Samples_Label.pdf
PDF 250 KB Posted
- Attached to
- Floor Machine Parts
- Solicitation number
- 26-AM-002
- Issued by
- Pinellas County, Florida
About this file
This is a sample label document associated with Pinellas County School District's Invitation to Bid (ITB #26-AM-002) for floor machine parts. The label serves as a cover sheet for bidders to affix to packages containing product samples submitted in response to the solicitation. Bidders must complete the label with their company name, the bid number and title, and the submission date and time. If samples are submitted on behalf of multiple distributors, bidders must list all company names on the label. The label includes a section for district use only to track the sample box number and route samples to the appropriate evaluation location. Bidders are required to submit samples for the 16 manufacturer/brand lines specified in the solicitation, including Nilfisk-Advance, Clarke, Sandia Plastics, Viper, Tennant, Castex, I-Mop, Minute Man, Powr-Flite, Tornado, Aztec, Hoover, Sanitair, NSS, Kaivac, and Edic, with all samples duplicated and labeled if submitting multiple containers.
The sample submission is a required component of the bid evaluation process for this floor machine parts procurement. Sealed electronic bids are due through the OpenGov Procurement Portal by 3:00 p.m. on February 20, 2026, with sample submissions required concurrent with bid submission. Bidders must submit firm discounts from manufacturer list prices with all freight and handling charges included, and must bid on all items for aggregate total awards or face non-responsiveness. Only original equipment manufacturer (OEM) products are acceptable; aftermarket and refurbished parts are prohibited. The District estimates contract value at approximately $60,000 annually for the initial one-year term running from April 13, 2026, through April 12, 2027, with renewal options available for two additional one-year periods and District-exercised unilateral extension rights for up to three thirty-day periods. Price escalations at renewal are limited to the Consumer Price Index for All Urban Consumers (CPI-U) percentage change with 60 days' advance notice required.
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Text version
Cut along the outer border and affix this label to the package or box containing your samples. If there is more than one container, please affix a label to all containers and be sure to include the name of the company submitting the samples. Duplicate this label as needed.
BID SAMPLES
FOR BID NO.:
BID TITLE:
DATE/TIME SAMPLES DUE:
SUBMITTED BY: ________________________________________
(Name of Company)
If submitting samples on behalf of a list of distributors, please list the names of all companies for whom you are submitting samples below.
SAMPLES SUBMITTED ON BEHALF OF:
ROUTE SAMPLES TO:
SAMPLE BOX NO. (District use only) ______________
| FOR BID NO: |
| BID TITLE: |
| DATETIME SAMPLES DUE: |
| ROUTE SAMPLES TO: |
| SAMPLE BOX NO District use only: |
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