S02 - RFQ 36C26025Q0089.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TBD

36C26025Q0089 12/11/2024

Peter Park 360-553-7631 01/07/2025

3:00PM PST

36C260 Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

X 100

X

334513

750 Employees

NET 30

N/A

X

36C496

Department of Veterans Affairs VISN 20 Containment Area See SOW for all locations

36C260

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Dept of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO BOX 149971

Austin TX 78714-9971

See CONTINUATION Page

The Department of Veterans Affairs, VISN 20 VA NW Healthcare Network desires to establish a single Blanket Purchase Agreement (BPA) to provide the following services:

Temperature and humidity tracking hardware, software, equipment, services, and installation fees.

The period of performance shall be 02/15/2025 - 02/14/2030.

See Price Cost Schedule attachment for cost breakdown.

Please submit all the required documentation in Section E.7 of this RFQ. An incomplete package would be considered a non-responsive quote and will not be evaluated.

Contracting POC: Peter.Park2@va.gov

See CONTINUATION Page

X X

Amy Kuczajda

VA-VHA-RPOW-2023-0056

36C26025Q0089

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK (SOW)

B.2 PRICE/COST SCHEDULE

B.3 TERMS AND CONDITIONS

B.4 ADMINISTRATIVE DATA

B.5 PRICING DATA

B.6 OPTION TO EXTEND THE TERM OF THE BPA

B.7 GENERAL SERVICES ORDERS

B.8 NONPERSONAL SERVICES

B.9 AUTHORIZED LIMITS

B.10 OBLIGATION OF FUNDS

B.11 PERIOD OF PERFORMANCE

B.12 AUTHORIZED INDIVIDUALS

B.13 ORDER FORMAT

B.14 AUTHORIZED REPRESENTATIVES

B.15 FEDERAL HOLIDAYS

B.16 PROHIBIT ACTIVITIES

B.17 TRAVEL REIMBURSEMENT

B.18 INVOICES

B.19 PRECEDENCE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.225-5 TRADE AGREEMENTS (NOV 2023)

C.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 31

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 PRICE/COST SCHEDULE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.225-6 TRADE AGREEMENT CERTIFICATE (FEB 2021)

E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.6 EVALUATION—COMMERCIAL ITEMS

E.7 EVALUATION

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK (SOW)

B.1 DESCRIPTION OF AGREEMENT

Under this agreement, the BPA holder shall provide a web-enabled application, hardware, software, installation, 24/7 remote help desk support, calibration services, and National Institute of Standards and Technology (NIST) certification to wirelessly monitor temperature and relative humidity of refrigerators, freezers, supply closets, storage rooms, Sterile Processing Service, Gastrointestinal (GI) reprocessing areas, some procedure rooms and other areas as identified at VISN20 medical facilities. The VHA facilities within VISN20 listed on this BPA are authorized to order any item listed on the Price/Cost Schedule at the listed price. No items may be ordered off this BPA unless they are listed on the Price/Cost Schedule. Additional, related items may be added without further competition to the Price/Cost Schedule with the award of a Modification by the administering Contracting Officer (CO). The administering CO is the only VHA employee authorized to Modify this BPA.

B.2 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is only obligated to the extent of authorized Task Orders issued under this BPA.

B.3 PRICE/COST SCHEDULE

The Contractor shall provide pricing for each orderable item on the Price/Cost Schedule for any Temperature or Humidity tracking hardware, software, and equipment to include but not limited to the list below.

• Wireless Receiver(s)

• Room Pressure Monitoring Device(s)

• Room Temperature Monitoring Device(s)

• Room Humidity Monitoring Device(s)

• Refrigerator Temperature Monitoring Device(s)

• Freezer Temperature Monitoring Device(s)

• Open/Close Door Monitoring Device(s)

• Dishwasher Temperature Monitoring Device(s)

Contractor shall provide a detailed list for all Installation and Configuration Fees to install a Temperature and Humidity Tracking System at the ordering facility and configure the system to the specific needs of the facility.

Contractor shall provide a detailed list for all Support, Maintenance, and Training Fees to include annual support, maintenance, additional training, on-site calibration, and NIST recertification of the Temperature and Humidity Tracking System software, hardware, and equipment.

Task Order pricing shall be calculated by incorporating the listed price elements for the Temperature and Humidity tracking hardware, software, equipment, services, and installation fees.

Invoices shall identify each Line Items.

B.4 TERM OF BPA

This BPA is effective from the date of award for a period of 5 years. An annual review will be conducted by the CO, to determine if it is in the best interest of the Government to continue performance of this BPA.

B.5 AUTHORIZED USERS

All properly warranted COs serving VISN20 are authorized to place orders under this BPA.

Government purchase cards may also be used to place orders.

B.6 ORDERING

Task Orders will be placed against this BPA using Outlook Email Messages, Electronic Data Interchange (EDI), FAX Internet portal, paper, or oral communications.

B.7 PURCHASE LIMITATIONS

The Price Ceiling is $7,000,000 over the life of the BPA.

B.8 PERFORMANCE WORK STATEMENT

Background VISN 20 is comprised of 10 primary medical center campuses as well as numerous smaller community-based outpatient clinics spread throughout Alaska, Idaho, Oregon, and Washington.

The exact services offered at each site vary, however, nearly every site is required to monitor temperature and humidity for the storage of food, pharmaceuticals, laboratory supplies, expendable commodities, reusable medical devices, and/or sterile processing supplies as mandated by various VA policies and directives including, but not limited to

• VHA Directive 1108.06, Inpatient Pharmacy Services,

• VHA Directive 1761, Supply Chain Management Operations, and

• AUSH for Health and Operations Memorandum, Storage of Vaccines and Medications in

Pharmaceutical Grade Purpose-Build Refrigerators and Freezers at Veterans Affairs Medical Centers.

The systems used by each site vary from single, cohesive compliant systems at the most sophisticated sites, to an ad hoc collection to tools and processes at other sites. In the most rudimentary cases, existing temperature monitoring equipment and processes rely on staff to manually collect recorded data and store documentation. These processes are prone to human error and can cause delay of notifications when a temperature value is out of range.

Scope This contract will provide the installation and configuration of hardware, software, service support, training, and maintenance of temperature and relative humidity tracking solution. The temperature and humidity tracking will be wireless and accessed by a web-enabled application.

Services provided will include help desk support, training, software upgrades, annual calibrations, annual NIST certification, and extended warranty.

General

1. Upon award of the Task Order, the contractor shall provide to the ordering CO:

a. Contractor’s regular work hours.

b. Contractor’s telephone number for call-in orders during regular work hours.

c. Contractor’s telephone number and instructions for placing “Emergency” orders after contractor’s regular work hours, including weekends.

d. Contractor’s telephone number for expert advice concerning awarded products.

2. When a Task Order is issued to the Contractor, the Contractor shall provide and install the ordered items within 12 weeks of the order being placed by the VA. Contractor to provide installation schedule to facility POC and/or COR

3. Delivery schedules, arrangements, and packing slip requirements will be provided in the TO, government purchase card order, or by the CO.

4. The Contractor’s employee shall conduct themselves in courteous and professional manners when interacting with the VA.

5. The Contractor shall be responsible for assuring that the ordered products are available to meet the requirements ordered.

6. Contractor shall provide recall notification, regardless of level, to each facility, and to the VISN20 AUS, the facility COR, and ordering CO.

7. VISN20 AUS, the facility COR, and ordering CO shall be notified immediately of any backorder item(s).

8. No substitutions will be permitted without approval from the CO or their designated representative.

9. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Shipping containers must comply with all federal and state regulations (i.e., DOT, DOE, regulations, and standards).

10. The Contractor shall replace any items received that are determined not fit for use by the user and provide replacement product(s) within 48 hours at no cost to the VA. Reports of item problem(s) must be submitted in writing to the CO prior to requesting replacement item.

Specific Tasks Wireless Temperature and Humidity hardware, software, service support, and maintenance shall include the following:

1. Installation of hardware and software based on each site’s specific requirements per department, manufacturer’s written instructions and industry standards.

2. Contractor’s Software must be compatible and able to interface upon award and is already accepted for use by VHA IT systems whether it be through VA TRM (VA Technical Reference Model) or VA-approved SaaS (Software as a Service).

3. Training provided to VA staff (identified by facility POC) during the installation and go-live phase.

4. Continually monitor the ambient temperature, humidity, pressure differential, and open/close door status

5. Collect and review transmitted values at a minimum 60 second interval against acceptable ranges that are based on location, manufacture recommendations, VA policy, and directives

6. Provide alerts via email, text message, pop-up menu and audible/visual alarms at the location for transmitted values outside of each device’s acceptable parameters and for any rapid change in values prior to the next scheduled interval

7. NIST certification in compliance with ISO 17025 standards

8. Building Automation Control Network (BACnet) data communication protocol for building automation and control network compatibility

9. Provide real-time temperature and humidity data through an interface located within the VA intranet that can be accessed by each designated facility personnel

10. Data collection, storage, and the ability to retrieve of transmitted values for 1 year

11. Solution to organize data by group/department

12. Establish reports and protocols for oversight and reporting to each group/department to include device location and battery status

13. Unlimited software upgrades/builds upon release at no additional cost to the VA

14. Unlimited E-Learning and web-based training seminars for temperature and humidity hardware and software

15. Hardware warranty extended to 3 years, or the manufacturer’s standard warranty (whichever is longer)

16. Defective hardware covered under warranty shall be replaced at no cost to the VA

17. Help desk support between 7:00 a.m. and 7:00 p.m.

18. Annual on-site visit by a certified technician of the temperature and humidity monitoring system to perform:

a. Identification and troubleshooting of all communication errors between the sensors, hardware, and software

b. Confirmation of proper identification of all hardware within the system

c. Additional training

d. Provide and replace transmitter batteries with a low battery alert

e. Calibration services of transmitters

f. NIST recertification on site

g. Provide all calibration certificates

h. Report of all services and actions taken during site visit will be provided to the COR

Item Specifications

1. All orderable items that require a government or industry quality level, endorsement, or other quality assurance standard must meet these criteria.

a. Items purporting to meet these criteria but lacking any proof of doing so are not allowable.

b. The Contractor shall provide documentation proving the relevant items meet the required criteria upon request by the VISN20 AUS, the facility COR, and ordering

CO.

2. Tasks under this PWS shall be performed in VA facilities located in VISN20. Work may be performed at remote locations with prior concurrence from the VISN20 AUS, ordering CO or designee.

Applicable Documents.

In performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. FIPS Pub 201, “Personal Identity Verification of Federal Employees and Contractors,”

March 2006

3. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

4. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

5. VA Directive 0710, “Personnel Suitability and Security Program,” September 10, 2004

6. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

7. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,”

July 1,2003

8. Office of Management & Budget (OMB) Circular A-130, “Management of Federal Information Resources,” November 28, 2000

9. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services

(CHAMPUS)”

10. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

11. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

12. Homeland Security Presidential Directive (12) (HSPD-12)

13. VA Directive 6500, “Information Security Program,” August 4, 2006

14. VA Handbook 6500.6, “Contract Security,” March 12, 2010

15. VA Enterprise Architecture - Technical Reference Model (https://trm.oit.va.gov).

16. VA Enterprise Architecture – Software as a Service (SaaS)

(https://digital.va.gov/marketplace/)

Places of Performance

Alaska VA Healthcare System 1201 North Muldoon Road Anchorage, AK 99504

Boise VA Medical Center 500 West Fort Street Boise, ID 83702

VA Portland Health Care System 3710 SW U.S. Veterans Hospital Road Portland, OR 97239

Roseburg VA Health Care System 913 NW Garden Valley Blvd.

Roseburg, OR 97471-6513

VA Southern Oregon Rehabilitation Center 8495 Crater Lake Hwy.

White City, OR 97503

VA Puget Sound Health Care System 1660 S. Columbian Way Seattle, WA 98108

American Lake VA Medical Center 9600 Veterans Drive Southwest Tacoma, WA 98493-0003

Mann-Grandstaff VA Medical Center 4815 N. Assembly Street Spokane, WA 99205

Vancouver VA Medical Center 1601 East 4th Plain Boulevard Vancouver, WA 98661-3753

Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362

Alaska Juneau VA Clinic 709 West 9th Street, Federal Building, Suite 150 Juneau, AK 99801-1807

Fairbanks VA Clinic 2555 Phillips Field Road Fairbanks, AK 99709-3933

Soldotna VA Clinic 237 West Rockwell Avenue Soldotna, AK 99669-7412

Mat-Su VA Clinic 865 North Seward Meridian Parkway, Suite 105 Wasilla, AK 99654-7241

Homer VA Clinic 4141 Pennock Street Homer, AK 99603-7223

Joint Base Elmendorf-Richardson VA Medical Center 5955 Zeamer Avenue, DoD/VA Joint Venture Hospital Joint Base Elmendorf-Richardson, AK 99506-3702

Idaho https://trm.oit.va.gov/ https://digital.va.gov/marketplace/

Bonner County VA Clinic 130 McGhee Road, Suite Kootenai, ID 83840

Mountain Home VA Clinic 815 North 6th East Mountain Home, ID 83647-

Salmon VA Clinic 705 Lena Street Salmon, ID 83467-4208

Caldwell VA Clinic 713 Haystack Way Caldwell, ID 83605-6981

Coeur d 'Alene VA Clinic 915 West Emma Avenue Coeur d'Alene, ID 83814-

Twin Falls VA Clinic 260 2nd Avenue East Twin Falls, ID 83301-6242

Lewiston VA Clinic 1630 23rd Avenue, Building Lewiston, ID 83501-6350

Oregon Eastern Oregon VA Clinic 635 Highway 20 North, Suite Hines, OR 97738-9462

Newport VA Clinic 36 Southwest Nye Street Newport, OR 97365-3821

Loren R. Kaufman VA Clinic 704 Veterans Drive The Dalles, OR 97058-9998

West Linn VA Clinic 1750 Southwest Blankenship Road, Suite 300 West Linn, OR 97068-5100

Eugene VA Clinic 3355 Chad Drive Eugene, OR 97408-7426

Downtown Eugene VA Clinic 211 East 7th Avenue, Suite 220 Eugene, OR 97401-2722

Fairview VA Clinic 1800 Northeast Market Drive Fairview, OR 97024-7000

Klamath Falls VA Clinic 2225 North Eldorado Boulevard Klamath Falls, OR 97601-

Grants Pass VA Clinic 1877 Williams Highway Grants Pass, OR 97527-5802

Hillsboro VA Clinic 1925 North East Stucki Avenue, Suite 300 Hillsboro, OR 97006-6945

Lincoln City VA Clinic 4422 Northeast Devils Lake Boulevard, Suite 2 Lincoln City, OR 97367-5000

Robert D. Maxwell Department of Veterans Affairs Clinic 2650 Northeast Courtney Drive Bend, OR 97701-7639

Brookings VA Clinic 840 Railroad Street Brookings, OR 97415-9702

La Grande VA Clinic 202 12th Street La Grande, OR 97850-2879

Morrow County VA Clinic 2 Marine Drive, Suite 103 Boardman, OR 97818

North Bend VA Clinic 2191 Marion Street North Bend, OR 97459-2314

North Coast VA Clinic 91400 Neacoxie Street, Building 7315 Warrenton, OR 97146-7267

Salem VA Clinic 1750 McGilchrist Street Southeast, Suite 130 Salem, OR 97302-1691

Wallowa County VA Clinic 401 Northeast 1st Street, Suite A Enterprise, OR 97828-1186

Washington Vancouver VA Medical Center 1601 East 4th Plain Boulevard Vancouver, WA 98661-3753

Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362-3975

Mann-Grandstaff Department of Veterans Affairs Medical Center 4815 North Assembly Street Spokane, WA 99205-6185

Edmonds VA Clinic 21616 76th Avenue West, Professional Center, Suite Edmonds, WA 98026-7512

Everett VA Clinic 220 Olympic Boulevard Everett, WA 98203-1918

Olympia VA Clinic 500 Lilly Road Northeast, Suites 201 and 202 Olympia, WA 98506-5197

Puyallup VA Clinic 11216 Sunrise Boulevard East, Suite 209, Building 3 Puyallup, WA 98374-8848

Renton VA Clinic 419 South 2nd Street, Suite 2 Renton, WA 98057-2234

South Lucile Street VA Clinic 305 South Lucile Street, Suite 103 Seattle, WA 98108-2434

North Olympic Peninsula VA Clinic 1114 Georgiana Street Port Angeles, WA 98362-

Mount Vernon VA Clinic 307 South 13th Street, Suite Mount Vernon, WA 98274-

Richland VA Clinic 825 Jadwin Avenue, Suite 250, 2nd Floor Richland, WA 99352-3589

Silverdale VA Clinic 9177 Ridgetop Boulevard

NW

Silverdale, WA 98383-8519

Elwood “Bud” Link Department of Veterans Affairs Outpatient Clinic 2530 Chester Kimm Road Wenatchee, WA 98801-8130

Yakima Valley VA Clinic 1211 Ahtanum Ridge Drive Union Gap, WA 98903

East Front Avenue VA Clinic 624 East Front Avenue, Suite 201 Spokane, WA 99202-2139

Spokane VA Clinic 504 East 2nd Avenue Spokane, WA 99202-1406

As the VA adds new points of medical care to the several states that constitute the serviced area, the list of locations may be updated with supplemental Modifications.

Hours/Days of Performance

1. Unless otherwise specified, all contract work is to be performed during regular administrative working hours, 7:00 a.m. to 7:00 p.m. Monday through Friday.

2. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

3. National Holidays: The 11 Holidays observed by the Federal Government are:

• New Year’s Day

• Birthday of Martin Luther King, Jr.

• Washington’s Birthday

• Memorial Day

• Juneteenth National Independence Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

• And any other day specifically declared by the President of the United States to be a

National Holiday.

B.9 QUALITY ASSURANCE SURVEILLANCE PLAN

BPA OVERSIGHT

Instances of non-compliance with the BPA will be noted and referred to the administering CO for consideration for action and in performing the annual BPA review. VA employees ordering off the BPA will also be evaluated for their compliance with BPA terms. Instances of non-compliance will be noted and referred to the administering CO and the relevant supervisor for consideration.

The administering CO will perform annual reviews and as required by circumstances. Instances of excellent contractor service will be noted for the same purposes.

TASK ORDER OVERSIGHT

Each ordering location will designate a COR (if sufficient dollar thresholds are reached and subject to ordering CO approval) or Point of Contact (POC), who will be responsible for verifying TO performance. CORs or POCs may designate appropriate VA personnel to assist in monitoring services rendered through one or a combination of the following mechanisms:

1) Facilities will monitor Contractor performance to ensure that services ordered have been rendered in a timely manner. Any incidents of Contractor noncompliance as evidenced by the monitoring procedures will be forwarded to the ordering CO for action and administering CO for annual performance evaluation consideration.

2) Documentation of services performed will be reviewed prior to certifying payment. The COR or POC will perform periodic spot checks and document findings. The VA will pay only for services actually provided and in accordance with the Price/Cost Schedule. COR or POC contract monitoring and recordkeeping procedures will be sufficient to ensure proper payment and allow audit verification that services were provided.

3) COR(s) or POC(s) will provide a written statement annually to the ordering CO and administering CO, to include a summary of contractor actions and a statement that all requirements of the contract have been fulfilled as agreed. This summary evaluation will be submitted 45 days prior to expiration of contract (and/or prior to election of Option Year renewals, if applicable).

PERFORMANCE STANDARDS AND POTENTIAL PENALTIES

The chart below quality assurance surveillance plan (QASP) outlines performance objective, standards, minimum quality levels, surveillance methods, and possible penalties for non-performance, to serve as a guide for Contractor performance evaluation under this BPA. Terms may be tailored and added to on individual TOs. Confirmation of delinquent performance will be made known to the Contractor immediately upon discovery.

Any identified deficiency will be noted by the observer, reported to the cognizant CO, and the CO will be responsible for investigating if the deficiency is founded or not.

Performance Objective

Standard Minimum Quality Level

Surveillance Method

Possible Penalty

Timeliness Contractor delivers supplies in a timely manner as defined in individual orders, or 2 weeks’ time if not otherwise specified.

Performance will meet standard 90% of the time

Observation, validated complaints.

Performance Evaluation to reflect poor performance;

10% reduction of relevant invoice payments

Professionalism Contractor shall interact with the VA in a courteous and professional manner.

Performance will meet standard 90% of the

Observation, validated complaints.

Performance Evaluation to reflect poor performance time Supply availability

Supplies the Contractor states they can provide in the BPA are provided when ordered.

Performance will meet standard 100% of the time

Observation, validated complaints.

Performance Evaluation to reflect poor performance;

termination of contract

Quality of supplies

Contractor-provided items will be qualified and capable of performing as intended.

Performance will meet standard 100% of the time

Observation, validated complaints.

Performance Evaluation to reflect poor performance;

100% reduction of invoice payment

B.2 PRICE/COST SCHEDULE

See Attachment Price Cost Schedule. This attached spreadsheet is mandatory to be filled out.

B.3 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.4 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact: TBD

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Peter Park

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

B.5 PRICING DATA

1. The prices included on the BPA list (or applicable "discounted" rates submitted in a proposal response to an RFQ resulting in award) that are in effect on the effective date of an order shall govern that order's basic performance period. With regard to any option years, which are later exercised, the proposed option year rates as incorporated into the order award are in effect until such time, if applicable, that the contractor has been authorized a rate increase culminating from a negotiation with the Contracting Officer.

2. The BPA holder can voluntarily reduce offered prices at any time by giving 24-hour advance notice (by facsimile or electronic-mail) to the Department of Veterans Affairs/Contracting Officer.

This BPA also allows for additional discounts if a "large order" is placed at one time. An advanced notice is not required for discounts offered for only an individual order. Whether an order is large enough to warrant such a discount is subject to the discretion of the BPA holder.

3. The BPA holder may also increase BPA prices at any time. Any BPA price increase shall not take effect until the Department of Veterans Affairs Contracting Officer receives written notification (U.S. mail, facsimile, or electronic-mail). Any order already issued shall not be affected by any change to BPA pricing. The prices offered under this BPA will undergo annual review by the Department of Veterans Affairs Contracting Officer.

B.6 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 5 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.7 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

B.8 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual BPA holder employees.

It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.9 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $2,000,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $7,000,000 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.10 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.11 PERIOD OF PERFORMANCE

This BPA expires on 02-14-2030 or such later ending date as determined by the exercise of any option.

B.12 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

VISN 20 Contracting Officers

B.13 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.14 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Amy Kuczajda

Network Contracting Office 20

ATTN: V4CONT

1601 E. Fourth Plain Blvd

Vancouver, WA 98661

Amy.Kuczajda@va.gov The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.15 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

New Year’s Day Labor Day Birthday of Martin Luther King, Jr. Columbus Day Washington’s Birthday Veterans' Day Memorial Day Thanksgiving Day

Juneteenth Christmas Day Independence Day

B.16 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for services, whether to be acquired by future orders under the program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of -like services;

(d) preparation of documentation for future orders for services.

B.17 TRAVEL REIMBURSEMENT

The Government will reimburse the cost of travel required in conjunction with performance of orders issued under this contract. Reimbursement for travel is limited to that which is required in the performance of the order. Specific Government direction to attend meetings or gather information shall be reimbursed on a cost reimbursable basis only. Local travel or the relocation of BPA holder personnel from other geographic areas for the purpose of staffing an order, are not subject to reimbursement. The Government will not pay travel charges for travel to and from the BPA holder employee's home and the DVA Office or to and from one company building to another (either within a company or to and from a prime to a sub company). Travel costs subject to reimbursement are limited to travel occurring at the direction of the Government, performed in conjunction with a specific requirement for a trip authorized in the order. Any administrative/clerical support travel costs shall be considered and approved by the Contracting Officer on a case-by-case basis.

B.18 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Contracting Officer (CO) for review and signature. When the CO receives an accurate and complete invoice, he/she will return a signed copy to the BPA holder within five (5) working days. If the invoice is incomplete or inaccurate, the CO will return the unsigned invoice to the BPA holder for correction. The Contracting Officer will then forward the signed invoice to the Chief Financial Officer (CFO) for payment. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices.

"Approved-for-payment" invoices will be submitted to the payment address specified on each individual order issued under this BPA.

B.19 PRECEDENCE

The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law.