S02 - Specifications 676-22-108.pdf

Contract No. 36C25222D0051 Tomah VA Medical Center

Connect B406 AHU to Emergency Power

Tomah, Wisconsin

Specifications

For

CONNECT B406 AHU TO

EMERGENCY POWER

PROJECT NO. 676‐22‐108

TOMAH VA MEDICAL CENTER

TOMAH, WISCONSIN

100% BID DOCUMENTS

SUBMISSION

November 20, 2025

VA MEDICAL CENTER DEPARTMENT OF VETERAN AFFAIRS

TOMAH, WI

CONNECT B406 TO EMERGENCY POWER

VA PROJECT: 676-22-108 10-01-2025

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24

01 33 23 Shop Drawings, Product Data, and Samples 06-25

01 35 26 Safety Requirements for Major Projects 05-24

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 57 19 Temporary Environmental Controls 01-21

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

02 82 11 Traditional Asbestos Abatement 01-21

02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE – NOT USED

DIVISION 04 – MASONRY – NOT USED

DIVISION 05 – METALS – NOT USED

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES – NOT USED

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 04-22

DIVISION 08 – OPENINGS – NOT USED

DIVISION 09 – FINISHES

09 91 00 Painting 01-21

00 01 10-2

DIVISION 10 – SPECIALTIES – NOT USED

DIVISION 11 – EQUIPMENT – NOT USED

DIVISION 12 – FURNISHINGS – NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION – NOT USED

DIVISION 14– CONVEYING EQUIPMENT – NOT USED

DIVISION 21- FIRE SUPPRESSION – NOT USED

DIVISION 22 – PLUMBING – NOT USED

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 12 General Motor Requirements for HVAC and Steam

Generation Equipment

03-23

23 23 00 Refrigerant Piping 03-24

23 81 00 Decentralized Unitary HVAC Equipment 03-24

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 05 41 Underground Electrical Construction 06-25

26 05 73 Overcurrent Protective Device Coordination Study 11-22

26 08 00 Commissioning of Electrical Systems 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

26 29 21 Enclosed Switches and Circuit Breakers 11-22

26 36 23 Automatic Transfer Switches 11-22

26 43 13 Surge Protective Devices 11-22

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – NOT USED

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

31 23 19 Dewatering 10-12

00 01 10-3

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

32 90 00 Planting 08-16

DIVISION 33 – UTILITIES – NOT USED

DIVISION 34 – TRANSPORTATION – NOT USED

DIVISION 48 – Electrical Power Generation – NOT USED

00 01 10-4

THIS PAGE LEFT BLANK INTENTIONALLY

VA PROJECT: 676-22-108 05-01-20

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL INFORMATION

GI001 TITLE SHEET

GC101 LIFE SAFETY PLAN

GC102 INFECTION CONTROL PLANS

GC103 PHASING PLANS

CIVIL

C001 LEGEND AND GENERAL NOTES

CD101 PARTIAL SITE AND WORK AREA SITE PLANS –

DEMOLITION

C101 PARTIAL SITE AND WORK AREA SITE PLANS – NEW

WORK

C501 DETAILS

HAZARDOUS

HA101 HAZARDOUS MATERIALS OVER-ALL PLAN

ARCHITECTURAL

A001 LEGENDS, ABBREVIATIONS, AND NOTES

A101 B446/B406 PARTIAL FIRST FLOOR PLANS – NEW WORK

MECHANICAL

M001 LEGENDS, ABBREVIATIONS, AND NOTES

MH101 B446 FIRST FLOOR PLAN AND SCHEDULE – NEW WORK

M501 DETAILS & DIAGRAMS

ELECTRICAL

E001 SYMBOLS AND ABBREVIATIONS

ED101 B406 UTILITY TUNNEL/UNDERGROUND PLAN –

DEMOLITION

VA PROJECT: 676-22-108 05-01-20

00 01 15 - 2

ED102 B406 PARTIAL CRAWL SPACE PLAN – DEMOLITION

ED103 B446/B406 PARTIAL FIRST FLOOR PLAN – DEMOLITION

ED601 ONE-LINE DIAGRAM – DEMOLITION

EP101 B406 UTILITY TUNNEL/UNDERGROUND PLAN – NEW WORK

EP102 B406 PARTIAL CRAWL SPACE PLAN – NEW WORK

EP103 B446 FIRST FLOOR & SECTIONS – NEW WORK

E501 DETAILS & DIAGRAMS

E601 ONE-LINE DIAGRAM – NEW WORK

E602 ELECTRICAL SCHEDULE

- - - E N D - - -

VA PROJECT: 676-22-108 11-01-21

01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, and furnish labor and materials and perform work for the project to Connect

B406 to Emergency Power as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

COR.

C. Offices of Penn Construction Group (PCG), as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

This contractor and all sub-contractors shall cooperate and follow the guidelines and rules of the Tomah VAMC in all areas, and in particular, the patient care areas and floors. Follow the requirements for lockdowns, Covid protocols, and outbreak statuses when and where enforced. Masking in areas is required and must be followed for patient and contractors’ safety.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: In B406 and associated Generator and Electrical Room add AHU-5 which services the pharmacy. Include equipment associated with and required to operate AHU-5 and serve the pharmacy. Associated equipment includes controls, chilled water, heating, distribution, pumps, and ancillary devices as noted in these specifications and drawings. The design includes buried conduit, concrete encasement, power cables within and for equipment, ATS, supports, junction boxes, air conditioning of electrical room, trenching, dewatering, coring

01 00 00 - 2 holes in existing concrete, fire rated seals of holes, spare conduits, signage, commissioning (by VA), start-up, field testing, short circuit report, . . .

B. ALTERNATE NO.1: No Alternates for emergency power connections required.

C. ALTERNATE NO.2: No Alternates for emergency power connections required.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer (except as described in this specification for verification and documentation of existing conditions, construction progress, work completion, and final documentation). Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

01 00 00 - 3

1. The General Contractor shall provide duplicate keys to the

Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action. Keypad entry is required with key control access code 009110 for every keypad to a construction secured location.

D. Document Control:

1. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

E. Motor Vehicle Restrictions

1. Delivery vehicle road blockages by request and approval only. Any vehicle roadway loading/unloading at the Tomah VAMC site and such request shall be submitted 48 hours before the date and time needed.

Access shall be restricted to picking up and dropping off materials and supplies.

2. Parking is in B23 gravel lot only. Contractor to coordinate with the Tomah Project COR and/or CCR for other special needs.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and/or CCR, and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or

01 00 00 - 4 prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of the Tomah VA Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Tomah VA Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and

Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Tomah VA Medical Center areas required to remain in operation.

3. Where access by Tomah VA Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

1. The Tomah VA Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the Project COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

01 00 00 - 5

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Tomah VA Medical Center Director, COR and Contractor.

3. The Contractor, as part of the Critical Path Schedule, shall provide a proposed phasing of the project with estimated work durations in each building and each phase. This Critical Path Schedule shall follow the requirements of these specification contract documents and shall be updated bi-weekly for the duration of the Project.

4. Estimated dates to start phases are dependent upon patients’ needs.

Patients’ need and requirements are the highest priority. The

Contractor and sub-contractors shall be prepared for multiple courses of action, and be capable of changing work schedules one week in advance or less.

H. Building(s) No.(s) B406 will be occupied during performance of work.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

2. It is the Contractor’s and related Sub-Contractor’s full and complete responsibility to move existing Tomah VAMC furniture out of the way for construction work and replace it in the same spot before

01 00 00 - 6 it was moved. This shall be the case in every building, on every floor, and there are no exceptions.

I. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings.

Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375 mm (15 inches). Bottom of fences shall extend to 25 mm

(one inch) above grade. Remove the fence when directed by COR.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Tomah VA

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR . Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Tomah VA Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26

05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 15 days in advance of proposed interruption. 5

01 00 00 - 7 working days is required for the Tomah VAMC to process the request.

The request shall state reason, date, exact time of, and approximate duration of such interruption. The VA Fire Department shall be notified 15 working days ahead of any interruptions to fire alarm system. Copy COR with the same notice provided to the Tomah FD.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Tomah VAMC Medical Center.

Interruption time approved by Tomah VAMC Medical Center may occur at other than Contractor's normal working hours.

4. All major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. Demolished work shall be removed completely, including supports back to its source, regardless of the utility being worked on.

6. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

7. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: Nothing is to be left abandoned. All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

N. Coordinate the work for this contract with other construction operations, and provide coordination information to the COR for concurrence. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

01 00 00 - 8

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, with photographic documentation, signed by the contractor to the COR and Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of the buildings.

2. Shall note any discrepancies between drawings and existing conditions at site. Any discrepancy(ies) found shall immediately be noted and communicated to the Project COR and CCR. The discrepancy found shall be described and fully explained to the Project COR and

CCR. NO WORK may begin until the discrepancy is rectified by the

Project COR.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Re-Survey: Ten days before expected partial or final inspection date, the Contractor shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

C. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately

01 00 00 - 9 protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Tomah VA Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. It is the Contractor’s and related

Sub-Contractor’s full and complete responsibility to clean all work-related dust and debris in locations where work is happening, and when the work is finished.

4. Contractor and sub-contractors are required to clean work daily.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound per manufacturer’s instructions.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, 01 00 00 - 10 resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and VAAR 852.243-70; and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

01 00 00 - 11

E. All repairs and restoration must be completed to the satisfaction of the VA Project COR and/or CCR within 150 days of initial disturbance, work start, or damage to Tomah VAMC property.

1.11 PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. Subsurface conditions were developed by an underground mapping service as shown on the drawing set.

C. There is not a soil report for this project.

D. Government does not guarantee poor and unstable materials will not be encountered nor that proportions, conditions or character of several materials will not vary when explorations are made. Bidders are expected to examine site of work; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES – NOT USED

1.13 LAYOUT OF WORK - NOT USED

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 working days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction at least 30 days before the planned pre-warranty conference, submit three sets of the warranty management plan. Include within the warranty

01 00 00 - 12 management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include all commissioned systems such as electrical, emergency power, critical power, , etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

01 00 00 - 13

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

8. As a complete file for the Tomah VAMC Connect B406 to Emergency

Power, provide for review and approval as the work is completed, a spreadsheet of all model numbers, device names, serial numbers, and locations of all devices and equipment installed. When the Project is completed, provide the electronic file to the Tomah VAMC for use and provide a complete printed file of the Warranty Management Plan and the overall Warranty Management Plan.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely

01 00 00 - 14 manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

01 00 00 - 15

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1-Electrical

Power failure (entire area or any building operational after

1600 hours).

Security lights.

Smoke detectors.

d) Code 2-Electrical

Power failure (no power to a room or part of building).

Receptacle and lights not operational (in a room or part of building).

e) Code 3

All work not listed above.

Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

01 00 00 - 16

Warranty Tags

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Tomah VA

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work.

Temporary roads shall be constructed and restoration performed by the

Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.17 COR FIELD OFFICE – NOT USED

1.18 TEMPORARY USE OF ELECTRICAL EQUIPMENT

A. Use of new installed electrical equipment to provide light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to

01 00 00 - 17 each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.19 TEMPORARY USE OF EXISTING ELEVATORS – NOT USED

1.20 TEMPORARY USE OF NEW ELEVATORS - NOT USED

1.21 TEMPORARY TOILETS

A. Provide, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean. Location to be determined by COR and/or CCR.

1. Contractor may have for use of Contractor's workers; such toilet accommodations as may be assigned to Contractor by Tomah VA Medical

Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, 01 00 00 - 18 shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

a) The contractor shall provide portable, re-fillable fuel storage for use with temporary heating.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Tomah VA Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Tomah VA Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from the Tomah VA Medical Center's system.

F. Fuel: Natural and LP gas shall be provided by contractor at contractor’s expense.

1.23 NEW TELEPHONE EQUIPMENT – NOT USED

1.24 TESTS

A. The government will provide and utilize a third-party independent commissioning agent. Contractor shall fill out the necessary start-up

01 00 00 - 19 forms and shall participate in commissioning meetings and testing/verification. See specification 01 91 00 GENERAL COMMISSIONING

REQUIREMENTS for responsibilities and authorities of Commissioning.

B. Pre-test electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer.

Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

D. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonable period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

E. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.25 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason

01 00 00 - 20 for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.26 GOVERNMENT-FURNISHED PROPERTY – NOT USED

1.27 RELOCATED EQUIPMENT ITEMS - NOT USED

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – NOT USED

1.29 CONSTRUCTION SIGN – NOT USED

1.30 SAFETY SIGN – NOT USED

1.31 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications.

01 00 00 - 21

B. Documentation by a professional construction photo sub-contractor with pre-work photos, progress photos, and work completion photos available for review and download by entire project team. Documentation shall be weekly photos of the entire work area and progress.

C. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 8 x 10 inch prints with a minimum of 2272 x 1704 pixels and 16 x 20 inch prints with a minimum 2592 x 1944 pixels.

2. Digital photos shall be 360 degrees, labeled, noted on a plan with direction of photo taken.

3. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

4. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

5. Before construction, documentation of all systems including exterior work, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site shall be documented. Interior photographic documentation of existing conditions shall be provided.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre-determined intervals before building work commences.

6. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building.

Exterior Progressions shall track 360 degrees around the site and

01 00 00 - 22 each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until

Project completion.

7. As-built conditions of electrical, and all other systems shall be documented post-inspection and pre-insulation, sheet rock or dry wall installation. This process shall include all finished systems located in the walls and ceilings of all buildings at the Project.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

8. As-built finished conditions of the interior of each…