S02_SOW_Newington Temp Boiler Connections_R1.pdf

Statement of Work

Department of Veterans Affairs (VA)

VA Connecticut Healthcare System

689A4-23-123 TF Replace Boiler Plant and Chiller Plant

Temp Boiler Connection

The purpose of this contract is to complete the first phase of the TF Replace Boiler Plant and Chiller Plant project at the Newington campus and install a temporary connection for an on-call boiler. With the temporary boiler in place, heating loads can remain uncompromised so the hospital can operate while the Boiler & Chiller plant project takes place.

Facility Information:

NEWINGTON VAMC

555 Willard Avenue

Newington, CT 06111-2631

Scope of Work:

The Contractor shall provide all labor, specialized services, and travel necessary to provide the services needed to complete the contract. Services shall be provided during normal working hours between 7:00 AM to 4:00 PM EST, Monday through Friday. Service dates and times shall be coordinated between VA and contractor at the convenience of the government.

The contractor shall:

• Provide all material, labor, safety equipment, LOTO procedures, and disposal necessary to provide services.

• Coordinate weekly meetings with project COR reporting projects progress.

• Complete installation of all necessary connections as per A/E design package and provide temp boiler placement & hook up as per manufactures instructions.

• Coordinate with VA facility for all mechanical tie-in’s and reduce any impact to the facilities operations and patient care.

• Extend electrical, plumbing, and mechanical lines to new temporary boiler location as per

A/E design package.

• Install walkway over mechanical lines to allow for un-impeded travel along sidewalk and mitigate all tripping hazards.

• Comply with VA’s safety guidelines and standards.

• Follow all project specifications as included in Attachment 1.

Interference to Normal Functions:

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the VA designee at no additional charge to the Government.

Debris Removal:

The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable Local, State and VA and Federal regulations.

Property Damage:

The Contractor shall take all necessary precautions to prevent damage to any government property. The Contractor shall report any damages immediately and shall assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.

Period of Performance Shutdowns:

All shutdowns impacting facility services shall be coordinated with project COR and accompanied with 30-day notice prior to execution. Work that requires utilities to be brought off-line shall be coordinated during business off-hours, Monday thru Friday, when the hospital not in operation and during temperatures above freezing, preferably during summer months.

Contractors’ responsibility to coordinate with staff, generate schedule and provide safety plan.

Additional Information:

The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.

COVID-19 Precautions:

Face coverings are required to be worn while on station. See internal VA POC for precaution updates prior to arrival on station.

COVID-19 precautions can potentially change at any time; contractors shall be required to follow all current COVID-19 regulations.

Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Records Management:

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36

CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the

Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by

Government and Agency guidance for protecting sensitive and proprietary information.