S02 VA ID PACKAGE UPDATED 10-29-2025.pdf

This document is a Contract Employee Application Package for the Department of Veterans Affairs (VA) Veterans Health Administration, issued by VHA Procurement and Logistics as a Standard Operating Procedure dated February 25, 2011.

The package contains multiple required forms and procedures for onboarding contract employees at VA facilities. Key forms include: (1) Background Investigation Request Worksheet (Form #1) requiring employee name, SSN, date of birth, and place of birth; (2) VHA Service Center Contractor PIV Sponsorship Form (Form #2) collecting personal identification data including citizenship status and job information; (3) VHA Special Agreement Checks (SAC) Memorandum (Form #3) requiring fingerprints to be completed within five business days of award and submitted to the VHA Service Center Personnel Security Office; and (4) VHA Security Center PIV Credentials Turn-In Inventory Report (Form #4) documenting employee credential turn-in locations and dates. Additional required documentation includes VA Screening Checklist (VA Form 10-0453), Contractor Security Check Form, Fingerprint Record Prep Sheet, HIPDB/NPDB verification forms, Request for Personal Identity Verification Card (VA Form 0711), Declaration for Federal Employment (Optional Form 306), and Employment Eligibility Verification (Form I-9). The package establishes procedures for background investigations, security clearance processing, fingerprinting, and PIV credential issuance for all contract employees assigned to VA positions. Contractors are responsible for updating and submitting background investigation information to the Contracting Officer within five business days of personnel additions to the order.