S06_Solicitation Questions v2026.xlsx
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- Solicitation number
- 36C26326R0027_1
About this file
This file is a Solicitation Questions and Answers document for a federal construction project at the San Francisco Veterans Affairs Medical Center. The document contains 50 questions and official government responses dated between August 3-10, 2026, addressing technical specifications, scheduling, work procedures, and compliance requirements for a roof replacement and building exterior improvement project (Project No. 438-22-600).
The project scope includes replacing roofing systems across multiple buildings, with thermoplastic polyolefin (TPO) specified as the preferred 60-mil flat roofing material, along with standing seam and copper lock seam metal roofs on designated buildings. The estimated award date has been clarified as September 30, 2026, with a 700-calendar-day performance period following Notice to Proceed. Key technical requirements include: removing and replacing pyrobar and insulation systems per drawings, reinstalling and recalibrating satellite dishes, re-certifying lightning protection systems, coordinating mechanical equipment outages with advance notification (2 weeks for small units, 4 weeks for large equipment serving sensitive inpatient areas), and complying with infection control risk assessment protocols. Past performance submissions will be evaluated based on project manager, site supervisor, safety manager, and quality manager experience, with contractors required to demonstrate a minimum of three to five completed projects totaling $10 million in total contract value over the past five years. Work hours are restricted to 8:00 AM to 4:30 PM Monday through Friday, with weekend and holiday work requiring Contracting Officer Representative approval. The bid due date was extended to August 28, 2026, and the NAICS code is 236220 (General Construction), requiring submission of a Certificate of Compliance for Services and Construction with all proposals. The project is a fixed-price contract with no allowances for temporary HVAC or heating/cooling systems.
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Other files
| File | Type | Posted |
|---|---|---|
| S06_Attachment 0_09113.01 - Addenda.pdf | ||
| S06_36C26326R0027 0005_08.19.2026.docx | DOCX document | |
| 36C26326R0027 0004.pdf | ||
| 36C26326R0027 0003.docx | DOCX document | |
| S06_Site Visit Sign in sheet_.pdf | ||
| 36C26326R0027 0002.docx | DOCX document | |
| 36C26326R0027 0001.docx | DOCX document | |
| S02_WDOL_7 Pages.pdf | ||
| S02_VA6500 Appendix C 1 - 1 page.pdf | ||
| S02 TMS 20939 VA Privacy Training - 3 Pages.pdf | ||
| S02_Drawings_133 Pages.pdf | ||
| S02_Construction Documents_596 Pages.pdf | ||
| 36C26326R0027.docx | DOCX document | |
| S02_SOW_05.29.26.docx | DOCX document |
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Sheet1
| SFVAHCS Project No. 438-22-600-SFVAHCS Solicitation Questions | |||||
| Item Number | Plans & Specs Location | Date | Solicitation Questions | Date | VA/AE Response |
| 1 | General | 8/3/26 | Will you accept past performance submissions that key individuals on the project worked on vs only the company / offeror as the past performance entity? | 8/4/26 | Past performance submissions will only be evealuated for the following roles: Project Manager, Site Supervisor, Safety Manager, and Quality Manager. Relevant listing of experience may be from previous projects worked on. |
| 2 | General | 8/3/26 | Will you accept a combination of contracts at a single site as past performance to meet the $10M TCV? | 8/4/26 | A minimum of three (3) and a maximum of five (5) projects completed in the past 5 years can be used to meet the $10M TCV. The contracts may come from a single site or multiple sites. |
| 3 | General | 8/3/26 | Amendment 1, Factor 1, states: “The period of performance for this project is 700 calendar days after the Notice to Proceed. For scheduling purposes, assume an estimated award date of 28 May 2026.” Would you please clarify the new estimated award date for this? | 8/4/26 | The new estimated award date for this project is September 30, 2026. |
| 4 | General | 8/3/26 | Would you provide details about the underside of the roof assembly for each building detailed in the scope of work? Ie, any known obstacles or coordination items not shown on drawings, photos or visible during the site visit. | 8/4/26 | Known work that is required on the underside of each roof is indicated in the drawings. |
| 5 | 04 01 00 | 8/3/26 | Is tuckpointing required as part of the scope of work? | 8/4/26 | Tuckpointing and replacement is indicated in the drawings. |
| 6 | 07 54 23 | 8/3/26 | Will alternate single-ply materials that meet or exceed a 60 Mil reinforced roofing material be accepted? | 8/4/26 | Thermoplastic Polyolefin Roofing (TPO) is the preferred material for this project. |
| 7 | Sheet 38.AE121 | 8/3/26 | Bldg. 38 currently shows 1/8” per 1 foot specified for over half the roof. Would you accept a ¼” per 1 foot drop on all low slope roofs, which is consistent with International Building Code (IBC) Chapter 15 (1/4:12, or a 2% slope) for standard membrane and built-up roof systems? | 8/4/26 | NO – existing roof includes sloped structure – provide sloped insulation only as indicated in drawings. (slope of existing structure is indicated on sheet 38.AE121) |
| 8 | General | 8/3/26 | When moving the satellite dishes and reinstalling them in specified locations, who is responsible for calibrations? | 8/4/26 | Contractor is responsible for calbrations of satellite dishes upon reinstallation. |
| 9 | General | 8/3/26 | Are there existing core cuts for the flat roofs? If so, do we have access to the cores of the existing roofs to be replaced? | 8/4/26 | There are no existing core cuts for this project. |
| 10 | 8/3/26 | What is the required average/minimum R value of the tapered iso? | 8/4/26 | Insulation thickness and slope is to be provided as indicated in drawings. | |
| 11 | General | 8/3/26 | Does the Government want the ballast from the roof? | 8/4/26 | No, the Government does not want ballast from the roof. |
| 12 | General | 8/3/26 | Is there an infrared scan of the facilities that you would be willing to share? | 8/4/26 | No, there is not an infrared scan of the facilities available. |
| 13 | General | 8/3/26 | Coping stone is shown to be removed and reinstalled. Due to the j-hook these are installed with, they often break during removal. Would the government like Contractors to carry an allowance or assumption for replacement of broken coping stone, or will this be treated as a change to the contract if/when required. | 8/4/26 | This is a matter of means & methods of the contractor. The Government will not be responsible for the cost to replace broken coping stone. |
| 14 | General | 8/3/26 | Is there a staging area / access plan? Conversely, are there any areas that definitely cannot be used for staging/access? | 8/4/26 | Staging areas for the project will be avialable for a limited amount of time, agreed to by the COR, on a case-by-case basis. The area available will be dependent on the area of the campus the contractor is working in. There is no single long-term designated staging space for theproject. |
| 15 | Sheet G-001 | 8/6/26 | The drawings indicate removing pyrobar, installing 1.5" metal decking, but we couldn't find any specifics regarding the decking or plans for a nailing surface over it. We reviewed the specifications from division 5,6,7 and couldn't come up with an answer. I must be missing it somewhere. | 8/6/26 | Please reference roof type S2 on sheet G-001. Please also reference specification 07 22 00 - 2.4.D. |
| 16 | 07 54 23 | 8/10/26 | Is there a specified manufacturer the VA wishes to use to provide the 60mil TPO flat roofing? | 8/10/26 | No – There is no sole source specified material or manufacturer. Any product/manufacturer that meets 07 54 23 and other specification and bidding requirements is acceptable. |
| 17 | 01 00 00 | 8/10/26 | Does all material for the project need to be stored in indoor units such as quadcons? | 8/10/26 | Storage containers for all materials is not a requirement of 01 00 00. Storage and protection of materials is the responsibility (means and methods) of the contractor |
| 18 | General | 8/10/26 | What are the specified working hours on this project? | 8/10/26 | Working hours are from 8:00am to 4:30pm, Monday through Friday. Working outside of these hours may be allowed by permission of the COR. |
| 19 | General | 8/10/26 | Is weekend and holiday work allowed? | 8/10/26 | Working hours are from 8:00am to 4:30pm, Monday through Friday. Work shall not take place on Federal holidays or weekends without prior approval from the COR. |
| 20 | General | 8/10/26 | What are the quiet hours for the VA where work cannot be performed? | 8/10/26 | Working hours are from 8:00am to 4:30pm, Monday through Friday. Working outside of these hours may be allowed by permission of the COR. |
| 21 | General | 8/10/26 | Does the VA have a specified access location for a crane to lift roofing materials onto the roof? | 8/10/26 | Construction work areas (including locations for cranes) and storage areas are to be coordinated with and determined by the COR per 01 00 00. |
| 22 | 8/10/26 | Per the drawings, is there no flat layer of insulation to be added to roof 5A, just one layer of tapered insulation? | 8/10/26 | The roof on 5A is above an unconditioned space below and insulation is only required to achieve the required drainage slope. | |
| 23 | Addendum 01 | 8/10/26 | Per the drawings, building 52 is just showing the new roof to be comprised of 60mil TPO fully adhered directly to the existing wood deck. I believe this system applied the way it is designed in the drawings will not offer a warranty, can the VA advise on this area? | 8/10/26 | The existing roof of building 52 is currently EPDM adhered directly to 7/16 OSB wood deck. A cover board has been added to this roof system in Addendum 01 as the OSB will likely have damage after removal of the EPDM. |
| 24 | Sheet G-001 | 8/10/26 | How would the VA like the GC to coordinate which buildings will be under construction in the phasing plan? | 8/10/26 | Phasing schedule is noted on sheet G-001. Reference specification section 01 00 00 – 1.6.H for other coordination requirements. |
| 25 | Sheet 05.AE500 | 8/10/26 | On buildings 5H, 5G, 5E, and 5F the current TPO membrane is installed under the current side ACM metal wall panels. How does the VA want us to address the replacement of these membrane areas? Are we to remove the current metal flashing at the bottom of the ACM panels to reach the TPO membrane? | 8/10/26 | Wall tie-in and flashing details for each roof area are in 05.AE500 series detail drawings. |
| 26 | 26 41 00 | 8/10/26 | With the installation of the new roof, does the VA want the current lightning protection system to be re-certified with re-installation? | 8/10/26 | Yes - Certification that lightning protection has been inspected by a UL representative and has been approved by UL required. |
| 27 | 01 00 00 | 8/10/26 | For the raising of mechanical equipment, how does the VA wish for the GC to coordinate the temporary shutting down of said units? | 8/10/26 | Submit a formal outage request form showing the system/equipment and areas affected to the VA COR to give them enough advance notice to coordinate with facilities and infection control risk assessment (where applicable). Also reference specification section 01 00 00. |
| 28 | 01 00 00 | 8/10/26 | What is the lead time that the GC needs to give to let the VA know that equipment needs to be temporarily shut down for movement? | 8/10/26 | For smaller fans and condensing units serving outpatient areas, a two(2) week advance notification should be adequate. But for larger equipment that requires crane assistance, or for equipment serving sensitive inpatient services, there should be at least a four(4) week advance notification per key note ‘I’ shown on every MEP drawing that reads as follows, “CONTRACTOR TO PROVIDE CRANE RIGGING/PICK PLANS AT LEAST FOUR(4) WEEKS PRIOR TO SCHEDULED DATE. SUBMIT PLANS TO VA COR TO DISTRIBUTE TO APPROPRIATE SAFETY OFFICERS FOR DISRUPTION PLANNING. ALL DATES ARE TENTATIVE UNTIL APPROVED.” Also reference specification section 01 00 00. |
| 29 | Sheet G-001 | 8/10/26 | How does the VA wish for the GC to coordinate phasing operations for construction? | 8/10/26 | Phasing schedule is noted on sheet G-001. Reference specification section 01 00 00 – 1.6.H for other coordination requirements. |
| 30 | Sheet G-001 | 8/10/26 | Is the standing seam metal roof on building 11 to be replaced with a copper metal roof, or another metal specification? | 8/10/26 | Metal roof types M1( Buildings 16 and 17) are copper lock seam as noted on sheet G-001. |
Metal roof types M2 (Building 17) are standing seam metal roof as noted on sheet G-001 and specified in section 07 41 13.16.
Metal roof types M2 (Building 11) are standing seam metal roof as noted on sheet G-001 and specified in section 07 41 13.16.
| 31 | 01 35 26 | 8/10/26 | Can crane operations take place during the day for the project? I.e. Lifting materials to the roof and removing trash? | 8/10/26 | Crane operation days/times fall under normal dates/times for construction activities as specified in 01 00 00. |
| 32 | 01 35 26 | 8/10/26 | What special requirements does the VA have for conducting crane operations? | 8/10/26 | Crane operation days/times fall under normal dates/times for construction activities as specified in 01 00 00. |
| 33 | 01 35 26 | 8/10/26 | What must the crane operators and company provide before operations commence? | 8/10/26 | Construction safety and security requirements are addressed in specification section 01 00 00 |
| 34 | 01 35 26 | 8/10/26 | Does the VA require any class-style training for workers before work commences on the project? | 8/10/26 | Construction safety and security requirements are addressed in specification section 01 00 00 |
| 35 | General | 8/10/26 | Does the government intend to use automation for any of the scoring and/or evaluation of the submitted proposals? If so, what type of automation will be used, for which sections, and what are the scoring/evaluation parameters? | 8/10/26 | No, the government does not intend to use automation for any of the scoring/evaluation of the submitted proposals. |
| 36 | General | 8/10/26 | Does the VA have any requirements for temporary air control systems to be utilized while current HVAC units need to be disconnected and connected? | 8/10/26 | Filtration and airflow/pressurization requirements would be dictated by ICRA report based on area(s) served. |
| 37 | General | 8/10/26 | Is a temporary air control system required during the project? | 8/10/26 | If area served is an outpatient space and outage duration is less than 8 hours on a moderate weather day, it could potentially be omitted. All other instances will require temporary ventilation |
| 38 | 01 00 00 | 8/10/26 | What type of notice must be given before disconnecting any current HVAC units? | 8/10/26 | For smaller fans and condensing units serving outpatient areas, a two(2) week advance notification should be adequate. But for larger equipment that requires crane assistance, or for equipment serving sensitive inpatient services, there should be at least a four(4) week advance notification per key note ‘I’ shown on every MEP drawing that reads as follows, “CONTRACTOR TO PROVIDE CRANE RIGGING/PICK PLANS AT LEAST FOUR(4) WEEKS PRIOR TO SCHEDULED DATE. SUBMIT PLANS TO VA COR TO DISTRIBUTE TO APPROPRIATE SAFETY OFFICERS FOR DISRUPTION PLANNING. ALL DATES ARE TENTATIVE UNTIL APPROVED.” Also reference specification section 01 00 00. |
| 39 | General | 8/10/26 | Is an allowance for temporary heat/AC acceptable? | 8/10/26 | No this is a fixed-price contract. |
| 40 | 22 14 00 | 8/10/26 | Is insulated PVC acceptable for new storm drain piping? | 8/10/26 | No. Provide cast iron storm drain piping per specification 22 14 00 (para 2.1.A). Insulate per specification 22 07 11 along with drawing key note requirements. |
| 41 | General | 8/10/26 | Are there any working hours restrictions on the jobsite? | 8/10/26 | Working hours are from 8:00am to 4:30pm, Monday through Friday. Working outside of these hours may be allowed by permission of the COR. |
| 42 | 26 05 33 | 8/10/26 | Are there restrictions on electrical conduit types inside the building? | 8/10/26 | Install electrical conduit per specifications. |
| 43 | General | 8/10/26 | If circuits need to be extended for electrical reconnection of rooftop equipment, are NEMA 3R junction boxes and rated splice kits acceptable? | 8/10/26 | Splices are not allowed to extend circuit for reconnection. |
| 44 | General | 8/10/26 | Section 5, TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS, Volume I (f) of Amendment 001 for requisition 438-26-4-3916-0018 states: "Per VAAR 819.7004, VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction must be completed, signed, and returned with the offeror’s Bid/quotation/proposal. The Government will not consider offers for award from offerors that do not provide the certification with their bid/quotation/proposal, and all such responses will be deemed ineligible for evaluation and award". However, the FAR Part 19.102 states, "Contracting Officer check{s} the appropriate box based on the predominant NAICS code assigned to the acquisition". Could the government clarify if Offerors should submit their own VAAR or will the Certificate of Compliance for Services and Construction be provided with the appropriate box and NAICS code checked by the CO? | 8/10/26 | The NAICS code for this project is 236220, Seection a (1) ii , General Construction should be be checked. The documents requested in the RFP must be adhred to: Certificate of Compliance for Services and Construction must be completed, signed, and returned with the offeror’s Bid/quotation/proposal. The Government will not consider offers for award from offerors that do not provide the certification with their bid/quotation/proposal, and all such responses will be deemed ineligible for evaluation and award". |
| 45 | General | 8/10/26 | Request for Extension of Bid Due Date: Given the magnitude and complexity of this project, would the Government consider extending the August 18, 2026 bid due date? The limited timeframe between the anticipated release of RFI responses and the current bid deadline may not allow sufficient time to review and incorporate those responses into our estimate and proposal. An extension would allow offerors adequate time to prepare an accurate and complete bid. | 8/10/26 | The Bid Due Date has been extended to August 28, 2026. |
| 46 | General | 8/10/26 | Insurance Requirements: Please identify any specific insurance coverage requirements applicable to this solicitation, including minimum policy limits, umbrella or excess liability coverage, required clauses, endorsements, additional insured requirements, or any other insurance-related provisions required of the successful contractor and any subcontractors. | 8/10/26 | Please to follow the information in the RFP.This is business decision your company will have to determine in accordance with provision and clauses within the solcitation. |
| 47 | General | 8/10/26 | Do you have any context for why they are removing the Pryobar? For that single building alone, this is roughly 350 Tons of material and its removal is problematic. | 8/10/26 | Pyrobar is being removed for several reasons, some pieces are already cracked/damaged, due to the difficulty of removing existing fasteners without cracking/damaging the pyrobar, and due to the difficulty of installing new slate fasteners without cracking/damaging the pyrobar. |
| 48 | Sheet 05.AE500 | 8/10/26 | Is the entire parapet intended to be wrapped with membrane or should Contractors go back with like counter flashing? | 8/10/26 | This question does not contain adequate information to address specifically (no specific building identified). Wall tie-in and flashing details for each roof area are in 05.AE500 series detail drawings. |
| 49 | General | 8/10/26 | Building 19 is not called out on the drawing – is this building/roof to be included? | 8/10/26 | There is no Building 19 that is called out in this project. |
| 50 | Sheet 05.AE 125 | 8/10/26 | Is roof section 5-0.North to be included? It calls out on the overall map but is X’d out on drawings 05.AE125 – Please clarify which part of these roof sections is or isn’t included. | 8/10/26 | Roof Section 5-O. North is not to be included. This roof was recently replaced in 2024 and does not require a new roof. |
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