Sample_Checklist.pdf
PDF 106 KB Posted
- Attached to
- Graduation Supplies
- Solicitation number
- 27-008EE-32RFP
- Issued by
- Maricopa County, Arizona
About this file
This Sample Checklist document outlines product specifications and submission requirements for the Tempe Union High School District's Graduation Supplies RFP. The District is seeking qualified vendors to provide graduation-related products including diploma covers, custom stoles, cultural stoles, honor cords, graduation tassels, and medallions. Offerors must submit one sample of each item listed (or the closest equivalent) by December 1, 2026, at 2:00 p.m. Arizona time to the District's Purchasing Department at 500 West Guadalupe Road, Tempe, Arizona 85283. The sample checklist includes detailed specifications for each product category, such as a 6" x 8" diploma cover with smooth leatherette exterior and foil-stamped lettering, a 72" custom embroidered or imprinted satin graduation stole, a 4.5" x 72" handwoven Kente cloth cultural stole, single-color honor cords measuring 68" with 4" bulb tassels, high school graduation tassels with a free-moving four-digit year charm and 9" tassel length, and a salutatorian medal with ribbon featuring an antique brass finish and 2.6" diameter. Vendors must provide catalog item numbers or product links for all samples submitted, and note any items they do not offer.
Samples will be evaluated by the District's evaluation committee based on material quality, construction, customization, and overall appearance as part of the Past Performance and Product Quality criterion. The District reserves the right to display samples at school sites for student and staff feedback and inspection, evaluate durability based on condition after handling, and retain samples at its discretion. Failure to submit samples of offered items may result in a reduced proposal score, while failure to submit any samples may render the proposal nonresponsive. Offerors requesting sample return must provide return shipping instructions and prepaid return labels at no cost to the District. No pricing terms, set-asides, incumbents, or funding information is included in this checklist document.
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Other files
| File | Type | Posted |
|---|---|---|
| Graduation_Supplies.pdf | ||
| Graduation_Supplies_Offerings_Checklist.pdf | ||
| Catalog_Discount_Template.xlsx | XLSX spreadsheet | |
| Vendor_Reference_Listing.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_Fillable_-_6.2.2023.pdf |
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Text version
Sample Checklist Samples will be evaluated based on the items submitted. Offerors shall submit one (1) sample of each of the following items or the closest equivalent. Sizes listed are approximate, colors, words, fonts, and images are open to vendor discretion.
Please provide the catalog item number or product link associated with your provided lists and samples for each sample. If the sample provided differs from the description below, provide details as to how it differs. If you do not sell the item listed below, note that under Sample Provided.
Sample Description Sample Provided (catalog item number or product link)
Diploma Cover
Smooth leatherette exterior Foil stamped lettering on the front Interior silk and satin panels 4 Satin ribbon corners 6" x 8" Horizontal Orientation
Custom Stole
Embroidered or Imprinted Graduation Stole Full-Color - words and/or image 72” any color satin
Cultural Stole
Handwoven Kente Cloth Graduation Stole 4.5” x 72” traditional colors Hand stitched embroidery-words and/or image
Honor Cords
Single cord – any color 68” in length from end to end Large 4" bulb tassels at each end - knotted
Graduation Tassel
Double Color High School Graduation Tassel Free moving four digit year charm Tassel length 9”
Medallion
Salutatorian Medal with Ribbon (any color) Antique Brass Finish 2.6" Diameter 3D Design
Samples will be evaluated by the evaluation committee as part of the Past Performance and Product Quality criterion, based on the overall quality of materials, construction, customization, and appearance of the samples submitted.
The District may display samples at school sites, where they will be handled by students and staff, and collect feedback using a standard feedback form. Vendor names will be removed or covered during display. Samples will be inspected by the evaluation committee before and after display, and durability will be evaluated based on the condition of samples after handling.
Student and staff feedback will be provided to the evaluation committee for consideration. Final scores will be determined and assigned by the evaluation committee. The District reserves the right to be the sole judge of quality and acceptability.
Samples must be received by the District no later than December 1, 2026, at 2:00 p.m.
Arizona time. Failure to submit a sample of a listed item the Offeror offers may result in a reduced score, and failure to submit any samples may result in a determination that the proposal is nonresponsive.
Tempe Union High School District Attn: Purchasing Department 500 West Guadalupe Road Tempe, AZ 85283
Submitted samples will be handled during evaluation and may not be returned. Samples may remain with the District at its discretion. Offerors requesting the return of samples shall include return shipping instructions and a prepaid return label at no cost to the District.
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