S02 RFP 20230615 Post 36C26123R0088_1.pdf

NCO 21 MACC

GROUP 1

TASK ORDER PROPOSAL REQUEST

Pharmacy Replacement Flooring due to Flooding

PLACE OF PERFORMANCE

Department of Veterans Affairs

VA Sierra Nevada Health Care System Sierra Nevada Hospital

975 Kirman Ave, Reno NV 89502

NOTICE TO VETERANS INTEGRATED SERVICE NETWORK 21 (VISN 21)

MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLDERS

Description: THE RESULTING SOLCITATION IS TASK ORDER PROPOSAL REQUEST. Proposals will only be requested and accepted from contractors who were awarded a Veterans Integrated Service Network 21 (VISN 21) Multiple-Award Construction Contract (MACC) from Network Contracting Office 21 (NCO 21).

Point of Contact: Charee Harris, Contracting Officer, charee.harris@va.gov

Project Title: Pharmacy Replacement Flooring due to Flooding

Project specifications and all associated project documents shall be incorporated into the Task Order Bid Request which shall be posted electronically through https://sam.gov

Questions regarding this notice shall be submitted via e-mail to: charee.harris@va.gov

Site Visit: A Site Visit is scheduled for Tuesday, June 20, 2023, at 8:00 AM, Main Entrance, 975 Kirman Ave., Reno NV 89502 mailto:charee.harris@va.gov https://sam.gov/

The following firms are eligible for award of the resulting task order:

MACC GROUP 1

Acierto, LLC Patriot Construction 2053 North 2000 West 4646 Qantas Lane Farr West, UT 84404 Stockton, CA 95206

Anchor 41 Construction Sentinel Builders, LLC 310 Murray Avenue 5945 Los Altos Parkway Visalia, CA 93291 Sparks, NV 89436

Ayko Group, LLC Sergent Mechanical 1024 Sand Island Parkway, Unit A 235 Quail Ct.

Honolulu, HI 96819 Santa Paula, CA 93060

Bexar Advanced Solutions Group Strategic Industry 47 E. Crestwood Road 1440 Draper Street Kaysville, UT 84037 Kingsburg, CA 93631

Centerpoint Services, Inc. Talion Construction 351 Cypress Drive 819 Moowaa Street, Suite 209 Lake Havasu City, AZ 86406 Honolulu, HI 96817

Hawk Contracting West Point Contractors P.O. Box 490 2915 E. Weiding Road Montrose, CO 81402 Tucson, AZ 85706

**Any offers received from contractors not mentioned above will not be accepted.

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 22

36C26123R0088

X

06-15-2023

654-23-3-6135-0087

None

36C261

Department of Veterans Affairs Network Contracting Office (NCO 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597

Submit electronically to:

Nicole Renfrew nicole.renfrew@va.gov

Nicole Renfrew nicole.renfrew@va.gov

The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to install Heavy Luxury vinyl tile (LVT), Vinyl Plank carpet tiles and new 6” cove base in the Outpatient Pharmacy Administration area – due to flooding. Location is The Department of Veterans Affairs, VA Sierra Nevada Healthcare System, 975 Kirman Avenue, Reno, NV 89502. Locations are in the following areas in Outpatient Pharmacy Administration area- H1C01 corridor, H1684 conference room,H1676 Reception, H1678 office, H1680 Chief’s office – carpet tiles and H1665 office with LVT. This includes procuring, set up, delivery, and installation of new flooring.

Please see specification and Statement of Work for additional details.

Period of Performance is 60 calendar days from issuance of notice to proceed (NTP).

NAICS 238330 (Flooring Contractors - $19 M)

This procurement has been 100% set aside for SDVOSB under the VISN 21 MACC Group 1. All the VISN 21 MACC Group 1 terms and conditions apply to this task order. An award will be made to the responsible offeror whose offer, conforming to the RFP, will be most advantageous to the government, considering price only.

Offers shall be valid for at least 30 days.

IAW VAAR 836.204: Disclosure of magnitude is less than $25,000.

SITE VISIT

Time: 8:00 AM PDT Date: June 20, 2023 Location: VA Sierra Nevada Health Care System, Front Entrance, 975 Kirman Avenue, Reno, NV, 89502

RFIs due: June 27, 2023, to charee.harris@va.gov

Offer due date: 12:00 p.m. PDT on July 14, 2023, to nicole.renfrew@va.gov

All documentation must be submitted electronically to contacts above.

Wage Determination NV 20220040 dated 04/01/2022 applies to this solicitation.

10 60

X 52.211-10

X

1 12:00 pm PDT

07-14-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office (NCO 21) VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597

Department of Veteran Affairs FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

A.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

ALTERNATE I (MAR 2023)

GENERAL CONDITIONS

PER VHA DIRECTIVE 7715 (06 April 2017) - SAFETY & ENVIRONMENTAL

RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

Pa ge

VA Sierra Nevada Healthcare System Statement of Work Flooring procurement and Installation For: Outpatient Pharmacy Administration Area – LVT and Carpet tile 3 May 2023

Introduction This Statement of Work describes the requirement for installing Heavy Luxury vinyl tile (LVT), Vinyl Plank carpet tiles and new 6” cove base in the Outpatient Pharmacy Administration area – due to flooding (third time). This is located at 975 Kirman Ave, Reno NV 89502 The Department of Veterans Affairs, VA Sierra Nevada Healthcare System. The space currently has rolled goods (carpeting)with standard rubber cove base. The area of rolled goods flooring is roughly estimated at 1100+/- square feet not including 10% for future replacement, and 100+/- square feet, not including 10% for future replacement. This includes procuring, set up, delivery, and installation of new flooring.

Overview This project shall consist of field measuring/verification, receiving, delivery, assembly, and installation and inspection of all flooring listed, along with ADA-compliant transitions, reducers, and cove base. Awarded vendor shall include removal of all related shipping debris and construction cleanup associated with the installation of this flooring package.

Locations Locations are in the following areas in Outpatient Pharmacy Administration area- H1C01 corridor, H1684 conference room, H1676 Reception, H1678 office, H1680 Chief’s office – carpet tiles, rubber cove base, reducers and transitions, and H1665 office with LVT, rubber cove base.

Reducers and transitions. The areas of work are located within an area that is shut down at the moment, to do repair work on damaged walls, but will still require ALL contractor personnel and subcontractors to comply with safety practices of the VA Sierra Nevada Healthcare System. All visitors must be scheduled and escorted. All bidders must field verify size of the areas, installation application.

Period of Performance and Working Hours Contract completion time: 60 days (not to include shipping time) Working hours are between 8:00AM – 3:00PM Monday through Friday. All federal holidays excluded. Federal holidays are available at the Federal Holiday OPM website, OPM Home - OPM.gov

Contractor Responsibilities

1. Safety:

a. Contractor must adhere to all state and federal traffic safety laws, OSHA, SNHCS VA Hospital Reno safety rules, policies, and regulations.

b. Contractor shall ensure all contract employees follow COVID-19 screening rules.

2. Security:

a. Contractor shall ensure all employees process through the screening stations when accessing SNHCS VA Hospital Reno property.

b. All contract employees will be escorted by Interior Designer at the VA Sierra Nevada

Health Care System or COR while operating on site.

c. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

https://www.opm.gov/ https://www.opm.gov/ ge

3. Competency/Training/License/Qualifications: Contractor shall provide various services.

Specifically, the list below is required:

a. Bidding flooring contractor must present updated and current certificate illustrating master installers’ abilities and credentials in installing bid flooring at submittal. Failure to present will automatically eliminate submitters bid, no exceptions.

b. Submit complete literature, data, warranties, cut sheets, finishes, samples, and comparisons to the product specified for each proposed alternate product. Incomplete submittals will disqualify the bid:

1. price for all product, installation and clean-up

2. complete specifications must be submitted with the bid.

3. material samples must be submitted with the bid

4. copies of all warranties

5. all independent test results

c. Bidding flooring contractor must review the jobsite in person to inspect, field-measure and field-verify prior to submitting a bid. This visit must be coordinated with COR.

4. Delivery and Installation:

a. Delivery, Set-up, and Installation shall be coordinated with a VA Sierra Nevada Health Care System COR. Be aware of site-specific protocols for badging, escort, and hours for delivery and field operations, stated in sections above when considering your delivery and install cost.

b. Contractor shall review all items needed for this project with the VA Sierra Nevada Health Care System COR to ensure all items requested on the project are included.

c. Installation shall be coordinated with COR.

d. Skim-coat must result in smooth even installation with no telegraphing of existing floor seams onto new flooring.

e. Flooring must be installed in such a manner that neither heat-welding nor chemical-welding are used nor required to create a homogeneous floor installation.

f. All seams should be under scribed, aka: net fit seams.

g. Installation must not contribute to survival of C. difficile and MRSA.

h. At every point where new flooring transitions to meet existing, appropriate ADA-compliant transitions and reducers must be provided and installed by Contractor.

i. Prepare and install per manufacturer specifications. See Attachment 5.

j. Verify conditions to ensure proper installation hardware and tools/machinery are provided for installation.

k. Ensure all work is completed in a top-quality craftsman-like and safe manner.

l. Installation of approximately 100 square feet of LVT

m. Installation of approximately 1100 square feet of carpet tiles

n. Installation of approximately 300 linear feet of rubber cove base

o. Installation of ADA-compliant reducers and transitions.

p. Maintain a clean job site and properly store materials and supplies at the end of each workday. All dust and debris must be cleaned by the contractor—this includes vacuuming and damp mopping when necessary. Immediately after installation, clean all surfaces to remove marks, soil, and foreign matter. Cleaning equipment and supplies will be the responsibility of the contractor and will not be provided by VA Sierra Nevada Healthcare System .

q. All packaging and waste is to be recycled and/or legally disposed of. Contractor is required to dispose of all items off-site and shall not be permitted to use any waste disposal site on the VA Sierra Nevada Healthcare System.

r. No substitution of materials is authorized.

s. Contractor shall conduct a joint inspection with the COR once all flooring has been installed. COR shall inspect all phases of delivery and installation and provide a punch list of any and all missing or damaged flooring.

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t. Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

u. COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

v. Contractor and subcontractors must always have a professional appearance and demeanor. Laborers should be uniformly dressed, displaying either a company logo or company name badge on his or her attire. In addition, each installer will be required to display a “Visitor” ID badge that will be assigned for the duration of the installation by the VA Sierra Nevada Healthcare System Police Service.

5. Tobacco: All contractor employees shall not partake of any tobacco products on Station.

Smoke, smokeless, e-cigarettes, snuff, and chewing tobacco are not authorized at the VA Sierra Nevada Healthcare System is a completely tobacco-free zone.

Quantities All Contractors wishing to bid must field measure the rooms prior to submitting bid proposal, to determine specific quantities of product required. Field measuring needs to be coordinated with VA Sierra Nevada Healthcare System Interior Designer, and mask wearing at all times on-site is required (until further instruction). If field-measuring is not conducted prior to submittal, submittal will not be accepted.

Specifications The manufacturer is SHAW CONTRACT – Heavy Luxury Vinyl Tile (LVT) TERRAIN II 2.5mm 20 MIL 6X48 Plank, Color Nest 774. Rubber base – Johnsonite 6” rubber wall base Color – Dark Beige 37. NO SUBSITUTIONS – MATCHING EXISTING FLOORING.

Products/Salient Characteristics: All bids must address and meet all salient characteristics defined in this section:

LVT:

1. Flooring must be VINYL material.

2. Flooring product must be available in plank format.

3. Plank to be striated in a pattern resembling wood graining, with the color all the way through, with all pieces at least 6”x48” in length.

4. 15 Year Commercial Limited Warranty

5. Flooring product should be installed over existing floor; if installed over existing floor there must be no telegraphing of existing tile onto new.

6. Flooring needs to be installed in such a way that there are no cracks between planks, without seam welding. Seam welding is not authorized due to noxious fumes (emissions) associated with installation.

7. Flooring must be occupancy-ready at installation, with no special finishes or chemicals required to top treat after installation.

8. Flooring must have the ExoGuard finish. It must be free of environmental toxins and biotoxins.

9. Flooring must be direct glued down.

10. Flooring must have a static load of 1500pds.

11. Flooring must be maintainable with basic sweeping, dusting and damp-mopping, and not require special stripping nor waxing to maintain.

12. Flooring should be RESITANT to the following: indentation, heat, light, chemicals, smoke density, scratching.

13. FLEXCO Transitions, rubber cove base need to be cleanable with standard VA cleaning solutions. Color needs to be Dark Beige #37 – NO SUBSTITUTES – matching existing.

14. Cove base should be 6” h standard toe.

15. Adhesive should be water-based with no solvents.

16. Adhesive needs to be moisture resistant

CARPET:

1. Flooring should be 24”x24” multi-Level loop.

2. Flooring product must be available in 24”x24” tiles with 11.5 stitches per inch, finished Pile thickness 0.119 inches.

3. Tile should have SSP Shaw Soil Protection

4. Tile to be multi-level loop with Ecosolution Q100 Nylon, 100% solution dyed with Ecoworx Backing. With Tufted weight 24oz.

5. Lifetime commercial Limited Warranty

6. GSA Approved product

7. Flooring product should be installed over existing floor; if installed over existing floor there must be no telegraphing of existing tile onto new.

8. Flooring needs to be installed in such a way that there are no gaps between tiles.

9. Flooring must be occupancy-ready at installation, with no special finishes or chemicals required to top treat after installation.

10. Flooring must have the Ecoworx backing and use any of the following adhesives:

LokWorx+Carpet Tile Adhesive, Shaw 5100, Shaw 4151, LokDots, LokWorx Adhesive Tabs, Shaw 3800, LokWorx Carpet Tile adhesive.

11. Flooring must be direct glued down.

12. Flooring must be maintainable with basic vacuuming.

13. FLEXCO Transitions, rubber cove base need to be cleanable with standard VA cleaning solutions. Color needs to be Dark Beige #37 – NO SUBSTITUTES – matching existing.

14. Cove base should be 6” h standard toe.

15. Adhesive should be water-based with no solvents.

16. Adhesive needs to be moisture resistant

Environmental Data Product needs to contribute to LEED certification, in content, adhesive, and manufacturing process.

List of Attachments:

Attachment 1 – Shaw Terrain II Specification sheet Attachment 2 – Shaw Kusa Carpet Tile Specification sheet Attachment 3 – Warranty of Shaw Terrain II LVT Attachment 4 – Warranty of Shaw Kusa Carpet Tile Attachment 5 – Outpatient Pharmacy Administration area flooring locations plan

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

PROPOSAL SUBMISSION:

The following documents are to be included in the RFP submission:

One (1) completed Proposal amount entered in block 17 of the SF1442 Offer page.

One (1) fully completed Supplemental Price Breakdown by Division Sheet

One (1) fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

One (1) Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

PROPOSALS ARE TO BE SENT TO:

One (1) electronic copy via email of the price proposal are to be sent to arrive on or before the due date/time at the following email address:

Proposals are to be sent by email to Nicole Renfrew, nicole.renfrew@va.gov.

Solicitation number and title must be in the title of the email. Faxed quotations are not permitted under any circumstances.

REQUESTS FOR INFORMATION (RFI):

To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFQ, which is to be sent via email to Charee Harris charee.harris@va.gov. See RFI form for specifics.

RFI responses will be responded to as necessary in amendment format, which will posted/e-mailed to all concerned.

Deadline for submission of RFIs for this solicitation is June 27, 2023, at 12:00 PM PDT. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephone requests for information will not be accepted or returned.

QUOTATION DUE DATE SCHEDULE:

Quotation volumes and the electronic copy are due by the date and time set for the receipt of quotations shown in Block 13 of the SF 1442.

INSTRUCTIONS TO OFFERORS:

Quotation received after July 14, 2023, at 12:00 PM Pacific Time may be rejected.

Any exception to the terms and conditions of this RFQ will result in a nonresponsive quotation.

Failure to provide a definitive price or conditioned price will result in a nonresponsive quotation. Receipt of a Price Quotation must be in accordance with terms and conditions of this RFQ. Offerors must acknowledge (in writing only) amendments to this solicitation, otherwise a quotation may be determined nonresponsive.

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Provision 52.236-27 for specific information regarding the project pre-offer site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BID GUARANTEE:

Not required

PERFORMANCE & PAYMENT BONDS:

Not required

LIQUIDATED DAMAGES: Not Applicable

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: NV20220040

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND

EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their quotation.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

2. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course.

Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information.

Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families.

Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their quotation or construction is complete and up to date.

The RFP may include the salient characteristics of the “or equal” aspect for determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. Please note

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system.

Award cannot be made unless the contractor is registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

ADDITIONAL VETBIZ INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is a—

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System

(NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the VIP database.

3. A joint venture may be considered an SDVOSB or VOSB concern if,

a. At least one member of the joint venture is an SDVOSB or VOSB concern and makes the representations in paragraph (b) of this section.

b. Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

c. The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

d. The joint venture meets the requirements of 13 CFR 125.15(b), modified to include

Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR

19.102(f) to receive a benefit under this program.

JOINT VENTURES: See 13 C.F.R. § 121.103 Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two-year period, for which purpose they combine http://www.sam.gov/ their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VIP database (to insure apparently successful offeror is a verified Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER,

and PROJECT MANAGER:

Any reference contained within solicitation documents, and any resultant contract, the terms Contracting Officer's Technical Representative (COTR), Contracting Officer's Representative (COR), Project Engineer (PE), Resident Engineer (RE), and Project Manager (PM), all denote the same engineering official and may be used equally and interchangeably as described by the Contracting Officer (CO).

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VASNHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after award of a fully executed contract. The NTP date and time “to be determined” after award to a successful contractor. Primary factor in determination to issue NTP shall be the Prime Contractor submission of, and the Government review.

BASIS FOR AWARD

INTRODUCTION:

This is a price only selection conducted in accordance with Federal Acquisition Regulation (FAR) Part

16.5 - Indefinite-Delivery Contracts, supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/ and https://www.va.gov/oal/library/vaar/

EVALUATION:

Price Only -- The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers which are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

A.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I

(FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/ solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for—

June 20, 2023, 8:00 am PDT

(c) Participants will meet at—

VASNHCS Front Entrance, 975 Kirman Avenue, Reno, NV, 89502

(End of Provision)

A.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR

2023) ALTERNATE I (MAR 2023)

(a)(1) The North American Industry Classification System (NAICS) codes and corresponding size standards for this acquisition are as follows; the categories or portions these NAICS codes are assigned to are specified elsewhere in the solicitation:

NAICS Code Size Standard

[Contracting Officer to insert NAICS codes and size standards].

(2) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce, (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-- Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $92,319, the provision with its Alternate II applies.

(C) If the acquisition value is $92,319 or more but is less than $100,000, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition…