Sample_Contract_.pdf
PDF 375 KB Posted
- Solicitation number
- 2025-112
- Issued by
- Alachua County, Graceville City, Florida
About this file
This is a sample contract form between the City of Gainesville, operating as Gainesville Regional Utilities (GRU), and a contractor for the supply of lift station control panels. GRU seeks to establish a General Service Agreement with one or more UL 508A certified panel builders to supply seven standardized lift station control panel line items, including 20 HP and 47 HP 480 VAC 3-phase panels, 10 HP and 20 HP 240 VAC 3-phase panels, 47 HP 240 VAC 3-phase panels, GRU Standard Remote Telemetry Unit panels, and GRU Standard Demarcation Boxes. All panels must be designed and fabricated in strict conformance with GRU's proprietary lift station panel drawings and technical specifications. The inquiry deadline for questions is 5:00 PM on Tuesday, February 3, 2026, and responses must be submitted electronically via the GRU e-Procurement Portal by 2:00 PM on Monday, February 16, 2026. The contract term commences on March 1, 2026, and terminates on February 28, 2029, with two optional 2-year renewal periods and an additional six-month extension available upon mutual agreement.
Contractors must provide firm unit pricing for each line item, inclusive of all applicable taxes, along with lead times and delivery terms with freight included to the Kanapaha Water Reclamation Facility in Gainesville, Florida. Award will be made to the best evaluated respondent based on lowest fixed unit cost, lead time, delivery terms, and compliance with GRU specifications. Respondents must submit proof of five years of Florida business registration, current UL 508A certification, drug-free workplace certification, anti-human trafficking affidavit, and proof of liability insurance with minimum coverage of $1,000,000 Commercial General Liability, $500,000 Automobile Liability, and statutory Workers Compensation. GRU plans to purchase a minimum of five lift station panels annually under this agreement, with developers required to procure standardized panels through this agreement to ensure system-wide consistency. Contract price adjustments may be requested at least 60 calendar days prior to each contract anniversary date, with increases capped at the lower of 5 percent or the applicable Producer Price Index or Consumer Price Index for the previous 12 months. Subcontractors are not permitted for this procurement.
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CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
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c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
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