S26-0394_Vendor_Letter.pdf

This is a vendor letter from ZOLL Medical Corporation addressed to the City of Orlando Fire Department regarding a sole source procurement (S26-0394) for X-Series Defibrillator/Monitor Worry-Free Service Plan covering 65 total defibrillator units. The service plan includes annual preventive maintenance, parts and labor repairs under the manufacturer's limited warranty, SurePower Battery replacement, accidental damage coverage, service loaner equipment during repairs, and no-charge shipping. The procurement was posted on April 10, 2026, with a submission deadline of April 17, 2026, at 5:00 p.m. Eastern Time. The contract covers three service arrangements: 59 devices under a 3-year plan (July 1, 2026 to June 30, 2029), 2 devices under a 2-year plan (October 1, 2026 to September 30, 2028), and 4 additional devices under pro-rated plans ranging from 3 to 9 months concluding on June 30, 2029. Preventive maintenance will be scheduled 60 to 90 days after agreement execution. The posting will remain active for seven calendar days, and alternative suppliers must submit product information and statements of qualifications by the April 17 deadline to be considered.

The total contract value is $318,123.66, which reflects a 20% multi-unit discount applied to list prices of $6,510.00 per unit for the 3-year plan (adjusted to $5,208.00) and $4,430.00 per unit for the 2-year plan (adjusted to $3,544.00). Payment terms are Net 30 days after invoice with applicable tax added at invoicing; the 20% discount applies only when the total contract value is invoiced in full and paid within the Net 30-day period. ZOLL Medical Corporation is identified as the exclusive incumbent vendor and sole source provider, citing strict quality and safety standards and the company's policy of maintaining service exclusively through designated Depot Repair Centers staffed by highly skilled professionals. The quotation from ZOLL Medical Corporation is valid for 60 days from April 7, 2026. No specific set-aside designations or restrictions for disadvantaged enterprises are indicated in the procurement.