General and Schedule Specification 3543.pdf

DEPARTMENT OF VETERANS AFFAIRS

VA SIERRA NEVADA HEALTHCARE SYSTEM

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1.1 GENERAL INTENTION

SECTION 01 00 00

GENERAL REQUIREMENTS

A. Contractor shall completely prepare site, including removal of existing flooring, furnish labor and materials and perform work to replace the flooring in the the Outpatient Pharmacy Administration area, at the VA

Sierra Nevada Healthcare System, 975 Kirman Avenue, Reno, NV 89502, as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer's Representative (COR).

C. All employees of general contractor and subcontractors shall comply with

VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

D. Prior to commencing work, General Contractor shall provide proof that an

OSHA certified "competent person" (CP) (29 CFR 1926.20 (bl (2) will maintain a presence at the work site whenever the general or subcontractors are present.

E. Training:

1. All employees of General Contractor or Subcontractors shall have the

(10-hour and 30-hour where applicable by position) OSHA certified

Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

2. Submit training records of all such employees for approval before the start of work.

Rules of the Facility for Construction Contractors

VA Sierra Nevada Health Care System is a multi-faceted health care facility tasked with providing health care to the men and women who

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Pharmacy Replacement Flooring due to Flooding have served in the armed forces of the United States of America in order to provide for the defense of this county. At all times while working within the facility grounds all contractor's employees must follow the below listed rules of the facility and treat all patients who they may come in contact with utmost respect and dignity. Any contractor employee who mistreats a veteran or violates any of the rules listed below will be removed from the facility.

1. A11 patient information is private and cannot be disclosed to others.

o If a contractor employee sees a friend, neighbor or other acquaintance receiving health care at the facility they are not to discuss who they saw at the facility with anyone regardless of the circumstances.

o Any information overheard or seen regarding a patient's medical condition is likewise not to be shared with anyone regardless of the circumstances.

2. Safety is a top priority for the faci1ity.

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o Contractor must present evidence that each on-site employee has completed the 10 hour OSHA safety training course and evidence that each supervisor has completed the 30 hour OSHA safety training course for supervisors.

o Contractor employees shall at all times wear proper safety attire for the work being accomplished. Further, all contractor equipment and work areas shall be observed at all times.

Unattended ladders, doors to electrical closets or mechanical rooms being left open, access panels or manholes covers being moved and not protected are serious safety violations and could result in the dismissal of the responsible employee and a stand down for the prime and all subs. The General or Controlling

Contractor is responsible for site safety, and the employer is responsible for the performance of the tasks of his/her employees. Note that the extent of the measures that a controlling employer must take to satisfy its duty to exercise

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Pharmacy Replacement Flooring due to Flooding reasonable care to prevent and detect violations is less than what is required of an employer with respect to protecting its own employees.

3. Infection contro1 is a top priority for the faci1ity. No work will be allowed to occur anywhere within the facility until an Infection

Control Risk Assessment (ICRA) form has been filled out and all required work activities properly required by the completed ICRA have been implemented including, but not limited to construction of dust barriers and insta11ation of HEPA fi1ters. The hospita1 side of job access points must be kept pristine; use of sticky mats and continual sweeping/mopping and other appropriate measures to keep facility areas clean are to be provided by the contractor as needed

4. Contractor emp1oyee parking. No contractor is permitted to park on hospital property with either their personal or business vehicle -use the streets. Contractor's employees vehicles found parking on campus are subject to being ticketed (with fine) by VA Police with notification to the CEO of the prime.

5. Contractor discussions regarding project detai1s or re1ated impact are NOT to occur with anyone at the VA without the permission or presence of the COR or other authorized representative from FMS.

6. Contractor emp1oyee use of faci1ity toi1ets and restrooms. Unless otherwise specified in the contract drawings and/or specifications no contractor employees are to use facility toilets or restrooms.

7. Faci1ity work hours. The facility is an operating health care center and as such activities occur on a 24-7 basis. However the majority or services provided by the facility occur between the hours of 7a and Sp, Monday through Friday. The contractor is to schedule all work activities as necessary to minimize the impact of the construction activities on the day-to-day operations of the facility. Unless otherwise arranged, contractor work hours are limited to 7:30a to 4:00p.

8.Contractor's staging area. There is limited space available for the contractor to use as a staging location. Unless otherwise noted in

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Pharmacy Replacement Flooring due to Flooding the contract drawings or specifications, all staging of equipment and materials is to occur within the boundaries of the limits of construction as shown on the contract documents.

9.Firearms, knifes, etc. This facility is located on federal property.

In accordance with federal law, no person, unless authorized to do so (Federal police and government agents only at this facility) are allowed to carry firearms or knifes on property grounds.

10. Alcohol. This facility is located on federal property. Therefore, the possession, sale of or use of alcohol on the grounds is strictly prohibited.

11. Smoking. Smoking is not allowed anywhere in the facility inside buildings and only in selected areas outside buildings as defined by marks on the pavement.

12. Fire Egress. As a functioning medical facility it is imperative that, in the event of a disaster which requires evacuation, the evacuation routes are available to patients and staff. Blocking of stairwells, corridors, exit doors and other means of evacuation are strictly prohibited unless approved by the Facility Safety Manager as evidenced by his signature on a posted Interim Life Safety

Measure (ISLM) document.

13. Handicap Accessibility. As a functioning medical facility it is imperative that all handicap access areas, including ramps, sidewalks, handrails, etc. remain unobstructed at all times unless approved by the Facility Safety Manager as evidenced by his signature on a posted Interim Life Safety Measure (ISLM) document.

14. Debris removal. All debris to be removed from a construction site off site for disposal is to be properly covered whenever it exits a construction area and enters an area occupied by the facility.

Tossing of debris materials out of windows or off roof areas without proper use of a trash chute is strictly prohibited.

15. Use of electronic equipment. As a medical facility there is a large amount of electronic equipment that is used by the facility to track

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Pharmacy Replacement Flooring due to Flooding patient condition. Handheld electronic equipment such as cell phones, walkie-talkies, radios, Ipads, has the potential to impact the signals provided by the medical equipment thereby impacting patient care. Therefore no handheld electronic equipment is to be used by any contractor employee in the vicinity of areas where health care is provided.

16. Badges. Identification badges are provided for use of all contractor employees. These badges are to be worn by the employee at all times they are on facility grounds. Any contractor employee who is either not wearing or cannot, upon questioning, produce their badge is subject to be removed from the facility. A background check is performed for any employee who will be on-site more than seven days.

17. Project Submittals on Site. At all times when work is in progress the contractor is to have a set of approved submittals on site for verification that the specified and approved items are being installed. These are to be made available at any time per request of the COR.

18. Keys. No VA key will be provided to a contractor. Access must either be via VA employee or through a contractor locking system.

(Reminder: DO NOT prop open a door or tape the strike, etc to get around the proper key use - such action may result in employee removal and contractor safety stand down.) The contractor must provide the COR five spare keys to any contractor implemented locking system.

19. COR Notification. No contractor is permitted to perform on-site contract work without COR knowledge.

20. Utility shutdown. No utility shutdowns will be allowed without proper prior coordination with the medical center. Minor utility shutdowns (those which in no way impact patient care activities) are to be scheduled no less than 72 hours in advance of the planned shutdown. Major utility shutdowns (those which do impact patient care activities) are to be formally requested no less than 21 days in advance of the requested shutdown.

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4. Weekly COR Construction Site Safety Inspection is to ensure the contractor is complying with safety and infectious controls. Complete the form below for each inspection.

WEEKLY SAFETY INSPECTION CHECKLIST

FOR CONSTRUCTION/RENOVATION SITES

Project: Location:

Date:

COR/lnspector: _________ _

1. Have the construction workers been informed and trained regarding facility ID badges and smoking ?

2. Is appropriate signage installed and followed?

3. Are hazardous materials properly identified and

Material Safety Data Sheets (MSDS) accessible?

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Hazard Exists

(Mark X)

Yes No

Comments

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4. Is material storage satisfactory?

5. Is means of egress clear in construction area?

6. Is the integrity of the fire detection/sprinkler system being maintained?

7. Are flammables stored in approved containers and properly secured?

8. Is hot work authorization permit on site?

9. Is there a fire watch during hot work?

10. Are the construction workers wearing adequate personal protective equipment?

11. Is proper ventilation installed (negative pressure)?

12. Is construction site closed to public thoroughfare?

13. Are construction partitions and fire/smoke barrier penetrations being maintained?

14. Are good housekeeping practices being used in construction area and flammable/ combustible loads D D being kept at a minimum?

15. Are scaffold handrails installed?

16. Are all points of operation machinery guarded and utilized properly?

17. Are fire extinguishers available and checked?

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18. Is electrical ground on equipment intact?

19. Is there evidence of smoking or eating on site?

20. Do the construction workers know the location of medical services, emergency room (ER)?

21. Is the lockout/tag out program in place?

ADDITIONAL NOTES FROM INSPECTION

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1.2 STATEMENT OF BID ITEM(S)

A. Base Bid: Work includes general construction necessary for removal & replacement of existing flooring.

B. Deduct Alternate No. 1: N/A l.3SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A, AFTER AWARD OF CONTRACT, 1 set of specifications and drawings will be furnished by the VA Contracting Office. Digital copies (PDFs) will also be made available.

B. Additional sets of drawings and specifications may be made by the

Contractor, at Contractor's expense.

1.4CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor's employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the "regular hours" as defined in the contract, The General Contractor shall give 3 days notice to the Contracting

Officer's Representative (COR) so that VA Police can be notified

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Pharmacy Replacement Flooring due to Flooding that construction personnel will be on site after hours. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the COR.

4. VA reserves the right to close down or shut down the project site and order General Contractor's employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the COR.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including parked machines to take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

"sensitive information".

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. All paper waste or electronic media such as CD's and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

4. Notify COR and Site Security Officer immediately when there is a loss or compromise of "sensitive information".

E. Motor Vehicle Restrictions:

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1. Vehicles are not authorized to park on VA property at any time.

Access shall be restricted to picking up and dropping off materials and supplies.

1 . 5 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this

Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2009 ................ Surface Burning Characteristics of Building

Materials

2. National Fire Protection Association (NFPA):

10-2010 ................. Standard for Portable Fire Extinguishers

30-2008 ................. Flammable and Combustible Liquids Code

51B-2009 ................ Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2011 ................. National Electrical Code

241-2009 ................ Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926 ............. Safety and Health Regulations for Construction.

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR and Facility Safety Manager for review for compliance with contract requirements in accordance with

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Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor's competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COR that individuals have undergone contractor's safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR and facility Safety Manager.

E. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to

COR and Facility Safety Manager.

F. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA

241 and NFPA 10.

G. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility Safety Manager.

H. Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with COR and Facility

Safety Manager.

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I. Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly, Coordinate with, and report findings and corrective actions weekly to COR and facility Safety Manager.

J. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

K. Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily.

L. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

1 . 6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Working space and space available for storing materials shall be determined by the COR.

C. Workmen are subject to rules of Medical Center applicable to their conduct.

D. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

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2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than five work days. Provide unobstructed access to Medical Center areas required to remain in operation.

E. Phasing: To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to insure accomplishment of this work in successive phases mutually agreeable to

COR and Contractor.

F. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

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1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director's and COR's prior knowledge and written approval. Refer to specification

Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS for additional requirements.

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2. Contractor shall submit a request to interrupt any such services to COR, in writing, 72 hours in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than

Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

G. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

H. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report to the COR.

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1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout building.

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2, Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES n (FAR

52.243-4 and VAAR 852.236-88).

C. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC's Infection Control Risk Assessment

(ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor's infection preventive measures in accordance with the

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Pharmacy Replacement Flooring due to Flooding guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to COR and

Facility ICRA team for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND

SAMPLES.

C. Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

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2. Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor's workers, the Contractor shall:

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a. Provide dust proof two hour fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and

Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High

Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have

ASHRAE 85 or other prefilter to extend the useful life of the

HEPA, Provide both primary and secondary filtrations units.

Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the Medical

Center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm

(24" x 36"), shall be used at all interior transitions from the construction area to occupied Medical Center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

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d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The Contractor shall not haul debris through patient-care areas without prior approval of the COR and the Medical

Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc.

transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

g. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E, Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

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2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items were directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.10 PHYSICAL DATA

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

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B. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of

Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.11 AS-BUILT DRAWINGS

A. The Contractor shall maintain one full size set of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. Contractor shall deliver one approved completed sets of as-built drawings to the COR within 15 calendar days after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

- - - E N D - - -

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SECTION 01 32 16.15

PROJECT SCHEDULES

{SMALL PROJECTS - DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor's representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

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B. The COR has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. COR's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other

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Pharmacy Replacement Flooring due to Flooding activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the COR is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COR's approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a reflecting updated schedule activities and cost data in accordance with the provisions of the following

Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 - 5

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 -

Article 71 Including NAS-CPM//for (PAYMENTS UNDER FIXED PRICE

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CONSTRUCTION). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor's monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COTR three work days in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the COR with reports in accordance with the Article, COMPUTER PRODUCED

SCHEDULES, specified.

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C. After completing the monthly schedule update, the contractor's representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and COR for the contract change(s).

When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the COR. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and

1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, COR, and all subcontractors needed, as determined by the COR, shall meet to discuss the monthly updated schedule. The main emphasis shall be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

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1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no additional cost to the

Government.

1.11 CHANGES TO THE SCHEDULE

A. Within 30 calendar days after VA acceptance and approval of any updated project schedule, the Contractor shall submit a revised electronic file

(s) and a list of any activity/event changes including predecessors and successors for any of the following reasons:

1. Delay in completion of any activity/event or group of activities/events, which may be involved with contract changes, strikes, unusual weather, and other delays will not relieve the

Contractor from the requirements specified unless the conditions are shown on the CPM as the direct cause for delaying the project beyond the acceptable limits.

2. Delays in subrnittals, or deliveries, or work stoppage are encountered which make rescheduling of the work necessary.

3. The schedule does not represent the actual prosecution and progress of the project.

4. When there is, or has been, a substantial revision to the activity/event costs regardless of the cause for these revisions.

B. CPM revisions made under this paragraph which affect the previously approved computer-produced schedules for Government furnished equipment, vacating of areas by the VA Facility, contract phase(s) and

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Pharmacy Replacement Flooring due to Flooding sub phase(s), utilities furnished by the Government to the Contractor, or any other previously contracted item, shall be furnished in writing to the Contracting Officer for approval.

C. COR's approval for the revised project schedule and all relevant data is contingent upon compliance with all other paragraphs of this section and any other previous agreements by the COR.

D. The cost of revisions to the project schedule resulting from contract changes will be included in the proposal for changes in work as specified in FAR 52.243 - 4 (Changes, and will be based on the complexity of the revision or contract change, man hours expended in analyzing the change, and the total cost of the change.

E. The cost of revisions to the Project Schedule not resulting from contract changes is the responsibility of the Contractor.

1.12 ADJUSTMENT OF CONTRACT COMPLETION

A. The contract completion time will be adjusted only for causes specified in this contract. Request for an extension of the contract completion date by the Contractor shall be supported with a justification, CPM data and supporting evidence as the COR may deem necessary for determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract. Submission of proof based on revised activity/event logic, durations (in work days) and costs is obligatory to any approvals. The schedule must clearly display that the Contractor has used, in full, all the float time available for the work involved in this request. The COR's determination as to the total number of days of contract extension will be based upon the current computer-produced calendar-dated schedule for the time period in question and all other relevant information.

B. Actual delays in activities/events which, according to the computer produced calendar-dated schedule, do not affect the extended and predicted contract completion dates shown by the critical path in the network, will not be the basis for a change to the contract completion date. The COR will within a reasonable time after receipt of such justification and supporting evidence, review the facts and advise the

Contractor in writing of the COR's decision.

C. The Contractor shall submit each request for a change in the contract completion date to the COR in accordance with the provisions specified under FAR 52.243 - 4 (Changes). The Contractor shall include, as a part

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Pharmacy Replacement Flooring due to Flooding of each change order proposal, a sketch showing all CPM logic revisions, duration (in work days) changes, and cost changes, for work in question and its relationship to other activities on the approved network diagram.

D. All delays due to non-work activities/events such as RFI's, WEATHER, STRIKES, and similar non-work activities/events shall be analyzed on a month by month basis.

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