SAM RFQ - SOS HVAC Duct Cleaning.pdf

FA330026Q0060 - FY26 SOS HVAC DUCT CLEANING

REQUEST FOR QUOTE SQUADRON OFFICER SCHOOL HVAC DUCT CLEANING

(THIS IS NOT AN ORDER)

Purchase Request#:

F2XHD96176A001

Issued by: 42nd Contracting Squadron 50 LeMay Plaza, South Maxwell AFB, AL 36112-

Primary POC: A1C TaQuann Cottingham Phone: 334-953-1549 Email:

taquann.cottingham@us.af.mil

Date issued: 2 September 2026 Delivery: FOB Destination Offeror Due Date: 18 September 2026 4:00pm

CDT

Alt POC: Kimberly Knott Phone:

334-953-8552 Email: kimberly.knott.1@us.af.mil

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement for HVAC Duct Cleaning Services in accordance with (IAW) the attached Statement of Work (SOW). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Subpart 12.202(b)(l) as supplemented with additional information included in this notice. This requirement is being solicited as a 100% small business set-aside via open market.

A firm-fixed priced award will be made in accordance with the following: NAICS Code: 561790; Other Services to Buildings and Dwellings; Size Standard: $9.0M

II. IMPORTANT NOTES:

THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

III. SCHEDULE OF SUPPLIES/SERVICES:

ITEM Description of Requirement Qty Price ended Price

0001 Base Facility HVAC Duct Cleaning (~146k SQ FT) - Source removal, drop-ceiling diffusers, negative pressure air management.

SOW para 2.1.1

1 EA

0002 Polifka Auditorium Special Logistics - Rigging, scaffolding, seating removal/reinstallation, and a dedicated Health & Safety Officer. SOW para 2.1.2

1 EA

0003 Duct Access Mechanical Openings & Patch- Back - Certified HVAC technicians for structural duct breaches and commercial-grade access panels. SOW para 2.1.3

1 EA

0004 Field-Verified IAQ & Microbial Response - HEPA air scrubbers, targeted sanitization with EPA-registered antimicrobials, and filtration. SOW para 2.1.4

1 EA

mailto:taquann.cottingham@us.af.mil mailto:kimberly.knott.1@us.af.mil

FA330026Q0060 - FY26 SOS HVAC DUCT CLEANING

DELIVERY INFORMATION: All items/work will be done at the following addresses:

125 Chennault Circle, Bldg.1403 Maxwell AFB, AL 36112.

IV. SITE VISIT:

A site visit is scheduled at Squadron Officer School (SOS) 125 Chennault Circle, Bldg.1403 Maxwell AFB, AL 36112, on Thursday, 10 September 2026, at 10:30 AM Central Daylight Time (CDT). Offerors should be at the Maxwell Blvd Gate, Visitor's Center at Maxwell AFB, AL at 9:45 AM CDT to receive a visitor's pass. Please arrive at least 15 minutes early at the Maxwell Blvd Gate, Visitor's Center at Maxwell AFB, AL to receive a visitor's pass. Please provide a list of all attendees and ensure they have their driver's license (updated with REAL ID or you will be denied access, you will see a Gold Star in the corner of your driver's license if it is REAL ID compliant), proof of vehicle insurance, and vehicle registration. All attendees' names will need to be submitted by Wednesday, 2 September 2026, at 3:00 PM CDT. In addition to the attendee’s name (as reflected on their driver's license), include title and a telephone number for each individual. Submit the requested information to A1C TaQuann Cottingham at taquann.cottingham@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFP, the specification, or related documents. All pertinent questions shall be submitted by e-mail 14 September 2026 at 4:00 PM CDT.

V. INSTRUCTIONS TO OFFEROR:

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein.

Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Failure to meet a requirement may result in an offeror being ineligible for award.

a. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Offerors must provide a unit price and extended price for CLINs 0001-0004 referenced in the

"SCHEDULE OF SUPPLIES/SERVICES."

c. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

d. The contractor must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

e. Section 889: SAM Contractors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204- 26, Covered Telecommunications Equipment or Services-Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1- 866-606-8220.

mailto:taquann.cottingham@us.af.mil.

http://www.sam.gov/

FA330026R3004 - FY26 SOS HVAC DUCT CLEANING

g. Quote Contents:

OFFEROR’S PROPOSAL PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Technical Solution: The offeror shall provide a detailed technical solution that provides warranties and maintenance support for the equipment and service requirements that are listed in accordance with (IAW) the Statement of Work (SOW) attached.

b. Price: The offeror must submit proposed unit and extended prices in Section III (see above) of the synopsis/solicitation for CLINs 0001-0004. Prices must be rounded to the second decimal (penny). The price factor will be evaluated for reasonableness.

c. Offeror agrees to hold the prices in its offer firm for 30 days from the date specified for receipt of offers. Request for Proposals or modification of proposals received after the exact time specified for receipt of offers will be considered late and handled in accordance with RFO 52.212-1(c). Multiple offers will not be accepted under this Request for Proposal, nor will multiple awards be considered.

d. Interested parties capable of providing the requirement must submit a written proposal to include discount terms, tax identification number, cage code, and UEI.

e. Proposal Contents:

PART I – TECHNICAL:

Provide proposal that accedes to all the requirements of the synopsis/solicitation. PROPOSALS MUST MEET OR

EXCEED ALL SPECIFICATIONS STATED IN SOW ATTACHED.

PART II – PRICE:

The offeror must submit proposed unit and extended prices in SCHEDULE OF SUPPLIES/SERVICES (see above) of the synopsis/solicitation for CLINs 0001-0004. The price factor will be evaluated for reasonableness.

f. Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, A1C TaQuann Cottingham, (334) 953-1549, taquann.cottingham@us.af.mil and the Contracting Officer, Kimberly Knott, (334) 953-8552, kimberly.knott.1@us.af.mil. All responses shall be received by 4:00 PM CDT on 18 September 2026.

Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

VI. BASIS FOR AWARD:

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Award will be made to the lowest priced quote that has acceptable technical ratings.

PART I - TECHNICAL:

To be determined technically acceptable, the offeror must provide: 1) a written statement stating they are able to satisfy all of the items stated in the SOW without any exceptions; 2) the offeror must provide the lead time for all of the Services listed in Para 3 of the SOW; 3) the offeror must complete Services IAW Para 3.0 – 4.0 of the SOW within 90 days after contract award.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not

FA330026R3004 - FY26 SOS HVAC DUCT CLEANING

meet minimum requirements).

PART II- PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with RFO 12.203.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and in the format specified in Instructions To Offerors.

Offeror's may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond. The contractor reserves the right to award to a higher Quote based on the date of completion.

ATTACHMENTS (3):

1. Attachment 1 - Statement of Work – SOS HVAC Duct Cleaning

2. Attachment 2 - Provisions and Clauses

3. Attachment 3 – Wage Determination