S02 - SOW_Final_6.26.26.pdf

Date: 1/6/2026, Revised 4/15/26

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Ogden Elevators Cabs Interiors Project Number: 537-26-101

Place of Performance: Building 11B Jesse Brown VA Medical Center 820 S. Damen Ave

Chicago IL 60612

Part 1: Project Scope of Work Overview Contractor must provide all tools, materials, components, labor, and supervision to upgrade the interiors of elevators P-7B, P-8B, P-9B, and freight S-10B at Ogden Pavilion, Jesse Brown VA Medical Center.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

CONSTRUCTION PERIOD OF PERFORMANCE (CALENDAR DAYS AFTER NTP)

Level Complete

Calendar Days for the

Work VA Review Total days after

NTP

Task 1 - Kick-off Meeting Submittals

7 14 21

Task 2 - Coordination Task 3 - Pre-Construction Submittals Approvals and Material Procurement

28 14 63

Task 4 -Mobilization and Performance of the Work

56 119

Task 5 -Closeout Submittals and Acceptance

14 21 154

Part 3: Detailed Project Scope of Work

GENERAL PROJECT GOALS

Existing cab conditions: plywood to elevator sill height (depth of pan) - JBVA measured 5/16”.

JBVA’s understanding is that existing panel walls cannot be removed for the upgrades because of the cabs’ construction, and the walls are part of the frame.

1. It is likely the elevator sill may need to be raised to allow for proper installation of new tiles, meaning, to keep the elevator sill flush with the new tiles. This may result in need to raise elevator doors. Contractor shall include this in their proposal.

The goals of this project are to upgrade the interiors of the elevator cabs to match the interior of cab P- 6B. Specifically, its appearance and the material properties of the interior installation.

See this section’s exhibits a and b for P-6B’s materials submittal.

Basis of design - Materials shall meet the material properties of exhibits a and b and their appearance (like color, etc.), and exbibits a and b are the basis of design.

2. Any deviation from this shall be noted in the solicitation process by the bidder. Areas of focus for interior upgrades are: floor, wall panels (4 walls, excluding newly installed control panels and doors. See exhibit of cab photos for more details.), ceiling, lights and handrails.

Freight elevator, S-10B, is to have protective curtain. If appropriate for installation type and upgraded ceiling, hanging the curtain using hooks is preferred over using curtain studs.

Tile installation and substrate preparation shall adhere to manufacturer’s instructions, including substrate preparation. The purpose is to ensure tiles do not fail when in use and Nurazzo’s warranty is not voided.

3. Some of the requirements that must be verified for applicability for installation are back-buttering of tiles, use of leveling clip systems, use of correct thinset, correct grout width, use of correct underlayment. RFIs must be submitted if any questions regarding installation occur.

Elevator upgrades, at a minimum, shall be supervised by elevator mechanics to ensure compliance to ASME A17.1: Safety Code for Elevators and Escalators, has been maintained. For proposal, particular attention must be given to whether gross weight change will cause the need for elevator inspections.

At least 3 elevators will remain functioning during construction.

Addendum:

1) Flooring in newly installed cab, P6B – demolition of all floor tiles and proper reinstallation of new tiles.

List of Exhibits included for reference:

a. SOW - Submittal 39.1 Cab 6 Design Finalized - REVIEWED

b. SOW - 43.1- Cab 6B flooring – REVIEWED

a. Honed finish is required.

c. SOW - Asbestos Survey Report

d. SOW - Submittal 46 Revised Infection Control Plan

e. SOW - Ogden elevator 537-21-101 ICRA renewal 6.2025

f. Exhibit - 537-26-101 SOW Att - Contract Progress Report

g. Exhibit - 537-26-101 SOW Att - Contractor Production Report

h. Exhibit - 537-26-101 SOW Att - Subcontractor Payment Summary

i. SOW – Photos of elevator cabs 1of4

j. SOW – Photos of elevator cabs 2of4

k. SOW – Photos of elevator cabs 3of4

l. SOW – Photos of elevator cabs 3of4

m. SOW – Photos of elevator cab P6B.

Record Documents: Recording as-built drawings is the responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one day after the meeting using

Jesse Brown Construction Project Tracker. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

Part 4: Submittals and Milestone Deliverables:

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent must attend an on-site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit scanned copy of all workers OSHA construction safety training certificates.

The Contractor must provide product submittals via a digital project management software (e.g. ProCore or Submittal Exchange). The software shall be provided by the Contractor. Allow 14 calendar days for VA review of each submittal. All submittals listed above must be reviewed, and approved by the VA prior to scheduling a kick-off meeting.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements. See exhibits under general project goals for previously approved infection control measures (for reference).

3. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

4. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be provided via digital project management software (e.g. ProCore or Submittal Exchange), reviewed, and approved by the VA prior to issuance of the Infection Control Permit.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be provided a digital project management software (e.g. ProCore or Submittal

Exchange), reviewed, and approved by the VA prior to issuance of the Mobilization Authorization Letter.

Contractor must not begin Task 4 until all the requirements of task 1,2,3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection

Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance.

VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD

2025 . As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be provided via a digital project management software (e.g. ProCore or Submittal Exchange), reviewed, and approved by the VA prior to issuance of the Acceptance Letter.

Part 5: Procedures

Submittals: The Contractor must provide all shop drawings and product submittals via a digital management system. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in the Specifications Section 01 57 19 - 6 must be completed by the

Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service.

Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 6: Applicable Performance Standards Contractor must comply with all applicable VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety

Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 7: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

e. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 4:00PM Monday through Friday except the following:

• Utility shutdowns which impact operations must be scheduled at a time to minimize disruption to hospital operations. It shall be assumed that shutdowns which impact:

water, electric power, HVAC, etc. may only be conducted at nights / weekends (premium time). Shutdowns scheduled for <8 hours, which impact the fire alarm or fire sprinkler system can occur during normal business hours.

b. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

c. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

d. Crane lifts must be performed on weekends, preferably Sundays from 6:00AM to 10:00PM.

e. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. . All field staff is subject to removal by the Contracting Officer for non-compliance with this requirement. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

c. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractors must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

d. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 14 calendar days in advance.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual.

Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

• Fire extinguishers, pedestal mounted in the area of work.

• Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

• Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tools or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. To minimize disruption and infection risk, all material must be moved in public corridors at the start and end of shifts

d. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless there is written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class III.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedures with written narrative and product data sheets must be included in the infection control plan for VA review and acceptance.

• Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

• Disinfecting: A hospital-grade disinfectant must be used. Disinfectant products must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuumed with HEPA filtered vacuums and wet mop with disinfectants every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatibility with Existing Systems:

a. Contractor must furnish and install equipment which is compatible with existing hardware and software systems, in order to maintain functionality with VA front-end systems.

Contractor shall hire manufacturers' authorized representatives with experience in integrating new equipment within existing system. New equipment will not be accepted and paid for until it has been tested and verified to be communicating and working as part of the existing system. System Requirements are as follows: