Samples_Label.pdf

This is a sample label template document for the Pinellas County School District's Invitation to Bid (ITB #26-AM-002) for floor machine parts. The label is designed to be affixed to sample packages submitted by bidders and includes fields for the bid number, bid title, sample submission deadline, submitting company name, and routing information. The template accommodates submissions on behalf of multiple distributors, requiring bidders to list all companies represented. The label includes duplicate sections for district internal use, allowing for box number tracking and sample routing procedures to organize and process submitted samples during the bid evaluation process.

The sample submission label serves as a critical organizational tool for the Pinellas County School District to manage and track physical samples from competing bidders during the procurement process for floor machine parts, which represents an estimated annual contract value of approximately $60,000. Bidders must submit samples of original equipment manufacturer (OEM) parts for 16 different manufacturer/brand lines before the February 20, 2026 bid deadline, with samples due at the same time as sealed electronic bids submitted through the OpenGov Procurement Portal. The clearly labeled and organized sample submission process enables the district to efficiently categorize, store, and evaluate sample quality during the evaluation period between February 23 and March 2, 2026, supporting the district's assessment of bidder compliance with specifications and quality standards prior to contract award.