S02 SOW 523-23-005 Replace Floors OR PACU SDSU.pdf

523-23-005 Replace Floors OR PACU SDSU

7/24/2023

Statement of Work

VISN: 1

TITLE: Replace Floors OR PACU SDSU BUILDING/FACILITY: VAMC Boston, Building 1 Jamaica Plain Campus, 150 South Huntington Ave, Jamaica Plain, Ma 02130.

PROJECT NUMBER: 523-23-005

COTR: Robert Miler 857-364-5848

REQUESTOR: ENGINEERING

CONSTRUCTION DURATION: 365 days

PROJECT GENERAL SCOPE

The Contractor shall provide all labor, selective demolition, equipment, material, supervision, and disposal required for the project 523-23-005. The contractor shall perform all demolition and replacement of approximately 11,000 square feet of flooring, including cove base and wainscoting, throughout the third floor of Building 1. All work shall be performed and executed in accordance with provided drawings, specifications, and contract documents.

SUBMITTAL REQUIREMENTS

A. Contractor shall provide submittals as indicated in the “Schedule of Contractor’s Submittals” listed at the end of this section.

B. Contractor must submit a proposed Hazardous Materials Abatement Plan for VA approval.

VA to review all applications, documents and drawings, make comments and approve before submission of application(s) to Federal/State regulators.

C. Contractor to submit a schedule identifying planned days of work, identifying which area and activities will commence; additionally, the contractors schedule shall verify that the construction completion date does not exceed the contracted work period.

D. Schedule of Contractor’s Submittals:

• Infection Control Risk Assessment Request

• Utility Outages Request

• Parking Space Closings Request

• Site Safety Job Specific Written Plan, OSHA

Certification (30 HR for Supervisor, 10 HR for Laborers)

• Subcontractors Company name, address, phone number

• Work Site employees Name, Company name

• Construction Schedule MS Project or other

SAFETY PRECAUTIONS

E. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

F. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

G. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

H. No flammable liquids shall be stored or used in the medical center.

I. The necessary number and appropriate types of portable fire extinguishers are required per

National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections.

J. The Contractor shall receive from the COTR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction.

K. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

L. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COTR and the Infection Control Practitioner assigned to the project at the Preconstruction Conference. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase.

HAZARDOUS MATERIAL REPORTING

A. The Contractor shall maintain hazardous material inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored and used on this Medical Center. Hazardous materials must be inventoried when received and at the project’s completion. The amounts used shall be maintained for the project duration, and for the calendar year (ending 31 December).

B. Hazardous Materials Inventories, Material Safety Data Sheets and material quantities used shall be submitted to the Contracting Officer for approval.

C. In the event of a spill, Contractor shall immediately notify the Contracting Officer’s Technical

Representative (extension 5138) as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provisions of 40 CFR Part 761.

ENVIRONMENTAL PROTECTION

A. In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement as well as the specific requirements stated elsewhere in the Contract Documents.

B. Contract is responsible for daily cleanup of all areas affected by construction. Construction areas in use or affected shall be returned to condition in which they were turned over or initially found. VA Housekeeping shall not be dispatched for cleaning associated with contractor construction.

C. Contractor shall take every precaution in preserving flooring, finishes, equipment, and furniture in areas of construction. Contractor shall repair or replace any damage incurred during construction at their expense.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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