S02 - Statement of Work.pdf

Date: 11/12/2021

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Corrections to sprinkler system Project Number: 537‐16‐102A

Place of Performance: Jesse Brown VA Medical Center 820 S. Damen Ave

Chicago IL 60612

Part 1: Project Scope of Work Overview Contractor must provide all tools, materials, components, labor, and supervision for construction/remodeling for a fully functional fire sprinkler system and corrections in accordance with Construction Documents.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work The contractor must meet all the requirements of the following Construction Documents:

1. 537‐16‐102A Construction Plans Issued for Bid and Construction 08/30/2020

2. 537‐16‐102A Specifications Issued for Bid and Construction 02/08/2020

GENERAL PROJECT GOALS

The goals of this project are to perform corrections to sprinkler system. The contractor shall perform demolition and construction of a Fully Functional Fire Sprinkler System in correspondence with Issued for Bids construction documents throughout the Medical Center at Jesse Brown VA Medical Center.

Exhibits included for reference:

1. Campus Floor Plan

2. Asbestos Survey Report

3. Record drawings

Attachments

1. Construction Project Tracker

2. Preliminary Project Risk Assessment (PRA)

3. VA Form 10‐6001a, Contract Progress Report

4. VA Form 10101, Contractor Production Report

5. Subcontractor Payment Summary Form

Designer of Record: The Contractor shall not contact the Designer of Record directly. Requests for information shall be submitted to the COR. When conflicts between codes and construction documents, the most stringent must apply.

Record Documents: Recording as‐built drawings is a responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager shall provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meetings minutes shall contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2‐week look ahead and shutdown schedule

2. Field crews shall collect data and information as job progresses capturing all changes and modifications during construction on red‐line drawing plan set. Red‐line drawings will be reviewed by the COR during each progress meeting.

Mental Health Construction / Installation:

1. Contractor is required to provide physical sample of any product that can be seen or touched by a patient in Mental Health treatment rooms. This is in addition to the typical data sheet used for submittal review and approval. No work will be installed unless the components are approved.

Task 1 – Project Kick‐off: Contractor’s Quality Control Manager and Superintendent shall attend an on‐ site kick‐off meeting, to discuss the project details.

1. Submit construction baseline schedule fulfilling the requirements of the contract.

2. Submit a schedule of values using VA Form 10‐6001a, . The schedule of value shall match construction activities shown on the baseline schedule.

3. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

4. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

5. Provide a comprehensive submittal and RFI logs using Construction Project Tracker attached.

6. Submit scanned copy of all workers OSHA construction safety training certificates.

7. Submit all required key field staff Resumes for VA approval. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above shall be reviewed and approved by the VA prior to scheduling a kick‐off meeting. Contractor shall not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor shall make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor shall identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone shall have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project.

The list shall identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals shall be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor shall not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre‐Construction: Contractor shall not mobilize on site until all Pre‐Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation.

See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor shall not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As‐built Drawings shall be in PDF and .DWG file formats. .DWG files shall be compatible with AutoCAD 2017 or earlier version. As‐built drawings shall show the tag number for all shutoff valves installed and identify the isolation zone for each shut‐off valve.

2. The Contractor shall provide an itemized table with all installed equipment and parts. The table shall include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals shall be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor must provide all shop drawings and product submittals via email. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre‐final inspection.

3. Schedule work zone pre‐final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

Part 5: Applicable Performance Standards Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG‐18‐3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction

Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub‐contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site‐specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign‐in badges do not fall off and are in view.

5. All work will be provided with one‐year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA COR.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two‐way communications radios are allowed where broadcast frequency is approved by COR.

e. Plumbing, Heating, and Air‐Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1‐2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 4:00PM Monday through Friday except the following:

This is an active Hospital and contractors must respect the fact that our mission is to care for patients. Contractor must work around to prioritize patient care.

Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday 10:00PM to 3:00AM.

Work affecting in‐patient rooms must be performed Saturdays 10:00AM to 4:00PM Sunday.

Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday. This allow time for the VA to terminal cleaning the operating rooms and be ready for surgeries the next day.

b. Normal construction work hours can only be modified by the VA Contracting Officer in a formal contract modification.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer‐drilling, saw‐cutting, equipment moving in public corridors, or similar noise‐ producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

e. Crane lifts must be performed on Sundays 6:00AM to 10:00PM.

f. Any work that closes drive isles, closes building entries, or public corridors must be performed Saturday and Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue keys. The Contractor must check‐out utility closets keys daily. VA keys must be returned at the end of the shift. All field staff is subject to removal by the Contracting Officer for non‐compliance with this requirement. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

c. Two‐week look ahead schedule must include alternate work zone for each week to allow the crews another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

d. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

e. The Contractor must check‐in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on‐site supervisor to the AOD. At the completion of the workday, check out with the

AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work must be performed Saturday 10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor shall submit a project specific Safety Plan per Project Specification

Manual. Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

Fire extinguishers, pedestal mounted in the area of work.

Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

Fire‐seal all penetrations through any wall or floor with UL Listed fire‐rated materials or assemblies manufactured for the purpose.

b. No on‐site office is allowed. No on‐site storage of tool or material is allowed. Provide ‘just‐in‐time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water‐tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be after 6:00pm or weekends. Use only the Polk Street dock.

Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM.

d. Vendors are not allowed to park anywhere on‐site or in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. It is the General Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class III/IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk‐off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor shall clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets shall be included in the infection control plan for VA review and acceptance. The VA shall provide terminal cleaning for ORs.

Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water shall be used to scrub and wipe down surfaces.

Disinfecting: A hospital‐grade disinfectant shall be used. Disinfectant product shall not leave a residue behind and shall not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High‐touch areas shall also be wiped down.

e. The entire work zone shall be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties shall be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris shall be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7‐pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light

LED

9. All field staff is subject to removal by the Contracting Officer for non‐compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager must be an American Hospital Association Certified Healthcare Constructor. Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects successfully completed within the last three years.

b. Superintendent Qualifications: The project superintendent must be a National Center for Construction Education & Research Certified Construction Superintendent or be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects successfully completed within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent. If the Superintendent’s absence exceeds 21 calendar day, a new Superintendent must be proposed for VA review and approval.