S2979 Q&A.pdf

QUESTIONS: RFP: 70CNR-S2979

● Please provide the missing "Exhibit A - Map of Fort Churchill Pasture."

○ Please see attached “Exhibit A - Map of Fort Churchill Pasture”

● Please provide any planning, management documents generated that were used as a guiding document for the "Fort Churchill Pasture Management Plan," i.e. Fort Churchill State Park, Use and Management Plan.

○ All relevant guiding documents have been included in the Request for Proposal

(RFP).

● Please provide the annual Animal Unit Month (AUM) utilization history for the current lease term (2020 to 2024), and if possible, the AUM utilization history for each grazing unit.

○ The current lease is set at 2,400 AUMs, a figure that has been adjusted over time to account for potential fluctuations in water availability. This adjustment ensures fairness by accommodating both high and low water years, which can impact the amount of feed available on the ranch. The lease term typically spans 3 to 4 years, and the adjustments help prevent overfeeding during low water years.

● Please describe how the rent is calculated for pastures that are harvested for hay.

○ Rent calculations for pastures that are harvested for hay are outlined in both the ranch lease and the submitted bid

● Please provide the water right information for the grazing area available for proposal.

Please include priority, name of the water right, cubic feet per second, duration, rotation, and whether there is a stock water provision if applicable.

○ Please see attachment AA for Water Right information

● What are the pumping infrastructure maintenance agreements for the diesel pump and electric pump in the Amerongen Unit?

○ In previous years, State Parks handled pump repairs as needed. However, regular maintenance is the responsibility of the leasee.

● What are the historical pumping costs for the diesel pump and electric pump in the

Amerongen Unit for the current lease term (2020 to 2024)? Is the State of Nevada or the tenant currently responsible for this cost?

○ Please see Attachment BB for historical pumping costs

● How does the livestock grazing tenant of the Fort Churchill State Park, River Ranch

Units interface with the graziers of the University of Nevada, Reno and Department of Corrections controlled grazing units, i.e. shared irrigation rights/ corrals/ pasture?

○ Given the proximity of the areas and the fact that both are owned by State Parks, we expect the leasee to collaborate in a professional manner with UNR and the Nevada Department of Corrections (NDOC). The refuge area is equipped with its own corrals and pastures for use by UNR and NDOC. Additionally, the irrigation water supplied through the Buckland Ditch must be shared and not obstructed by the leasee, ensuring that both UNR and NDOC have access to water for irrigation and livestock use.

● Attachment D, Fort Churchill Pasture Management Plan is identical to that of the requested plan of action in the 2020 Request for Proposal for lease of the River Ranch Units. What issues or barriers existed to prevent the implementation of the requested Fort Churchill Pasture Management Plan?

○ Each year presents unique circumstances, and during this lease term, high water levels have hindered some necessary repairs. However, it is the leasee's responsibility to ensure that fencing is repaired and maintained annually, regardless of external conditions.

● Due to the high cost of the proposed livestock/ irrigation well installation and exclusion fencing in Attachment D, Fort Churchill Pasture Management Plan and the short duration of the lease term prohibiting a return on investment or the ability to partake in USDA Natural Resource Conservation Service, Environmental Quality Incentive Program Cost-Sharing, does the State of Nevada anticipate the ability to contribute to these improvements? Please provide in-depth detail on this matter.

○ At this time, the State of Nevada does not anticipate providing funding for these improvements. Therefore, please ensure that your bid includes all associated costs.

● Have synthetic fertilizers been historically applied in the hay field and/or irrigated pasture areas?

○ No synthetic fertilizers have been historically applied in the hay field and/or irrigated pasture areas

● Are there any issues preventing the future use of synthetic fertilizers in the hay field and/ or irrigated pastures?

○ The use of synthetic fertilizers is not allowable.

● Is there preference for the hay fields to be used as hay fields instead of irrigated pasture?

○ To prevent overfeeding on the ranch lease, certain fields must be designated and maintained as hay fields

● The electronic proposal submission process is clear in Section I, Part F of the RFP.

Section III, Part A requests that "Proposals should be plainly marked on the outside of a sealed envelope: 'Proposal for Park Grazing Lease at Fort Churchill NDSP.' Please submit an original plus four (4) copies of your proposal on 8.5" x 11" paper." There are no further instructions as to where these proposals should be submitted other than the "Ship-to Address" in the Nevada EPro RFP solicitation. Can you clarify the exact proposal submission criteria?

○ Section III has been updated to correctly reflect the submission process. See Attachment CC

Fort Churchill Rd

Churchill Cemetery

Churchill

B e e c h S t

C it ru s S t

W 7th St

A n n e tt a S t

W 8th St

A s p e n S t

Hooten Dr

E 7th St

E 9th St

W Caribou St

W 9th St

R a il ro a d S t

P a s e o S t

K a re n S t

E lm

S t

E lm

S t

W 10th St E 10th St

Cooney Dr

V ia

C a ta li n a

V ia

C a m in o S t

V ia

T o le d o

W Cougar St

V ia

S e g u n d o

W Badger St

U S H ig h w a y A S

Lahontan Reservoir

Simpson Rd

U S H ig h w a y A S

US

H ighw ay A N

E 8th St E 8th St

E 7th St

S y c a m o re

S t

B a s s S t

Deer St

Fox St

E Badger St

E 9th St

Grouse St

E Ermine St

T a m a ra c k A v e

E Caribou St

Ri ve r V all ey

Rd

E 10th St

E Antelope St

Hare St

Ermine St

E Cougar St

A n g e l A v e

Laho ntan Reserv oir

Simpson Rd Davis Station

Lahontan Reservoir E 8th St

Karyn St

Quail St

E 7th St

E 6th St

M a g n o li a S t

Katy St

Simpson Rd

Carson River

Park Boundary Grazing Lease

Fort Churchill State Historic Park Grazing Lease

Attachment AA: FC Water Right information

Decreed Carson River (the use for stock water is inherent in the decree)

Claim Priority

781 1863

782 1874

784 1863

788 1864

789 1861

790 1864

791 1864

Underground

Permit/Cert. Priority MOU

25345 / 8019 11/4/1969 IRR

27664 / 10428 7/30/1973 IRR

38225 / 9366 8/25/1972 IRR

35627 / 10437 2/8/1974 IRR

Attachment BB: Historical Pumping Costs 2020 - 2024

NV Energy Menesini AT&T NV Energy 2900 Deer St Pump IIR Hercules Pump Deer St Pump other ranch lease meters

Jan 2020 $0.00 $16.77 $122.49 Feb 2020 $0.00 $16.77 $103.89 Mar 2020 $0.00 $16.77 $100.73 Apr 2020 $391.83 $17.00 $110.91 May 2020 $307.74 $21.58 $147.22 Jun 2020 $605.68 $16.74 $184.12 Jul 2020 $1,167.16 $16.88 $872.50 Aug 2020 $971.95 $18.63 $1,015.53 Sep 2020 $524.65 $17.83 $935.28 Oct 2020 $884.24 $17.91 $914.36 Nov 2020 $37.36 $20.77 $881.69 Dec 2020 $37.37 $19.34 $100.03 Jan 2021 $37.49 $19.44 $100.61 Feb 2021 $37.36 $19.67 $110.18 Mar 2021 $37.38 $19.67 $104.68 Apr 2021 $530.36 $19.70 $241.56 May 2021 $589.10 $19.70 $290.60 Jun 2021 $910.72 $19.70 $1,157.43 Jul 2021 $1,188.95 $19.64 $1,275.34 Aug 2021 $1,133.40 $18.64 $1,191.15 Sep 2021 $647.28 $19.14 $1,180.67 Oct 2021 $105.84 $19.07 $740.96 Nov 2021 $37.60 $18.46 $96.93 Dec 2021 $37.71 $18.76 $125.77 Jan 2022 $37.57 $18.69 $122.64 Feb 2022 $37.66 $19.16 $113.26 Mar 2022 $37.70 $19.16 $108.13 Apr 2022 $733.99 $19.14 $144.85 May 2022 $595.02 $19.14 $125.97 Jun 2022 $695.80 $19.14 $136.83 Jul 2022 $38.99 $19.43 Aug 2022 $38.15 $20.00 Sep 2022 $38.52 $20.00 Oct 2022 $46.69 $22.29 Nov 2022 $45.77 $19.32 Dec 2022 $43.90 $19.82 Jan 2023 $47.60 $19.90 Feb 2023 $112.62 $19.39 Mar 2023 $17.46 $19.39 Apr 2023 $17.33 $19.32 May 2023 $18.11 $19.32 Jun 2023 $17.78 $19.32 Jul 2023 $18.32 $19.71 Aug 2023 $22.48 $20.29 Sep 2023 $18.46 $20.00 Oct 2023 $21.14 $20.00 Nov 2023 $19.45 $25.05 Dec 2023 $17.33 $22.61 Jan 2024 $17.33 $22.54 Feb 2024 $27.15 $22.56 Mar 2024 $28.69 $22.55 Apr 2024 $22.65 $22.52 May 2024 $17.86 $22.52 Jun 2024 $21.08 $22.52 Jul 2024 $19.31 $22.52 Aug 2024 $20.80 $25.00 Sep 2024 $18.40 $18.26 Oct 2024 $21.96 Nov 2024 $21.96

Totals: $13,152.28 $8,314.10 $1,173.08 $28,743.90

$11,299.18

$959.98

$3,628.43

$653.28

$2,460.80

$2,705.79

$1,599.58

$894.65

Fort Churchill Grazing Lease Agreement RFP 70CNR-2979

SECTION III

THE PROPOSAL

A. PROPOSAL FORMAT

A completed Lease Proposal and a Proposal Bond will constitute your proposal. You must follow the format provided in the proposal package and respond to all questions and fill in all blanks of the form.

Inapplicable questions or blanks must be marked "N/A" or "NOT APPLICABLE". Failure to properly complete the form may disqualify your proposal.

Vendors shall submit their proposals by using Create Quote through the State electronic procurement website, https://NevadaEPro.com, in accordance with the instructions below.

Refer to Instructions for Vendors Responding to a Bid in the Important Links section on the front page of NevadaEPro for instructions on how to submit a Quote using NevadaEPro.

The Quote/Proposal shall contain a maximum of four (4) attachments which may include:

Technical Proposal Confidential Technical (if applicable) Cost Proposal (if applicable) Confidential Financial (if applicable)

Attachment CC_Updated Section III.pdf