Sacramento_County_Assessment_Report_-_Revised.pdf

Sacramento County Youth Detention Facility

August 26, 2025

Facility Conditional Security Assessment Report

Sacramento County Youth Detention Facility

1. Executive Summary The current security control systems are past end of life and replacement parts are not available to maintain them. Also, the facility operation will benefit from recent advancements in technology. The current market environment favors the contractors and project costs are trending up. Delivery methods shall be in compliance with California Public Code (CPC).

Construction phasing will have a large impact on contractor cost as the facility has a high control station to bed count ratio. Since there is a training housing unit, one unit can be turned over to the contractor for retrofit work, testing, and then returned to operation. If occupancy levels allow more than one housing unit to be turned over at a time, costs would be reduced further.

It is anticipated that ADA retrofits will not be triggered by the locking control retrofit. The new California Building Code has required recent projects to upgrade public entry and egress paths to current ADA requirements even though the path was not a part of the addition. Since this is a retrofit of existing security equipment that is failing, we anticipate these ADA upgrades would not be part of this project. No allowances or costs are included for ADA upgrades. All new work will be ADA compliant.

Probable cost proposals are included at the end of this report for your review. Each proposal outlines the basis of the cost and identifies any exclusions. Detailed breakdown tables are also provided for reference.

It is anticipated that the design will take approximately 6 months from notice to proceed. This timeline is applicable independent of the combinations of options selected. Additional scope will be accomplished by assigning additional staff to plan development.

It is anticipated that the contractor will require 6 months to develop submittals, purchase equipment, and fabricate systems. At that point they would start installing systems on site. On site construction will take approximately 13 months.

The probable cost estimate allows a trip by R&N every 6 weeks while the contractor is on site.

Before onsite construction, R&N will hold virtual meetings with the contractor every 2 weeks as needed. Each option is provided as a stand-alone probable cost. If multiple estimates are included in a single project, then the total number of trips could be reduced as both scopes would be viewed on the same trip.

R&N will use Bluebeam or another Project Management system for design coordination with owners and contractors. The owner and contractor will be provided access to the plans, submittals, and RFIs by R&N through this software. There will be no license cost to the owner or contractor.

R&N will import the 2D AutoCAD base plans provided by the owner into Revit to develop the design documents. Because the base plans are not modeled in 3D, Revit’s 3D capabilities will not be utilized. Final design drawings will be exported back to AutoCAD format for use by the contractor and owner.

2. Background and Purpose of Report The existing complex consists of multiple housing units and ancillary areas constructed at different time periods. The courts building adjacent to the Youth Detention facility is not a part of this assessment.

The focus of this assessment is the I-3 detention housing area consisting of multiple dayrooms, classrooms, kitchen, dining, visitation, and medical areas providing services to detained youth.

The Administration area provides office space for custody staff, medical personnel, program personnel, and maintenance personnel. The Administration areas were assessed only as they relate to the detention area, door control and camera systems.

The following information was collected from a site survey conducted on November 18, 2024, staff interviews, and from plans provided by the facility. This assessment is intended to address the following systems:

1. Door Locking Control

2. Intercom and Paging System

3. Camera Video System

4. Staff Duress System (including 3D/Arista partial project)

5. Non-Contact Visitation Stations

6. Medical Call System

7. Card Access System (Card Access System is maintained by others)

8. Staff Key Cabinet System

9. Audio/Video Dayroom Systems

10. Uninterruptible Power Systems

The current installation was reviewed with emphasis on compliance with Life Safety, Building Codes, Jail Standards, and current liability issues being faced by modern detention facilities.

This assessment does not address the following systems sometimes identified as Security Low Voltage systems:

1. Telecommunication infrastructure

2. Watch Tour System/Wellness Check System

3. Fire Alarm System

4. Staff Radios and Distributed Antenna System

This report consists of the following sections:

1. Executive Summary

2. Background and Purpose of the Report

3. General System Discussions

4. Existing Facility Assessment

5. Recommendations

3. General Systems Discussions

CODE:

The current Codes and standards used to evaluate the security systems are as follows:

1. Building Standards Administrative Code, 2022, Title 24, Part 1

2. California Building Code, 2022 (CBC)

3. American’s With Disabilities Act (ADA)

4. Prison Rape Elimination Act (PREA)

5. California Electric Code (CEC)

6. National Institute of Corrections Guidelines. (NIC)

7. California Standards for Accessible Design Guide (2019)

Under the CBC Chapter 3, section 308.4, the detention areas are defined as Institutional I-3.

Under CBC Section 408 for I-3 occupancies, doors may be locked when there is a means to remotely unlock the doors with minimal staff.

“408.4.1 Remote release Remote release of locks on doors in a means of egress shall be provided with reliable means of operation, remote from the resident living areas, to release locks on all required doors. In Occupancy Conditions 3 or 4, the arrangement, accessibility and security of the release mechanisms required for egress shall be such that with the minimum available staff at any time, the lock mechanisms are capable of being released within 2 minutes.”

“408.4.4 Relock capability Doors remotely unlocked under emergency conditions shall not automatically relock when closed unless specific action is taken at the remote location to enable doors to relock.”

Units 1-10 are mechanical doors and referred to as “old units” in this assessment report.

“New/Newer units” in this assessment refer to units 11-17 are electrified. Units 1-10 also have outdated paging speakers in need of replacement.

The older housing units do not have electrically controlled locks on the individual doors restricting egress. This is a violation of the current code. While older construction may be grandfathered in when building codes are updated, the remote unlocking of doors has been a requirement in the code for decades. The risk of injury or death is dramatically increased when doors do not have a remote release option. The newer housing units do have electronic controls which introduced two different levels of security in living spaces.

It is advised that the facility should, at minimum, plan to add electronically controlled locks to the housing units with mechanical locks.

A newer requirement in 2019 California Standards for Accessible Design Guide is retroactive compliance with ADA accessibility in egress travel paths. The code states:

“11B-202.4 Path of travel requirements in alterations, additions and structural repairs.

When alterations or additions are made to existing buildings or facilities, an accessible path of travel to the specific area of alteration or addition shall be provided. The primary accessible path of travel shall include:

1. A primary entrance to the building or facility,

2. Toilet and bathing facilities serving the area,

3. Drinking fountains serving the area,

4. Public telephones serving the area, and

5. Signs.”

https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#means_of_egress https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#accessibility https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#alteration https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#addition https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#building_existing https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#facility https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#path_of_travel https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#path_of_travel https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#alteration https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#addition https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#path_of_travel https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#path_of_travel https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#entrance https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#facility https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#facility https://up.codes/viewer/california/ca-building-code-2016-v1/chapter/2/definitions#sign

Since this project deals with security controls in detention areas and does not deal with public spaces, there is an exception that would allow these ADA requirements not to apply to our project. The exception in the 2019 California Standards for Accessible Design Guide reads:

“11B-203.7 Detention and correctional facilities.

In detention and correctional facilities, common use areas that are used only by inmates or detainees and security personnel and that do not serve holding cells or housing cells required to comply with Section 11B-232, shall not be required to comply with these requirements or to be on an accessible route.”

PARTS AVAILABILITY:

A locking control retrofit was installed in 2007 along with a facility expansion. The electronics have reached the end of their useful life. It was reported that the facility can no longer find replacement parts for the non-functioning TSI Prism Man-down system and the existing PLC.

The Arista system had an incomplete implementation in a few areas across campus, and the system is currently not functioning.

The Allen-Bradley PLC system is no longer manufactured, and it is difficult to get replacement parts.

PROPRIETARY SYSTEMS:

The TSI Prism system is extremely complex and proprietary. It relies on the balancing of radio waves in an ever-changing RF environment. The facility staff have reviewed the benefits of this system and require a duress system with more than just zone identification. The partial cabling replaced for the Arista system is in decent condition and could be reused, but the other parts and smarts may or may not be usable with a different type of system. The existing non-functioning partial systems shall be replaced with a similar system for increased staff safety.

CURRENT TECHNOLOGY:

The technology available today is greatly advanced from the existing systems. The trend has been to base designs on open computer systems where failed parts can be replaced by equal components from another manufacturer with minimal effort.

IP Cameras provide higher resolution than older analog cameras. Video analytics and enhanced analytics are providing new features never before possible allowing cameras to support more functions than simple recording. Camera systems today can increase the situational awareness of staff. An estimated 80% of the time, the activity is the normal daily routine. An estimated 20% of the time, there is a situation that staff need to be aware of.

Empowering staff to differentiate between daily routines and critical situations is a benefit of new technology. These systems can also be configured to enable video to be viewed at any station connected to the network. These IP Camera systems are also easily scalable and allow for flexibility to add additional cameras or workstations when needed.

Digital intercom systems are widely used over relay boards. Digital intercoms provide high-quality audio and video communication, far surpassing the limited functionality of relay boards. They support features like call queuing, prioritization, and paging across multiple zones. Configuration and updates can be done through software, enabling the system to be flexible and customizable for specific facility needs. Digital systems often include built-in diagnostics to alert operators of faults, such as disconnected units or power failures. Digital systems simplify operations for staff, saving time and reducing errors during critical situations.

R&N Systems Design will assist in arranging product demonstrations with multiple manufacturers to present various technological solutions and provide expert advice on selecting the most suitable system. These modern systems offer advanced features, improved reliability, and greater scalability to ensure they meet both current and future operational needs.

For the replacement of the TSI PRISM/Arista systems, it is recommended to consider solutions that offer enhanced integration capabilities, improved data management, and streamlined user interfaces. Modern systems provide better analytics, real-time monitoring, and intuitive control options which can significantly improve overall operational efficiency.

Some systems are capable of operating on existing/new WiFi infrastructure, which would allow for greater flexibility in deployment, reduced installation costs, and easier scalability.

Leveraging WiFi-based systems can also enhance system mobility and simplify infrastructure requirements making them a viable option for modernizing operations.

CURRENT CONSTRUCTION TRENDS:

The current market for detention equipment and locking control systems favor the contractors. There is a constricted market of contractors to perform the required work which means higher prices for facility operators when replacing systems.

4. Existing Facility Conditions

OPERATOR CONTROLS:

Existing control of facility doors, intercoms, and cameras is distributed between local control workstations in the housing units with housing entry control from Central Control.

The door control system is currently under a service contract with Stanley Security. Stanley was reported as performing well and responding to owner requests in a timely manner.

Securitas Technology has purchased Stanley Security.

Local Control Workstations:

There are local control workstations in seventeen 17 units and 1 in Intake as well as two 2 spares for a total of 20 local control workstations.

Local control workstations consist of a control console, a video quad monitor, and an intercom station to communicate to youth rooms as well as an intercom to call Central Control directly. The video monitor displays the video from two recreation yard cameras and two room cameras. The local control equipment rack under the counter has two radio receivers that provide music and audio from approved radio stations into the youth rooms through the intercom station.

Central Control Workstations:

Central control has 3 active control workstations. Additionally, there are 3 spare computers for a total of 6 Central Control workstations.

Each workstation has a control computer and 4 monitors for video. 3 of the video monitors provide quad views displaying four video feeds at one time. The fourth video monitor displays a single camera full screen. Central also has a wall mounted big screen monitor for viewing multiple cameras.

INTERCOM SUBSYSTEM:

The Dukane intercom/paging system is no longer manufactured and has reached end of life.

Intercoms are installed in each room and on both sides of controlled circulation doors. Each workstation is equipped with a microphone or intercom handset, enabling officers to communicate with individuals at controlled doors and make general announcements through speakers. The intercom and paging systems in the older section of the building are reported to have poor sound quality, as the intercom devices have not been replaced since the facility's original construction. The most recent controls retrofit updated only the head-end controls, leaving the aging edge devices unaddressed.

The Dukane intercom/paging system also provides ALM (Audio Level Monitoring). This system is used to detect loud sounds to alert officers. This is currently provided in all dayrooms and classrooms as well as some other group spaces. Some youth rooms also have this functionality.

VIDEO SUBSYSTEM:

The existing Stanley/Genetec VMS can be serviced, but it is difficult to get replacement parts or have a compatible replacement server built for the older software.

The existing cameras are analog color cameras connected via coaxial cable. Video footage is stored for 400 days to meet California's legal requirements. Video recording is managed using Genetec Watch Commander, maintained by Securitas.

While coaxial cable can transmit video signals up to 1,000 feet—far exceeding the distance limitations of new IP cameras—it is possible to connect IP cameras over coax.

However, many of the advanced features of IP cameras are only accessible when connected through CAT6/6A-rated network cabling. Since CAT6/6A cabling supports a maximum distance of 328 feet, the current coaxial cables and conduits will need retrofitting.

CLASSROOM RECORDING SYSTEM:

A separate audio recording system is currently used in classrooms, designed to react to sound disturbances, and operates independently from other systems. It has been suggested that this function be integrated with the camera system for greater efficiency. Combining these systems will offer significant long-term benefits for both operations and maintenance. With the proper access, administrative staff will be able to view both video and audio from the same system, enhancing situational awareness during an event.

New IP cameras installed in these classrooms can be equipped with microphones, ensuring that video and audio are recorded in sync. Additionally, video and audio analytics can be employed to detect incidents in real-time, drawing attention to specific classrooms where an event may be occurring.

COUNTERS AND MILLWORK:

The existing counters and millwork have been well-maintained and will be reused with minimal alterations. Some minor adjustments or touch-ups to the millwork may be necessary, but for the most part, the pieces will remain as they are.

OVERVIEW:

Control stations campus-wide use the no longer manufactured Allen Bradley control station which needs to be updated. At local control stations in housing units, the under-counter AV cabinet needs to be completely updated and integrated into the controls and intercom systems. Central control computer operating systems are currently Windows XP and should be upgraded to an operating system that is still supported.

In the electronics equipment rooms, Hirschmann switches are used. These switches are no longer manufactured or supported. All abandoned wires should be removed to reduce fire hazard. The Allen Bradley PLC controllers have likewise been discontinued. The IT cabinets that are in non-climate-controlled areas such as the underground tunnel will need cooling and/or hardened equipment to limit system downtime and maintenance. Also consider placing IT/Video switches in existing spaces with ventilation and avoiding the utility tunnels.

Additional comments are made in this report.

The electronically controlled doors in the newer housing units provide adequate functionality, but the recommendation is to control the mechanical doors in older housing units.

Classroom microphones need to be updated. It is recommended to replace the cameras with IP cameras with microphones.

The Genetec VMS needs to be updated, and the switches and servers should be replaced. Any abandoned cabling should be removed to reduce fire hazard and provide additional conduit space.

The Staff Duress System should be updated to a complete, working system.

The intercom system needs to be updated since the existing system isn’t manufactured or supported anymore. Intercoms in older areas of the building should be replaced. Local control station, under-counter, AV cabinets need to be completely replaced with newer technology that can be integrated into the main systems. Paging speakers in the older building areas should be replaced, and in newer areas should be investigated to determine if current issues are caused by the speakers or by the head-end equipment. The medical call system should be replaced and integrated into the main intercom system.

Units 1-10 are to have the intercoms and cabling replaced (reuse existing conduit) and also provide the music/program button for the youth to be able to select an audio source. Other units are to remain as is, could be upgraded in the future.

Existing AV cabling to dayroom TV is to be replaced with newer CAT6 cabling for HDMI over CAT6 connection.

It is recommended to replace the UPS units and the Staff Key Cabinet System due to age.

It was requested by the owner that the main 30/40kVA UPS units have a runtime of a minimum of 3 hours; and 1 hour for the smaller 8kVA UPS units.

4.1 Control Stations

IMAGE 4.1.A

Description: Housing Control Station

A discontinued Allen Bradley control station is provided at each local housing control desk to allow the local operator to select intercoms and control local devices. Each control station is provided with graphic layouts of the area. Individual icons are provided for each controlled or monitored device.

The handset to the right is used to communicate to youth rooms through the intercom system. The two-gang intercom on the right communicates directly with Central Control.

This image depicts an area in the older section of the facility, where the youth room doors are secured by mechanical locks. These doors are not remotely controlled by the door locking system, which is a requirement of current building codes for emergency release. While the code mandates the provision of emergency release functionality, it does not specify the conditions under which this release should be triggered. The decision on when to activate emergency release should be outlined in the facility’s policies and procedures.

IMAGE 4.1.B

Description: Local Quad Monitor

Color analog cameras are installed throughout the facility, with video feeds displayed on monitors at the officer control workstation. A blank screen indicates a camera that is either out of service for repairs or not functioning properly. Each station only has a couple of cameras that it can display due to the nature of analog systems. The facility uses a variety of camera makes and models. This particular photograph was taken in the training unit, which is not currently occupied by youth.

IMAGE 4.1.C

Description: Local Control Station.

This Local Control Station is in the newer housing units. A discontinued Allen Bradley control station is provided at each local housing control desk to allow the local operator to select intercoms and control local devices similarly to the older housing unit. Each control station is provided with graphic layouts of the area controlled. Individual icons are provided for each controlled or monitored device.

The handset to the right is used to communicate to youth rooms through the intercom system. The two-gang intercom on the right communicates directly with Central Control.

Youth rooms are provided with remotely controlled electric locks. Emergency release can be implemented with PLC programming in the newer portions of the facility as required by Code.

IMAGE 4.1.D

Description: Central Control Workstation #3.

In Central Control, three computer stations provide control of remote areas. The front/center computer provides graphic layouts of the entire facility, while the surrounding monitors show the housing units. Central Control workstations require more camera monitors as they are responsible for facility circulation.

Windows XP computers are running Wonderware software that powers the graphic control stations. Windows XP operating system is no longer supported by Microsoft.

IMAGE 4.1.E

Description: Central Control Workstation #1 and #2.

Workstations #1 and #2 are the same physical configuration as #1. It is possible to share control and responsibility between the three stations based on time of day and facility activity.

4.2 Security Electronics Rooms

IMAGE 4.2.A

Description: Hirschmann Industrial Switches

Hirschmann Industrial Ethernet switches are used for communications. New modern switches would be provided with the new systems. Belden acquired Hirschmann and has discontinued or replaced several of the Hirschmann product lines.

Existing optic fiber can be reused where it supports electronics in the new design. New optic fiber may be required to complete the network.

IMAGE 4.2.B

Description: Existing Camera cables are dangling and assumed to be abandoned in place.

The current California Electric Code prohibits the abandonment of cabling in place. Older cable insulation poses a significant fire risk, as it can release toxic gases that increase the potential for injury to both staff and occupants. Any cables that are no longer required for the new installation must be removed.

This will clear space in the conduit for the new cabling needed for the IP cameras. Additionally, tangled cables can create maintenance challenges, as moving one cable may put stress on others within the bundle, which can lead to degraded connections and intermittent faults.

IMAGE 4.2.C

Description: Programmable Logic Controller

The brain of the security door control system is the Programmable Logic Controller (PLC).

High density input and output modules are utilized with high density cabling that connects the individual input/output points in the PLC to terminal strips and relays in the cabinets.

The existing Allen Bradley components are 16+ years old and have been discontinued. It is difficult to source replacement parts for this system.

This equipment should be replaced.

IMAGE 4.2.D

Description: PLC Controlled relays

Relays over time tend to stick and have other issues and should be replaced. The bases provide terminals for wire and connectors for relays and can be reused if there is no physical damage.

IMAGE 4.2.E

Description: Security Racks in Tunnel

Security electronics are located in racks in the service tunnel and are accessible in areas away from youth. This should help the contractor with staging preliminary construction activities in the facility as they will be physically separated from youth.

Heat is a concern where a large amount of electronics are enclosed in a small space like a cabinet or security electronics room. Camera video recorders also generate a large amount of heat. The tunnel area was not too hot during our November survey. The new cabinets will have climate sensors to report conditions out of operational limitations.

Cooling or hardened equipment will need to be provided for new IP Camera switches. The IT group had some network switches in the tunnels that failed quickly and noted that cooling or special equipment would be needed.

Recommend attempting to locate places outside of the utility tunnels for IT and Video switches everywhere possible. If not possible, utilize hardened equipment that can withstand high temperatures.

Alternatively, consider in-rack AC units that vents out to the utility tunnel, but this comes at a cost and will require continuous maintenance, additional power requirements, and increased temperatures in the utility tunnel. The inability to vent the utility tunnel might be problematic.

IMAGE 4.2.F

Description: Wiring transitioning from conduit above to cable tray in tunnel

Conduit is routed from the housing units to the cable trays in the tunnels. The conduit at the top of the cabinets provides sufficient protection for the cabling exiting the cabinet. The conduit is securely fastened and properly supported.

It is believed that most of these conduits are connected to the vertical chases at least for the newer built areas.

The cabling in the cable trays appeared to be well organized and there is room for new cables to be added.

4.3 Housing Doors

IMAGE 4.3.A

Description: Youth Room Lock in Newer Housing Units

Detention electromechanical locks appear to be in good shape and should continue to provide adequate functionality with continued maintenance. The electromechanical locks will remain and be controlled by the new PLCs.

IMAGE 4.3.B

Description: Older Housing area.

The youth rooms with mechanical locks should be modified by welding surface locks to the door frame. The tag next to the youth room door is for the abandoned Pipe system and should be removed, as the new surface lock will cover it. Conduit would be routed up the wall and into the ceiling, securely fastened to prevent removal. The installation would be painted to blend in with the surrounding area. The exit door at the end of the hall is already controlled and will remain unchanged.

IMAGE 4.3.C

Description: Tag for the Pipe that has been abandoned

The facility currently uses a custom wellness/code system for watch tour and information recording and no longer uses the Pipe. The tags are passive and have no wiring. They will not be affected unless they must be removed when they conflict with new locks or devices.

IMAGE 4.3.D

Description: Some doors do not have much space between them in the old housing units

In tight areas, seven (7) inches of space between the inner side of each doorframe is required to be able to install the surface-mounted detention locks. If less than seven inches of space is available, the door may need to be flipped to open from the other side.

4.4 Classroom

IMAGE 4.4.A

Description: Ceiling microphone in Classroom.

Classrooms are to have video and audio recording. The current audio recording system would be removed. The function would now be provided by the camera system.

Recording video with audio will greatly speed up analysis of an incident as video and audio are recorded together and fully synchronized. Internal or external microphones would be utilized.

4.5 Video Surveillance

IMAGE 4.5.A

Description: Camera cabling

Cabling for multiple cameras has been redone over the past few years. This image shows termination at a switch in SEC-1 inside Central Control. There are a mixture of camera makes, models, and types across the campus.

IMAGE 4.5.B

Description: Existing analog camera controls

Bosch quad switches with some Pelco devices arrange camera views on monitors.

In the new system, this function would be replaced by software reducing the pieces of hardware required to operate the camera system and freeing rack space for other uses.

IMAGE 4.5.C

Description: Switches for Encoders.

The current Video Management system Genetec handles the recording of video for evidentiary purposes. Encoders are provided to convert the analogue signal to an IP signal.

Encoders would not be required if coax was replaced with CAT6/6A cable and existing cameras were replaced with new IP cameras. With IP cameras and CAT6/6A cable, they would terminate directly to a PoE network switch.

These network switches would communicate over a fiber network. Depending on the systems being upgraded, existing fiber could be used, or new fiber might have to be provided.

IMAGE 4.5.D

Description: Stanley Video Switches

A high priority item is addressing issues with the Stanley servers.

California requires video to be kept for 400 days. Recorded video could potentially be extracted and moved to the new servers, or the Stanley servers could be stored on site for 400 days to meet the video retention requirement.

IMAGE 4.5.E

Description: Unused IT Room – An IT Room Option

The largely unused IT room would be a prime location to locate the new video storage recording.

IMAGE 4.5.F

Description: Ceiling Corner Camera

Vandal-resistant mini-dome IP cameras, similar to the existing analog camera shown, are also available. These cameras will be replaced with similar IP models at the same locations. It is expected that some additional cameras will be needed, though most new cameras will replace the existing ones.

Per owner request: Existing large dome covers for older cameras shall not be abandoned in place, they shall be removed and the associated holes patched as required.

4.6 Staff Duress System

IMAGE 4.6.A

Description: TSI Prism Exciter above door

The TSI Prism system components are no longer available. Some of this equipment has been replaced with 3D/Arista devices. What has been removed and/or replaced was not well documented.

IMAGE 4.6.B

Description: TSI Prism Exciter above doorway and locator above officer desk.

TSI Prism components are arranged to detect individuals entering and leaving the selected zones.

IMAGE 4.6.C

Description: TSI Prism Ground Exciter.

Exciters are located outside doors to record an individual in the recreation area or to indicate youth leaving the building envelope.

IMAGE 4.6.D

Description: Youth room Front in Newer Housing Area, The newer housing unit is a two-level configuration where the older areas are a single level. TSI Prism locaters are provided on both levels to distinguish which level the staff duress is on.

IMAGE 4.6.E

Description: TSI Prism Map

Plans are available at the facility for the TSI Prism system.

IMAGE 4.6.F

Description: Old picture showing what the charging room looked like in 2019

A room was dedicated to the charging and distribution of the TSI Prism man-down staff alarm transmitters. New Staff Duress system devices will go in this existing room for check-in/out.

IMAGE 4.6.G

Description: Arista enrollment computers were left in place

Staff enter the Duress transmitter charging room. They could select a transmitter and log it under their name so that on this shift it will alarm with their name when the system worked.

Unit may be removed or repurposed.

IMAGE 4.6.H

Description: Backup Duress Alarm System.

There were issues with the TSI Prism, and a backup system was installed. It is possible that once staff adjust to the new system, this backup system could be removed or continued at the discretion of the facility. If the system is continued, it should be replaced or maintained. Staff is currently using this backup system as their staff duress system.

IMAGE 4.6.I

Description: Alternate Duress System Receiver.

Staff Duress location in multipurpose area is registered by receivers in the room.

IMAGE 4.6.J

Description: TSI Prism equipment replaced by 3D/Arista

The 3D/Arista system was installed in several locations to replace the TSI Prism man down system.

IMAGE 4.6.K

Description: Switches hosting man down systems

The Airista Duress system has pink cabling. Switches for the Arista Duress system are housed in a couple of locations across campus.

IMAGE 4.6.L

Description: Switches hosting man down systems

The Airista Duress system has pink cabling. Switches for the Arista Duress system are housed in a couple of locations across campus.

This location had more active ports for the man down system than anticipated (see the green lights under the pink cable on the switch denoting which ports are active).

IMAGE 4.6.M

Description: Wall Duress Station.

Mushroom staff duress buttons monitored by the PLC are located in key areas where staff may be alone with youth. These activate the blue guide lights just like the TSI Prism system.

These buttons were all metal construction and appeared to be in good condition. The buttons lock when pressed and can only be reset with a physical key.

IMAGE 4.6.N

Description: Blue Duress Locator lamp

Blue lights help guide responding staff to the source of the alarm in case they do not remember or could not hear the duress announcement. These lights indicate the TSI Prism, the backup duress system, and the wall-mounted duress buttons.

It seemed that some areas might be missing these blue lights. During design, additional lights may need to be added.

IMAGE 4.6.O

Description: Directional Blue Lamps for Staff Duress above doors.

Blue lights help guide responding staff to the source of the alarm in case they do not remember or could not hear the duress announcement. These lights indicate the TSI Prism, the backup duress system, and the wall-mounted duress buttons.

It seemed that some areas might be missing these blue lights. During design, additional lights may need to be added.

4.7 Intercom and Paging

IMAGE 4.7.A

Description: Dukane intercom and amplifiers.

Existing intercom components are by Dukane which is no longer manufacturing replacement parts. The intercom would be upgraded to a digital intercom system.

The existing cabling should be able to be reused with newer digital intercoms. This will have to be tested by the contractor to determine the viability.

IMAGE 4.7.B

Description: Frame Mounted Three-Gang Intercom (top) and Two-Gang Intercom

A mixture of intercom stations are installed at circulation doors. They are analog intercoms and compatible with most systems. They appear to be in good functioning order in the new areas, but were reported as problematic in the older portions of the building.

Locations with the larger intercom stations (bottom image) will require manufactured intercom faceplates to be made as the new intercoms to be installed have a smaller footprint.

IMAGE 4.7.C

Description: Equipment Rack Under Counter in Housing with radio source for youth rooms

A custom setup involving two car radios, a DVD player, a cable TV box, and a RadioShack splitter are utilized. Using the car radios and splitter, the kids can choose from two pre-selected radio stations that the local operator can turn on for the youth rooms. The cable box and DVD player are run to the communal TV in the housing unit controlled by the local operator.

This can be expanded and enhanced with the new digital intercom system if desired. The youth could have an additional button on the intercom face plate to toggle between 1-3 audio sources for personal selections. Often these are used for white noise, peaceful sounds, or music. This would require replacing the field intercom devices for this added function.

IMAGE 4.7.D

Description: Paging Speaker in Ceilings

Paging speakers will be replaced in the older facility.

Paging speakers in the newer facility will need to be tested with the new digital system, it is unknown if the current issues with these paging speakers is the speakers or head-end equipment.

IMAGE 4.7.E

Description: Visitation Intercom System

The existing intercom system used for visitation rooms is separate from the main intercom system.

This should be integrated into the new intercom system.

IMAGE 4.7.F

Description: Non-contact visitation system

The existing non-contact visitation station was described as challenging. It is recommended to be replaced.

Recommend Just-Talk system or similar.

IMAGE 4.7.G

Description: Visitation Complete Call Button

Existing push buttons are used to call staff when a visit is complete. These buttons will be connected to the PLC and will trigger annunciation at the appropriate control station.

IMAGE 4.7.H

Description: Medical Call System

The local medical call system is to be replaced by an intercom system and integrated with the main intercom system.

4.8 UPS

IMAGE 4.8.A

Description: A UPS in SEC-1

The existing UPS systems are old and should be replaced.

Some rooms are fed by two (2) UPS units for high reliability.

Mapping of existing UPS circuits will need to be conducted and determine which locations might need additional UPS circuits if needed.

IMAGE 4.8.B

Description: A UPS battery pack in the underground tunnels

The existing UPS systems are old and should be replaced.

4.9 Staff Key Cabinets

IMAGE 4.9.A

Description: One of five Staff Key Cabinet Management locations

The existing key management system is outdated.

5. Recommendations An option to address the current mechanical locks on youth rooms would be to not lock the juveniles in their youth rooms. This would remove the requirement for remote release.

A more secure option would be to utilize retrofit locks that can be installed or welded in place.

3 options are provided for the Youth Room Locks with a description of each.

5.1 Youth Room Locks – Willo Wedge Surface (Strike & Latch)

Utilize wide jamb surface mounted locks that can be welded to a two-inch door frame. In tight areas where two doors are very close to each other, if there are seven (7) inches between the insides of the doorframes, the surface mounted locks can be stacked one above the other provided the highest key switch remains a maximum of 48 inches above the finished floor.

This solution uses a high-security 8” lock.

In locations where the distance is less than 7 inches, door swing may be reversed to get the required space to surface mount the lock which would incur additional cost. Surface conduit would be routed from the lock up to the ceiling and then to control cabinets.

This work would occur in the older housing units 1-10 only. The newer housing units 11-17 already have remote-controlled locks and would not be modified.

Furnish and install approximately 200 wide jamb youth room retrofit surface locks including secured conduit, cable, and additional relays and PLC points to new door control system. The locks would require additional emergency circuits and electrical panels may have to be modified. Cost for new emergency circuits has not been defined at this point and is not included in this price.

PROBABLE COST OF RETROFIT WILLO WEDGE 8” STRIKE & LATCH ......................$4,804,985

This pricing does not include the cost of escorts for contractors, staff overtime, or other related staff expenses to accomplish this work. The travel expenses could be greatly reduced if the work was accomplished at the same time as the locking control retrofit. Pricing is contingent on the owner providing AutoCAD files of the building layout for plan development. R&N’s CAD files would be provided to the contractor and owner. Cost of paper prints is not included.

5.2 Youth Room Locks – Narrow Wedge Surface (Strike & Latch)

Utilize surface mounted lock boxes that can be welded to a two-inch door frame

This product would install similar to the Narrow Wedge Surface PIN (not recommended) but would utilize a Strike and Latch lock similar to the Willo Wedge. The Willo Wedge uses a wide jamb lock (8”), but this would use a narrow jamb lock which is roughly half as wide.

This solution uses a 2” or 4” narrow jamb detention lock with a strike and latch bolt. This does NOT use a pin style lock that is currently used on some facility doors that have been retrofitted.

The facility uses 2” strike & latch locks on units 11-17 with builder’s cylinders. If 4” locks with mogul style keys are used for this retrofit of units 1-10, it is possible that the same keying could be kept so the keys do not need to change. 2” lock only supports builder’s cylinders and does not allow for the use of a mogul style key.

Surface conduit would be routed from the lock up to the ceiling and then to control cabinets.

The size of the wedge varies from manufacturer to manufacturer and will be determined during the design process.

Example Diagram. The size of the wedge varies from manufacturer to manufacturer and will be determined during the design process.

Image of Pin Style. The surface frame mounted part would be similar, but the part attached to the door would be different.

This work would occur in the older housing units 1-10 only. The newer housing units 11-17 already have remote-controlled locks and would not be modified.

Furnish and install approximately 200 2” or 4” narrow jamb youth room retrofit surface locks including secured conduit, cable, and additional relays and PLC points to new door control system. The locks would require additional emergency circuits and electrical panels may have to be modified. Cost for new emergency circuits has not been defined at this point and is not

PROBABLE COST OF RETROFIT NARROW WEDGE 2”/4” STRIKE & LATCH ........... $5,341,245

This pricing does not include the cost of escorts for contractors, staff overtime, or other related staff expenses to accomplish this work. The travel expenses could be greatly reduced if the work was accomplished at the same time as the locking control retrofit. Pricing is contingent on the owner providing AutoCAD files of the building layout for plan development. R&N’s CAD files would be provided to the contractor and owner. Cost of paper prints is not included.

5.3 Youth Room Locks – Narrow Wedge Surface (Pin)

Utilize surface mounted locks that can be welded to a two-inch door frame. This would use a similar lock to the previously retrofitted doors on site that have the pin type lock. It was expressed that these locks have issues on-site and are not desirable, but we wanted to present this option for comparison.

This work would occur in the older housing units 1-10 only. The newer housing units 11-17 already have remote-controlled locks and would not be modified.

Furnish and install approximately 200 narrow jamb youth room retrofit surface locks including secured conduit, cable, and additional relays and PLC points to new door control system. The locks would require additional emergency circuits and electrical panels may have to be modified. Cost for new emergency circuits has not been defined at this point and is not

We do not recommend this option due to complaints of this style of retrofit

Shown for Reference Only

PROBABLE COST OF RETROFIT NARROW WEDGE PIN ............................................... $3,455,437

This pricing does not include the cost of escorts for contractors, staff overtime, or other related staff expenses to accomplish this work. The travel expenses could be greatly reduced if the work was accomplished at the same time as the locking control retrofit. Pricing is contingent on the owner providing AutoCAD files of the building layout for plan development. R&N’s CAD files would be provided to the contractor and owner. Cost of paper prints is not included.

5.4 Controls Upgrade

A controls upgrade is recommended to include the following:

• New door locking controls

• New Intercoms, Speakers, and cabling in older areas. Modify conduit as required

• New Intercoms, Speakers, and cabling in newer areas that need to be replaced

• Removal of the Medical Call System and integrate the intercoms into the main system

• New AV in housing units

• New PLC controls in current cabinet locations with new relays

• New Touchscreens at each control desk

• New non-contact visitation stations

• New IP Video Workstations

• New IP cameras with new cable and fiber infrastructure; microphones for classrooms

• New Video Storage

• New UPS units

• New Staff Key Management System

The existing locks, lock wiring, duress lamps, and duress lamp wiring will remain. Intercoms and speakers to be replaced in the newer areas where needed. There should be no need to modify the lock conduit. It is anticipated that the existing UPS circuiting will remain.

New PLC controls and power supplies would be provided. Lock wiring and contact device wiring will remain. Existing conduit will remain. New conduit will be provided as needed.

New UPS units will be required and sized for the new loads. It is anticipated that existing emergency power circuits will be utilized.

Cameras will be replaced with new IP cameras. The existing coax cable will be replaced with CAT6/6A cable for the new cameras. Consider using existing conditioned spaces outside of the utility tunnels for Video Switch equipment to avoid overheating. The new cameras are higher resolution and will require more storage which produces more heat and a dedicated room with added cooling may be required. New video workstation and door control workstation will be provided in Central Control and Local Control locations.

The retrofit will be accomplished in phases. This is to be developed further during the design process. The first step is to install new PLCs on a new fiber network in the tunnel with one control station in Central Control. (All electronics and PLC equipment shall be rated for the tunnel environment.) The network will be activated.

The housing units would be upgraded and connected to the new network. Each area would be tested by R&N before it is turned over to the County for operation before moving to the next area.

PROBABLE COST OF VIDEO UPGRADES ............................................................................ $3,687,529

PROBABLE COST OF INTERCOM/PAGING UPGRADES .................................................. $1,784,963

PROBABLE COST OF SE PLC UPGRADES .......................................................................... $3,690,792

PROBABLE COST OF KEY CABINET REPLACEMENT ......................................................... $125,000

This pricing does not include the cost of escorts for contractors, staff overtime, or other related facility expenses to accomplish this work. Pricing is contingent on the owner providing AutoCAD files of the building layout for plan development. R&N’s CAD files would be provided to the contractor and owner. Cost of paper prints is not included.

5.5 Staff Duress and Location System

The existing TSI Prism system has been partially removed/replaced with the 3D/Arista system.

These partial systems will be replaced with a new RF duress system.

R&N will assist in arranging product demonstrations with multiple manufacturers to present on different technology solutions and advise which system would be best.

The existing cabling will be reused where practical. The existing blue light direction system and wiring will remain and be incorporated into new controls for duress annunciation. A total of 300 handheld devices will be included for staff use.

Existing cabling would remain and be reused to support the new devices. The power requirements should be the same or less.

The existing staff alarm back-up system will remain. When the new system is installed, there will be no need for a backup Staff Duress Alarm system.