S02 Statement of Work .pdf

VA New England Healthcare System West Haven VA Medical Center

950 Campbell Avenue West Haven, CT 06516

STATEMENT OF WORK

Project Number 689-22-207 Morgue and Building 35A Roof Replacements

(1) INTRODUCTION (Both Roofs)

The work includes, but is not limited to, the following: provide all equipment, tools, labor, and support services for the removal and the installation of new Fluid-Applied Roofing Systems

(tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to

ASCE/SEI 7). This project will include all work involving the construction administration, demolition, and installation of the following two (2) roofs: (1) Morgue and (2) Building 35A.

The Scope of Work for the Morgue Roof includes, but is not limited to, the following tasks:

demolish and remove the existing roof; replace and repair the concrete deck; and install the new roof and safety roof railings. These areas are all clearly depicted on the VA provided plans.

The Scope of Work for the Building 35A Roof includes, but is not limited to, the following tasks: demolish and remove the existing roof; replace the plywood deck; and install the new roof and safety roof railings. Again, these areas are all clearly depicted on the VA provided plans.

Veterans Affairs (VA) shall be considered the architect of record. All Requests for Information

(RFIs) and Material Submittals shall be sent for resolution through the Contracting Officer’s

Representative (VA COR) and the Contracting Officer (CO).

After the contract is awarded, the Contractor is required to provide a Payment Bond, a

Performance Bond, and a Liability Insurance Certificate within ten (10) calendar days. Once these documents are received and approved, the period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued at the Pre‐Construction Conference and shall not exceed ninety (90) days after NTP.

(2) SCOPE (Both Roofs)

ROOF REPLACEMENT -- ROOF CURRENT STATUSES

Morgue:

-3,429 square feet

-Fully Reinforced Polyurethane Bio-Based Roof Membrane

-High Strength Mod. Bit Membrane with Non-Woven Fiberglass Mat/Fiberglass Scrim

-Poly-Iso Insulation

-Concrete Deck

Building 35A:

-10,000 square feet [100’ x 100’]

-Fully Reinforced Polyurethane Bio-Based Roof Membrane

-High Strength Mod. Bit Membrane with Non-Woven Fiberglass Mat/Fiberglass Scrim

-Mansard Roofs at all perimeter edge with Shingles

-Gravel Stop Fascia on Mansard Tops Roof System

-Plywood Deck

-Drainage: Scupper “Drains” at perimeter on north and south sides (New Crickets installed in between scuppers)

STATEMENT OF WORK

The Contractor shall provide all labor, tools, equipment, materials, services, and all accessory items required (as it pertains) for the design, specification, and construction of a project for

Veterans Affairs Connecticut Healthcare System (VACHS) at the West Haven Veterans Affairs

Medical Center (VAMC), more specifically the SPS Roof Area defined herein for the Morgue

Roof as well as the Building 35A Roof

A. CONTRACTOR’S WORK

1. The Contractor’s work shall consist of the following on the Morgue Roof:

a. Remove the existing roof system(s) completely down to the existing vapor retarder (BUR). Dispose and recycle all debris in accordance with all local, state, and federal regulations.

b. Install a designed insulation and coverboard application per manufacturer’s installation instruction.

c. Install a White Fluid-Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7).

Cold Fluid-Applied Hybrid Roofing System, including, but not limited to: Roof

Insulation, Base Sheet, Base Sheet Adhesive, Fluid-Applied Membrane, and flashings. Installation to strictly adhere to manufacturer’s specifications and/or as directed by manufacturer’s technical roof inspector.

d. Provide roof coating that meets the requirements listed in Standard Specification, ASTM D7311, for Liquid-Applied, Two-Part Chemically Cured, Bio-Based, Aliphatic and Aromatic Polyurethane Roofing Membrane, White Fluid-Applied

Roofing System.

e. Install a new metal counter flashing (if required) as per Master Specification Section

076000 FLASHING AND SHEET METAL on all walls, units, and projections.

f. Install new coping metal cap where needed.

2. The Contractor’s work also shall consist of the following on the Building 35A Roof:

a. Remove the existing roof system(s) completely down to the deck. Dispose and recycle all debris in accordance with all local, state, and federal regulations.

Replace the deck and sheathing where damaged.

b. Install a designed Dens-Deck prime application per manufacturer’s installation instruction.

c. Install a White Fluid-Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7).

Cold Fluid-Applied Hybrid Roofing System, including, but not limited to: Base

Sheet, Base Sheet Adhesive, Fluid-Applied Membrane, and flashings. Installation to strictly adhere to manufacturer’s specifications and/or as directed by manufacturer’s technical roof inspector.

d. Provide roof coating that meets the requirements listed in Standard Specification, ASTM D7311, for Liquid-Applied, Two-Part Chemically Cured, Bio-Based, Aliphatic and Aromatic Polyurethane Roofing Membrane, White Fluid-Applied

Roofing System.

e. Install a new metal counter flashing (if required) as per Master Specification Section

076000 FLASHING AND SHEET METAL on all walls, units, and projections.

f. Install new coping metal cap where needed.

g. Replace the existing pvc drain pipe at the perimeter of Building 35 Mansard Roof with larger metal scupper openings and new down spouts for better drainage, fully sealed, and water tight to existing roof.

h. Replace gutter leaders to match existing.

i. Add ladder post and safety railings at each roof hatch.

3. The Contractor’s work shall additionally consist of the following for the asphalt shingle replacement of the Morgue Roof:

a. Remove the existing roof system(s) completely down to the existing vapor retarder

(BUR). Dispose and recycle all debris in accordance with all local, state, and federal regulations.

b. Install ice and water shield as well as roof underlayment per manufacturer’s requirement.

c. Install drip edge (F8 minimum) and flashings.

4. The Contractor’s work shall additionally consist of the following for the asphalt shingle replacement of the Building 35A Roof:

a. Remove the existing roof system(s) completely down to the wood sheathing, concrete deck, or corrugated steel deck, whichever applies. Dispose and recycle all debris in accordance with all local, state, and federal regulations.

b. Install ice and water shield as well as roof underlayment per manufacturer’s requirement.

c. Install drip edge (F8 minimum) and flashings.

d. Install a twenty-five (25) year architectural fiberglass asphalt shingle, Listed Class

A Fire-UL 790, 130 mile per hour wind warranty, resistant to stain discoloration, shingled ridge vent.

e. Replace sheathing where damaged.

5. The Contractor’s work also shall also consist of the following on Both Roofs:

Roofing Manufacturer to provide fall protection. Furnish and install a roof fall protection system that is a free-standing system that does not penetrate the roof membrane. It shall include a counterbalance system that allows protection of workers on the roof without the need to screw or drill into the roof membrane. Padding shall be included on the bottom of the kickboard fittings to provide an extra layer of protection. The roof fall protection system shall be maintenance free. The installed railing system shall meet or exceed OSHA standards.

B. BASE CONTRACT (Both Roofs)

The work includes the removal of the existing roof and the installation of a new roof(s) as http://simplifiedsafety.com/solutions/keeguard/tech_specs/ described above, per manufacturer’s specifications, and illustrated in the attached drawings.

The Contractor shall review, evaluate, and address all site constraints and existing surfaces.

Where changes are considered necessary, the Contractor shall notify the VA COR and provide supporting documentation and information.

The work shall also include installation of all required air filter devices, including, but not limited to, carbon filter blankets, etc., over nearby air intakes to restrict odors from entering said buildings. FOUR INCH (4”) THICK MINIMUM (additional thickness, if required.

C. MISCELLANEOUS PROJECT REQUIREMENTS (Both Roofs)

1. The Contractor shall provide all required access and ancillary equipment necessary to perform the work including, but not limited to, access platforms, personnel/material lifts, conventional scaffolding, fall protection equipment, and life safety equipment, etc. All access equipment, safety personnel, operating personnel, and procedures shall be in full compliance with OSHA regulations.

The Contractor may utilize any structural tie-off points and other supports located on the various roofs involved in this work; however, the Contractor shall be fully responsible for verifying and ensuring the structural adequacy, integrity, and load capacity of these supports.

2. The Contractor’s personnel, operations, and staging equipment shall fully comply with all state and federal safety standards, including all OSHA standards for scaffolding, staging, and lifting equipment. The Contractor shall provide documentation to the VA for review covering all required personnel, training, safety and operational inspections, tests, and designs in accordance with applicable state and federal safety standards.

3. The Contractor shall provide access for the VA COR to all construction locations through the use of their own access equipment upon request.

4. All areas where work has taken place under this Contract must be physically inspected and approved by the VA COR prior to the release of payment for work in these areas.

It shall be the responsibility of the Contractor to appropriately plan, schedule, and provide all necessary personnel required (including equipment operators) for the VA to inspect completed job locations. Failure of the Contractor to provide adequate notice of a two (2) week minimum before scheduling a VA inspection, or failure of the Contractor to provide adequate access for inspection of a completed area, shall not be the responsibility of the VA.

Any additional costs incurred by the Contractor to provide access exclusively for inspection due to a failure of providing adequate notice or access shall be the responsibility of the Contractor, and shall not be reimbursable under this Contract.

5. The Contractor, as part of their project design, shall be responsible for determining the typical environmental factors (such as temperature variation, expansion/contraction percentages, and building properties, etc.) that are applicable to this project based on all available resources including the VA Master Construction Specifications.

The Contractor shall review existing conditions and address site constraints as well as existing surfaces, etc. and make any necessary changes (subject to VA COR approval) to meet project requirements.

6. Work shall be coordinated, planned, scheduled, and accomplished in such a manner that hospital activities are minimally impacted. All hospital functions are to remain in service during this project. If the work is to interfere with a hospital function (example: scheduled surgery), then the work will have to occur on the weekend. The Contractor will be required to provide a detailed construction schedule for all work including specific dates and room locations for work.

7. Work shall comply with all medical center requirements for dust, noise, odor, and infection control. This will involve the installation of dust/odor control barriers, air filtering/processing, installation of dust control mats, and other essential measures during construction, as required. Dust and odors WILL NOT be permitted to enter any buildings at any time. The uncontrolled entry of dust or odors into the medical buildings at any time during this project could result in a stoppage of work being ordered.

Any stoppages resulting from uncontrolled dust or odors are the responsibility of the

Contractor and are not reimbursable under this Contract.

8. Any parking lot, sidewalk, utility, or other shutdown request must be submitted to the

VA COR for approval a minimum of two (2) weeks in advance. The VA shall not be responsible for any work delays or additional costs incurred by the Contractor as a result of the failure to meet the two (2) week advanced notice requirement.

9. Any damage caused by the Contractor’s, or their subcontractors, activities in performing this Contract will be the responsibility of the Contractor to repair. The Contractor will bear all costs associated with repairing damages, and these costs will not be reimbursable by the VA under this or any other agreement.

This includes, but is not limited to, damages resulting from work activities, equipment activities, and improper storage of supplies or equipment.

10. If questions regarding the general and specific work areas exist, it shall be the responsibility of the Contractor to verify the exact work areas with the VA COR. No increase in contract cost or time will be granted by the VA for misinterpretation/misunderstanding of work areas.

11. Materials Safety Data Sheets (MSDS) covering all chemicals and materials used or encountered during this project shall be submitted to the VA COR for approval before purchase.

Low volatile organic compound (VOC) materials shall be used in this project.

Additionally, chemicals containing isocyanates, asbestos, and/or lead are not permitted for use on VA projects.

12. All roofing area estimates (square footage measurements) are given for information purposes only. These estimates shall not be used for bidding or any other contractual purpose. All bidders shall be responsible for obtaining actual square footage estimates for use in bidding and all other contractual matters.

13. VACHS reserves the right to add or deduct roof areas.

14. Bid Items: VACHS may award the contract work listed under the base contract.

D. OVERVIEW (Both Roofs)

1. The required roof systems are a White Bio-Based Fluid-Applied Membrane with the following characteristics (Note: This system matches the roofing systems installed at the VA over the past several years):

a. White Fluid-Applied Roofing System (tested by a qualified testing and inspecting agency to resist uplift pressure calculated according to ASCE/SEI 7).

b. Provide roof coating that meets the requirements listed in Standard Specification, ASTM D7311, for Liquid-Applied, Two-Part Chemically Cured, Bio-Based, Aliphatic and Aromatic Polyurethane Roofing Membrane, White Fluid-Applied

Roofing System.

c. Provide twenty (20) year warranty to include a scheduled quality assurance inspection and preventative maintenance for every year of the warranty period by a full-time employee of the roofing manufacturer.

2. Roofing Inspector Qualifications: A full-time technical representative of the manufacturer

(non-sales) who is experienced in the installation and maintenance of the specified roofing

System; qualified to perform roofing observation and inspection specified in Field Quality

Control Article, experienced to determine installer’s compliance with the requirements of this project, and approved by the manufacturer to issue warranty certification.

3. The Roofing Inspector shall be one of the following:

a. An authorized full-time technical employee of the manufacturer with 10 years’ experience in commercial roofing; or

b. If the manufacturer does not employ full-time technical personnel, then the inspection personnel shall be certified as a Registered Roof Observer by the Roof Consultants

Institute, and shall be experienced in the installation and maintenance of the specified roofing system as well as qualified to determine installer’s compliance with the requirements; or

c. Project Full-Time Inspection (oversight) by a company-employed, certified manufacturer, full-time roof project inspector. (Inspector must be there at all times when the roofs are being installed, and must provide picture verification and written reports that will be submitted to the VA COR.

E. ADDITIONAL WORK THROUGH DEMOLITION DISCOVERY

1. Morgue Roof: Where roof has parts of the steel, plywood, or concrete decking that requires replacement due to rust, corrosion, and/or spalling/cracking, it is required to be replaced and/or repaired in these areas.

2. Building 35A Roof: Where roof has parts of the plywood that requires replacement due to spalling/cracking, it is required to be replaced and/or repaired in these areas.

3. Work to be Accomplished (Morgue Roof):

a. Verify existing conditions in the field prior to submitting shop drawings and bill of material for approval by VA prior to ordering replacement materials.

b. Provide positive drainage in that area.

4. Work to be Accomplished (Building 35A Roof):

a. Verify existing conditions in the field prior to submitting shop drawings and bill of material for approval by VA prior to ordering replacement materials.

b. Remove damaged areas on plywood deck.

c. Match existing laydown pattern.

i. Minimum lap of 24 inches.

ii. Fastening pattern to match existing.

d. Provide positive drainage throughout the roof area. Crickets to be installed in between scuppers with tapered insulation at a minimum of ¼ of an inch per foot.

F. GENERAL DESCRIPTION OF WORK TO BE PERFORMED FOR ROOFS

1. Both Roofs:

a. The roofing system shall be provided from a single manufacturer.

b. The attached diagrams and drawings show roof locations.

2. Morgue Roof Salient Characteristics:

a. Remove and dispose of the existing membrane roof and related stone ballast, flashing, and insulation layers to the existing vapor retarder (BUR).

b. Install a fully adhered 2.5 inch layer ISO insulation (including tapered) using solvent-free, moisture-curing, roof deck adhesive with high elastomeric and adhesive in compliance with roofing system manufacturer requirements.

c. Adhere an additional layer of ½ an inch thick Dens-Deck (or equivalent) hardboard insulation board off-set from the bottom layer minimum 6 inches and adhered in insulation adhesive (Note: on steel deck the 3 inch layer of ISO insulation to be mechanically fastened with a fastener density rate of one (1) every two (2) square feet).

d. Install tapered ISO insulation to facilitate drainage where slopes are not adequate to establish a minimum of 2% slope (¼ of an inch per foot).

e. Install pressure-treated wood nailers at edges as well as wall and equipment bases to match insulation height.

f. Install 8 inch wall flashing detail where metal siding terminates at roof lines.

g. Provide for full-time job site supervision by manufacturer’s certified job site roof inspector to be included in the price. The inspector is to be on-site during all tear-off, insulation, membrane, and flashing installation operations. This individual is separate from the site superintendent, and is not to be the site superintendent.

h. Provide twenty (20) year warranty to include a scheduled quality assurance inspection and preventative maintenance for every year of the warranty period by a full-time employee of the roofing manufacturer.

i. Include a full-time job monitoring by a certified job site inspector of the roof membrane manufacturer (Certification Letter will be required).

j. Disassemble, remove, reinstall, and recertify the existing portable safety rail systems will also be included. The VA COR will direct storage location.

k. Install pressure-treated wood cants using roof deck insulation adhesive at wall and equipment bases. Install base sheet starting at low point of roofing. Align base sheet without stretching. Shingle side laps of ply sheet uniformly to ensure that the required number of ply sheets covers the substrate at any point. Shingle in direction to shed water. Extend base sheets over edges and terminate above cants.

l. Embed base sheet in bio-based, cold-applied membrane adhesive applied at rate required by roofing manufacturer to form a uniform membrane with a 3 inch overlap.

3. Morgue Roof Base Coat and Polyester Reinforcement Installation:

a. Prime all metal/exposed concrete surfaces with manufacturer’s recommended primer prior to installing flashings.

b. Install technical tape or similar along the top edge of flashings where the base coat will terminate.

c. Install the base coat at 48 wet/dry mils. on all curbs, penetrations, and drains before moving to installation in the field.

d. Install the base coat to flashing surfaces according to manufacturer's written instructions. Extend coating up vertical surfaces a minimum of 8 inches and out onto horizontal surfaces 6 inches. Embed polyester into base coat flashing system.

e. Install base coat onto all surfaces of the roof (48 wet/dry mil.).

f. Install polyester reinforcement immediately into wet base coat.

g. Lap adjacent flashing pieces of polyester no less than 3 inches.

h. Back roll polyester fabric to fully embed into wet base coat. Do not add more base coat on top of polyester fabric.

4. Morgue Roof Top Coat Installation:

a. Priming of the base coat may be required if the top coat is not applied within 72 hours of the base coat application. The base coat shall be lightly primed with manufacturer’s recommended primer.

b. Install the top coat on flashings first. Extend coating up vertical surfaces a minimum of 8 inches and out onto horizontal surfaces (32 wet/dry mil.).

c. Install the top coat directly over field base coat and spread coating evenly according to manufacturer's written instructions.

d. Back roll to achieve a minimum wet mil thickness according to manufacturer's written instructions.

e. Avoid foot traffic on new Fluid-Applied membrane for a minimum of 24 hours.

f. Install roofing manufacturer’s recommended safety walkway system.

5. Building 35A Roof Salient Characteristics:

a. Remove and dispose of existing membrane roof and related flashing to plywood decking.

b. Adhere an additional layer of ½ an inch thick Dens-Deck Prime hardboard insulation board off-set from the bottom layer minimum 6 inches and adhered in insulation adhesive.

c. Install pressure-treated wood nailers at edges as well as wall and equipment bases to match insulation height.

d. Install 8 inch wall flashing detail where metal siding terminates at roof lines.

e. Provide for full-time job site supervision by manufacturer’s certified job site roof inspector to be included in the price. The inspector is to be on-site during all tear-off, insulation, membrane, and flashing installation operations. This individual is separate from the site superintendent, and is not to be the site superintendent.

f. Provide twenty (20) year warranty to include a scheduled quality assurance inspection and preventative maintenance for every year of the warranty period by a full-time employee of the roofing manufacturer.

g. Include a full-time job monitoring by a certified job site inspector of the roof membrane manufacturer (Certification Letter will be required).

h. Install pressure-treated wood cants using roof deck insulation adhesive at wall and equipment bases. Install base sheet starting at low point of roofing. Align base sheet without stretching. Shingle side laps of ply sheet uniformly to ensure that the required number of ply sheets covers the substrate at any point. Shingle in direction to shed water. Extend base sheets over edges and terminate above cants.

i. Embed base sheet in bio-based, cold-applied membrane adhesive applied at rate required by roofing manufacturer to form a uniform membrane with a 3 inch overlap.

j. Disassemble, remove, reinstall, and recertify the existing portable safety rail systems will also be included. The VA COR will direct storage location.

6. Building 35A Roof Base Coat and Polyester Reinforcement:

a. Prime all metal/exposed concrete surfaces with manufacturer’s recommended primer prior to installing flashings.

b. Install technical tape or similar along the top edge of flashings where the base coat will terminate.

c. Install the base coat at 48 wet/dry mils. on all curbs, penetrations, and drains before moving to installation in the field.

d. Install the base coat to flashing surfaces according to manufacturer's written instructions. Extend coating up vertical surfaces a minimum of 8 inches and out onto horizontal surfaces 6 inches. Embed polyester into base coat flashing system.

e. Install base coat onto all surfaces of the roof (48 wet/dry mil.).

f. Install polyester reinforcement immediately into wet base coat.

g. Lap adjacent flashing pieces of polyester no less than 3 inches.

h. Back roll polyester fabric to fully embed into wet base coat. Do not add more base coat on top of polyester fabric.

7. Building 35A Roof Top Coat Installation:

a. Priming of the base coat may be required if the top coat is not applied within 72 hours of the base coat application. The base coat shall be lightly primed with manufacturer’s recommended primer.

b. Install the top coat on flashings first. Extend coating up vertical surfaces a minimum of 8 inches and out onto horizontal surfaces (32 wet/dry mil.).

c. Install the top coat directly over field base coat and spread coating evenly according to manufacturer's written instructions.

d. Back roll to achieve a minimum wet mil thickness according to manufacturer's written instructions.

e. Avoid foot traffic on new Fluid-Applied membrane for a minimum of 24 hours.

f. Install roofing manufacturers recommended safety walkway system.

8. Roof Safety Rail System (Both Roofs) [Provided by Roofing Manufacturer]:

a. Install modular, free-standing counterweighted roof edge guardrail system with 42 inch minimum height. Pedestrian egress barrier on roof to withstand a minimum load of

200 pounds (lbs.) in any direction to the top rail per OSHA Regulation 29 CFR

1910.23.

b. Modular component based railing system designed for flat roof applications.

c. Hot-dipped galvanized metal.

d. Schedule 40 Handrail Pipe: Nominal pipe size 1-34” hot-dip galvanized.

e. Fittings: Galvanized malleable cast iron.

f. Fasteners: Type 304 or 305 stainless steel.

g. Counterweight Assembly: 1.25 galvanized tube at 12 gage.

h. Mounting Base: Galvanized steel with rubber pad underside.

i. Counterbalances: 100% recycled PVC content.

j. Roof safety rail system to be supplied by roof membrane manufacturer.

9. Installation of Roof Safety Rail System (Both Roofs) [Provided by Roofing

Manufacturer]:

a. Install in accordance with manufacturer’s instructions.

b. Fit exposed connections accurately together to form tight joints.

c. Perform cutting and fitting required for installation of handrails.

d. Set handrails and accurately in location, alignment, and elevation measured from established lines and levels.

e. Final inspection by an on-site manufacturer’s representative with inspection report submitted to the VA COR.

G. GENERAL SPECIFICATIONS

1. VA Representatives: A Contracting Officer and Contracting Officer’s Representative will be assigned to this project. Responsibilities of these representatives are as follows:

a. Contracting Officer (CO): The responsibilities of the CO are to administer the

Contract and to ensure that the Contractor performs in accordance with the contract documents. The CO is the only responsible official for the Government in all contractual matters that involve change, direction, work performance, time, and money. All correspondence and any questions will be directed to the CO for advisement.

b. Contracting Officer’s Representative (VA COR): Any technical questions pertaining to this Contract should be directed to the VA COR that has been delegated by the VA CO. The VA COR has duties and limited responsibilities.

The Contractor may be held liable if they follow any direction for which the VA

COR has no authority to issue.

2. Work Location and Restrictions: The work site location is at the VA Connecticut

Healthcare System (VACHS) in West Haven, Connecticut. The contract work is intended to be performed outside and in the vicinity of all campus buildings.

The areas where work will be performed vary in utilization depending on location. Generally, the walkways, roadways, and parking areas surrounding each building are heavily utilized by staff and patients. Areas such as the building roofs and mechanical spaces, however, are utilized less frequently.

All areas in and around the buildings will remain in use throughout the duration of this project. Work shall be scheduled and phased so temporary shutdowns, restrictions, or interruptions of the hospital and/or utilities are minimized. In the event a shutdown, restriction, or interruption of hospital activities, utility services, or roadways/walkways is required, a written request must be submitted at least two (2) weeks in advance and approved by the VA COR. Hours of work can be changed due to hospital requirements.

All work shall be performed Monday through Friday between the hours of 7:00 am EST and 4:30 pm EST, holidays excepted, unless other times are prearranged and approved by the VA COR.

When the Contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, etc., that cannot be contained within the area of work, the Contractor will schedule said work at other than normal working hours as directed by the VA COR.

3. Parking: Parking is rigidly controlled throughout the Medical Center. Parking of vehicles in other than the specified areas will result in said vehicles being towed at the owner’s expense off the Medical Center grounds.

4. Storage of Equipment and Materials: The Contractor shall arrange with the VA

COR for allocation of required workspace as well as for the placement/storage of equipment and materials to be used for this project. Storage space is very limited. There are no exclusive areas that can be given to the Contractor for their storage needs.

Additionally, space can possibly be made available for the placement of a contractor trailer for this project.

The Contractor may be permitted a dumpster location at a remote spot on campus, if necessary. If available, the Contractor may or may not be permitted a temporary parking area for construction equipment; however, approval of the parking area by the VA

COR is required.

Any lifting or access devices used on the roofs of either building may be permitted to remain in place until such time as construction activities requiring that piece of equipment are completed; however, approval of the VA COR is required.

5. Debris Removal: The Contractor shall be required to remove materials and debris daily from the station. All materials and debris of value removed during the project shall be turned over to the Government, and shall be delivered to a storage site on station by the Contractor. The VA COR will determine which removed material has value to the

Government and which removed materials do not. All materials that do not have value to the Government shall be removed, off station, by the Contractor and shall be disposed of in accordance with applicable State and Federal Environmental Protection regulations.

Additionally, the Contractor shall use all reasonable means to divert construction and demolition waste from landfills and incinerators. The Contractor shall facilitate recycling.

This will involve conducting a site assessment to estimate the types of materials that will be generated by demolition at the site and the development and implementation of procedures to reuse and recycle materials to the greatest extent feasible based upon the contract, the construction and demolition debris management plan, the estimated quantities of materials, and the availability of recycling facilities.

6. Elevators: Existing service elevators shall be used only upon approval of the VA COR and at such times as not to interfere with other hospital services. The passenger elevators may be used for employee transportation; however, these elevators may not be used to transport equipment or materials to the construction site. Patient Care and VA employee travel shall always take precedence while using any VA elevators or access ways.

7. Site Utilities: The Contractor should note these specifications do not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The bidder shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this Contract and shall make provisions within the bid accordingly. All proposed utility relocations, reallocations, and shutdowns shall be approved by the VA COR prior to completing the work in question. The Contractor shall be responsible for verifying all utility installations and taking appropriate action prior to working around any potential utility installation.

8. Scheduling of Work: Upon receipt of the contract award, the Contractor must contact the CO and the VA COR to schedule the work.

9. Work Completion: All work under this Contract, which includes both roofs [Morgue

Roof and Building 35A Roof], shall be completed within one hundred sixty (160) calendar days upon the issuance of the Notice to Proceed. Completion of the Contract includes inspection of all installed project features by the VA COR or designated alternate representative.

10. Material and Workmanship Quality: All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction

(AHJ). All work shall be done in a first class manner according to the best trade practices and to the satisfaction of the VA COR. All work must also adhere to the National

Roofing Contractors Association (NRCA) standards.

The Contractor shall provide VA personnel with the necessary training to properly operate all provided equipment and systems. Additionally, the Contractor shall provide complete maintenance service support during the warranty period. All maintenance service shall be performed by factory trained, English speaking, technically qualified service person and shall be responsible for recording all work actions in the customer’s maintenance log book. The Contractor’s warranty maintenance service support shall include all parts, service, labor, travel time, and expense to perform both preventive and corrective maintenance on the new turnkey installation.

11. Warranty: The Contractor shall fully guarantee (warranty) all provided materials, equipment, and workmanship for a period of two (2) years from the Date of

Acceptance of the entire project.

During the term of the guarantee, the Contractor shall repair or replace all defective material or equipment within 72 hours of notice without additional cost to the

Government.

No statements specified in this Section shall deprive the Government of other rights that the Government may have under other provisions of the contract documents, and shall be in addition to, and run concurrent with, other warranties made by the Contractor under the requirements of the contract documents.

12. Submittals: The Contractor shall submit as part of these specifications complete design drawings and specifications at the specified completion intervals as outlined in the contract documents and referenced specifications. These documents will, upon VA approval, become contract documents that will then be used to verify contract compliance. Project work will not be permitted to begin without approved design drawings, details, and specifications.

The Contractor shall submit product samples, manufacturers’ literature, and data . In addition, the Contractor shall pay specific attention to ensure timely submission of all product samples, manufacturers’ literature, and data, covering the materials listed below that will be installed in this project:

a. All sealants, caulking, etc. to be used;

b. All chemicals, removers, etc. to be used;

c. All roofing, insulation, underlying, and fastening materials to be used;

d. All MSDS sheets for all materials;

e. All hoisting/lifting equipment, supports, fasteners, designs, etc. to be used;

f. All inspections/testing information for materials and equipment;

g. All testing procedures/batch reports for applicable materials;

h. All design documentation, including construction and as-built drawings, calculations, specifications, and environmental factors applicable (including sources);

i. All applicable work plans, temporary power plans, infectious control plans (including drawings), if necessary;

j. All miscellaneous construction materials;

k. Dust and odor control plans (including dust/infection control barrier drawings);

l. Detailed safety and interim life safety plans;

m. OSHA worker certifications and training;

n. All OSHA-related testing and verification documentation;

o. Security Plan; and

p. Quality Assurance (Design and Construction) Plan.

Materials shall not be ordered or installed prior to approval of the submittals. Direct all submittals to the designated CO and VA COR.

13. Reference Specifications and Codes: All work shall be completed in compliance with all current applicable codes, specifications, and requirements including, but not limited to, the following:

a. OSHA;

b. NFPA Life Safety Code;

c. NFPA National Fire Alarm Code;

d. NEC National Electrical Codes;

e. Uniform Building Code;

f. ADA Guidebook;

g. All applicable Department of Veterans Affairs (VA) Master Design

Specifications and Master Construction Specifications (accessible at http://www.cfm.va.gov/TIL/spec.asp;

h. State of Connecticut Environmental Laws and Regulations (CT DEP);

http://www.cfm.va.gov/TIL/spec.asp

i. Federal Environmental Laws;

j. API standards; and

k. NRCA Standards.

Note: Where different specifications require different considerations for the same item of work, the more restrictive specification will generally have precedence and will be followed regardless of the specification publisher.

Specific attention should be given to the following specific VA Master Construction

Specifications:

01 00 00 General Requirements

01 62 35 Recycled Recovered Materials

01 74 19 Construction Waste Management

07 31 13 Asphalt Shingles

07 51 00 Built-up Bituminous Roofing

07 52 13 SBS Modified Bituminous Roofing

07 60 00 Flashing and Sheet Metal

07 92 00 Joint Sealants

14. Infection Control: All work shall be performed in accordance with the Construction

Specifications for Infection Control of the West Haven, CT VAMC. No work will be allowed to proceed until an Infection Control Construction Permit has been completed, signed (if so required), and all protective measures required by the permit are in place.

15. Project Safety: Contractor shall comply with the following and keep a copy of the attached on-site at all times:

a. Contractor Safety Pamphlet issued by VA CT;

b. Race Plan Pamphlet;

c. Interim Life Safety Measure Assessment (completed on-site by phase);

d. Infection Control Risk Assessment (Not required at this time);

e. Hot Work Permits required as needed; and

f. Confined Space Permits required as needed.

16. Penetrations of Fire and Smoke Barriers: Prior to any installation of equipment, cables, power connections, conduit, piping, or other work that penetrates a smoke or fire barrier, all such work must be approved by Facilities Management Service (FMS) of the

West Haven, CT VAMC. A penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101. Upon completion of any penetration repair, a visual inspection for approval must be requested from and completed by FMS.

17. Interim Life Safety Protection Measures: Contractor is not required to prepare a formal Interim Life Safety Measures Plan for this project. At a minimum, the Contractor shall comply with the following requirements of an Interim Life Safety Measures and

Fire Protection Plan: Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste, and debris during construction operations.

18. Prevention of False Fire Alarms: Contractor shall comply with the requirements to prevent false fire alarms. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds four (4) hours in a twenty-four (24) hour period.

19. Security: All contractor personnel shall obtain a short-term identification badge issued by the Project Manager. Such badge shall be worn by the individual and prominently displayed, at all times, while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present a valid (non-expired) photo identification issued by a US federal, state or local government agency to the Project Manager.

All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

H. ADDITIONAL REQUIREMENTS

1. The Contractor shall completely furnish a design‐build package to include plans, details, sections, elevations, shop drawings, outline specifications, site visits, and related information as required by the Contract. The design and construction shall be in accordance with the latest Uniform Building Code (UBC), Uniform Plumbing Code (UPC), National Electrical Code (NEC), National Fire Protection Association (NFPA) standard, American Disability Act (ADA) compliance, VA Standards, and local and city codes. In the event there is conflict between any of the standards/codes, the more stringent standard/code shall apply.

2. The Contractor shall be solely responsible for the management and construction, including all labor, equipment, materials, and inspection to meet requirements of the Contract.

3. The Contractor shall have the capability of producing electronic documents that shall be able to interface with the systems used by the VA and FMS at the West Haven, CT VAMC. The Contractor shall submit electronic copies of all drawings, documents, and submittals via e-mail, whenever possible, to the CO and to the VA COR.

4. The Contractor should submit a proposed schedule for completion of work.

5. The Contractor shall submit an Activity Hazard Analysis (AHA).

I. PERFORMANCE REQUIREMENTS

1. All work completed is to be complaint with the ABA Standards. If it is not possible to meet the requirements of ABA due to site conditions, the VA COR is to be notified immediately for resolution to the matter. The ABA Guidelines can be found at the following location:

http://www.access‐board.gov/guidelines‐and‐standards/buildings‐and‐sites/about‐the‐ aba‐standards/aba‐ standards

2. Work impacting life safety or utility shutdowns shall be scheduled a minimum of two

(2) weeks in advance. This includes, but is not limited to, any work requiring a shutdown of the fire alarm or sprinkler system, any work that will leave a clear path less than four feet (4”) wide in a corridor, any work involving lift (crane) operations, and/or any work that will close a building exit.

3. All work will be performed between the hours of 7:00 am EST to 4:30 pm EST, Monday through Friday, excluding holidays. Off hours and weekend work may be requested, but must be approved by the VA COR.

4. All labor rates will comply with applicable Wage Rate Determinations by the United States Department of Labor.

5. All work shall be in accordance with the project specifications and drawings.

6. All materials are to be asbestos free.

7. The provisions of all applicable NFPA, OSHA, EPA, and VA codes as well as Federal, State, and local regulations shall be followed throughout the course of this project. Applicable VA publications and design manuals are available to the successful offeror at www.va.gov/facmgt.

8. Please allow two (2) weeks for the review of Submittals when planning project schedules.

9. Any and all MSDS for materials and chemicals must be submitted and approved prior to the start of use on station. Allow two (2) weeks for the review process pertaining to any MSDS.

10. All Safety Plans and documentation of personnel training on those plans shall be submitted for review and acceptance prior to the start of work on site. Allow three

(3) weeks for the review process pertaining to Safety Plans. Refer to Section 01 35 26 for additional safety requirements.

11. VA personnel familiar with the facility will be available during the field investigations.

It is expected that the Contractor will view the site and verify all information necessary for the development of the work plan. The Contractor shall set-up appointments with the VA COR for these site investigations at least three (3) work days in advance of the date of the planned visit. Non‐compliance with this requirement will mean no staff will be available to guide and/or to help on these surveys. The VA will not be billed for reviews that do not comply with this section.

http://www.access/ http://board.gov/guidelines http://www.va.gov/facmgt.

12. All debris shall be transported from the work site in covered containers. Dumpsters also must be covered while on VA property.

13. Any work impacting life safety shall be scheduled a minimum of two (2) weeks in advance. This includes, but is not limited to, any work requiring a shutdown of the fire alarm or sprinkler system, any work that will leave a clear path less than four feet wide in a corridor, any work involving lifting (crane) operations, and any work that will close a building exit.

14. Construction activities are not to interfere with patient care or the operation of this facility.

15. Daily (end of day) clean-up of the work area(s) is mandatory. There will be no exception to the daily clean-up requirement. Construction waste will be appropriately stored. Storing construction waste near a storage trailer is not permitted.

16. Hot Work Permits (for welding, brazing, soldering, torch cutting, etc.) are to be applied through the VA COR. Penetration permits for any wall or slab penetrations shall also be required.

17. If the work plan includes requirements for respirators fall prevention, hazardous materials, lockout/tagout, or confined space entry, then the Contractor’s written programs must be included in the document.

18. All hazardous materials must be submitted for review and approval by the Medical

Center before brought on-site. Wherever possible, it is anticipated that the least hazardous materials necessary will be used. Allow two (2) weeks for the reviewing process.

19. There is no internal bulk storage on VA property. However, there is some space for parking storage trailers, which permission must be applied through the VA COR.

The Contractor must furnish their own storage trailers.

20. Contractor’s vehicles, including those of their employees, are to be parked as directed by the VA COR.

21. The Department of Veterans Affairs, including the West Haven, CT VAMC, is a smoke-free environment. Smoking is not permitted at the facility. No smoking will be allowed on any roof locations.

22. The Contractor shall preserve and protect all structures, equipment, and vegetation

(such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed and which do not unreasonably interfere with the work required under this Contract.

23. The Contractor shall protect from damage all existing improvements and utilities at or near the work site. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this Contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the CO may have the necessary work performed and charge the costs to the Contractor.

24. Restoration:

a. Remove, cut, alter, replace, patch, and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the VA COR. Existing work to be altered or extended and that is found to be defective in any way shall be reported to the VA COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction except as otherwise shown or specified.

b. Upon completion of the Contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, roofs, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

c. At the Contractor's own expense, the Contractor shall immediately restore to service and repair any damage caused by the Contractor's personnel to existing piping, conduits, wires, cables, etc., of utility services, fire protection systems, and/or communications systems (including telephone), which are indicated on drawings and are not scheduled for discontinuance or abandonment.

25. There will be one opportunity to visit the facility to review site conditions during the solicitation process.

J. PERFORMANCE REQUIREMENTS

1. Provide twenty (20) year warranty to include a scheduled quality assurance inspection and preventative maintenance for every year of the warranty period by a full-time employee of the roofing manufacturer.

2. Cut sheets and other manufacturers’ information for the roofing system proposed for…