Graduation_Supplies_Offerings_Checklist.pdf
PDF 242 KB Posted
- Attached to
- Graduation Supplies
- Solicitation number
- 27-008EE-32RFP
- Issued by
- Maricopa County, Arizona
About this file
This is a Product and Service Checklist for a graduation supplies procurement by the Tempe Union High School District (TUHSD) in Arizona, submitted in partnership with SAVE member agencies. The checklist identifies the comprehensive range of graduation products and services the District seeks from qualified vendors, including caps and gowns (various styles such as shiny, matte, and deluxe options), tassels with customization options (single, two, and three-color varieties, plus specialty styles such as Kente and LGBTQ designs), honor stoles (standard, custom imprinted, custom embroidered, and specialty styles including NHS and SHH official designs), honors cords, medals and guards, frames, diplomas and diploma covers, and miscellaneous keepsake items such as announcements, photo cards, class rings, and letter jackets. Proposals must be submitted through the Procurement Portal by 2:00 p.m. on Tuesday, December 1, 2026. The District seeks a vendor partner capable of coordinating directly with campuses, providing on-site ordering assistance, flexible payment options, and customized products to recognize student achievement, with responsive communication, reliable delivery, and quality craftsmanship as central requirements.
The checklist also emphasizes value-added services, including custom online ordering portals for families, on-campus order days and sizing sessions with vendor representatives, bulk delivery pre-sorted by student name, on-site distribution and cap-and-gown pickup days staffed by the vendor, late-order and emergency fulfillment windows, backup stock availability at ceremonies, direct-to-family billing with payment plan options, sizing guarantees with exchange or replacement policies, diploma services with printing and name verification, and multilingual parent and student information packets. The goal of this RFP is to establish one or more contracts that replace case-by-case purchasing with competitive pricing, predictable lead times, and a streamlined process benefiting schools, graduation coordinators, and families. No specific pricing terms, set-asides, incumbent information, funding amounts, or contract term details are indicated in this checklist document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Graduation_Supplies.pdf | ||
| Catalog_Discount_Template.xlsx | XLSX spreadsheet | |
| Sample_Checklist.pdf | ||
| Vendor_Reference_Listing.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_Fillable_-_6.2.2023.pdf |
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Text version
Product and Service Checklist Please indicate whether your company offers each of the items listed below by marking checking the box near each line. This checklist is intended only to give an overview of the products you carry. Detailed product and pricing information will be provided elsewhere in your response.
Cap & Gown:
Cap
Gown
Cap & gown combo (with tassel)
Shiny
Matte
Deluxe
Garment bags
Tassels & Year date drops:
Tassels
Single color
Two color
Three color
Kente
LGBTQ
Jumbo
*SHH official tassel
Date Drops
4 digit year gold signet
2 digit year “bling”
Stoles:
Standard Styles
Custom imprinted
Custom embroidered
Honor
Salutatorian
Valedictorian
First Generation
Matte
Satin
V Stoles
Single color
Double color
Triple color
Matte
Satin
Specialty
International/Country Specific
Serape
Kente
Culture Specific Other
*NHS White Satin Pendant
NHS Gold Draped w/Royal Blue Embroidered Emblem
NHS Carolina Blue Satin Pendant
SHH official honor stole
Honors Cords:
Single
Double
Intertwined
Kente
LGBTQ
NHS Honor Cord-Blue/Gold
SHH official double honor cord
SHH official braided cord
Medals & Guards:
Honors
Valedictorian
Salutatorian
NHS Gold-Treasurer's Key Guard
NHS Gold-Secretary's Quill Guard
NHS Gold-Vice Pres Torch Guard
NHS Gold-President's Gavel Guard
SHH official honors medallion
Frames:
Shadow Box for stoles, medals, etc
Diploma frame
Diploma frame with tassel display
Diploma frame with tassel display and photo
Graduation cap frame
Keepsake frames
Diplomas & Diploma Covers:
Diplomas
Blank/Stock
Custom with foil stamping
Custom without foil stamping
Covers
Blank/Stock
Imprinted Stock
Imprinted Custom
Miscellaneous & Keepsake:
Announcements
Photo cards
Class rings
Letter jackets
Custom keepsakes
Value Added Services:
Custom online ordering portal for families
On-campus order days, sizing sessions, and representative visits
Bulk delivery to the school, pre-sorted and labeled by student name
On-site distribution or cap-and-gown pickup days staffed by the vendor
Late-order and emergency fulfillment windows
Provided backup stock of extra gowns at the ceremony
Direct-to-family billing
Payment plans for families
Sizing guarantees and exchange or replacement policies
Diploma services: printing, name verification, proofs, etc.
Parent and student information packets in multiple languages
Other: Please provide a list of additional items or services you provide that are not included in this checklist as an attachment under additional materials.
*National Honor Society (NHS)
* Sociedad Honoraria Hispánica (SHH)
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