LittleRockPre-Proposal.PPT
PPT presentation 382 KB Posted
- Attached to
- Operations of the Little Rock Job Corps Center
- Solicitation number
- S08F6AR006
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| File | Type | Posted |
|---|---|---|
| Amend6.doc | DOC document | |
| Amend5.doc | DOC document | |
| Amend4.doc | DOC document | |
| 1_Amend3coversheet.doc | DOC document | |
| LTR_dba.htm | HTM file | |
| INVclotNOV07-RYounge.xls | XLS spreadsheet | |
| LRJCCQECR(2006-2007).xls | XLS spreadsheet | |
| INVJanitorial-NOV07-R.YOUNGE.xls | XLS spreadsheet | |
| OMS10_11302007 1 .pdf | ||
| LTRSCA_05-2033.txt | TXT text file | |
| INVClot-CPP-NOV07FLOYD.xls | XLS spreadsheet | |
| VTRC.pdf | ||
| MPO35.pdf | ||
| INVFood-NOV07-R.ANDERSON.xls | XLS spreadsheet | |
| NationalCompensationTable2007.xls | XLS spreadsheet | |
| LittleRockMasterPropertyList.pdf | ||
| MSO20.pdf | ||
| INVMEDICAL-NOV07-WELLNESS.xls | XLS spreadsheet | |
| INVClot-CPP-NOV07-S.HARPER.xls | XLS spreadsheet | |
| Amend2.doc | DOC document | |
| OMS10.pdf | ||
| RegionIVCDSSPlan.doc | DOC document | |
| INVOffice-NOV07-R.YOUNGE.xls | XLS spreadsheet | |
| Amendment1coversheet.DOC | DOC document | |
| Amendment1questions.doc | DOC document | |
| Amendment1.doc | DOC document | |
| LTRRFP.doc | DOC document |
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Text version
Little Rock Job Corps Center
Pre-Proposal Conference February 19, 2008
Dallas Region
Solicitation No.
S08F6AR006
Agenda
| Introduction of Presenters |
| Contracting Officer: Linda Bynum, OASAM |
| Project Manager/COTR: John P. Perron |
Recording of Pre-proposal conference is not permitted
| Required Information |
| Participant Registration |
| Written RFP Questions (Collected at the end of the conference) |
Review of the RFP
Agenda Evaluation Factors for Award
Site Walk-Through
Distribute Hard Copy of Attachments/CD-ROM
Question & Answer Period
(Note that all questions should be held for this point in the agenda).
Caveat NOTHING SAID IN THIS PRE-PROPOSAL CONFERENCE REPLACES OR CHANGES WHAT IS WRITTEN IN THE RFP.
IF ANY RFP CHANGES ARE NEEDED, THEY WILL BE PUBLISHED AS AMENDMENTS TO THE RFP AND POSTED ON THE FEDERAL BUSINESS OPPORTUNITIES ACQUISITION WEBSITE:
http://www.fbo.gov or http://www.fedbizopps.gov
Section B. Supplies or Services and Prices/Cost Page 3: Center Capacity 300:
| 136 Residential Males |
| 136 Residential Females |
| 8 Non-Residential Males |
| 20 Non-Residential Females |
Page 3: Two-Year Base Contract:
| October 1, 2008 – September 30, 2010 |
| With Three 1-Year Options |
Section B. Supplies or Services and Prices/Cost Page 5: This contract has Residential and Non-Residential components.
Page 7: Direct Outreach & Admissions is not applicable to this contract.
Page 10: English Language Learner (ELL) is applicable to this contract.
Section C. Statement of Work
| Page 10: Career Technical Offerings |
| Business Occupations |
| Facility Maintenance |
| HBI Plumbing* |
| Food Service/Culinary Arts |
| Health Occupations |
| HVAC |
| Network Cabling |
*Indicates National Training Contractors
Section C. Statement of Work Page 11: Concurrent Vocational Training Program (VTP) is not applicable to this contract.
Pages 11: Career Transition Services is not applicable to this contract.
Page 13: Staff Housing is not applicable to this contract.
Page 15: On-Center Child Care Program and Administration of Residential Parent/Child Program is not applicable to this contract.
Section D. Packaging and Marking Page 16:
All submissions should be clearly labeled on the outside of the box or envelop as responding to Solicitation Number S08F6AR006.
Number the upper right corner of the outside cover of each section with your corporate acronym, section title and copy number.
Section E. Inspection and Acceptance
| Page 19: Authority of the Contracting Officer’s Technical Representative (COTR) |
| Monitor and inspect performance to ensure compliance. |
| Make determination relative to satisfactory or unsatisfactory performance. |
| Review and approve invoices. |
| Review and approve contractor’s project staff. |
| Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the contractor. |
| Review, coordinate changes or corrections, if any, and accept all reports (including any final reports required under the contract. |
| Review and approve required plans, i.e., CDSS Plan, Career Technical Training Plan, etc. |
Section F. Deliveries or Performance Page 19: This is a Cost Reimbursable - Cost Plus Incentive Fee Contract.
| Page 19: The terms of the contract: |
| 2-year base period with three 1-year options. |
| Transition period begins September 1, 2008. |
| Successful offeror will assume operation October 1, 2008. |
Section J. List of Attachments Page 50: Listed as available at Pre-Proposal Conference are on CD-ROM - one per offeror.
| On CD-ROM: |
| RFP and Power Point Presentation |
| J-8 – Utilities and Fuel Usage for Last Contract Year |
| J-13 – Computerized Property Management Listing |
| J-15 – Davis-Bacon Wage Determination, State of Oklahoma |
| J-16 – Service Contract Act Wage Determination, State of Arkansas |
| J-17 – National Staff Compensation Report Data |
| J-19 – Facility Survey |
| J-20 – Performance Reports |
| J-22 – Regional Career Development Services System (CDSS) Plan |
| J-23 – Inventory Estimate |
Section J. List of Attachments Opening the CD ROM
The CDs are protected with PointSec Data Encryption Software. You need the following to open the files:
| Account Name: | Little Rock | |
| Password: | Job#Corps1 |
Be advised that, upon inserting the media, the PointSec Encryption program will be loaded onto your computers.
Section L. Instructions, Conditions and Notices to Offerors Page 1, Block 9: Proposals must be delivered to the to the depository prior to 12:00 p.m. on April 8, 2008. Hand-deliveries – by appointment with K.O. only. (Also, Page 108, L.6 A.)
Page 107, L.6 B: Disposition of copies after award (retain one copy, other copies will be destroyed unless the offeror’s proposal specifically outlines the disposition action to be taken (please include in transmittal letter). Proposals returned to offeror will be at their cost.
Page 108: Proposals submitted in response to this RFP shall include a transmittal letter that shall identify the solicitation number, the name of the firm, proposal sections and any other materials attached.
| Page 108 - 109: Proposal Submission Limitations |
| Technical Proposal – Maximum 140 pages (6 copies) |
| Staff Resources Proposal & Staffing Charts – Maximum of 10 pages (4 copies) |
| Past Performance & Experience: Maximum of 5 pages (4 copies) |
| Subcontracting Plan - No Page Limit (2 copies), |
| Cost Justification/BMP - No Page limit (4 copies), |
| Transition/Phase Out - No Page limit, (3 copies), and |
| Offerors must not exceed the page limits cited above. Proposals submitted in excess of the prescribed page limits shall be considered non-responsive, and removed from consideration. Unnecessarily elaborate proposals are not desired and may be construed as lack of cost consciousness. |
| Pages 109 - 113: The Technical Proposal shall consist of responses to specific questions only: |
| Outreach – four (4) questions |
| Career Preparation Period – five (5) questions |
| Career Development Period – thirteen (13) questions |
| Administrative & Management Support Services – six (6) questions |
| Transition/Phase-out – seven (7) questions |
Page 109: The questions and responses shall be presented in the order shown in the RFP.
| Page 114-115: Past Performance and Experience; The following definitions apply: |
| New Firms – an organization that has not operated a Job Corps center as the prime operator within the past three (3) years. New firms include, but are not limited to, OA & CTS contractors, firms that have never had a contract with Job Corps, subcontractors on any Job Corps contract, organizations whose principals individually possess Job Corps experience, and/or an organization which has held a contract to provide other related services. |
| Experienced Job Corps Center Contractor – an organization that currently holds one or more prime contracts for Job Corps center operations or has held such a contract within the past three (3) years. |
Page 114: For the purpose of this solicitation:
All offerors (new and experienced) must provide a list of contracts, including contract numbers, and programs they currently operate or have operated within the past three years.
Experienced contractors must submit information (up to five pages) for consideration by the Contracting Officer, which describes problems encountered and corrective actions taken on contracts within the past three years.
| Page 114 - 115: New Firms (including Job Corps Outreach, Admission and/or CTS contractors) for the purpose of this solicitation should submit the following: |
| Shall send a copy of the Past Experience/Effectiveness Confirmation Questionnaire (see section J) to each organization, including State and local governments, and commercial customers, with which the offeror has had a contract within the last three years. Offerors need not request Past Experience/Effectiveness information for any current contract performed for less than 6 months prior to the proposal submission. |
| Shall instruct the respondent of the questionnaire to forward the completed questionnaire to the address identified on the face sheet of the Past Experience/Effectiveness Confirmation Questionnaire. |
| The offeror will prepare and submit a Relevant/Transferable Skills Matrix (see section J) prepared in such a manner as to allow for the matching and evaluation of the relevant and transferable skills identified on the offeror’s list of contracts. |
Page 116 - 117: Cost Justification – Business Management Proposal (BMP)
Costs shall be mentioned only in the BMP and Transition/Phase-out proposals and nowhere else.
Cost justification shall consist of the items mentioned in the RFP in the order stated.
Page 117 - In addition to the written cost justification, offerors must submit the following CD-ROM, or flash drive using Microsoft Office 2003: the entire Section G.
| Pages 117 – Business Management Data: |
| Completed Standard Form 33, Solicitation, offer and Award |
| Applicable Representations and Certifications and Cost Accounting Standards Notices and Certification (section K) |
| Certificate of Current Cost and Pricing Data (section J) |
| Statement of Financial Capability (section J) |
| The offeror’s Indirect Cost Negotiation Agreement from the cognizant federal agency |
| Page 117 - Business Management Data (continued): |
| An Accounting System Certification, which is a statement certifying the offeror has an established accounting system with internal controls. This shall be executed by an independent accountant and is either certified public accountant, licensed public accountant, or a bona-fide accounting or audit organization such as Defense Contract Audit Agency or an entity of equivalent status acceptable to the Government. |
| Explanation of corporate services to support General & Administrative expense. (Describe the experience and qualifications of corporate staff who will provide oversight). |
| Page 124-125: Transition/Phase-out Proposal Provide a detailed Transition Plan to include addressing the following: |
| The proposed corporate leadership and their experience in transition (include composition and experience of the transition team). |
| How you will arrange and staff for the purchase, set-up and security of equipment, furnishings and other accountable property for the new center. |
| Goals and timelines for the execution of transition. |
| Page 121-122: Transition/Phase-out Proposal (continued): |
| Describe challenges you anticipate with this transition and what additional time may be needed to over come them. |
| Detail your OBS build-up plan from the current OBS of 200 to the new OBS of 300. |
| Page 123 -125: Oral Presentation |
| Only those offerors determined to be within the competitive range will make an oral presentation. |
| The anticipated date to begin oral presentations is the week of May 26, 2008. |
| Notification of offerors within the competitive range will be on or about May 13, 2008. |
| Oral presentation shall consist of responses to questions in the RFP only. |
Section M. Evaluation Factors Page 126: The Government may award a contract on the basis of initial proposals received, without discussions. (Also on Page 111, L.5 A.)
Pages 126 – 135: Evaluation Categories & Points
(Initial Written Submission) Page 126-135: Evaluation Criteria
| Possible Points | |||
| Technical Proposal (Page 131) 37 | |||
| Clear, Concrete, Consistent w/ Mission and Policies (11) | |||
| Tailored to Local Conditions | (13) | ||
| Effective to Meet Performance Outcomes | |||
| and Quality Indicators | (13) |
| Staff Resources Proposal (Page 132) | 20 | ||
| Level and Adequacy of Staffing | (4) | ||
| Staff Qualifications | (4) | ||
| Center Director’s Credentials | (4) | ||
| Center Director’s Commitment | (4) | ||
| Staff Development, Retention and Incentives | (4) |
(Initial Written Submission)
| Possible Points | ||
| Past Performance and Experience | 25 |
| New Firms – Relevant Past Experience | (20) | ||
| – Past Effectiveness | (5) | ||
| – Without Relevant Past Experience shall | |||
| receive a neutral rating. |
| Experienced Operators – Relevant Past Experience (5) | ||
| – Past Effectiveness | (20) |
Subcontracting Plan 5
Cost Justification 8
| Transition/Phase-Out Proposal | 5 | |
| MAXIMUM TOTAL POINTS (Written Only): | 100 |
(Oral Presentation and Total)
| Possible Points | ||||
| Oral Presentation: Management Approach | 20 | |||
| Clear, Concrete, Consistent w/ Mission and Policies | (5) | |||
| Tailored to Local Conditions | (7) | |||
| Effective to Meet Performance Outcomes | ||||
| and Quality Indicators | (8) |
Initial Written Submission (see previous slides) 100 MAXIMUM TOTAL POINTS (Written + Oral) 120
| Pages 135: Notice on Key Personnel |
| Proposed key personnel for other projects |
| Change in availability of proposed key personnel |
Page 135: Establishing Competitive Range
| Page 135 - 137: Discussions, Presentations, FPR |
| In some instances, award may be made on the basis of initial proposals received. |
| Discussions will be held with offerors within the competitive range. |
| Technical revisions will be in writing in response to the Government’s written concerns. |
| Final Proposal Revision (FPR) should substantiate costs. |
Page 136: Selection for Award
Award shall be made to the offeror who has submitted the proposal that offers the best value to the Government.
Government shall weigh technical factors more heavily than total cost.
Site Walk-Through Please stay with the guided tour.
Questions & Answers
| Response to Submitted Questions |
| Communication with the Contracting Officer Only |
| All Questions & Answers will be provided in Amendment #1 of the solicitation, located on the Federal Business Opportunities Website: |
http://www.fbo.gov or http://www.fedbizopps.gov
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