SACYSP_Home_Gristmill_Painting_and_Roof_Replacement_SOW.pdf

York Home & Gristmill Painting & Gristmill Roof Replacement

Sergeant Alvin C. York State Park

2609 North York Highway

Pall Mall, TN 38577

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to paint the York House and Gristmill and install new roof on the Gristmill.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and

November 30th, 2026, unless a written exception is granted by the Facilities Management

Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B

(sm) BC-B or BC-C Tennessee Building Contractor license prior to submitting a bid. Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee

Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a

Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

York Home & Gristmill Painting & Gristmill Roof

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management.

All questions, directives, and acceptance shall come only from either the Facilities

Management Regional Manager and/or Project Manager.

6) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the Contractor by the Facilities Management Project

Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the

Contractor. The Contractor shall be responsible for work and performance and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the Park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall scrape all loose paint off all painted surfaces.

2) The Contractor shall remove old metal roofing off Gristmill.

New Work

1) The Contractor shall paint the York Home with oil-based exterior primer and oil-based paint.

2) The Contractor shall repair all loose siding and trim on the Gristmill.

3) The Contractor shall scrape all loose paint off all painted surfaces.

4) The Contractor shall prime and paint the entire building.

5) The Contractor shall remove and replace metal roof on the Gristmill.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or

Pre-Approved Equal

Specific Requirements

Paint Sherwin Williams York Home shall be oil based exterior lifetime warranty. Color shall be white. Finish shall be satin.

Paint Sherwin Williams Gristmill shall be oil based exterior lifetime warranty. Color shall be red. Finish shall be satin.

Doors and windows shall be painted the same color as the existing color. Finish shall be satin.

Primer Sherwin Williams Gristmill primer shall be bonding primer oil-based exterior lifetime warranty.

Metal roof on the

Gristmill

Galvanized corrugated full length metal roofing with all ridge cap and trim. Galvanized 1 ½ (one and one half) -inch screws.

Specific Instructions

1) The Contractor shall scrape all loose paint off all the exterior of the York Home and shall pressure wash all the exterior.

2) The Contractor shall use oil base bonding primer on all the exterior of the York Home.

3) The Contractor shall paint the entire exterior including doors and windows of the York Home with two (2)-coats of oil based exterior lifetime warranty satin finish paint.

4) The Contractor shall fasten all loose boards and siding on the Gristmill.

5) The Contractor shall scrape all loose paint off all the exterior of the Gristmill.

6) The Contractor shall apply oil-based bonding primer on the entire exterior of the building.

7) The Contractor shall paint the entire Gristmill exterior with two (2)-coats of oil-based exterior lifetime warranty paint and color shall match the existing. All doors and windows shall be painted with paint color that matches the existing color.

8) The Contractor shall remove all gutters and downspouts and shall reinstall gutters and shall install new downspouts and color shall match the existing gutters when painting is finished.

9) The Contractor shall remove all metal roofing and install new metal roof with all necessary trim. Metal and trim shall be installed with 1 ½ (one and one half)-inch screws.

10) The Contractor shall lay stones on two (2) piers that are missing, stones and shall match the stones on the existing piers and columns.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area.

If damage occurs, it shall be repaired within a twenty four (24)-hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park

Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities

Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to

Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The

Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

11) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

12) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of

Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

13) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-

606-0785, deborah.g.smith@tn.gov.

14) Facilities Management Regional Contacts for this project are:

Regional Manager: Chad Young, 865-606-1551, chad.young@tn.gov

Project Manager: Gary Greenwood, (865) 806-8300, gary.greenwood@tn.gov

Nothing Follows mailto:deborah.g.smith@tn.gov mailto:chad.young@tn.gov mailto:gary.greenwood@tn.gov