S02 OPPORTUNITIES-DESCRIPTION 36C24926Q0235.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice 36C24926Q0235

SUBJECT* Job Order Contract (TVHS)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 37129

SOLICITATION NUMBER* 36C24926Q0235

RESPONSE DATE/TIME/ZONE 08-06-2026 11:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R425

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Diane Ziegler diane.ziegler@va.gov

PLACE OF PERFORMANCE

ADDRESS Tennessee Valley Healthcare System Medical Center (Nashville) and Alvin C. York VAMC (Murfreesboro)

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is a 100% Total Set- Aside for Service Disable Veteran Owned Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 561210 Facilities Support Services ($47 Million) SBA Size Standard. Business size status shall be listed and verified at the time of quote submission and award with the Small Business Administration's Search tool at https://search.certifications.sba.gov/ .

Solicitation number 36C24926Q0235 is issued as a request for quotation (RFQ) for Facility Support Services.

(Space Left Blank Intentionally) http://www.acquisition.gov/ https://search.certifications.sba.gov/

(ii)

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Facility Support Services Contract Period: One POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: R425 - Support - Professional: Engineering/Technical

LOCAL STOCK NUMBER: N/A

Contract Period: Two POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Contract Period: Three POP Begin: 10-01-2028 POP End: 09-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Contract Period: Four POP Begin: 10-01-2029 POP End: 09-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

Contract Period: Five POP Begin: 10-01-2030 POP End: 09-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services

GRAND TOTAL __________________

(iii)

STATEMENT OF WORK

FACILITIES MAINTENANCE JOB ORDER CONTRACTING (JOC)

1. INTRODUCTION/BACKGROUND INFORMATION

This requirement will provide for all personnel, equipment, supplies, facilities, transportation, tools, materials, expert supervision, and other items necessary to perform Critical Facilities Maintenance services as stated in this Statement of Work and specifications.

2. PLACE OF PERFORMANCE

1310 24th Avenue South Nashville, TN 37212-2637 And 3400 Lebanon Pike Murfreesboro TN 37129-

3. SCOPE OF WORK

The resulting action will be - an Indefinite Delivery, Indefinite Quantity contract (IDIQ) for maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization of systems or equipment, and routine maintenance of real property at The VA Medical Centers, Tennessee Valley Healthcare System (TVHS), that includes the Nashville and Alvin C. York campuses, as well as other auxiliaries such as the Fisher Houses, and any Community Based Outpatient Clinics (CBOC), associated with the TVHS system on an as-needed basis. The VA intends to award this contract to a General Construction, Mechanical, and Electrical contractor. Under the Job Order Contracting (JOC) program, the VA expects all work performed under this contract to demonstrate superior quality, responsiveness, and a high level of customer service.

Each work action will be awarded as an individual work order issued against the basic contract, specifying real property maintenance, repair, alteration, and emergency work.

The Contractor shall be responsible for furnishing all materials, equipment and sufficient qualified personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and supervision to assure quality, accuracy of estimates, accommodate a number of concurrent “active” projects, provide flexibility of staffing and subcontractor pool to handle rapid increases in work volume, in order to perform according to schedule for each job order.

4. CONTRACT EXECUTION DOCUMENTS. The following documents shall be used in the execution of work under this contract:

a. Construction Task Catalog® commonly referred to as CTC, or Unit Price Book

(UPB).

b. CONTRACT TECHNICAL SPECIFICATIONS.

All work shall be accomplished per the line-item descriptions contained in the CTC and in accordance with the JOC Technical Specifications, which furnish concise industrial and/or commercial standards for facilities maintenance and repair.

These Specifications are numbered and organized by the Construction Specification Institute's (CSI) Master Format. These specifications may be further supplemented by the VA on a project-by-project basis as required with industry specifications, and result in no additional cost to the VA, provided that in the VA’s view the supplemental specification supports and does not conflict with or clearly exceed the work described in the applicable CTC line item(s).

Nevertheless, as the CTC is constructed from researching labor, equipment, and material cost data from projects locally, there is considerable variance in what incidental options/accessories which were provided by equipment manufacturers and incorporated into the costs; as such, the VA reserves the right to require these incidental options and/or accessories, without additional cost except where the required items are spelled out as a modifier within the

CTC.

The purpose of these specifications is to furnish concise industrial and/or commercial standards for the work and/or materials used in the maintenance and repair, of the VA facilities. The specifications will be used to define and enforce minimum requirements during the phase of each job order.

5. Program Overview:

a. Minimum/Maximum Contract Amounts: The only work authorized under the IDIQ shall be as described in individual Job Orders. A minimum of $25,000.00 is guaranteed for the IDIQ contract awarded. Individual job orders shall have an estimated magnitude of $2,500.00 to $750,000.00. The VA makes no representation as to the number of work orders or actual amount of work to be ordered in excess of the minimum guarantee specified herein. The aggregate amount of the IDIQ contract shall not exceed two million dollars ($2,000,000.00).

b. Commencement Of Work: No work under this contract shall commence until such a time as the Contracting Officer issues a written Notice to Proceed (NTP) under the job order as described in “Notice to Proceed.” The Contracting Officer reserves the right to determine the issue date of any NTP.

6. Requirements/Tasks:

The Contractor's work responsibility shall include all contractor planning, programming, administration, coordination, and management necessary to provide all work as specified.

The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable documents. The Contractor shall provide related services such as pre-award project development; project management; quality control (QC);

preparation, review, and submission of required deliverables, and performance of all associated administrative work required to satisfy requirements specified under this contract and work orders.de-obligated to close out.

a. General work approved for procurement under this Job Order Contract shall include but is not limited to:

1) Mechanical work such as repair or installation of chillers, boilers, package/split HVAC units, air handlers, heating/cooling coils, heat exchangers, hot water heaters, clean steam generators, humidifiers, pumps, fans, variable air volume boxes (VAV boxes), and ancillary mechanical equipment; and also general chilled water/hot water/steam piping, and replacement of attached components including strainers, valves, steam components (traps, condensate return systems), and direct digital controls

(DDC).

2) Electrical work such as repair or installation of electric motors, variable frequency drives (VFDs), electrical breakers, automatic transfer switches, generators, transformers, and switchgear (with up to 13.7KV primary) and ancillary electrical equipment; and also general electrical conduit, cabling (line voltage, low voltage, fiber), electrical troubleshooting.

3) Other and /or general contracting work such as repair, removal, or installation of wall framing, drywall, painting, doors, door openers, door hardware, flooring, concrete/foundation, asphalt/roadways/sidewalks, roofing, masonry, landscaping/tree trimming. Also other specialty work such as shielded walls/doors, medical (or process) gas system work (including compressors, vacuum pumps, tanks, piping, regulators, connections, alarms), and fire sprinkler system work.

The contractor shall be capable of competently performing all work items on an as-needed basis as requested by the Government. The work specified are examples of some of the work that may be required and not all encompassing of the work in this contract. Each Job Order shall set forth the fixed price amount for which the Contractor is paid to complete the Detailed Scope of Work. The CTC unit price is comprised of all labor, equipment, and material costs to accomplish that specific Pre-priced Task. Materials and equipment supplied shall be approved by the COR prior to installation and will be notated in the proposal after onsite inspection of situation.

7. Response time and Hours of Operation /Scheduling:

a. Work that can be performed during normal business hours between Monday through Friday 7am and 5pm Central Time (CT) without interruption to hospital operations, shall be accomplished during those hours.

b. Work that causes interruption to hospital operations should be performed at the time that reduces or eliminates this interruption. The contractor shall submit to COR requested hours for review and approval prior to work commencing. The contractor shall notify the COR at least Twenty-Four (24) hours in advance for any work related to Hot Permits, and at least Twenty- Four (24) hours in advance for work related to any power shutdown.

c. Each medical center campus shall identify a COR for the overall contract. And each Job Order shall identify its own specific COR for all work performed.

d. List of approved callers are the Contracting Officer, the Chief of Facility Management, Assistant Chief of Facility Management.

Work Response Services:

There are three tiers of response times:

Tier 1: Emergency- response time within four (4) hours, proposal due within eight (8) hours.

Tier 2: Urgent- response time within twelve (12) hours, proposal due within (24) hours Tier 3: Routine- response time within five (5) days, proposal due within ten (10) days

a. When Tier 1 or Tier 2 response is required, the VA will notify the Contractor of an event that requires Immediate Response.

b. Upon notification, the Contractor shall respond and be on site within the applicable Tier response time to diagnose the issue.

c. The Contractor shall provide the COR with an estimate. The COR will issue a Not-to-Exceed (NTE) amount. Upon receipt of the NTE, the Contractor shall proceed with the work until completion.

d. Upon completion of the work, the Contractor shall submit a Work Order Proposal, including a Price Proposal and a list of any subcontractors utilized (if applicable), within two (2) weeks of work completion.

e. When Tier 3 response is required, the COR and VA shall follow the procedures outlined in the JOC Supplemental Conditions, Part Two:

Procedure for Ordering Work.

8. CONFIRMATION OF WORK

All work shall be confirmed and subject to Quality Control Methods prior to being approved by the COR.

9. COMPLIANCE

a. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.

b. The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

c. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working procedures.

d. All work for the duration of the contract shall be performed by certified trained technicians.

e. All work supervision must be performed by a certified OSHA 30 employee of the contractor.

10. CONTRACTOR EMPLOYEES

The Contractor shall appoint an overall contract supervisor dedicated to this contract.

The contract supervisor shall provide overall management coordination of all contractor operations and shall be the central point of contact (POC) with the VA for performance of all work under this contract. The contract supervisor and any individual(s) designated to act for him shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to the Contractor's administration of the contract. Individual(s) shall be designated by letter to act for the contract supervisor when work is being performed at hours other than normal duty hours or during the contract supervisor's absence.

a. CONTRACTOR PERSONNEL/SUBCONTRACTORS. The Contractor shall be wholly responsible for providing contract personnel and subcontractors who are well qualified and otherwise trained to perform the required work and supplying them in sufficient number to successfully execute all contract requirements (including for concurrent orders simultaneously), for supervising techniques used in their work, and for keeping them informed of all improvements, changes, and methods of operations.

Should the personnel and/or subcontractors provided by the Contractor prove to be incapable of performing work satisfactory to the VA; the VA will require that such personnel and/or subcontractors be immediately removed from performing work under this contract, and that any defective work performed is immediately replaced at no additional cost to the VA. Such action by the VA will not provide grounds for extension of performance periods for affected orders.

The Contractor and subcontractor personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots and safety glasses, Identification (ID) badges and or name tags.

11. CONTRACTOR EMPLOYEE IDENTIFICATION

a. All contractor employees must be clearly identified as contractors (not VA employees) when performing their services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract.

b. Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

c. All contractor employees must also be required to wear VA issued badges and must always display these badges while in the performance of this contract and/or as instructed by the COR.

d. The contractor supervisor must ensure that all contractor employees display their VA issued badges.

e. The contractor supervisor must be responsible for managing all VA issued badges provided to contractor employees and immediately collect these badges from employees no longer working on the contract.

12. CONTRACTOR QUALIFICATIONS

a. The contractor and all associated subcontractors shall be licensed to perform this work in the State of Tennessee (i.e., Tennessee BC-B, CMC, CE) and any and all applicable local jurisdictions in a manner consistent with what is required to perform the work at any major hospital in the local area.

b. The contractor must have had all applicable licenses in active status for a period of not less than five years.

c. The contractor must provide documented work history examples of similar work (general, mechanical, electrical work >$1M) in other healthcare facilities in Tennessee (work other than in VA facilities) demonstrating diverse demonstrated experience providing similar high-quality services.

d. The contractor must provide written verification of any and all licensing or certifications (company or individual) upon request of the VA.

e. Only personnel (including subcontracted personnel) who are competent, qualified, and have demonstrated experience in applying accepted engineering, construction, and/or trade practices for the type of work for which they are to employed on this contract shall be used.

13. CONTRACTOR EMPLOYEE CONDUCT

a. The contractor is completely responsible for all the actions and the conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

b. Contract employees must be professional in attire and must not wear any offensive clothing.

c. Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

d. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

14. CONTRACTOR RESPONSIBILITY

a. The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

b. He/she shall take all reasonable precautions necessary to protect people and property from injury or damage during the performance of this contract.

c. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor here under any claims, loss, damage, injury, and liability resulting there from.

d. The Contractor shall provide all supervision for work performed by Contractor personnel; the VA will not exercise any supervision or control over Contractor employees or sub-contractors performing work under the contract. The Contractor, in turn, shall be accountable to VA for his employees and sub-contractors. The contract supervisor or his designated representative shall be responsible for ensuring that required supervision of Contractor & sub-contractor personnel will be provided for all orders under work, regardless of location.

e. Notice of key personnel designations with qualifications and references shall be provided to the Contracting Officer for approval 10 calendar days prior to contract start date and updated as changes occur. Qualifications of key personnel will be gauged against qualification standards ultimately accepted as part of the final offer for this contract. Key personnel include the following:

Project Manager, Deputy Project Manager/ Superintendent, Quality Control Manager, and those individuals responsible for managing the work in each functional area of the contract.

f. The contractor who accomplishes job cost estimates for indefinite quantity work shall use the JOC CTC Estimating procedures.

g. The contractor shall maintain records of licenses and other required qualifying documentation of contractor personnel operating construction equipment/ vehicles. The contractor shall require employees performing work that are commonly recognized as requiring specialized training or experience to be trained/ certified in the appropriate tasks. The VA has the right to reject the Contractor’s choice of individual personnel for failure to meet the qualification standards incorporated into the contract. This procedure shall be repeated anytime the Contractor replaces any member of his key staff.

15. PERFORMANCE REQUIREMENTS:

a. Contractors shall provide the necessary personnel and equipment to meet or exceed the required service. The contractor shall have the following responsibilities:

b. Provide any and all supervision, labor and materials to complete all requirements described by job.

c. The contractor shall obtain all necessary licenses and permits required to perform the job order.

d. The contractor shall take all precautions necessary to protect people and property from injury and/or damage during the performance of this contract.

e. Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

f. The contractor should ensure that all areas where equipment is serviced under this contract are left in a clean, neat and orderly condition.

g. Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to the commencement of work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections.

Dated calibration and safety inspection labels shall be visible on all equipment as applicable

h. Arrange and pay for all proper disposal of waste and debris.

i. Maintain the project schedule agreed upon in the final contract documents.

j. Provide all OSHA site safety for each employee during work.

k. Contractor employees shall have background checks completed.

l. Submittals: Contractor shall prepare quality, accurate submittals, and material orders to fulfil the job requirement in a professional and competent manner.

Submit all materials to COR for review and approval. Long lead items shall be submitted within 5 days of the CORs authorization for the required task. All items, accessories and options shall be clearly marked on the submittal, along with any specified code/standards. Whenever possible, accessories shall be provided from the fixture manufacturer. Submittals shall indicate the suitable fixture/materials for each location. All materials must comply with the Made In America (MIA) standards.

m. Warranty: All work (materials and labor) shall be warranted for 1 year.

n. The contractor superintendent will always be on site during the performance of the work associated with this contract.

o. Contractor to comply with all Infection Control requirements of the VA including but not limited to, temporary barriers, filtration, or ventilation. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds.

16. DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the SOW of each job order.

17. QUALITY CONTROL METHODS:

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910SubpartI https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910SubpartI https://www.nfpa.org/codes-and-standards/nfpa-70e-standard-development/70e https://www.nfpa.org/codes-and-standards/nfpa-70e-standard-development/70e

a. The contractor shall provide a copy of the inspection document used (field report) on the day of each of inspection to the COR.

b. The COR will conduct monthly and per occurrence inspections to ensure the quality of work maintains integrity.

18. DELIVERY SCHEDULE:

a. As needed basis. In accordance with what is stated in the SOW for emergency parts.

19. GOVERNMENT HOLIDAYS:

a. Any other day designated by the President as a national holiday. When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Jun 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day Last Thursday in November Christmas Day December 25

Any other day designated by the President as a national holiday. When a holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

20. PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection and monthly monitoring. At the end of each ordering period, A Contractor Performance Assessment Reporting System (CPARS) will be sent to the contractor. The contractor has the right to either agree or respond. This reporting applies to this contract. https://www.cpars.gov/, https://www.acquisition.gov/.

https://www.cpars.gov/ https://www.acquisition.gov/

Work Order Contracting Services

JOC SUPPLEMENTAL CONDITIONS

Table of Contents

Part One…………………………………………………………….. JOC Instructions to Bidders

Part Two…………………………………………………………...... Procedure for Ordering Work

Part Three…………………………………………………………... Proposal and Agreement Form

PART ONE: JOC INSTRUCTIONS TO BIDDERS

1. DESCRIPTION OF THE WORK:

1.1. All Work shall be set forth in a Detailed Scope of Work for individual Job Orders.

The Contractor is required to complete each Detailed Scope of Work for the Job Order priced within the Period of Performance (POP) for each job order. The Contractor will be required to perform Work at any site or medical center campus under the jurisdiction of Veterans Affairs (VA). Additional campuses may be added to this contract by way of contract modification.

2. CONTRACT OVERVIEW:

2.1. This Job Order Contract (JOC) is an Indefinite Delivery-Indefinite Quantity contract pursuant to which the Contractor may perform an ongoing series of individual job orders at different locations and campuses under the jurisdiction of the Department of Veterans Affair (DVA), Network Contracting Office (NCO) 9.

The Job Order shall be used for small to medium sized repairs and rehabilitation, replacement, and emergency work.

2.2. The Contract Documents include a Construction Task Catalog® containing pre-priced tasks for routine work with preset Unit Prices. All Unit Prices are based on local labor, material and equipment costs and are for the direct cost of the work.

2.3. Bidders will bid three coefficients to be applied to the Unit Prices. Coefficients will be Normal working hours, Other than normal working hours, and non-prepriced.

The same coefficients apply to every pre-priced task in the Construction Task Catalog®.

2.4. As job orders are issued, the Contractor will attend a Joint Scope Meeting with the VA to review and discuss the proposed work. The VA will prepare a Detailed Scope of Work and issue a Request for Job Order Proposal to the Contractor.

The Contractor will then prepare a Job Order Proposal inclusive of price to complete the job, work schedule, list of proposed subcontractors, and other requested documentation.

2.5. The value of the Price Proposal shall be determined by summing the total of the following calculation for each Pre-priced Task: Unit Price x quantity Coefficient, plus the value of all non-prepriced Tasks. The Work Order Price shall equal the value of the approved Price Proposal.

2.6. If the Job Order Proposal is found to be complete and accurate, the VA may issue a Job Order to the Contractor.

2.7. The Job Order will reference the Detailed Scope of Work and set forth the Job Order Completion Time and the Job Order Price. The Contractor will be paid the Job Order Price for completing the Detailed Scope of Work within the Job Order Completion Time.

2.8. Extra work, credits, and deletions will be contained in a Supplemental Work Order.

3. CONTRACT TERM:

3.1. The anticipated Period of Performance(POP) is 5 (five) years from 10/01/2026 through 09/30/2031.

3.2. All Job Orders issued during any term of this Contract shall be valid and in effect notwithstanding that the Detailed Scope of Work may be performed, payments may be made, and the Period of Performance (POP) may continue, after such period has expired. All terms and conditions of the Contract apply to each Job Order.

4. COEFFICIENTS

4.1. There are three coefficients for this Contract. When preparing a Price Proposal, the Contractor shall select the appropriate coefficient.

4.2. The Coefficients are as follows:

4.2.1. Normal Working Hours Coefficient: Monday through Friday 7:00 am

CT to 5:00 pm CT except Government holidays.

Other Than Normal Working Hours Coefficient: Monday through Friday 5:01 pm CT to 6:59 am CT and all-day Saturday, Sunday and Government holidays.

Non-pre-priced coefficient: For Non-Pre-priced Work.

4.3. The Other Than Normal Working Hours coefficient must be equal to or greater than the Normal Working Hours coefficient.

4.4. The Non Pre-priced coefficient must be equal to or greater than 1.0000.

4.5. For bid evaluation purposes only, the following work distributions shall be used to determine the Award Criteria Figure:

Coefficient % Weight (For Bid Evaluation Only)

Normal Working Hours 40%

Other than Normal Working Hours 50%

Non-pre-priced 10%

4.6. All Unit Prices listed in the Construction Task Catalog® are priced at a net value of 1.0000. The coefficient shall be an increase or decrease to all the Unit Prices listed in the Construction Task Catalog®. For example, 1.1000 would be a 10% increase to the Unit Prices and 0.9500 would be a 5% decrease to the Unit Prices. Bidders who submit separate coefficient for separate Unit Prices will be considered non-responsive and their bid will be rejected.

5. PERFORMANCE AND PAYMENT BONDS

5.1. If required for a Job Order, the Contractor shall provide a Payment and Performance Bond in an amount equal to the job order price. The Contractor shall supply such bonds within 7 days after receiving a request for such bonds.

The bonds shall be identical in all respects to the form of bonds approved by the VA with no variations, additions, or deletions.

6. JOB ORDER CONTRACTING SOFTWARE

6.1. The Department of Veterans Affairs (DVA), by way of Network Contracting Office

(NCO) 9-has selected The Gordian Group’s (Gordian) Job Order Contracting (JOC) Solution for their JOC program. The Gordian JOC Solution Training Manual (TM) includes Gordian’s proprietary JOC Information Management System (“JOC IMS”), JOC Applications, work cost data, and Construction Task Catalog® which shall be used by the Contractor solely for the purpose of fulfilling its obligations under this Contract, including the preparation and submission of Job Order Proposals, Price Proposals, subcontractor lists, and other requirements specified by the DVA. The Contractor shall be required to execute Gordian’s SaaS Terms of Use and pay a JOC System License Fee to obtain access to the Gordian JOC Solution TM.

Gordian’s JOC System License purchased by the contractor shall include user licenses for access to eGordian, CTC, Technical Specifications, and annual training for Carlisle Barracks and contractor staff. The JOC System License Fee applies to all Job Orders issued to the Contractor under the terms of the Contract.

The JOC System License Fee shall be equal to 1.95% of the Job Order Price.

6.2. Contractors must contact Thais Crespo at t.crespo@gordian.com to request access to eGordian during the solicitation to develop proposals to support their coefficients.

6.3. Within two business days of receipt of a Job Order from the DVA, the Contractor must provide notification to Gordian by forwarding a copy of the Job Order to Gordian.

6.4. Upon the Contractor’s receipt of the initial payment from the VA, Gordian will invoice the Contractor for the JOC System License Fee. Contractor shall remit payment to Gordian within thirty (30) days of the date of the invoice. Any amounts arising in relation to money not paid when due will be subject to a late charge of (1.5%) per month on the unpaid balance or the maximum rate allowed by law, whichever is less.

PART TWO: PROCEDURE FOR ORDERING WORK

1. DEFINITIONS

1.1. Award Criteria Figure - The amount determined in the Award Criteria Figure

Calculation section of the Bid Form, which is used for the purposes of determining the lowest Bid.

1.2. Coefficient - A competitively bid adjustment to be applied to the Unit Prices listed in the Construction Task Catalog®.

1.3. Contract Term - The initial period of the Contract and does not include any Ordering Terms.

1.4. Construction Task Catalog® - A comprehensive listing of work-related tasks together with a specific unit of measure and a published Unit Price.

1.5. Detailed Scope of Work - A document setting forth the work the Contractor is obligated to complete for a particular Work Order.

1.6. Guaranteed Minimum - An estimate of the value of Job Orders that could be issued to the Contractor each year.

1.7. Joint Scope Meeting - A meeting at the site to discuss the work to be performed before the Detailed Scope of Work is finalized.

1.8. Non-Pre-Priced Task - A task that is not set forth in the Construction Task

Catalog®.

1.9. Normal Working Hours - Includes the hours from 7:00 a.m. to 3:00 p.m. Monday through Friday, except for Government holidays.

1.10. Other Than Normal Working Hours - Includes the hours of 3:01 p.m. to 6:59 a.m. Monday through Friday and all-day Saturday, Sunday, and Government holidays.

1.11. Owner – The Department of Veterans Affairs by way of Network Contracting Office (NCO) 9

1.12. Pre-priced Task - A task described in, and for which a Unit Price is set forth in, the Construction Task Catalog®.

1.13. Project - The collective improvements to be constructed by the Contractor pursuant to a Job Order or a series of related Job Orders.

1.14. Request for Work Order Proposal - A written request to the Contractor to prepare a Job Order Proposal for the Detailed Scope of Work referenced therein.

1.15. Supplemental Job Order - A secondary Job Order developed after the initial Job Order has been issued to change, delete, or add work to the initial Detailed Scope of Work, or to change the Period of Performance (POP).

1.16. Technical Specifications - The written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services.

1.17. Unit Price - The unit price published in the Construction Task Catalog® for a Pre-priced Task.

1.18. Job - All materials, labor and use of tools, equipment and services necessary by the Contractor and/or Subcontractor to complete the Job Order.

1.19. Job Order - A written order issued by the DVA requiring the Contractor to complete the Detailed Scope of Work within the Period of Performance (POP) for the Job Order price. A project may consist of one or more Job Order.

1.20. Period of Performance (POP) - The time within which the Contractor must complete the Detailed Scope of Work.

1.21. Job Order Price - The value of the approved Price Proposal and the amount the Contractor will be paid for completing the Detailed Scope of Work within the Period of Performance.

1.22. Job Order Proposal - A set of documents including: (a) Price Proposal; (b) job schedule; (c) list of proposed subcontractors; and (d) other requested documents.

2. CONTRACTOR SELECTION

2.1. The DVA may award an individual Project to any contractor. The DVA will select the contractor in accordance with the established procedures and based on one or more of the following criteria:

2.1.1. Rotational selection among all contractors, unless otherwise determined by the DVA.

2.1.2. Contractor’s experience with similar type work, project size, work management challenges, work schedule, etc.

2.1.3. Contractor’s performance in developing Job Orders and completing each job.

2.1.4. Balancing Work Order volume among contractors.

2.1.5. Limitations posed by bonding capacity of the contractors.

2.1.6. Price, as determined by the coefficient of the contractors.

2.1.7. Other appropriate criteria as deemed in the best interest of the DVA.

3. CONDUCTING THE JOINT SCOPE SITE VISIT

3.1. As the need exists, the DVA will notify the Contractor of a potential Project. The

DVA will schedule a Joint Scope Site Visit with the Contractor and other necessary representatives as soon as practicable, generally, within seven (7) days.

3.2. The Contractor does not have the right to refuse to perform any Job, Pre-priced Task, or Non-Pre-priced Task.

3.3. The Contractor shall attend the Joint Scope Meeting and discuss, at a minimum, the following items:

3.3.1. The work to be performed

3.3.2. Presence of hazardous materials

3.3.3. Required permits

3.3.4. Long lead time materials

3.3.5. Protocol for workers entering the site

3.3.6. Staging area and areas that are off-limits

3.3.7. Subcontracting goals (if applicable)

3.3.8. Work schedule and work hours – with critical milestones and phasing requirements

3.3.9. Controlled inspections, testing requirements

3.3.10. Value Engineering suggestions

3.3.11. Organization of Price Proposal – by location, by corner, etc.

3.3.12. Due Date for Detailed Scope of Work and for Price Proposal

4. FINALIZING THE DETAILED SCOPE OF WORK

4.1. After the Joint Scope Site Visit, the DVA will prepare a draft Detailed Scope of

Work which will reference any drawings, specifications, sketches, photographs and other documents required to accurately describe the work to be performed.

The Contractor shall review the Detailed Scope of Work and request any required changes or modifications. When an acceptable Detailed Scope of Work has been prepared, the DVA will issue a Request for Job Order Proposal that will require the Contractor to prepare a Job Order Proposal. The Detailed Scope of Work, unless modified by both the Contractor and the DVA, will be the basis on which the Contractor will develop its Job Order Proposal, and the DVA will evaluate the same.

4.2. The VA may, at its option, include quantities in the Detailed Scope of Work if it helps to define the Detailed Scope of Work, if the actual quantities required are not known or cannot be determined at the time the Detailed Scope of Work is prepared, if the Contractor and the VA cannot agree on the quantities required, or for any other reason as determined by the VA. In all such cases, the VA shall issue a Supplemental Work Order adjusting the quantities appearing in the Detailed Scope of Work to the actual quantities.

4.3. If the Contractor requires additional information to clarify the Detailed Scope of

Work before preparing the Job Order Proposal, the Contractor will make such a request quickly so that the Job Order Proposal can be submitted on time.

5. PREPARING THE JOB ORDER PROPOSAL

5.1. The Contractor will prepare a Job Order Proposal including:

5.1.1. Price Proposal.

5.1.2. Support Documentation for Non-Pre-priced Tasks

5.1.3. Schedule.

5.1.4. List of Subcontractors; and

5.1.5. Other requested documents.

5.2. The Price Proposal value shall be calculated as the sum of the following: for each

Pre‑Priced Task, Unit Price multiplied by Quantity multiplied by the Adjustment Factor, plus the value of all Non‑Pre‑Priced Tasks, and the applicable response timeline item. The Job Order Price shall equal the approved Price Proposal value.

5.3. The Contractor will prepare Job Order Price Proposals in accordance with the following:

5.3.1. Pre-priced Task: The Contractor shall select the appropriate Pre-priced Tasks, enter the accurate quantities, and select the appropriate Coefficient to be used for each such Pre-priced Task. The Contractor shall use the Construction Task Catalog® in effect on the date the Price Proposal is due, even though the Task Order may be issued after a new Construction Task Catalog® has been updated.

5.3.2. Non-Pre-priced Task:

5.3.2.1. If the Contractor will perform the work with its own forces, it shall submit three independent quotes for all material to be installed and shall, to the extent possible, use Pre-Priced Tasks for labor and equipment from the Construction Task Catalog®. If the work is to be subcontracted, the Contractor shall submit three independent quotes from subcontractors.

The Contractor shall not submit a quote from any subcontractor or materialman that the Contractor is not prepared to use. The DVA may require additional quotes if the subcontractors are not acceptable or if the prices are not reasonable. If three (3) quotes cannot be obtained, the Contractor shall provide the DVA with a written explanation.

If the explanation is accepted by the DVA, the Contractor may provide less than three (3) quotes.

5.3.2.2. Information submitted in support of non-pre-priced Tasks may include catalog cuts, technical data, drawings, or other information as required.

5.3.2.3. The final price submitted for non-pre-priced Tasks shall be according to the following formula:

For non-pre-priced Tasks Performed with Contractor's own forces:

A = The hourly rate for each trade classification not in the Construction Task Catalog® multiplied by the quantity.

B = The hourly, weekly, or monthly rate for each piece of equipment not in the Construction Task Catalog® multiplied by the quantity.

C = Lowest of three independent quotes for all materials.

Total for non-pre-priced Tasks performed with Contractor’s own forces = (A+B+C) x the non-pre-priced Coefficient.

For non-pre-priced Tasks Performed by subcontractors:

If the non-pre-priced Task is subcontracted, the Contractor must submit three independent quotes for the work. If three quotes are not available, less than three may be approved at the discretion of the DVA upon the submission of a Letter of Justification from the Contractor to the DVA.

D = Lowest of three subcontractor quotes

Total for non-pre-priced Tasks x the non-pre-priced Coefficient.

Information submitted in support of non-pre-priced Tasks shall include, but not be limited to, the following:

Catalog cuts, specifications, technical data, drawings, or other information as required to evaluate the task.

If the Contractor will perform the work with its own forces, it shall submit three independent quotes for all material to be installed and shall, to the extent possible, use Pre-priced Tasks for labor and equipment from the Construction Task Catalog®. If the work is to be subcontracted, the Contractor must submit three independent quotes from subcontractors.

The Contractor shall not submit a quote or bid from any supplier or subcontractor that the Contractor is not prepared to use. The DVA may require additional quotes and bids if the suppliers or subcontractors are not acceptable or if the prices are not reasonable. If three quotes or bids cannot be obtained, the Contractor will provide the reason in writing for the DVA’s approval. If approved, less than three quotes or bids will be allowed. After a non-pre-priced Task has been approved by the VA, the Unit Price for such task will be established, following approval by the VA, and fixed as a permanent non-pre-priced Task which will no longer require price justification. The DVA’s determination as to whether a task is a Pre-priced Task or a Non-Pre-priced Task shall be final, binding and conclusive as to the Contractor.

The DVA reserves the right to request the Contractor provide current quotes for any non-pre-priced Task approved previously.

5.4. Whenever, because of trade jurisdiction rules or small quantities, the cost of a minor task in the Job Order Price Proposal is less than the actual cost of the labor and material to perform such task, the DVA may permit the Contractor to be paid for such task as a Non Pre-priced Task or use Pre-priced labor tasks and material component pricing to cover the actual costs incurred. Provided, however, that there is no other work for that trade on the Project or other work for that trade cannot be scheduled at the same time and the final charge does not exceed $1,000.

5.5. Reimbursable fees include but are not limited to permits, special inspections, special insurance, additional warranties, tolls, expedited shipping costs, etc., which are not included in a task or an Adjustment Factor as explained in the Contract or CTC.

5.5.1. To compensate the Contractor for any reimbursable fees as defined in CTC, the adjustment factor applied to reimbursable fees/tasks shall be equal to 1.0000.

5.5.2. A copy of each receipt, invoice, or proof of payment shall be submitted with the Price Proposal. These fees shall be paid by the Contractor and then the Contractor will be reimbursed by the DVA once all required documentation is provided.

5.6. Contractor shall make the necessary arrangements for and obtain all filings and permits required to perform the Detailed Scope of Work, including the preparation of all drawings, sketches, calculations and other documents and information that may be required. If the Contractor is required to pay an application fee for filing, a fee to obtain a building permit, or any other permit fee to the City, State or some other governmental or regulatory agency, then the amount of such fee paid by the Contractor for which a receipt is obtained shall be treated as a reimbursable task to be paid without mark-up.

5.7. The Contractor shall provide incidental engineering and architectural services required in connection with a particular Job Order including drawings and information required for filing. Incidental engineering and architectural services do not include stamped drawings, or assignments which consist of more than 4 hours of a professional’s time.

5.8. The Contractor’s Job Order Proposal shall be submitted by the date set forth in the Request for a Job Order Proposal.

5.9. The amount of time allowed for the Contractor to prepare the Job Order Proposal will depend on the complexity of the Detailed Scope of Work and on the date by which the DVA requires the Detailed Scope of Work to be completed. Generally, the Contractor will be allowed between seven and fourteen days to prepare the Job Order Proposal. For complex Jobs requiring engineering and architectural services to be completed prior to a Job Order Proposal can be prepared, the amount of time allowed will be increased.

5.10. If the Contractor requires clarifications or additional information regarding the

Detailed Scope of work to prepare the Job Order Proposal, the request must be submitted so that the submittal of the Job Order Proposal is not delayed.

5.11. In emergency situations and minor maintenance and repair Job Orders requiring an immediate response, the Job Order Proposal may be required in less than seven days, or as described below, the Contractor may be directed to begin work immediately with the Job Order Proposal to follow. The Contracting Officer may issue a verbal Notice To Proceed, in which case a purchase order will be issued following the verbal Notice to Proceed.

5.12. In the event an immediate response is necessary, the Contractor shall be required to follow alternative procedures as established by the DVA. The Contractor shall begin work as directed notwithstanding the absence of a fully developed Detailed Scope of Work, Request for Job Order Proposal, or Job Order. The Contractor shall be compensated for such work as if the work had been ordered under the standard procedures to develop a Job Order.

5.13. For purposes of Using the Construction Task Catalog®, the job site is defined as the exterior perimeter of a building. For work not performed in a building, the job site is defined as the limits of the work area.

5.14. The Contractor will not be permitted to add labor hours to the Job Order Price

Proposal for time associated with ingress procedures and inspections of labor, materials, and or equipment.

6. REVIEWING THE WORK ORDER PROPOSAL

6.1. The DVA will review the Job Order Proposal.

6.2. All incomplete Job Order Proposals shall be rejected.

6.3. The DVA will review the Price Proposal to determine the accuracy of the Pre-priced Tasks, quantities, coefficient, and non-pre-priced Tasks.

6.4. The Contractor may choose the means and methods of work. Provided, however, the DVA may reject any means and methods proposed by the Contractor that:

6.4.1. Will constitute or create a hazard to persons or property.

6.4.2. Will not produce the Detailed Scope of Work in accordance with the terms of the Contract; or

6.4.3. Unnecessarily increases the Job Order Price when alternative means and methods are available.

6.5. The DVA reserves the right to reject a Work Order Proposal or cancel a Project for any reason. The DVA also reserves the right not to issue a Job Order if it is determined to be in the best interests of the DVA. The DVA may perform such work by other means.