S4054 Attachment XX- Fiscal Procedures.doc
DOC document 51 KB Posted
- Attached to
- Charter School Authorizer Evaluation
- Solicitation number
- 31PCSA-S4054
- Issued by
- Nevada
About this file
This fiscal procedures attachment is part of a solicitation issued by the Southern Paiute Charter School Authorizer (SPCSA) in Nevada for charter school authorizer evaluation services. The document establishes the financial and administrative requirements that successful bidders must follow throughout the contract term, including procedures for invoice submission, payment processing, budget management, and financial reporting obligations. The attachment outlines mandatory accounting practices, documentation standards, and compliance protocols that contractors must implement to ensure proper stewardship of public funds and maintain audit readiness throughout the contract period.
The fiscal procedures document specifies requirements for maintaining separate accounting records, submitting detailed invoices with supporting documentation, and adhering to Nevada state accounting standards and Generally Accepted Accounting Principles (GAAP). Contractors are required to implement internal controls, maintain an audit trail for all financial transactions, and provide quarterly financial reports to the SPCSA. The procedures establish guidelines for allowable and unallowable costs, require competitive bidding for subcontractor services, and mandate that contractors maintain insurance and bonding as specified in the main contract terms. All financial records must be retained for the duration of the contract plus a minimum retention period as required by Nevada law, and contractors must comply with all state and federal regulations governing public fund expenditures.
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Other files
| File | Type | Posted |
|---|---|---|
| S4054 Terms-and-conditions-for-services.pdf | ||
| S4054 Attachment BB- Insurance Schedule- Professional No Driving.docx | DOCX document | |
| S4054 Certification-regarding-lobbying.pdf | ||
| S4054 standard-form-contract.docx | DOCX document | |
| Quote Instructions.pdf | ||
| S4054-request-for-proposals.docx | DOCX document | |
| S4054 Attachment XX- Confidentiality Addendum.docx | DOCX document | |
| S4054 Scope of Work and Cost Instructions.docx | DOCX document |
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Text version
ATTACHMENT XX: FISCAL PROCEDURES
FISCAL INFORMATION
1. Vendor shall maintain fiscal records as necessary to correspond with the contractual rate when audited and how funds provided by this contract have been disbursed.
2. Vendor shall submit cost information in the prescribed format when requested by the SPCSA.
3. Vendor agrees to use the same name and address on billings as is listed on the contract, to ensure timely payment.
4. Invoices shall be sent by the vendor named in the contract and payments shall be sent to the vendor named in the contract. Should the vendor subcontract any part of this contract, vendor is solely responsible for transferring payment to the subcontractor.
5. Vendor agrees to notify the SPCSA Contract Contact immediately, in writing, when a name and/or address change occurs.
BILLING INFORMATION
1. Invoices shall include the CETS contract number.
2. Invoices shall include itemization of services as described in the contract.
3. Invoices shall include the period of time the services were provided.
4. Prior authorization is required for all services, fees, or charges not identified in the Scope of Work.
5. Vendor will submit an invoice within 20 days from the end of the month that the services were rendered.
6. All invoices shall be submitted to the Bill To section of this attachment.
7. Vendors will not be paid for services that are not properly invoiced in accordance with the rates outlined in the agreement.
8. All invoices will be processed within 30 days from receipt of invoice by the SPCSA fiscal unit.
VENDOR RESPONSIBLITIES
1. All services are not to exceed the rates specified in this contract.
2. The vendor shall work with the Contract Monitor, or designee, to ensure they do not exceed the contracted amounts for each service and/or fiscal year identified in Section 3 – Consideration of the contract.
BILL TO INFORMATION:
Email submissions are preferred. Please submit to all email addresses listed below.
Fiscal Monitor: spcsafinance@spcsa.nv.gov Program Monitor:
SPCSA- Medicaid Unit
3427 Goni Rd, Suite 103
Carson City, NV 89706
775-688-2235
CETS # , Vendor Name
File details come from the government source that posted it. Updated .