S02 - SOW Sewage Treatment.docx

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND: The Department of Veterans Affairs, National Cemetery Administration, National Cemetery of the Alleghenies (NCOTA), located in Bridgeville, Pennsylvania, lies approximately twenty-two miles southwest of the heart of downtown Pittsburgh in Cecil Township, Washington County. The cemetery operates a subsurface sewage disposal treatment system and requires the services of a certified waste treatment operator.

A.2 GENERAL REQUIREMENTS: The Department of Veterans Affairs seeks a contractor to ensure the timely maintenance at the National Cemetery of the Alleghenies. The contractor must meet the following requirements:

(a) Contractor Responsibilities:

· Provide a licensed sewage disposal treatment system operator for the National Cemetery of the Alleghenies.

· Collect and test water samples to comply with the Pennsylvania Department of Environmental Protection (DEP) requirements.

· Conduct normal preventive maintenance.

(b) Experience Requirements:

· Demonstrate extensive experience in maintaining similar sewage treatment systems.

· Provide services that meet the environmental and safety standards.

· Employ personnel trained and certified in wastewater management, ensuring they can perform routine maintenance and system monitoring. In the event repairs are required, the Contractor will be responsible for diagnosing the system and identifying what needs to be repaired.

(c) Equipment and Compliance:

· Have access to specialized equipment necessary for testing and maintenance of the sewage system.

· Ensure compliance with all DEP and EPA regulations, performing maintenance and sampling are done according to legal requirements.

· Adheres to the terms and conditions of effluent limitations outlined in

NPDES Permit No. PAG046344 and WQM Part II Permit No. WQG0161140.

(d) Regular Sampling: Conduct regular sampling by a certified individual and ensure timely submission of reports to government agencies.

(e) Regulatory Awareness: Stay informed of changes in the water quality regulations and notify the Cemetery Director or COR, National Cemetery of the Alleghenies of any updates.

(f) Operational Guidance:

· Maintain compliance with federal and state regulations.

· Advise on the proper operation and maintenance of pumps, and other mechanical components of the sewage system (if applicable).

(g) Preventative Maintenance: Assist in developing and implementing a preventative maintenance schedule as necessary.

(h) Instrumentation Oversight: Oversee the calibration of instrumentation associated with system operations, including monitoring equipment, pumping equipment, and flow meters (if applicable).

A.3 SCOPE OF SERVICES

(a) The contractor shall conduct two (2) site visits per month to maintain the sewage treatment system. Each visit will include a thorough routine visual inspection of all system components, including but not limited to pumps, filters, and other operational equipment. Any maintenance needs or concerns observed during the inspection must be reported to the COR immediately.

(b) The contractor shall perform a complete cleanout of the wastewater treatment system, including the removal of all debris, sludge, and waste material from the treatment tanks, twice per year (biannually). This cleanout shall ensure that all tanks and related components are free from blockages and buildup that couple impede system performance. The contractor is responsible for the proper offsite disposal of all debris in accordance with local, state, and federal regulations.

(c) The contractor shall submit a complete and final annual maintenance report to the Pennsylvania Department of Environmental Protection (PA DEP) by the specified deadline. This report must include the result of effluent quality monitoring conducted throughout the year, with monthly sampling data, as well as a detailed summary of maintenance performed on the wastewater treatment system.

(d) The contractor shall provide up to six occurrences of unclogging grinder/transfer pump as required during the contract period. Each occurrence will be treated as an individual service request. The cemetery shall notify the contractor of the need for unclogging services as issues arise. Contract must report within 2 hours of notification.

(e) The contractor shall ensure the collection of all required routine samples for analysis by a Pennsylvania DEP Certified Water Laboratory. All sampling must adhere to the applicable regulations and standards, ensuring accuracy and compliance.

(f) The contractor is responsible for completing a monthly performance report, which must include water usage data, flow readings, and sample test results. This report will ensure ongoing monitoring and compliance with operational standards.

A.4 MONITORING AND REPORTING REQUIREMENTS

The contractor is required to monitor and report on certain obligations outlined in the NPDES Permit No. PAG046344 and WQM Part II Permit No. WQG0161140, specifically:

(a) Effluent Quality Monitoring:

· The contractor must submit an Annual Maintenance Report (AMR) detailing the results of monthly effluent quality monitoring.

· This report should include monitoring results and maintenance activities performed throughout the year.

· One copy will serve as a reminder for the contractor to conduct monthly and yearly sampling, while additional copies should be retained with relevant permits.

(b) Residual Chlorine Monitoring:

· The contractor must closely adhere to the total residual chlorine monitoring requirements specified in the AMR.

· Residual chlorine monitoring must be conducted monthly during the scheduled preventative site visits.

(c) Annual Inspection:

· An annual inspection must be documented in the AMR by May 31st of each year.

· The contractor is responsible for completing the remaining sections of the AMR.

· Copies of the completed annual inspection report must be submitted to both the Cemetery Director and the Department of Environmental Protection at the address provided below.

· Contractor should retain a copy of this report for their records.

A.5 CONTRACTOR’S RESPONSIBILITIES & INSURANCE REQUIREMENTS

(a) The contractor shall possess and maintain all necessary insurance, licenses and permits required for the performance of this contract.

(b) Contractor shall take all precautions necessary to protect persons and property from injury or damage during contract performance.

(c) The contractor is responsible for any injuries to itself, its employees, and for any damage to personal or public property caused by the contractor or its employees due to fault or negligence.

(d) The contractor shall not be liable for any negligence on the part of the government, its officers, agents, servants, or employees in relation to any claims, loss, damage, injury, and liability resulting therefrom.

(e) The contractor shall maintain workmen’s compensation, personal liability, mobile liability, and property damage insurance as prescribed by the laws of the state of Pennsylvania.

(f) The Contractor is responsible for ensuring that all work is performed in a manner that safeguards the health and safety of all VA visitors, employees, and public.

(g) The contractor shall be solely responsible for all actions taken by its employees and must ensure that they understand and are sensitive to environmental issues such as ground water contamination, wetlands, etc.,

(h) The contractor must fully comply with all applicable federal, state, county and city laws, ordinances, right-to-know laws, and EPA guidelines and regulations.

(i) Reporting "on-the-job" Injuries:

· The Contractor is required to report all on-the-job injuries incurred by the contractor, its agents or employees, resulting from performance of this contract.

· The COR will then notify the Contracting Officer. This shall be followed with a written notice.

· Any contractor, including its agents and employees, that knowingly files a false claim may be subject to criminal prosecution.

(j) The contractor shall remove all debris resulting from their work at the cemetery site and dispose of it off the grounds. The contractor must ensure that rubbish and trash generated by their activities remain clear of vehicle and pedestrian traffic throughout the site. NOTE: The Government will not provide receptacles for disposal of debris related to this contract.

A.6 WORK SCHEDULE

(a) Normal working hours are 8:00 am – 4:30 pm, Monday through Friday.

(b) FEDERAL HOLIDAYS

Work is generally not conducted on federal holidays. The following is a list of recognized federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

(End of Work Statement)