls for driving. This would assist those who take public transportation. Please verify.

Answer: All SD positions require personnel in the positions to operate the SD vehicle. All members of the SD team must have a valid driver’s license in order to operate the SD vehicle during the performance of SD duties.

24. Section H.7.3 Surveillance Detection (SD) Training, last sentence, refers to “...H.5.7.2.” However, there is no reference in the Solicitation to H.5.7.2. Please clarify.

Answer: The correct reference is H.7.2

25. Section J, Attachment 7 Price Proposal Worksheet: The labor categories in Attachment 7 do not match the positions in B.8 (per Amendment 2). Please clarify.

Answer: The corrected Price Proposal Worksheet will be issued in a subsequent modification A004.

26. Section J, Exhibit E: In Note 1, first bullet, Itemizer Supplies are not listed. Will the Government be providing a list of these supplies?

Answer: Sufficient products will be provided to support the operation of this government furnished equipment. The specific details will be provided during the Transition Period.

27. Section M.2.2.1 Technical Proficiency – Last sentence includes, “...as well as experienced in operating an armed guard force.” However, armed guards are not required in Section J, Exhibit A, and Exhibit G – Firearm Qualification Standards is “Reserved”. Please clarify.

Answer: The solicitation is for unarmed guards, there are no weapons associated with this contract. This requirement will be removed and there is no expectation to respond.

28. There is no requirement for SD vehicle change outs. Please clarify the frequency for which the vehicle(s) are to be changed out as these vehicles could be leased or rented.

Answer: SD Vehicles provided under the contract should be exchanged once per year or at the direction of the COR, in the event the COR and RSO determine that the vehicle’s purpose has been compromised, resulting in the potential compromise of the SD operation.

29. Does the variation in quantity clause include fluctuation in foreign currency?

Answer: No, refer to H.13 Variation in Quantity.

30. What is the currency (s) that will be evaluated for best price?

Answer: Refer to M.2.1.1 FAR 52.225-17 Evaluation of Foreign Currency Offers (FEB 2000)

31. Can you please provide the hours of the current initial Government provided training for courses below:

a. Chemical and /or Biological Awareness

b. CCTV Training

c. SD Training

Answer:

a. Chemical and /or Biological Awareness - 2

b. CCTV Training – 1

c. SD Training - 40

32. Is the contractor required to conduct perimeter patrols at the GSO Annex in addition to manning the desk?

Answer: Roves of the 7th floor must be conducted. The guard should not leave the 7th floor.

33. What is the protocol for PM and GFC in communications with SD Team?

Answer: PM must be the only contract representative that may contact the SD Team. The GFC must not contact or exhibit operational or administrative control over the SD team. The communications plan for contact between the PM and the SD team will be established in the SD Management and Operations Plan.

34. Are contractors expected to propose a GEMS?

Answer: No

35. Does this solicitation call for armed guards, unarmed guards, or a combination of the two?

Answer: Unarmed guards

36. Are contractors expected to propose a plan for mobile patrols?

Answer: No