S02 TMS 20939 VA Privacy Training - 3 Pages.pdf

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Z1DA--PN: 438-22-600, Improve Campus Bldg Exteriors (SF) AP: 36C263-26-AP-1039
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36C26326R0027_1
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This document is a privacy training requirement outline for Department of Veterans Affairs (VA) personnel without direct access to VA computer systems or VA sensitive information.

The training satisfies basic privacy compliance requirements for contractors, volunteers, and other personnel who do not use VA sensitive information or protected health information in any form (electronic, paper, or verbal). It applies only if individuals do not access VA computer systems such as VA Time and Attendance System (VATAS), Computerized Patient Record System (CPRS), Joint Legacy Viewer (JLV), Veterans Health Information Exchange (VHIE), Compensation and Pension Record Interchange (CAPRI), or other systems containing protected health information. The document defines key privacy concepts including VA sensitive information (any Department information requiring protection due to risk of harm from inadvertent or deliberate disclosure), protected health information (individually identifiable health information transmitted or maintained by covered entities), and incidental disclosure (information that may be disclosed even with appropriate safeguards in place due to the nature of VA communications and service delivery environments). Mandatory safeguards include securing VA sensitive information in unsecured public areas until information can be provided to a supervisor or Privacy Officer; prohibiting removal of VA sensitive information from facilities without authorization; restricting discussion of protected health information to those with a need-to-know; prohibiting use of personal cameras without Medical Center Director permission; and immediately reporting lost or stolen Personal Identity Verification cards, VA keys, or keypad lock codes. The training references six primary privacy statutes governing VA, including the Freedom of Information Act, Privacy Act of 1974, Health Insurance Portability and Accountability Act (HIPAA), and applicable U.S. Code sections protecting patient information, drug abuse records, and medical-quality assurance documents. Employees must sign an acknowledgment confirming their responsibility for protecting confidential veteran information and provide a copy to their supervisor or contracting officer for entry into the VA Talent Management System.

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