Replacement_Security_Control_System_at_Sacramento_County_Youth_Detention_Facility_(YDF).pdf

REQUEST FOR PROPOSAL

2025-PURB RFP-0101

REPLACEMENT SECURITY CONTROL SYSTEM AT SACRAMENTO

COUNTY YOUTH DETENTION FACILITY (YDF)

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: January 13, 2026

DEADLINE FOR QUESTIONS: January 30, 2026

RESPONSE DEADLINE: February 5, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Replacement Security Control System at Sacramento County Youth

Detention Facility (YDF)

1. Introduction

2. General Rules

3. Scope of Work

4. Evaluation and Selection

5. Proposal Format and Content

6. Evaluation Phases

7. Vendor Submissions

Attachments:

A - Sample County Agreement

B - Proprietary Agreement

C - Sacramento County Assessment Report - Revised

D - Project Schedule

E - Selected YDF Record Drawings

Request for Proposal #2025-PURB RFP-0101 Title: Replacement Security Control System at Sacramento County Youth Detention Facility (YDF)

1. Introduction

1.1. Summary

The County of Sacramento ("County") is soliciting proposals for the design, permitting, bidding, construction administration, and close out engineering and professional services for upgrading security control systems for the Youth Detention Facility (YDF) Security Controls Upgrade Project. Upgrading security control systems includes security electronic systems, detention hardware, PLC door locking control system, detention locks, doors, glazing, hardware, key control system, door control electronics, operator control panels and control room systems, intercom and paging systems, integrated digital intercom system, video surveillance systems, Staff Duress System, security wire, cable, and infrastructure, fire alarm, classrooms audio and video monitoring, power distribution, and backup power systems. The County Youth Detention Facility located at 9601 Kiefer Blvd (County Facility number 00095) is an active facility and will require work phasing to avoid facility interruptions.

The selected consultant will coordinate with onsite stakeholders, the County Project Manager, County hired contractors, and various County AHJs to deliver a construction document package for public bid, construction administration, system commissioning and quality assurance, and operations training.

Deliverables for the selected consultant will include large format 24"x36" construction documents, technical specification, design review stages with the County, advertising and bidding support services, construction administration support services, as-builts creation, and creation of training documents and manage in-person training sessions. Design is expected to begin in the Summer 2026, bidding is expected to begin in the Fall 2027, and construction taking place in late Fall 2027.

1.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Andrew Chang

Associate Electrical Engineer

Email: changand@saccounty.gov

Phone: (916) 876-6383

Department:

DGS: CAPSD - Construction

Department Head:

Joshua Green

Department Director

1.3. Timeline

Release Project Date January 13, 2026 mailto:changand@saccounty.gov tel:(916)876-6383

Pre-Proposal Meeting (Non-Mandatory) January 27, 2026, 9:00am

Microsoft Teams info:

Meeting ID: 276 611 674 483 53

Passcode: XZ3at6Pj

Dial in by phone

+1 916-245-8966, 163761027# United States, Sacramento

Find a local number

Phone conference ID: 163 761 027#

Question Submission Deadline January 30, 2026, 2:00pm

Proposal Submission Deadline February 5, 2026, 2:00pm

2. General Rules

2.1. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit your electronic proposal.

2.2. General Rules

2.2.1 Overview

This Request for Proposals ("RFP") is an invitation for proposers to submit a proposal to the County. This

RFP does not commit the County to award a contract to any proposer. Submission of a proposal shall neither obligate nor entitle a proposer to enter into a contract with the County.

2.2.2 Proposal format and content

When submitting a proposal, proposers must follow the format and contents detailed in Section 5.

Proposal Format and Content. Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

2.2.3 Proposal submission

Proposals must be received BEFORE 2:00 pm on Thursday, February 5, 2026 electronically via OpenGov.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.2.4 Questions and communication

Questions concerning this RFP must be submitted in the project Q&A section in OpenGov Procurement by 2:00 pmon Friday, January 30, 2026.

Questions received via phone or e-mail to direct points of contact for this RFP will not be considered nor responded to. The County shall respond to questions properly submitted as described above via addenda, if the answer presents a material change to the solicitation, and/or via the Question & Answer section for non-material answers.

By submitting a response, proposer affirms review of all solicitation documents including all questions submitted and answers issued by the County on the project.

2.2.5 Addenda

The County reserves the right to modify this RFP at any time prior to the proposal due date. The County will modify the RFP only by written addenda. Proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements. Addenda will be posted in

OpenGov Procurement. It is the responsibility of each prospective proposer to assure receipt of all addenda.

2.2.6 County's right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and https://procurement.opengov.com/signup at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.2.7 Proposer's right to edit or cancel proposal

Proposers may edit or cancel their proposal in OpenGov Procurement prior to the due date.

2.2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.2.9 Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is attached as Attachment B.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

2.2.10 Proposer's costs

The County shall not be responsible for any costs incurred by proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

2.2.11 Proposer's ideas

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.2.12 Collusion

If the County determines that collusion has occurred among proposers, none of the proposals of the participants involved in the collusion shall be considered. The County's determination shall be final.

2.2.13 Conflict of interest

The proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a proposer. To avoid a conflict of interest by a proposer, the County may utilize methods including disqualifying a proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

3. Scope of Work

The selected consultant will be responsible for the following scope of work (SOW):

A. Deliverables:

1. Construction Documents - 24"x36" sheet size, with County provided title block

2. Technical Book Specifications

a. Assistance in developing a "minimum submittal list" with a County provided template

b. Technical book specification contents

c. Technical book specification in Construction Specifications Institute (CSI) Master

Format, table of contents and table of required submittals

3. Act as California Licensed Electrical Engineer of Record - stamp/signature

4. All photos, design and as-built drawings, libraries, calculations, and specifications in electronic format and AUTOCAD drawing files (i.e., CAD files)

5. A web-accessible or on-premise-hosted interactive 3D model enabling, walkthrough navigation (scene-to-scene), measurement tools (distances, heights, clearances), searchable scene index and view bookmarks for key areas.

a. Include downloadable assets for CAD/BIM:

i. Point Cloud files in standard formats (E57, LAS/LAZ, XYZ/PTS), cleaned and aligned

ii. Panoramic imagery (i.e., HDR where feasible) with associated position metadata and 2D floor plans (PDF/DWG)

6. Quality Assurance and Quality Control Plan (doc and pdf)

7. Comment records (xlsx)

8. Project schedule updates (pdf and mpp)

9. Project status reports (pdf)

10. Meeting Minutes (pdf)

B. Design Milestones:

1. 25% CD Initial site plan set with existing devices and systems

a. Develop detailed project design criteria and identify critical issues, opportunities and constraints.

b. Provide a recommendation of preferred alternative that best achieves the project objective and design criteria.

c. Draft Construction phasing document

d. Preliminary project construction cost estimates

e. Preliminary project design and construction schedules

f. Preliminary quantity tables of major equipment and hardware

2. 50% CD set plans and specifications

a. Inclusive of draft outline of technical books specifications, with table of contents, and required submittal table

b. Basic new and existing layout of devices, rack locations, conduit runs, and some detail drawings, etc.

c. Prepare a preliminary list of required permits and approvals, including estimated durations.

d. Preliminary architectural plans

e. Preliminary site plan

f. Preliminary construction phasing plans

g. Preliminary removal plan

h. Preliminary electrical plans

i. Preliminary utility plans

j. Preliminary construction cost estimate

k. Preliminary construction schedule

l. Associated reports and analysis work

m. Outline of specifications

n. Revised quantity tables of major equipment and hardware

3. 75% CD set plans and specifications

a. Inclusive of draft outline of technical books specifications, with table of contents, and required submittal table

b. Complete system layout, cable and conduit runs, logical blocks, and complete drawing details.

c. Identify any SOW that require special inspections

d. Substantial Draft architectural plans

e. Substantial Draft site plan

f. Substantial Draft construction phasing plans

g. Substantial Draft removal plan

h. Substantial Draft electrical plans

i. Substantial Draft utility plans

j. Substantial Draft construction cost estimate

k. Substantial Draft construction schedule

l. Associated reports and analysis work

m. Substantial Draft of specifications

n. Revised quantity tables of major equipment and hardware

4. 95% CD set plans (i.e., permit review CD) - stamped and signed

a. Inclusive of 95% technical book specifications, with table of contents, and required submittal table

b. Plan set ready to be submitted for permit and fire department review which contains sufficient detail for competitive construction contract bidding for the

Project

c. Perform all appropriate code coordination and review with all applicable local, state, and federal agencies

d. Architectural plans

e. Site plan

f. Construction phasing plan

g. Removal plan

h. Electrical plans

i. Utility composite plan

j. Updated construction cost estimates

k. Updated construction schedule

l. Associated reports and analysis work

m. Calculations

n. Technical Book Specifications in CSI Master Format

o. Quantity tables of major equipment and hardware

5. 100% Permitted Bid Set - stamped and signed

a. Inclusive of 100% technical book specifications, with table of contents, and required submittal table - stamped and signed

b. Resolves and includes all permit review comments, County review comments, and incorporate all comments received from the Agency and Authorities Having

Jurisdiction

c. Updated with detail the project schedule, phasing schedule and cost estimate -stamped and signed

d. Submit a proposed construction schedule in sufficient detail for use by Engineer in evaluating the adequacy of contractor’s scheduling submittal.

e. Architectural plans

f. Site plan

g. Construction phasing plan

h. Removal plan

i. Electrical plans

j. Utility composite plan

k. Updated construction cost estimates

l. Updated construction schedule

m. Associated reports and analysis work

n. Calculations

o. Technical Book Specifications in CSI Master Format

p. Quantity tables of major equipment and hardware

C. Project Specific Details:

1. This project will require County Permit and Fire department review.

2. The drawings will be created in the 2024 version of AutoCAD or REVIT software.

3. The Consultant shall provide a complete set of Construction Documents (CD), including coordinated plans, elevations, sections, details, specifications, and schedules for all required disciplines, suitable for competitive bidding and construction by a qualified contractor, and meeting all applicable regulatory and agency standards. The CDs include but are not limited to, developing plans with specifications describing the system requirements, installation locations, sufficient coverage, and operation requirements of the facility.

4. The County will provide the Title block for the project (CAD or REVIT).

5. The consultant will survey the site to confirm device locations and to collect information on wiring and devices to be reused.

a. The Consultant shall perform reality capture of the designated project areas and deliver a measurable, navigable, and accurate 3D digital representation (“digital twin”) of existing conditions to support planning, design, permitting, bidding, construction, and facilities management.

6. The consultant will design for new equipment and devices, and new equipment that would interface with existing devices can be connected to the new controls with minimal downtime to each system. The intent would be to reuse existing devices and cabling where practical.

7. Develop demolition and installation plans including phasing plans for transitioning from the existing system to the new system with the intent for continuous facility operation with minimal down time.

8. Consultant will respond to RFI’s and questions on bid documents, provide

Construction administration support, and provide regular site observations of the construction for quality assurance and resolve construction inquiries. The

Consultant will provide, to the County and PM, a field observation report after each site visit.

9. Verify and provide an updated design schedule with each progress set to the County and PM.

10. Attend and provide construction progress updates in on-line project update meetings.

11. The work includes, but is not limited to, technical studies; analysis; conceptual and final designs; location site maps; and other engineering services as directed by the

Engineer as it relates to the SOW.

12. Systems included but not limited to include the following:

a. CCTV upgrades

b. PLC upgrades

c. Cell Doors and Locks upgrades

d. HMI upgrades

e. Duress system upgrades

f. Controls upgrade

g. UPS backup systems upgrade

h. Classroom audio and video upgrade

i. Security upgrades

j. Intercom and paging upgrades

D. County Reviews:

1. Initial site review plan set with existing devices

a. Virtual presentation to the County team

i. Hold site review web conferences every two weeks to review progress, request input from the facility and to resolve issues using Bluebeam

b. Provide revised cost estimates to PM

2. 50% CD review - Demolition plans with new system plans

a. Virtual page turn - incorporate comments from the facility, Probation, and

County

i. Hold design review web conferences every two weeks to review progress, request input from the facility and to resolve issues using Bluebeam

b. Develop a test and acceptance procedure for each system and construction phase

c. Update schedule and cost estimates

d. Review comments will be delivered via Bluebeam session

3. 75% CD review - Complete plan set review with fully developed details

a. Virtual page turn - incorporate comments from the facility, Probation, and

County

i. Hold design review web conferences every two weeks to review progress, request input from the facility and to resolve issues using Bluebeam

b. Finalize the test and acceptance procedure for each system and construction phase

c. Software development (e.g., HMI sequence of operations) and operational details included in plan set

d. Update schedule and cost estimates

e. Review comments will be delivered via Bluebeam session

4. 95% CD constructability review with specifications

a. Develop installation details, add construction notes, and software interface details

b. Virtual page turn (up to 1.5-hours) with Architectural Services Division (ASD) and

County Construction Manager team.

i. Hold design review web conferences every two weeks to review progress, request input from the facility and to resolve issues using Bluebeam

c. Review comments will be delivered via Bluebeam session

5. 100% CD review with Probation IT, DGS Department of Technology and ASD PM

a. Final specifications ready

b. Virtual discussion (1 hour) over Microsoft teams.

i. Hold design review web conferences every two weeks to review progress, request input from the facility and to resolve issues using Bluebeam

E. Design phase virtual meetings (outside of County Reviews in part D above):

1. 30-minute kick off meeting to connect selected consultant with PM to go over project scope, assessment report and project delivery schedule.

2. Up to five (5) 1-hour virtual meetings with client and client department (hosted by

County PM)

a. One of these meetings will be used to discuss if additional equipment is needed in existing rooms.

b. One of these meetings will be used to discuss software and GUI operation requirements, customization, and user feedback.

3. Occasional brief virtual meetings with ASD PM to coordinate work.

F. Design phase In-person site visits:

1. Initial pre-design stage visits to layout existing system scope. The Probation IT team and County DGS technology team will be present at request. - assume as many as needed to document existing hardware locations

2. Design stage site visit to layout scope. The Probation IT team and County DGS technology team will be present at request. - assume as many as needed to acquire and confirm designed hardware locations for each system

3. One (1) during CD stage to confirm final bid scope, specifications, cost estimate and revised schedule. The Probation IT and County DGS technology teams may be present as requested - assume up to four (4) hours

G. Bidding Support

1. Assistance in pre-qualifying potential bidders

2. Answer pre-bid RFI questions and Bid Inquiries

3. No site visits are expected during bid phase

4. Bid evaluation report

5. Bid addendum sets (as required)

a. The County will be responsible for issuing bid addendum narrative associated with plan and spec adjustments.

H. Construction Administration Support:

1. Answer contractor, resident engineer, and building and safety inspectors RFIs -modify plans, cost estimates and duration schedules as needed

2. Overall construction support - modify plans, cost estimates and duration schedules as needed

3. Review and respond to contractor submittals

a. Review requests for substitution for compliance with permits and plans, specifications, and estimates.

4. Perform at a minimum four (4) site visits during construction to review and quality control check the hardware installation and software configurations.

5. Provide incremental 25%, 50%, 75% and 95% progress reports and photos of construction progress

6. Provide written punch lists to the contractor for correction

7. Note that timing for submittal reviews, RFI responses, etc., can all be found at the

Sacramento County Standard Construction Specifications pages at the following link:

SCS - updated November 2024

8. Schedule and manage project and construction phasing

a. Design and bid

b. CCTV upgrades

c. PLC upgrades

d. Cell Locks upgrades

I. Closeout Services:

1. At least one (1) in-person site walkthrough the facility for system acceptance review

2. One (1) in-person site walkthrough the facility at least 11 months after substantial completion for final operations review and address warranty issues.

3. Perform a final punch walk of completed project scope.

4. Provide a written punch list in Excel format.

5. Provide record drawing services, picking up contractor as-built redlines on consultant prepared construction documents.

https://saccountyspecs.saccounty.gov/Pages/2024.aspx https://saccountyspecs.saccounty.gov/Pages/2024.aspx

6. Provide CAD files of completed as-built plans for County archiving.

7. Review system Operation and Maintenance manuals

J. Timeline expectations (mobilization to begin work in 2026 - see also Attachment D):

1. 25% CD creation - 4 weeks

a. inclusive of site walk per part F above

2. 50% CD creation - 9 weeks

a. inclusive of site walk per part F above

3. 50% CD County review - 2 weeks

a. inclusive of site walk per part F above

4. 75% CD creation - 8 weeks

a. inclusive of site walk per part F above

5. 75% CD County review - 2 weeks

a. inclusive of site walk per part F above

6. 95% CD creation - 8 weeks

a. inclusive of site walk per part F above

b. complete design for all trades and with special inspection notes

c. CD ready for permit and fire department review submittal

7. 95% CD County review - 4 weeks

a. inclusive of virtual page turn with ASD and construction managers

b. inclusive of virtual meeting with County stakeholders

c. inclusive with all permitting comments

8. 95% CD Pre-Permitting revision - 2 weeks

9. Submit for Fire and Permit Review, and Approval Rounds - 15 weeks

a. Includes permitting comments to be incorporated into 95% CD during permitting review

10. Revise 95% CD comments and deliver 100% CD Set - 3 weeks

11. 100% CD County review - 1 week

12. Revise 100% CD comments and deliver - 1 weeks

13. Procurement, Advertise, Bid and Award - 24 weeks

14. Construction - 225 weeks

15. Close Out - 8 weeks

16. Post construction operations assessment report and warranty review - 1 week

4. Evaluation and Selection

4.1 Proposal evaluation and recommendation for selection

The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely; 7) to award multiple contracts to proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County of Sacramento Board of Supervisors or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County of Sacramento Board of Supervisors or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a

Proposer.

The County will issue a Notice of Intent to Award (NOIA) and/or a Notice of Award (NOA), as applicable, to be published on OpenGov Procurement naming County’s selected consultant following completion of the evaluation process.

4.2 Evaluation of responsiveness

The County will consider all the material submitted by a proposer to determine whether the proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

4.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility;

integrity; skill; past performance; and ability. Proposals from proposers considered non-responsible will be rejected.

4.4 Evaluation panel and evaluation criteria

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information. The short list of proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the

County in its sole discretion.

Evaluation criteria shall be per section 6 - Evaluation Phases.

4.5 Execution of contract

The selected proposer shall execute an agreement with the County of Sacramento, using the standard consulting agreement (Attachment A). Any requested revisions, deletions, or additions, to the language in the attached sample agreement shall be clearly set forth in the proposal for the County’s consideration.

Before a contract becomes effective between the County and any proposer, the contract must be reviewed by County Counsel and the contract award must be approved by the County Board of

Supervisors or its designee. If for any reason the County Board of Supervisors or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the County and the proposer relative to the proposed contract.

5. Proposal Format and Content

Proposals shall not exceed ten (10) pages and must adhere to the following format:

5.1 Cover letter

Proposers must submit a cover letter that includes the following:

a. A statement that the proposal is effective for a period of one hundred eighty (180) days or the date the contract takes effect, whichever is later;

b. A statement confirming that the proposer has reviewed and agrees to be bound by County of

Sacramento Terms and Conditions (Attachment A) including insurance provisions; or, alternatively, a statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento Terms and Conditions (Attachment A), excluding only those provisions that have been redlined for negotiation purposes and are included in their Proposal;

c. A statement that the proposer does not have an actual or perceived conflict of interest regarding this RFP or in submission of their proposal; or alternatively, a statement explaining any conflict of interest and how to avoid, mitigate or neutralize the conflict;

5.2 ProposalProposals must contain the following information (and in the same order) - format will be graded against Evaluation section "Quality of Proposal Compliance" per Section 6.3:

a. A brief profile of the proposer, including the size, organizational structure and history.

b. A plan for delivering services consistent with the scope of work in Section 3, including but not limited to the following:

• description of the proposed services

• procedures for carrying out services

• statement of acknowledgement of proposed schedule provided in Section 3 (see also

Attachment D)

• description of prior experience performing such services

• capacity to perform the services, including availability of staff and resources

c. Name of project manager to be assigned to the County.

d. Resume of Electrical Engineer of Record and up to (1) additional key staff member.

Information for key staff must include:

• professional credentials;

• education or certifications;

• expertise and capability;

• applicable professional affiliations and accreditations, and

• applicable professional experience.

e. A narrative of the experience of the proposer in implementing similar services for other clients, including governmental clients similar in size to Sacramento County, if available.

f. Pricing/costs broken down by milestone (in a separate one page document):

• Schematic Design Phase of Existing and New Devices, Sample Datasheets, Cost Est., System Diagrams (lump sum)

• Design Development Phase (lump sum)

• Construction Documents Phase (lump sum)

• Bidding Assistance (time and expense)

• Construction Administration and Support (lump sum with an option of Time and

Materials – not to exceed)

• Close out Services (lump sum with an option of Time and Materials – not to exceed)

*The price proposal sheet shall be broken down for each milestone above and shall include the

$/hr rate for each labor level (i.e. principal engineer, designer, CADD technician, etc.) so the

County can assess the level of expertise applied to each milestone.

g. Provide a list or breakdown table of the proposed Number of Site / Field Visits during each project phase

• Include a brief purpose (i.e., tasks) and in which project phase the trip will occur

• Include the total quantity of in-person trips needed for each step of the Proposal

• Include the number of persons in attendance by the Proposer

• Include any special virtual presentation meetings for page turn meetings and significant milestone meetings

• Include any hardware and software observation and special inspection trips

• Include the lump sum cost of all trips for the Proposal

h. Provide the final total out the door cost of the Proposal.

i. Provide a detailed Work Breakdown Structure (WBS) and Schedule for the proposed work, clearly identifying major tasks, milestones, and their dependencies. The schedule shall illustrate the logical sequence of activities, critical path, and key deliverable dates to ensure alignment with project objectives.

6. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost

Pricing/costs broken down by milestone (in a separate one page document):

• Schematic Design Phase of

Existing and New Devices, Sample Datasheets, Cost

Est., System Diagrams

(lump sum)

• Design Development phase

(lump sum)

• Construction Documents phase (lump sum)

• Bidding assistance (time and expenses - not to exceed)

• Construction administration

(time and materials – not to exceed)

• Close out Services (time and materials – not to exceed)

The price proposal sheet shall be broken down for each milestone above and shall include the hourly rate for each labor level (i.e.

principal engineer, designer, CADD technician, etc) so the County can assess the level of expertise applied to each milestone.

N/A N/A

2. Experience and qualifications

A. Experience - Showcase that the project manager and up to one additional team member have experience dealing with multiple stakeholders for Security

Controls Upgrades at

Detention Facilities. In the case of this project, the probation staff has their own IT team that is separate from the department of general services technology team.

The points in this category will favor consultants who can demonstrate they have navigated projects with multiple stakeholders, particularly in probation and detention facilities projects, have the necessary industry experience with the various detention related control systems, and the level of familiarity with the current

California Board of State and Community Corrections

(BSCC) requirements.

B. Expertise of staff -

Showcase, via resume(s), that the project manager and up to one additional team member that will be assigned key duties have expertise for complete

Security Controls Design at

Detection Facilities. Show examples of coordinating with engineers, vendors, users, etc., to navigate project parameters and help define scope. list any applicable certifications and licenses, such as engineering licenses, and certifications.

C. Capability - List the years of work in the applicable field doing design of this project scope.

D. Past performances -

Illustrate prior project(s) that showcase similar

Security Controls Design for

Sacramento County and other detection facilities.

3. Quality of proposal compliance

A. Compliance with proposal format and content

B. Acceptance of the County’s terms and conditions

(Attachment A)

7. Vendor Submissions

7.1. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month.

This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

☐ Yes, I certify that the firm has five (5) or more full-time employees.

☐ No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)

*Response required

7.2. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

☐ the Contractor/Consultant is a government or non-profit entity (exempt), or

☐ the Contractor/Consultant has no Principals Owners (25% or more) (exempt), or

☐ each Principal Owner (25% or more) does not have any existing child support orders, or

☐ Contractor/Consultants Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

7.3. Contractor Certification of Compliance, part 2*

New Contract/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

☐ Please confirm

*Response required

7.4. Proposal (without cost proposal)*

Upload your complete Proposal here. Do not include your cost proposal in this section.

*Response required

7.5. Cost proposal (separate)*

Upload your cost proposal here.

*Response required

7.6. Confidential sections of proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has awarded a contract. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

7.7. Proposed Contract Exceptions

If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample

Contract attached to this solicitation here. Any submissions are for negotiation purposes only.

If no exceptions are proposed, please skip this question.

7.8. Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded.*

Signatory: name, title, email

Contract manager/admin: name, phone, email http://www.childsup.ca.gov/

7.9. PaymentWorks Contact*

Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.