S02 Solicitation 36C24825R0097.pdf

X

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 69

36C24825R0097

06/30/2025

TBD 675-25-4-3583-0001

675-25-108

36C248

Department of Veterans Affairs

Network Contracting Office (NCO) 8

Orlando Healthcare System

13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando VA Healthcare System

13800 Veterans Way

Orlando FL 32827

Michael Zorzi 561-876-0797

Project Title: Design-Build (DB) Replace Galvanized Domestic Water Lines at Lake Baldwin

Project No.: 675-25-108

Project Location: Lake Baldwin, 5201 Raymond Street, Orlando FL 32803

Magnitude of Construction: IAW FAR 36.204(c), the magnitude range of this project is between $100,000 and $250,000

NAICS: 237110 - Water and Sewer Line and Related Structures Construction

Service Code: S114 - Utilities -- Water

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a Two-Phase Design-Build, IAW FAR 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

Lake Baldwin OPC is considered a smoke-free facility. Contractors, in order to enter the campus, you must have picture ID.

Refer to solicitation instructions for Phase I cutoff date for submission of Request for Information (RFI), or

Questions (if any). No Site Visit will be conducted during Phase I of this solicitation.

All offerors must comply with all solicitation terms and conditions.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

10 170

X X 52.211-10

X

VIA EMAIL 10:00AM EST

07-17-2025

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SECTION B, PRICE/COST SCHEDULE ON PAGE 5

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Orlando Healthcare System

13800 Veterans Way

Orlando FL 32827

Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

Elizabeth Romero VA-VHA-RPOE-2022-365342

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR

REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

A.4 STATEMENT OF WORK AND CONTRACT ADMINISTRATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES (DEC

2023)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JAN

2025)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 52.228-13 ALTERNATIVE PAYMENT PROTECTIONS (JULY 2000)

4.10 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

4.11 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

4.14 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (MAY 2024)

4.15 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.16 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.17 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.20 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT ADMINISTRATION

(OCT 2020)

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.25 IT CONTRACT SECURITY

4.26 CONTRACTOR'S COST BREAKDOWN

4.27 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.28 OWNERSHIP OF ORIGINAL DOCUMENTS

4.29 RETENTION OF REVIEW DOCUMENTS

4.30 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.31 COORDINATION WITH MEDICAL CENTER

4.32 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

III. EVALUATION FACTORS FOR AWARD

A.3 PRICE/COST SCHEDULE

ITEM

NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT AMOUNT

CLIN 0001 Item 1 (Base Bid): Contractor shall provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of the project described herein and other specific tasks as further defined by the

Statement of Work (SOW). All proposals are to provide both design and construction services for this project.

DESIGN-BUILD SERVICES:170-calendar days after Notice to Proceed (NTP) issuance.

Design Phase: 80-calendar days from Government issuance of NTP.

Construction Phase: MUST be completed no more than 90-calendar days from Design completion and Government acceptance.

1.00 JB $_________________

GRAND

TOTAL

A.4 STATEMENT OF WORK AND CONTRACT ADMINISTRATION

DESIGN-BUILD

Replace Galvanized Domestic Water Lines at Lake Baldwin for EPA Compliance

Project No. 675-25-108 Orlando VA Healthcare System

5201 Raymond Street, Orlando, FL 32803

I. DEFINITIONS AND ACRONYMS:

A. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the

Government, under one (1) contract, with one (1) firm (which may be a joint venture) for both design and construction services on a specific project.

B. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

C. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting

Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract.

F. A/E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A/E.

G. Design-Build Team A/E: This term, as used herein, to refer to the entire Design-Build Team

(Contractor, A/E and any sub-contractors) all inclusive.

H. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

I. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

J. Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

K. Certified Independent Third-Party (CITP) Safety Professional: Certified Independent Third-Party

Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

L. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

M. The Joint Commission (TJC): Formerly the Joint Commission on Accreditation of Healthcare

Organizations (JCAHO) and previous to that the Joint Commission on Accreditation of Hospitals

(JCAH). The Joint Commission provides evaluation, accreditation and disease-specific certification programs for healthcare facilities.

N. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

II. SCOPE OF WORK:

A. General Requirements:

The contractor shall provide all design-build services including labor, materials, tools, equipment and supervision as necessary to design and construct the project described herein and other specific tasks as further in the Statement of Work (SOW). All proposals are to provide design and construction services for this project. The contractor shall be a State of Florida Certified/licensed General Contractor.

B. Project Overview:

This project will design and construct the removal and replacement of existing Galvanized Domestic

Water Lines at the Lake Baldwin Campus. Ensure to provide all necessary design calculations for water flow, pipe diameter and slopes for proper distribution. Work will include the excavation, replacement of the water lines, sloping of new lines and restoration of landscaping, bituminous or concrete surfaces disturbed by the project. Surface restoration is mainly green space.

C. Specific Project Requirements:

1. The contractor shall address all areas identified in the attached report, “Attachment A - Lake Baldwin

Replacement Plan Rev 1”.

2. The contractor shall develop and provide a Stormwater Pollution Prevention Plan, required by EPA standards.

3. Additionally, the contractor shall be responsible for locating all existing underground infrastructure prior to the commencement of work. Use of Ground Penetrating Radar (GPR) is highly advised.

III. SCHEDULING, PHASING, AND WORKING HOURS:

A. Construction Phase:

All work hours MUST be coordinated with the project’s COR. All work shall be performed during

WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. However, some VA areas may be conducive to work being completed DURING normal business hours (7:00 am to 5:00 pm, Monday through Friday). All requests for work during normal business hours must be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

B. Length of Project

1. Project will have an 80-calendar day design phase from Government issuance of a Notice to Proceed

(NTP). Please refer to Program Guide PG-18-15, Volume C for document requirements.

a) From Notice to Proceed, Design-Build Team A/E shall submit Construction Document drawings to 50%, submission within 30 calendar days. Allow 10 calendar days for VA review.

b) Design-Build Team A/E shall submit Final Document drawings to 100% (Signed & Sealed), which incorporates the VA’s comments on the 50% submission within 30 calendar days after

VA approval of the 50% Construction Document drawings. Allow 10 calendar days for VA review.

2. Design-Build Team A/E will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction start submission within 14 calendar days of receiving

Government acceptance of 100% drawings.

3. Project’s construction phase MUST be completed in no more than 90 days from Design completion and Government acceptance.

4. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and

Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

C. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 14 calendar days in advance.

IV. PROJECT CLASSIFICATION:

A. This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Medium Risk Group, Class III (ISLM Level I) Project.

V. SAFETY REQUIREMENTS:

A. All Contractor's personal is required to have completed an Occupational Safety and Health (OSHA) approved 10-hour construction worker course prior to working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course prior to working on the site. The Contracting Officer (CO) must receive a copy of current certificates identifying the successful completion of the training before executing work for the Veterans

Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for Contractor’s Competent Persons

(CP), who has been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, excavations, etc.). Contractor’s CP are required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The VA CP does not take the place of Contractor’s CP nor acts on their behalf. The VA CP determines if Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or

CP will take immediate action to prevent injury, non-compliance, and/or property damage. The

Contractor shall submit an Activity Hazard Analysis (AHA), and an Accident Prevention Plan (APP) as per FAR 52.236-13 prior to commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

B. The Contractor shall submit documentation validating completion of the OSHA construction safety course for all personnel.

VI. GOVERNMENT FURNISHED INFORMATION:

A. All available record drawings will be provided upon request to the Design-Build Team A/E. They should not however, be considered “as built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any and all claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer Aided Design and Drafting (CADD) drawing files.

VII. RESOURCES:

A. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

1. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp

2. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

a) Master Construction Specifications Index (PG-18-1)

b) Design and Construction Procedures (PG-18-3)

c) VA Standard Details and CAD Standards (PG-18-4)

d) Equipment Guide List (PG-18-5)

e) Equipment Inspection Manual (Program Guide 7610.2)

f) Equipment Reference Manual (PG-18-6)

g) Space Planning Criteria (PG-18-9)

h) Design Manuals (by discipline) (PG-18-10)

i) Design Guides (graphical, by function) (PG-18-12)

j) Barrier Free Design Guide (PG-18-13)

k) Room Finishes, Door and Hardware Schedules (PG-18-14)

l) Minimum Requirements for A/E Submissions (PG-18-15)

m) Environmental Planning Guidance (PG-18-17)

n) HVAC Design Manual for Hospitals Amendment B

o) Lighting Study

p) Design Alerts

q) Quality Alerts

r) VA Signage Design Guide

s) Fire Protection Design Manual – Latest Edition

t) Cost Estimating

u) Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook

0730)

v) Information Security Handbook VA 6500

w) Energy Reduction Manual (First Draft)

3. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

4. Department of Veterans Affair Utilities Design Manual.

B. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

1. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

2. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

3. Construction Infection Control Risk Assessment Memorandum

C. Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations

4. International Building Code (ICC) latest edition

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

D. Applicable sections of the VA Master Construction Specifications will be prepared by the

Architect/Engineer, including all the necessary adaptations.

E. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

F. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/

G. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

H. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost

Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

I. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The

Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

J. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

K. Plumbing System Design & Water Treatment/Design to prevent Legionnaires. VA Plumbing Design

Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA

Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA

PREVENTION AND SCALD CONTROL.

VIII. DESIGN AND DOCUMENT REQUIREMENTS:

A. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program

Guides and design materials included or referenced in the solicitation materials. Refer to “Resources”

Section VII.

2. Refer to “Approved Construction documents”, below, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

a) Zoning laws:

b) Environmental and erosion control regulations; and

c) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government. The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities.

4. The Design-Build Team A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The Design-Build team a/e shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering or increasing the scope of this contract shall be undertaken prior to receipt of written approval from the contracting officer.

6. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors, including A/E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable

Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

8. The Design-Build Team A/E shall advise the Contracting Officer of any variances with the applicable

Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

B. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted.

The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. Design-Build Team A/E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project

Manager/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build

Team A/E). See Quality Assurance/Quality Control.

C. Design Review Submissions:

1. The Design-Build Team A/E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design and Design Development (50%), Construction Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (50%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the

DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record.

4. Each review submission package shall include three (3) hard copy sets two (2) Full Size & one (1)

Half Size and one (1) PDF sets on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO). and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project

Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for

Government review and acceptance a full set of specifications (two (2) hard copies, two (2) electronic), specific to the project, from the Master Specifications located in the TIL. The

Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care

Facilities, 2010 edition.

6. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7. Contractor will be responsible to submit as-build CAD drawings (in the latest CAD version) at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the close out documents.

D. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD latest version or backwards compatible format.

2. The drawings included will be available to the Design-Build Team A/E team in electronic format in

AutoCAD latest version or PDF format for use in preparing the construction drawings if possible.

Since data stored on electronic media can deteriorate undetected or be modified without the

Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files.

Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the

CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

4. The specifications included shall be available to the Design-Build Team A/E in electronic format in

Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the

CAD latest version drawing files are provided without warranty or obligation on the part of the

Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect

Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD latest version and backward compatible format. Designer/contractor will submit an AUTOCAD copy (as build drawings) after the completion of the project and before close-out to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

E. Professional Licensing:

1. The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-

Build Team A/E shall certify compliance with the VA RFP and all applicable codes.

F. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design-Build Team

A/E for approval by the VA after completion of the 50% review cycle for the final package to be submitted by the Design-Build Team A/E. The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 50% and 100% submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E.

5. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

G. Construction Drawing Preparation:

Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Design-Build Team A/E. The construction drawings shall include a coordinated set of the following. (Reference Program Guide, PG-18-15, Volume C)

1. Civil Drawings: including maps, pipelines, public utility systems, profiles, cut sections details, general notes and calculations.

2. Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

3. Architectural drawings: including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

4. Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

H. Construction Specifications:

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the

VA requirements. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

IX. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

A. To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

B. Within two (2) weeks of receipt of Notice to Proceed, the Design-Build Team A/E will submit a detailed

QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for

QA/QC.

1. Upon its completion each task shall be initialed and dated by the responsible Design-Build Team

A/E member.

2. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

X. CONSTRUCTION PERIOD SERVICES:

A. Pre-Construction Meeting:

The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide overview of the design.

B. Site Visits & Inspections:

1. During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

2. During the construction period the DB A/E shall make weekly visits to the project site when requested by the Contracting Officers Representative (COR). The Contracting Officers

Representative (COR) may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The Contracting Officers

Representative (COR) has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officers Representative (COR) within three (3) workdays following the site visit date.

C. Disputes, Interpretations and Clarifications:

Upon written request from the VA, the DB Contractor shall furnish to the VA, with reasonable promptness, in writing or in the form of drawings, interpretations of the Contract Documents prepared by the DB A/E, if, in the opinion of the VA, such interpretations are necessary for the proper execution or progress of the Work.

D. Other submittals:

The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications, to the VA Project Manager/COR.

E. Project record drawings:

The Design-Build Team A/E will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be always available for review by the VA Resident

Engineer.

F. Shop drawings and submittals:

The DB A/E shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review the color, texture, and suitability of materials for conformity with the RFP Documents and construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA.

The VA will have final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the

Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E may be required to hold joint reviews with the

VA technical staff and /or the Contractor on complicated system submittals. The DB A/E shall notify the

VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

G. Inspections and Testing:

1. DB A/E shall be present during one (1) pre-final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

2. DB A/E shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB A/E shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward approved inspection and testing document or lists to the VA for final disposition.

H. Review of Documents and Work Acceptance:

On closeout of Construction Period Services, the Design-Build Team A/E shall certify that the Contract

Documents requirements and intent have been satisfied, workmanship is Professional and at an acceptable level, submittals and other DB supplied Documents as required in Contract Documents are in order and stamped approved. However, the Government’s final acceptance of the Work is at the discretion of the COR and shall be authorized in writing by the VA Contracting Officer only.

I. Project Close-Out:

The Design-Build Team A/E shall comply with the requirements in the “General Conditions”, Section

01001, and “General Requirements”, Section 01010, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

J. AS BUILT:

The Design-Build Team A/E shall prepare and submit AS-BUILT drawings as developed from the

Construction activities re-lined as-built. Drawings shall be submitted in AutoCAD latest version format and shall reflect the actual as-built conditions. Stamp drawings in large red bold letters “AS BUILT” in the lower right-hand corner of all drawings. Drawings shall be submitted on full size consistent with previous requirements herein.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate

Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting

Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at

FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the

Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal

Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the

Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Elizabeth Romero, Contracting Officer elizabeth.romero@va.gov and

Michael Zorzi, Contract Specialist michael.zorzi@va.gov

Electronic Mail (Email) is the only acceptable method.

(End of Provision)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site…