Samples_Label.pdf

This is a sample label form for the Pinellas County School District's Invitation to Bid (ITB) for Classroom and Office Supplies. The form provides a template that bidders must affix to packages or boxes containing bid samples, with designated spaces for the bid number, bid title, sample submission deadline, and the name of the submitting company. If samples are submitted on behalf of multiple distributors, bidders must list all company names on the label. The form includes routing instructions and a sample box number field for district use only, allowing the purchasing department to properly track and organize submitted samples during the bid evaluation process.

The label serves as a critical organizational tool for the district's receipt and management of physical samples related to the 104 line items in the solicitation, which include 36 classroom paper supply items and 68 office supply items with annual quantities ranging from 50 to 6,000 units. Proper completion and placement of this label on all sample containers ensures that submissions are correctly identified, routed to the appropriate evaluation team, and associated with the correct bid. The use of standardized labeling facilitates the district's ability to track multiple submissions and conduct fair and organized bid evaluations during the stated evaluation period from April 30 through May 20, 2026.