SAO SAZ BA A-E Solicitation Final.pdf

SAM ANNOUNCEMENT

33330224RF0010026

FOR SELECTION OF ONE OR MORE

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

MULTIDISCIPLINE ARCHITECT-ENGINEER CONTRACTS

FOR EACH OF THE SMITHSONIAN INSTITUTION’S FACILITIES LOCATED ON

MOUNT HOPKINS, ARIZONA

Synopsis:

1. CONTRACT INFORMATION:

The proposed procurements listed here are restricted to Small Business. The NAICS code is 541310, size standard is $12.5 million. This procurement has been established as a Small Business Set Aside and only Small Businesses shall be considered by the

Smithsonian Institution. This announcement is for the selection and award of one or more Architect-Engineer Indefinite Delivery Indefinite Quantity (IDIQ) Multidiscipline

Contracts that would provide design support for Smithsonian facilities at the Smithsonian

Astrophysical Observatory’s (SAO) Fred Lawrence Whipple Observatory and Base

Camp locations in Amado (Tucson), Arizona. This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented by FAR

Subpart 36.6—Architect-Engineer Services. It is anticipated that the base IDIQ contracts will be for a period of one year with nine one-year options. After award of an IDIQ contract, A-E services will be provided on a task order contract basis. Individual task orders will not exceed $7 million per task order with an unlimited annual IDIQ contract amount. The selected firms must be capable of responding to and working on multiple, task orders concurrently. Task orders will be awarded based on the A-Es current workload and its ability to accomplish the order in the required time, type of services required, previous experience, including customer satisfaction, performance and quality of deliverables under the current IDIQ, and geographic location. Contracts may be issued up to one year after selection approval; the government reserves the right to determine the quantity of contracts awarded.

2. PROJECT INFORMATION:

Multidisciplinary architectural and engineering services to be provided for the

Smithsonian Institution may include but are not limited to the following: preparation of reports, studies and design criteria; site and geotechnical investigations; surveys;

programming; conceptual design; facilities assessment; facility and project master planning; presentations for project review by various bodies including Federal, State and local agency reviews including but not limited to the US Forest Service, Native American

Indian entities; multidisciplinary architectural and engineering development of contract documents comprised of drawings and specifications for architectural, structural, mechanical, electrical, plumbing, fire protection, security systems and hazardous materials abatement for a variety of routine and complex projects; cost estimating for project proposals and detailed construction cost estimating; value engineering; code compliance and accessibility review; commissioning; technical information for design-build requests for proposals. The work may include new construction, major and minor repairs, alterations, building renovations, tenant fit-up and operations, landscape design, facility improvement projects, interior space planning, and development and implementation of facility master plan projects. Post design and construction phase services may include construction bid and negotiation support, site visits, construction administration, shop drawing and submittal reviews, technical assistance, commissioning/start-up/fit-up design support and preparation of as-built record drawings.

A-Es will be expected to respond to Smithsonian requests for services with expediency, thoroughness and a high level of design quality. Projects may include but are not limited to astrophysical research and observatory facilities, dormitories and housing, education and visitor centers, storage and maintenance facilities, and associated road, civil and utility infrastructure projects. Firms unable to accept hazardous materials abatement projects need not apply.

3. SELECTION CRITERIA: The Smithsonian Institution will interview only the most highly qualified submissions to this Solicitation. Firm evaluation and selection will be conducted in accordance with FAR 36.6 and will be based on the following primary criteria which are listed in descending order of importance:

A. Prime contractor and subcontractors’ firm qualifications, experience and past performance in the following types of projects: design of a variety of sizes of new and renovations of education and visitor centers, scientific research and astrophysical observatories. Projects submitted must be only from the past 10 years and must demonstrate experience in addressing issues associated with facilities accommodating large numbers of public visitors, environmentally sensitive sites, renovation of facilities while maintaining operations, Leadership in Energy and Environmental Design (LEED) criteria and developing design build request for proposals. Responding firms are required to clearly identify disciplines to be performed in-house and those to be subcontracted.

Firms must submit the names and supporting qualifications of all subcontractors. Team

Consultants who have worked together in past projects will be given greater consideration.

B. Demonstration of specialized experience and technical competence of the staff with the following: design of a variety of sizes of new and renovations of education and visitor centers, scientific research/astrophysical observatories. Experience submitted must demonstrate experience in addressing issues associated with facilities accommodating large numbers of public visitors, environmentally sensitive sites, renovation of facilities while maintaining operations, Leadership in Energy and

Environmental Design (LEED) criteria and developing design build request for proposals. The firm must have registered and licensed personnel, either in-house or through consultants, in the following key disciplines and areas of expertise: Project manager, architect, civil engineer, electrical engineer, security engineer, communications and related systems engineer, structural engineer, mechanical engineer, plumbing engineer, fire protection engineer, geotechnical engineer, land surveyor, interior designer, cost estimator, landscape architect, and industrial hygienist. The fire protection engineer shall also have a minimum of five years’ experience dedicated to fire protection engineering and have a degree in Fire Protection Engineering from an accredited university. The evaluation of these disciplines will consider education, training, overall and relevant experience and longevity with the firm.

C. Capacity of the project team to accomplish the work within specified time constraints based on submittal of firms’ current and projected workloads. Firms should demonstrate experience with task order contracts and handling multiple, task orders simultaneously.

The availability of an adequate number of personnel in the key disciplines shall be presented to ensure that the firm can meet the potential of working on multiple task orders for multiple customers in the required timeframes.

D. Firm competence as demonstrated by past performance on contracts in terms of work management, responsiveness, quality of work, cost control and compliance with performance schedules. A proposed Work Management and Design Quality Management

Plan shall be submitted with your SF 330 and shall include an organization chart and briefly address management approach, team organization, professional registration, coordination of in-house disciplines and consultants, and prior experience of the prime firm and any of their significant consultants on similar contracts. The plan shall also address quality control procedures, cost control, coordination of in-house disciplines and consultants, and scheduling procedures. Only submit examples from the past 10 years.

E. Firm location in reasonable proximity of the Smithsonian Institution facilities in

Arizona. The primary office where the work will be performed and the staffing at that office shall be clearly indicated on the Work Management Plan. Firms servicing Mt.

Hopkins shall be located within 100 miles of the SAO facility in the Tucson area. The geographic location of the firm will also be considered in order to evaluate the firm’s knowledge of the potential project locations.

F. Computer capability. Contractor and subcontractors must be able to comply with

Smithsonian Institution standards for documentation, drawings and specifications. These standards are available for viewing at the Smithsonian Facilities Architect-Engineer

Information Center website, at https://www.sifacilities.si.edu/a-e. Required proficiencies include the following: (1) AutoCAD ; (2) Microsoft Office, including Project and

PowerPoint (3) Adobe PDFs; (4) Revit and (5) Estimating projects with anticipated construction cost of less than $5M: the requirement to use CostOS software is optional, the SI Excel template can be used in lieu of CostOS; projects with anticipated construction cost of at least $5M are required to be submitted in CostOS format.

4. SUBMISSION REQUIREMENTS: The successful firms will be expected to sign a standard, unmodified, Smithsonian A-E contract.

Interested, qualified firms are invited to submit the required information as Dropbox link below:

https://www.dropbox.com/request/rP6hLHuq9zS1SLP5qP5n

The deadline for submission is no later than Monday, June 3, 2024, 3:00 PM. EST https://www.sifacilities.si.edu/a-e https://www.dropbox.com/request/rP6hLHuq9zS1SLP5qP5n

Firms shall clearly indicate their package is within the maximum proximity listed in the solicitation)

Firms must submit Parts I and II of the Standard Form 330 for the prime and joint venture(s). Part II of the SF330 must be submitted for each consultant. On SF 330, Part

I, Block 5, include UEI number for the prime firm. On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section. Failure to submit the completed SF 330 will render the submission unacceptable. Part I of the SF

330 shall have a page limit of 125 pages. A page is one side of a sheet. Font size shall not be less than 10 font. Preface the submission with an attached brief letter on company letterhead.

Questions shall be directed to Virginia Chan in the Office of Contracting & Personal

Property Management via email at ChanVC@si.edu no later than 3 pm EST on May 15, 2024.

Any and all information, drawings, photographs, or materials submitted with a proposal from the Offeror for consideration by the Smithsonian Institution become the property of the Smithsonian and shall not be returned.

THIS IS NOT A REQUEST FOR A FEE PROPOSAL

End of Solicitation mailto:ChanVC@si.edu