Samples_Label.pdf

This is a sample label template document for the Pinellas County School District's Invitation to Bid (ITB #26-AM-002) for floor machine parts. The label is designed to be affixed to packages or boxes containing bid samples and must include the bid number, bid title, sample submission deadline, and the name of the submitting company. If samples are submitted on behalf of multiple distributors, all company names must be listed on the label. The template includes designated fields for sample box numbering and routing information for district use, with instructions to duplicate the label as needed for multiple containers.

The label serves as a standardized submission document to ensure proper identification and routing of samples during the bid evaluation process for the floor machine parts procurement. Bidders are required to submit samples along with their sealed electronic bids, which are due before 3:00 p.m. on February 20, 2026, through the OpenGov Procurement Portal. The district expects to evaluate bids and make contractor selections between February 23 and March 2, 2026, with a Notice of Intent to Award posted on March 24, 2026, and School Board approval estimated for March 31, 2026. The initial contract period runs from April 13, 2026, through April 12, 2027, with two optional one-year renewal periods available at mutual consent and up to three thirty-day unilateral extension periods at the district's discretion.