VA Nash JOC Pre-Bid 072826FINAL (002).pdf

Department of Veterans Affairs Network Contracting Office 9 (NCO 9) Job Order Contracting (JOC) Pre-Site Meeting

36C24926Q0235 July 28, 2026

• JOC Overview

• JOC Contract Documents

• Understanding the Construction Task Catalog® (CTC)

• Solicitation Details

• Contractor Coefficients

• Calculating the Bid

• Bid Considerations & Review

• Risk of Low Coefficients

• Submission Reminders

• Questions

Agenda

Solicitation Schedule

Event Date

Questions Deadline Thursday, July 30, 2026, at 11 a.m. CST

Answers to Questions Deadline Monday, August 3, 2026, at 5 p.m. CST

Bid Submission Deadline Thursday, August 6, 2026, at 11 a.m. CST

Job Order Contracting (JOC) Overview

Job Order Contracting (JOC)

Definition Value

• Indefinite delivery/indefinite quantity process (IDIQ)

• Enables contractors to complete a substantial number of individual projects with a single, competitively-awarded bid

• Construction tasks are based on preset costs in Gordian’s Unit Price Book (UPB), the Construction Task Catalog®

• Contractors bid a Coefficient to be applied to CTC, resulting in on-call contract.

• Fundamentally different construction procurement relationship

• Collaborative relationship between Owner and Contractor

• Allows Owners and Contractors to expedite work

• Contractors and Owners build lasting partnerships

• Provides transparency and auditability

Most Successful JOC Project Types

Repairs RenovationsReplacement in-kind

Maintenance AlterationsEmergency work

Time sensitive projects

How Job Order Contracting Works

Part 1 Bidding the Umbrella Job Order Contract

Part 2 Procuring Individual Projects from Owner

Owner Advertises Job Order Contract

Contractors Submit Bids

Owner Awards Umbrella Job Order Contracting Contract

Owner Project A

Owner Project B

Owner Project C

Subcontracting Opportunities

Subcontracting Opportunities

Subcontracting Opportunities

5 Step Job Order Process

VA schedules a meeting at the site with the JOC Contractor and those involved to discuss the project and Detailed Scope of Work

VA prepares the Detailed Scope of Work and Issues Request For Job Order Proposal

JOC Contractor develops the Price Proposal for submittal along with Work Schedule and List of Subcontractors

VA reviews the Proposal and Contractor makes any required changes necessary

If Proposal is approved, VA issues Task Order

The Contract Documents

• Front End Documents

• The Construction Task Catalog®

• The Technical Specifications

Understanding the Contract Documents

• Combined Synopsis/solicitation

• Price/Cost Schedule

• Statement of Work

• Contract Clauses

• Wage Determination

• Attachments: Construction Task Catalog® (CTC)

Links

Front End Documents

General Rules of the Construction Task Catalog® (CTC):

Unit Prices:

Include labor, material and equipment.

Do not add labor to repointing task.

Include the cost of delivery to project site, unloading, storage and handling.

Delivery height is up to two stories.

Include testing, calibration, balancing, etc., for new work.

Include all fasteners, bolts, anchors, adhesives, etc., for new work.

Include sealant and caulk for tasks such as windows, doors, frames, countertops, etc.

Are for complete and in-place construction.

Using the CTC

This Superintendent is included in the coefficient

This Project Manager is included in the coefficient

This Installer is included in the unit price

This material is included in the unit price

This Safety Director is coefficient

Assembly prices take precedence over component pricing

If item demolished as part of different task, it will not be paid for separately.

14’ working height for all work except masonry.

4’ working height for masonry.

Contractors are paid for installed quantities only.

Waste is included in unit price.

Demo price includes loading into truck or dumpster.

Dumpsters are a separate task.

This waste is included in the unit price

This equipment is included in the unit price

Portable toilet, field office or field office equipment for contractor’s use.

Labor for protecting work in place.

Example: a laborer to stay after a concrete pour

Layout and site engineering for the work itself.

Minor barricades and signage.

Moving and returning furniture occupying less than 55% of floor area.

Example: moving classroom furniture to paint

Contractors Do Not Get Paid Separately For the Following:

This Installer is price

This material is

Gang boxes and storage containers for contractor’s tools, equipment and materials.

Cost of financing the work.

All taxes for which a waiver is not available, including material sales tax and equipment rental.

Cost Preparation and modification of sketches, drawings, submittals, as-built drawings and other project records.

Insurance and bonds.

Contractors Do Not Get Paid Separately For the Following:

Subcontractor's overhead and profit.

The contractor trailer is coefficient

These employees are

Construction Task Catalog®

Modifiers for variations or quantity discounts

Cost includes labor, material and equipment for your location

Demolition cost (if applicable)

CSI MasterFormat Full task description

• Award Based on Comparative Analysis

• Contract Estimated Maximum Value is $10

Million per trade

• Mechanical- $2 million a year

• Electrical- $2 million a year

• General Contractor- $2 million a year

• Term is One (1) Five-Year Ordering Period for a total of Sixty (60) Months

• Prior to Bidding the Client Cannot:

• Identify or Commit to any Specific Project or

Location

• Identify or Commit to any Specific CTC Tasks or

Quantities

Details

• Differing Site Conditions or Changes in Scope

• Priced from Construction Task Catalog®

• Supplemental Job Order

• No Negotiated Change Orders

• Filings and Permits

• The amount of such fee paid by the contractor shall be treated as a reimbursable task paid without mark-up. The contractor shall provide a receipt for any such reimbursement request.

Details

A multiplier applied to the construction task in the CTC.

Coefficients

“This is how much I need to be paid for these tasks to be profitable.”

Coefficients for:

Coefficients Remember:

• Coefficient apply to all tasks in the Construction Task Catalog®.

• The Other Than Normal Working Hours Coefficient must be equal to or greater than the Normal Working Hours Coefficient.

• Contractors shall submit coefficients for each trade on which they are proposing. If Contractor is not proposing on a trade, the corresponding trade section shall be left blank.

• Determines Lowest Bidder

• Used to Price Individual Work Orders

• Price Proposal Total Becomes the Lump Sum Task Order Amount

NORMAL

WORKING

HOURS

OTHER THAN

NORMAL

WORKING

HOURS

NON PRE-

PRICED

• Calculate final cost of historical project.

• Add overhead and profit.

• Price historical project from CTC using scope of work.

• Divide subtotal (historical project, overhead and profit) by direct cost of work from CTC.

Calculating Coefficients

What You Need

• Historical scope of work and final project proposals

• Construction Task Catalog (provided in the solicitation documents)

• Overhead costs, including project-related costs

• Desired profit margin

How to Calculate

Calculating Coefficients Example:

Office Reno

• Demo existing walls back to the metal studs

• Install new walls with an STC rating no less than 47

Partition Walls

• Demo existing door

• Install 3’6”x7’ Door and new hardware

Doors

• Demo existing 2”x4”suspendered ceiling

• Install new 2’x4” suspended ceiling

Ceiling

• Demo existing flooring

• Install seamless flooring and rubber base

Flooring

Scan the QR code to see a sample proposal

Direct Cost vs. CTC

Doors $5,912.59

Partition Walls $27,456.62

Ceiling $17,964.49

Flooring $17,263.79

Total = $68,597.95

Doors $6,240.00

Partition Walls $26,567.00

Ceiling $16,598.00

Flooring $16,987.00

Total = $66,392.00

Direct Cost of Work from Quotes or Estimates Direct Cost of Work from CTC

Total Proposed Cost

A. Direct Cost of Work From Historical Projects $66,392.00

B. Overhead (20%)* $13,278.40

C. Subtotal (Cost From Historical + Overhead) $79,670.40

D. Profit (10%)* $7,967.04

E. Subtotal (Cost From Historical + Overhead + Profit) $87,637.44

F. Direct Cost of Work From CTC $68,597.50

Coefficient (E / F) 1.2776

*Sample Only – Contractors to Determine Appropriate Overhead and Profit

Tip: Consider the CTC as the starting point at 1.0000

Recommendation: Prepare this calculation for more than one sample project

Filling Out the Coefficient Price/ Cost Schedule •The annual amount for each Contract Line Item (CLIN) will be multiplied by the Offeror’s proposed coefficient.

•The resulting adjusted estimated values for all contract line items will be combined to determine the total estimated usage for each performance period.

•The total estimated usage for all performance periods will then be added together to calculate the Total Evaluated Price for the entire contract term.

•Price proposals will be evaluated for reasonableness and completeness only.

• Contractors shall submit coefficients for each trade on which they are proposing. If Contractor is not proposing on a trade, the corresponding trade section shall be left blank.

Bid Considerations:

Annual Update to the CTC

• The Construction Task Catalog® issued with the bid will be in effect for the first year of the Contract.

• On the anniversary of the Contract, a new Construction Task Catalog® will be furnished. The new

Construction Task Catalog® will be effective for the twelve (12) month period after the anniversary of the effective date of the Contract. The Construction Task Catalogs® that accompany each anniversary shall only apply to Job Orders issued after the effective date of that specific ordering period and shall have no impact on Job Orders issued prior to the effective date of that specific renewal ordering period.

• The coefficient submitted with the Proposal shall be used for the full term of the Contract, and ordering periods Ordering Terms. On the annual anniversary of the Contract, the DVA shall issue the Contractor a new Construction Task Catalog®. The Contractor will be issued the new Construction Task Catalog® for review prior to accepting new Job Orders. The Contractor shall use the Construction Task Catalog® in effect on the date that the Job Order is issued. However, the Contractor cannot delay the issuance of a Job Order to take advantage of a scheduled update of the Construction Task Catalog®. In that event, the Contractor shall use the Construction Task Catalog® that would have been in effect without the delay.

• Contractors Should Expect To

• Prepare Incidental Drawings or Sketches for Some Projects

• Justify Quantity Calculations

• Explain Detail of Work

• Prepare Proposals for Some Projects That Might be Canceled

• Margins on CTC Tasks Vary

• Some Projects are More Profitable than Others

• Provide Office Manager and a Superintendent assigned to this Contract

• Hold Required Licenses

Risks of Low Coefficient

• Leads to Arguments in Proposal Review

• Unsupportable Tasks

• Exaggerated Quantities

• Leads to Delays in Work Order Development

• Takes Longer to Review Proposals

• Creates an Adversarial Relationship

• Reduced Volume of Work

• Will Shorten Contract

• Lost Profitability

• No Second Chance to Improve your Margin

One bid response

Transparent process

Project volume driven by performance

Paid a unit price for every task performed

Ability to value engineer and collaborate

Increased bond capacity

JOC Program Benefits for Contractors

Each awarded Contractor is required to pay a 1.95% JOC System License Fee on each Job Order.

• Consider as an Overhead cost

• Not itemized separately on Price Proposals

• 1.95% of the Job Order Price

This fee provides awarded Contractor with ongoing support from the Gordian team, including:

Access to JOC Information Management System (JOC IMS), Construction Task Catalog® and other proprietary materials.

• Most advanced cloud-based JOC technology and database in the marketplace

• Project milestone price proposal tracking

• Instant access to Tasks and prices; No need to search through old files and estimating books for costs

JOC best practices and process training

JOC IMS Software training

Technical software support

Enablement, training and marketing materials

JOC System Service Fee Information

Submission Reminders

• Submit your company’s quote by email the address specified on page 1 and section (vii) of this Request for Quotes (RFQ) utilizing either PDF or Microsoft Word file formats comprised of not more than 5 documents total (8 Megabyte File Size Limitation). Reply by email with Subject “RFQ 36C24926Q0235 response”.

• If a concern submits more than one quote all quotes may be rejected from that concern. Quotes received that do not contain all of the following information being requested shall be considered unacceptable outright.

• Submission deadline: Your quote must be received at the email address specified by the deadline specified on page 1 and section (vii).

• We will not consider any quote that we receive after the deadline unless we receive it before we issue an award and considering it will not delay the award.

• See Section (viii) ‘Information to be submitted:’ for the following information that is required on your quote.

Bid Submission Reminder

Please ensure your attendance of today’s meeting is documented.

All questions concerning this solicitation must be received via email or per direction in the bidding documents.

Submit Bid Submission via email to diane.ziegler@va.gov

Submissions due: Thursday, August 6, 2026, at 11 a.m. CST

Direct questions to Diane Ziegler diane.ziegler@va.gov

Bid Submission Reminder

Thank you!

Questions?