04_Brand_Name_Justifications_Redacted.pdf

Control Number: 2016-05

Justification Review Document

Description of Acquisition: Compliance Suite Professional Software & Maintenance Support

Statutory Authority: 41 U.S.C. 1901 as prescribed in FAR 13.501(a) Sole Source (Brand Name)

Estimated Contract Amount Base: $1,383,753 Estimated Contract Amount Base and 4 Options: $2,172,831

Base Period of Performance: Date of Award to July 31, 2016 Base Plus 4 Option Periods: Date of Award to July 31, 2021

Required Review Signatures: The below have reviewed this J&A and find the justification adequate to support other than full and open competition.

Procurement Melissa A. Rios Analyst

Procurement Center Janice Addison Director:

DCMA Software License Erin Finkes Compliance Manager:

Legal Counsel: Michael E. Sainsbury

RIOS.MELISSA.A

NNE.

ADDISON.JANICE.L

OUISE.

FINKES.ERIN.K.

SAINSBURY.MICHAEL.

EDWARD.

LIMITED SOURCE JUSTIFICATION

1. Contracting Office: Defense Contract Management Agency (DCMA), Procurement Center, Fort Lee, Virginia.

2. Type of Contract Action: New Firm Fixed Price contract utilizing FY 16 O&M funds.

3. Description of Supplies/Services Compliance Suite Professional Perpetual Licenses, annual software maintenance and professional services to support installation, configuration, testing and deployment.

Estimated Cost Base Year: $1,383,753 Estimated Cost Base and 4 Options: $2,172,831

Compliance Suite Pro part numbers and quantities are as follows:

Base Period Item # Description Qty

GSCS-PRO-H

Compliance Suite Perpetual Licenses 10,001 to 20,000 1 each

8/1/2016 to 7/31/2017

GSCS-RO-H-S

10,001 to 20,000 Compliance Suite Perpetual Licenses 1 Year Support 1 each

UNKNOWN Quick Start Installation, configuration, Testing, Training Package

1 each

Option Period 8/1/2017 to 7/31/2018

GSCS-RO-H-S

10,001 to 20,000 Compliance Suite Perpetual Licenses 1 Year Support

1 each

8/1/2018 to 7/31/2019

GSCS-RO-H-S

10,001 to 20,000 Compliance Suite Perpetual Licenses 1 Year Support

1 each

8/1/2019 to 7/31/2020

GSCS-RO-H-S

10,001 to 20,000 Compliance Suite Perpetual Licenses 1 Year Support

1 each

8/1/2020to 7/31/2021

GSCS-RO-H-S

10,001 to 20,000 Compliance Suite Perpetual Licenses 1 Year Support

1 each

4. Authority Cited: 41 U.S.C. 1901 as prescribed in FAR 13.501(a) Sole Source (brand name).

5. Reason for Authority Cited: DCMA currently utilizes HP Trim, a Commercial Off-the- Shelf 5015.2-STD complaint records management system to store contract and other administrative DCMA records in SharePoint and other applications. HP Trim was procured in 2010 and is currently in supporting DCMA records management functions; however, HP Trim is not adequately meeting DCMA’s technical performance requirements and has become extremely costly to integrate and maintain. DCMA requires a new records management system to replace HP Trim with a Department of Defense (DoD) Joint Test and Interoperability Command (JITC) Certified SharePoint "bolt-on" 5015.02-STD compliant system. The new records management capability will reduce hardware infrastructure, simplify the Business Process Management Suite (BPMS) integration and reduce electronic records maintenance and sustainability costs.

6. Efforts to Obtain Competition: A Sources Sought notice (RFQ12022015) was issued on December 8, 2015. DCMA received a number of questions from industry regarding the requirement, which were answered on January 5, 2016. As a result of the sources sought announcement, one product was identified that met all the requirements for a records management system and was JITC certified 5015.02-STD compliant: Compliance Suite Pro (CSPro) and one source responded that was capable of providing the Compliance Suite Pro (CSPro), GimmalSoft.

7. Fair and Reasonable Cost Determination: The price will be determined fair and reasonable based on a comparison of market prices and historical contract pricing.

8. Market Research Conducted: In addition to the Sources Sought announcement, RFQ12022015 , additional market research was conducted to identify venders that can provide the JITC Certified SharePoint "bolt-on" 5015.2-STD compliant records management.

A search of the mandatory sources (AbilityOne, Federal Prison Industries, the Enterprise Software agreements) did not locate any sources. The Federal Supply Schedules were searched and one source was located. Additional web searches for identified 2 additional sources that offer JITC 5015.2-STD certified Compliance Suite Pro and three vendors were identified.

9. Other Factors: Compliance Software was previous purchased from HP Trim; however, Compliance Suite Pro has not been previously purchased.

10. Sources: Three sources identified are:

- Gimmal, Houston, TX

- Millican & Associates, Coral Springs, FL

- ShareSquared Inc., Montrose, CA

11. Actions Taken to Remove Barriers: If additional Compliance software is required in the future, DCMA will conduct thorough market research to define the requirement and to identify additional potential products and sources.

Technical/Requirements Certification:

I certify that the supporting data under my cognizance, which are included within this justification, are accurate and complete to the best of my knowledge and belief.

Name: Jesse Stone Title: Requiring Activity

Fair and Reasonable Price Determination/Contracting Officer Certification:

I hereby determine that the price for this action will be fair and reasonable and the memorandum detailing the Fair and Reasonable Price Determination will be included in the contract file documentation. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Name: Christopher Moore Contracting Officer

Justification Approval

Based on the foregoing justification, I hereby approve the procurement of Compliance Software, maintenance and support on an other than full and open competition basis, pursuant to the authority of 41 U.S.C. 1901 as prescribed in FAR 13.501(a), provided that funds are available, or will be available, and that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Name: Sallee S. Justis Competition Advocate

STONE.JESSE.M.

MOORE.CHRISTOPH

ER.M.

JUSTIS.SALLEE.S.