S02 FINAL Combined Synopsis 36C25622Q1425 Chiller Services FL Locations.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Preventive & Predictive Maintenance Services (and other equipment services) for York, Daikin, Marley, & Trane Chillers, Gulf Coast Veterans Health Care System, JACC-Pensacola, FL., 32507, Eglin AFB, FL., & Panama City, FL., 32408

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 39531

SOLICITATION NUMBER* 36C25622Q1425

RESPONSE DATE/TIME/ZONE 08-31-2021 1300 EASTERN TIME, NEW YORK,

USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J041

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 2 Room 3B Biloxi MS 39531

POINT OF CONTACT*

C. Robert Oravetz / Contract Specialist Department of Veterans Affairs Network Contracting Office 16 Gulf Coast Veterans Health Care System 400 Veterans Avenue BLDG 2 Room 3B Biloxi, MS 39531

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Gulf Coast Veterans Health Care System JACC / Eglin AFB / Panama City 790 Veterans Way, 100 Veterans Way, 2600

Veterans Way Pensacola, FL, Eglin AFB, FL., Panama City, FL

32408

POSTAL CODE 32507, 32542, 32408

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION VA

AGENCY CONTACT’S EMAIL ADDRESS christopher.oravetz@va.gov EMAIL DESCRIPTION CS e-mail address

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25622Q1425 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05.

The Gulf Coast Veterans Health Care System, Engineering Service, is seeking a contractor that can provide the following services for the facility: Preventive & Predictive Maintenance Services (and other equipment services) for York, Daikin, Marley, & Trane Chillers which are located in following service locations: Joint Ambulatory Care Center, Pensacola, FL., Eglin Air Force Base, FL VA Clinic, and Panama City Beach, FL VA Clinic.

History/Background: This procurement is a new requirement for the facility. Services of this nature & scope have not been previously performed with a past contract (nor are being presently executed with a current contract) with an incumbent contractor.

The Statement of Work contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Statement or Work. Inquiries regarding information that is contained within the Statement of Work can be addressed via the submission of contractor questions about this solicitation if needed.

The applicable NAICS code for this procurement is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $8 million.

This solicitation is set aside 100 % for Service-Disabled Veteran Owned Small Businesses (100% SDVOSB set aside).

When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors – Commercial Items), FAR 52.212-2 (Evaluation-Commercial Items) and Addendum to FAR 52.212-1. These sections contain specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive offer/quote.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

520-23-1-513-0004

36C25622Q1425 08-16-2022

C. Robert Oravetz No Phone Calls 08-31-2022

1300 EDT

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

X 100

X

811310

$8 Million

N/A

X

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System 790 Veterans Way, 100 Veterans Way, 2600 Veterans Way / Pensacola, Eglin AFB, Panama City, FL 32507/32542/32408

36C256

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135 vafsccshd@va.gov

See CONTINUATION Page

Contractor shall provide preventive & predictive maintenance services (and other equipment services) for York, Daiken, & Trane Chillers at the locations specified.

Contractor shall refer to the Statement of Work, the Schedule of Services (Price/Cost Schedule), and all other requirements and conditions that are contained within this solicitation that pertain to the execution of services and the completion of tasks/deliverables.

Contractor shall refer to FAR 52.212-1, FAR 52.212-2, and Addendum to 52.212-2 when submitting offers/quotes in response to this solicitation.

This solicitation is set aside 100% for Service Disabled Veteran Owned Small Businesses who actively appear in the Vendor Information Pages (VIP) as an SDVOSB.

Quotes shall not be accepted from contractors not appearing in the Vendor Information Pages (VIP) as an SDVOSB.

See CONTINUATION Page

X X

X 1

Paul Filhiol Contracting Officer

36C25622Q1425

Table of Contents

A.2 CONTRACT ADMINISTRATION DATA

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE & ITEM INFORMATION

B.2 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 18

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)19

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF

COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE

(JUL 2018)

C.9 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

C.10 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 24

C.12 Contractor Performance Assessment Reporting System

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2022) (JUL 2020) (DEVIATION)

C.12 Wage Determination Addendum Information

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Certification Limitations on Subcontracting addendum P09 Statement of Work Addendum-Equipment Table Site Visit Addendum Solicitation Questions Request Form Wage Determination 2015-4559 R20 dated 06-27-2022 Bay County FL Wage Determination 2015-4561 R20 dated 06-27-2022 Escambia County, FL Wage Determination 2015-4531 R21 dated 06-27-2022 Okaloosa County, FL.

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 38

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2021)

E.5A ADDENDUM TO FAR PART 52.212-2

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION) . 43

A.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: To Be Determined

b. GOVERNMENT: Contracting Officer 36C256 Paul Filhiol

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue BLDG 2 Room 3B Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly following successful completion of services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

•Tungsten e-Invoice Setup Information: 1-877-489-6135 •Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com •FSC e-Invoice Contact Information: 1-877-353-9791 •FSC e-invoice email: vafsccshd@va.gov vafscenterprisesupport@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:vafscenterprisesupport@va.gov

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE & ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Preventive & Predictive Maintenance Services (and other equipment services) for York, Daikin, Marley, & Trane Chillers as annotated and contained within the Statement of Work (to include all Statement of Work requirements) Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

SUBTOTAL – BASE YEAR

services) for York, Daikin, Marley, & Trane Chillers as annotated and contained within the Statement of Work (to include all Statement of Work requirements) Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR ONE

services) for York, Daikin, Marley, & Trane Chillers as annotated and contained within the Statement of Work (to include all Statement of Work requirements) Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR TWO

services) for York, Daikin, Marley, & Trane Chillers as annotated and contained within the Statement of Work (to include all Statement of

Work requirements) Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

SUBTOTAL – OPTION YEAR THREE

services) for York, Daikin, Marley, & Trane Chillers as annotated and contained within the Statement of Work (to include all Statement of Work requirements) Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and

SUBTOTAL – OPTION YEAR FOUR

GRAND TOTAL __________________

PRICING OVERVIEW - TOTAL YEARLY COST EACH PERFORMANCE PERIOD

BASE YEAR $

OPTION YEAR ONE $

OPTION YEAR TWO $

OPTION YEAR THREE $

OPTION YEAR FOUR $

ALL YEARS (BASE YEAR & OPTION 1, 2, 3, & 4) $

For the purposes of the award of this Contract, The Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

B.2 STATEMENT OF WORK

Statement of Work

Preventive & Predictive Maintenance Services (and other equipment services) For York, Daikin, Marley, & Trane Chillers

Gulf Coast Veterans Health Care System JACC-Pensacola, FL, Eglin AFB, FL & Panama City, FL

07/21/2022

1. OBJECTIVE: The Gulf Coast Veterans Health Care System, Engineering Service, is seeking a contractor that can provide the following services for the facility: Preventive & Predictive Maintenance Services (and other equipment services) For York, Daikin, Marley, & Trane Chillers which are located in following service locations: Joint Ambulatory Care Center, Pensacola, FL., Eglin Air Force Base, FL VA Clinic, and Panama City Beach, FL VA Clinic. This is a new requirement for the facility. Services of this specific nature and scope (as described herein) have not been performed through execution of a current and/or prior contract with an incumbent contractor.

2. GENERAL: This is a non-personnel services requirement. The contractor shall provide all management, supervision, certifications, insurance, labor, supplies, tools, materials, equipment (to include PPE), transportation, and other items necessary to perform work, execute services, and successfully complete all deliverables/tasks as contained within this Statement of Work. The Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract. All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

3. SCOPE OF SERVICES:

Please also refer to Statement of Work Addendum-Equipment Table that accompanies this Statement of

Work

1. Equipment List

a. Pensacola JACC

i. Chillers (3 total)

1. Two (2) 470-ton York chillers

I. York Model # YKCGCFQ7CPF, Serial # SMRM373170 II. York Model # YKCGCFQ7CPF, Serial # SMRM373270

2. One (1) 200-ton Daikin Chiller I. Daikin Model # WMC290DBS-ER10 and serial # STNU140500150

3. Pharmacy Air Cooled Unit I. Model # AMZO25AMSEPP0059 Serial # STNU220300251

ii. Cooling Towers

1. North Single Cell

I. Marley Model # NC8407TLN2SMF II. Serial # 10199753-A1

2. South Single Cell I. Marley Model # NC8407TLN2SMF

II. Serial # 10199753-A2

iii. Motors/Pumps

1. Chilled Water Motors and Pumps

1.1. Motor 75 HP 1800 rpm TEFC 365VP/ Bell & Gossett Pump Model 80SC

BF 12 Serial No. C037093-01-D70

1.2. Motor 75 HP 1800 rpm TEFC 365VP/ Bell & Gossett Pump Model 80SC

BF 12 Serial No. XXXXXXX (same unit as above, no serial# tag)

2. Condenser Water Motors and Pumps

1.1. Motor 30 HP 1775 rpm WPI 286TPH/ Taco Comfort Pump Model 97C-2 Serial No. TX31597-2

1.2. Motor 30 HP 1775 rpm WPI 286TPH/ Taco Comfort Pump Model 97C-2 Serial No. TX31597-1

1.3. Motor 7.5 HP 1750 rpm OPSB 213JM/ Bell & Gossett Pump Model 80 Serial No. C188427-01G41

3. Cooling Tower Fan Motors

1.1. Motor 40 HP 1775 rpm TEFC 324T

1.2. Motor 40 HP 1775 rpm TEFC 324T

4. Reheat Water Motors and Pumps

1.1. Motor 25 hp 3600 rpm DP 256TC/ Bell & Gossett Pump Model 80SC

BF 7 Serial No. C039933-01 J70

1.2. Motor 25 hp 3600 rpm DP 256TC/ Bell & Gossett Pump Model 80SC

BF 7 Serial No. C039933-02 J70

(Equipment list continued next page)

iv. Air handling units coil areas and quarterly filters

Description Cooling Coil Area (SF)

Heating Coil Area

(SF)

Total Area

(SF)

Quarterly Filters Qty Quarterly Filters Type

AHU-1 York Solution Indoor 108” x 144” 116 116 232

5 12”x24”x4” Merv-8

24” x 24” x 4” Merv-8

AHU-2 York Solution Indoor 132” x 138” 135 135 270

20 20” x 24” x 4” Merv-8

24” x 24” x 4” Merv-8

AHU-3 York Solution Indoor 126” x 132” 123 123 246

5 20” x 24” x 4” Merv-8

24” x 24” x 4” Merv-8

AHU-4 York Solution Indoor 108” x 132” 107 107 214 20

24” x 24” x 4” Merv-8

AHU-5 York Solution Indoor 51” x 69” 29 29 58 6

20” x 20” x 4” Merv-8

AHU-6 York Solution Indoor 42” x 66” 20 21 41

2 20” x 24” x 4” Merv-8

12” x 24” x 4” Merv-8

AHU-7 York Solution Indoor 51” x 45” 17 17 34

2 16” x 20” x 4” Merv-8

20” x 20” x 4” Merv-8

AHU-8 York Solution Indoor 33” x 54” 16 16 32

1 20” x 24” x 4” Merv-8

24” x 24” x 4” Merv-8

AHU-9 York Solution Indoor 33” x 54” 16 16 32

1 20” x 24” x 4” Merv-8

24” x 24” x 4” Merv-8

AHU-10

Temptrol Outdoor 51” x 72” 26 26 52

12” x 24” x 4” Merv-14 w/1"header

24” x 24” x 4” Merv-14 w/1" header

Grand Total

(SF) 1211

v. Air handling unit annual filters

Annual Filters Qty

Annual Filter Type

6 Mini-Pleat Air Filter 24” x 12” x 12”-MERV 14 75 Mini-Pleat Air Filter 24” x 24” x 12”-MERV 14 27 Mini-Pleat Air Filter 24” x 20” x 12”-MERV 14 6 Mini-Pleat Air Filter 20” x 20” x 12”-MERV 14

b. Eglin AFB

i. Chillers (2 total) I. Trane Model # CGAM 060F 2P02 AXB2 A1A1 B1JX XA1C 1AXX

XXXX XAXA 3A1D 1XXL XX / Serial # U16K58451 II. Trane Model # CGAM 060F 2Q02 AX02 A1A1 A1JX XA1A 1A4X

XAXX XAXA 3A1D 1XXL XX / Serial # U17H63485

ii. Air handling units

Site Description Cooling Coil Area (SF)

Heating Coil Area

(SF)

Total Area

(SF)

Eglin

AFB

AHU-1 Trane 70” x 96” 47 0 47 AHU-2 Daikin 54” x 93” 35 0 35

Grand Total

(SF) 82

c. Panama City Beach

i. Chillers (2 total)

1. Daikin Model # AG070EDSEPNNOA / Serial # STNV210100070

2. Daikin Model # AG070EDSEPNNOA / Serial # STNV210100070

ii. Air handling units

Site Description Cooling Coil Area (SF)

Heating Coil Area

(SF)

Total Area

(SF)

Panama City Beach- East

AHU-1 Carrier Indoor 54” x 104” 40 0 40

AHU-2 Carrier Indoor 54” x 104” 40 0 40

Grand Total

(SF) 80

4. SCOPE OF SERVICES: MINIMUM SERVICE REQUIREMENTS

4-1 Minimum Preventative Maintenance – Centrifugal Chillers:

a. Yorks

i. Check and tighten all electrical connections

ii. Megohm motor windings

iii. Replace oil filter and oil return filter/driers iv Clean or backflush heat exchanger

v. Replace starter coolant

vi. Replace or clean starter air filters if applicable

vii. Perform oil analysis on compressor lube oil

viii. Perform refrigerant analysis ix Tube brushing and Eddy current testing

1. To be completed in base year and schedule thereafter determined by tube profile

2. To included consumables such as head gaskets and fasteners

ii. Minimum 8-point vibration analysis on each machine

1. Analyst must be minimum ISO 18436 Category II certified

2. Analyst must be available to discuss faults directly with VHA representatives or

VHA repair contractors

b. Daikin

i. Check unit for proper operation, interlocks, controls, and excessive noise or vibration

ii. Tighten all starters, motor, and control connections

iii. Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating

iv. Check thermal flow switches

v. Test for refrigerant leaks including relief valve piping outlets

vi. Inspect water piping and valves for leakage; check condition of unit and pipe insulation

vii. Check areas for proper dielectric grease on applicable terminals

viii. Check vane control operations

ix. Check electronic expansion valve operation

x. MicroTech E check, log, last fault analysis, and analyze performance

xi. Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times.

xii. Inspect vibration eliminators and pads

xiii. Blow down strainer and clean screen

xiv. Check control operation for tower fans and bypass valve

xv. Oil sampling and analysis

xvi. Tube brushing and Eddy current testing

1. To be completed in base year and schedule thereafter determined by tube profile

2. To included consumables such as head gaskets and fasteners

4-2 Minimum Preventative Maintenance – Reciprocating/Scroll Chillers:

a. Daikin

i. Refrigerant Analysis

1. To be taken for all circuits testing for oil, acid, and moisture content

2. Analysis to be completed by a Daikin qualified lab

ii. Annual Inspections

1. Check unit for proper operation, interlocks, controls, and excessive noise or vibration

2. Tighten all starter, motor, and control connections

3. Visually inspect condition of starter contacts and overloads for wear, pitting, and any signs of overheating

4. Meg compressor motor and record readings

5. Check operation of crankcase heater

6. Check evaporator shell heaters and controls for freeze protection

7. Check condition, operation, and proper liquid/air levels in expansion tank

8. Inspect condition of motor, fan wheel (bent blades, debris, proper rotation and airflow)

1. Check motor and fan bearings, screws, and motor mounts. Coordinate with VHA HVAC maintenance shop for motor lubrication to prevent over greasing.

2. Visually inspect coils for damage, obstructions, and cleanliness.

3. Check relief valve(s) for leakage

4. Check operation of refrigerant cycle, pump-down cycle, controls, refrigerant charge and oil level

5. Test differential oil pressure switch for proper setting

6. Check operation of compressor(s)

7. Inspect water piping and valves for leakage; check condition of unit and pipe insulation

8. Visually inspect units, piping, and accessories for any signs of oil or refrigerant leakage

9. Check operating and safety controls

10. Review all microprocessor, thermostats, and/or diagnostic control codes

11. Check flow switch devices and external pump interlocks for proper operation

12. Check condition of thermometers, and gauges. Compare with operating controls

13. Check sight glass(es) for flashing / moisture and/or oil presence

14. Check evaporator and condenser flow rates, temperatures, interlocks, and safeties

15. Complete operating log of temperatures, pressures, voltages, amperages, and review all readings. Include chiller starts and run times.

16. Clean condenser coils per Daikin requirements

17. Review services performed and report any uncorrected deficiencies to facility maintenance manager

b. Trane

i. Refrigerant Analysis

1. To be taken for all circuits testing for oil, acid, and moisture content

2. Analysis to be completed by a Trane qualified lab

ii. Annual Inspections

1. Verify compressor oil sump heater connections are in good condition

2. Check operating pressures and temperatures 3, Inspect refrigerant flow through sight glass for indication of charge issue or excessive pressure drop

4. Measure and record evaporator superheat

5. Measure and record system subcooling

6. Check oil level and refrigerant charge

7. Leak test chiller

8. Check operating and safety controls

9. Inspect electrical components for proper operation

10. Inspect all piping and components for leaks and damage

11. Clean water strainers

12. Clean condenser coils per Trane requirements

13. Clean condenser fan

14. Check fan assemblies for proper clearance in the fan shroud opening, motor shaft misalignment, shaft abnormal end-play, excessive vibration, and excessive noise

15. Manually rotate condenser fans to ensure proper clearance on fan shroud openings

16. Inspect entire system for unusual conditions

4-3 Minimum Predictive Maintenance- Motors and Pumps

i. Online vibration analysis of 9 motors and 7 pumps

a. Vibration sensors must be i-alert3 or equivalent conditional monitoring devices capable of the following:

1. Epoxy mounting to rotating assemblies

2. 24/7 continuous monitoring capability

3. Minimum of a 2-year life span on battery life

4. Routine communication with web interface over cellular gateway or equivalent wireless, secure network. No systems requiring VA OIT interface will be approved.

5. Triaxial vibration monitoring

6. Operating temperatures up to 183°F

ii. Device and software must be able to automatically detect and diagnose machine issues

iii. Data, alarms, and analysis to be available continuously to VHA via web interface

iv. Vibration spectrum analysis must extend to a minimum of 5kHz frequency range

v. Devices must be installed, and software route set up by a trained installer

vi. At a minimum, spectrum data must be reviewed annually by a certified vibration analyst

1. Analyst must be minimum ISO 18436 Category II certified

2. Analyst must be available to discuss faults directly with VHA representatives or VHA repair contractors

ii. On-site annual PdMA® or approved equal motor testing on 9 motors

1. Tester capabilities must include at a minimum: power quality, power circuit, stator, rotor, insulation, and air gap

2. Analyst must provide proof of PdMA® or approved equivalent technology training certification

3. Analyst must be available to discuss motor test results directly with VHA representatives or VHA repair contractors

4-3-1 AHU Steam Clean Coils

1. Clean a minimum of 4 AHUs per year

2. Utilize non-chemical, steam cleaning methods to clean the coils listed at 3 sites in Pensacola, Eglin, and Panama City

3. Schedule in coordination with COR to perform Eglin and Panama City during the same annual cycle of 4 AHUs per year

4. Ensure all components (motors, valves, fire detection, instrumentation, etc.) within and around the AHU being cleaned is protected from steam or excessive heat

5. AHU filters shall be removed and protected from cleaning process and reinstalled after AHU inspection by VHA engineering staff

4-3-2 Provide Quarterly and Annual AHU Replacement Filters

1. Filter quantity and type should match the schedules provided in Section 3: Equipment List

i. Filter submittals should be provided by Contractor for VHA HVAC maintenance shop review

2. Furnish disposable quarterly AHU filters at quarterly intervals agreed upon by VHA HVAC maintenance shop

3. Furnish disposable annual AHU filters at annual intervals agreed upon by VHA HVAC maintenance shop

4. Install will be completed by VHA personnel

5. PERIOD OF PERFORMANCE: The expected period of performance is a base year (of twelve months) and four option years (each twelve months in length) which may or may not be exercised based on the needs of (and at the discretion of) the U.S. government.

Base Year October 1, 2022 -September 30th, 2023 Option Year 1 October 1, 2023 -September 30th, 2024 Option Year 2 October 1, 2024 -September 30th, 2025 Option Year 3 October 1, 2025 -September 30th, 2026 Option Year 4 October 1, 2026 -September 30th, 2027

6. WORK HOURS AND SCHEDULE: All work, execution of services, and completion of deliverables/tasks must be accomplished during normal business hours, 7:30 a.m. through 4:30 p.m. Monday through Friday, Federal Holidays excluded. Any work, services, and/or other tasks performed during other than normal business hours must be approved in advance by the Contracting Officer Representative (COR), Contracting Officer, and/or other authorized facility designee/representative before such work begins. The Federal Holidays that are currently being observed by the facility are listed below. An alternate work schedule may be utilized if there is mutual agreement between the government and the contractor (and shall be based on mission requirements, staff availability, and facility needs).

New Year’s Day January 1 Martin Luther King‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

7. PERSONNEL PERFORMING SERVICES - REQUIRED “CORE COMPETENCIES:

Personnel performing services during the active performance periods of the contract shall be knowledgeable of the Original Equipment Manufacturer (OEM) standards associated with the equipment specified herein.

They should be competent as defined by the OEM (York, Daikin, Marley, or Trane) in conducting inspection, testing, and repairs of the respective equipment they are tasked with servicing. No unqualified individual shall be allowed to perform work, execute services, and/or complete tasks/deliverables while the contract is active.

• Contractor shall possess a minimum of five (5) years of experience consisting of servicing, maintaining, testing, and repairing York, Daikin, Marley, or Trane equipment as well as associated control systems or related work on predominantly commercial and industrial chiller plants that resemble the plant described herein.

• Technicians, providers, and personnel who will be performing work, executing services, and completing required tasks/deliverables shall only service the manufacturer they are formally certified to service as follows:

York equipment

- At least 1 technician must be York factory certified to perform inspections and service

- Shop must be formally recognized by Johnson Controls as an authorized York service and parts provider

- Technicians must have ability digitally connect, diagnose, and adjust parameters on York chillers with

Johnson Controls authorized software

Daikin equipment

- At least 1 technician must be a Daikin factory certified to perform inspections and service

- Shop must be formally recognized by Daikin as an authorized Daikin service and parts provider

- Technicians must have ability digitally connect, diagnose, and adjust parameters on Daikin chillers with

Daikin authorized software

Marley

- At least 1 technician must be Marley factory certified to perform inspections and service

- Shop must be formally recognized by SPX as an authorized Marley service and parts provider

Trane

- At least 1 technician must be Trane factory certified to perform inspections and service

- Shop must be formally recognized by Trane as an authorized service and parts provider

- Technicians must have ability digitally connect, diagnose, and adjust parameters with Trane authorized software

8. KEY PERSONNEL

During the active performance periods of the contract a Project Manager, Subject Matter Expert (SME), or equivalent shall be designated by the contractor (to be contacted by the government when needed) regarding performance of work, execution of services, and completion of Deliverables/Tasks as contained within this Statement of Work and covered by the final contract.

9. DELIVERABLES:

DELIVERABLE #1

REPORTING, DOCUMENTATION, AND SERVICE LOG

Documentation will be provided following execution of services, performance of work, and completion of task/deliverables during the active performance periods of the contract. Service logs for work completed will be maintained by the contractor and provided to the government within ten (10) business days after such work has been performed. These reports must describe the services, tasks, inspections, testing, repairs, parts installed or replaced, personnel/company involved, and/or the work performed on the equipment specified herein. These reports will also advise of any repair or repair parts necessary to maintain the equipment in optimum operating condition to include any equipment down time. While no specific format is being mandated, at a minimum the following will be documented in the service log provided: Contractor’s Name, Technician’s Name, Date and

Time, Location and Description of Service. The following reports may also be required and shall be furnished by the contractor if requested from the government:

DELIVERABLE #2:

CHECK IN AND CHECK OUT PROCEDURES

Before beginning any work at any time during the active performance periods of the contract personnel performing services will check in with the appropriate facility representative to obtain approval and confirmation of the expected work to be performed and services to be executed. Check in can be done using the following communication mechanisms: e-mail, and/or text message with the appropriate point of contact.

Check out procedures will be the same once work has been completed and services have been executed. Facility personnel and the contractor may modify such procedures if there is mutual agreement among both parties regarding changes to these procedures if implemented.

10. MISCELLANEOUS & GENERAL REQUIREMENTS:

A. To meet the needs of the facility, additional equipment may be incorporated into the final contract via a bilateral contract modification. A bilateral modification requires consent, approval, and an official signature on contractual documents by both the contractor and the government. Also, if additional work not included under the definitions laid out in this document are required to satisfy the contractual requirements and performance criteria, the contractor shall provide the nature of the repair and a budgetary cost estimate in the format of a detailed cost line-item quote (including line items for labor, materials, and all other related costs) needed to complete repairs in an inspection summary report. Any additional charges and repair work claimed must be approved by the contracting officer before service commences. Any additional work performed by the contractor without the prior written approval of the contracting officer will be performed by the contractor at no additional cost to the government.

B. When determined and agreed upon both by the government and the contractor that the additional services needed to affect repairs are not included in this contractual performance work statement, monetary funds will need to be requested and approved by means of a purchase order with a government purchase card (GPC) if total repair expenses are less than $2,500.00 or through means of a contract modification if total repair expenses are greater than $2,500.00. If the appropriate party does not have the authority to approve the work outside of the scope of work performance work statement and any work performed by the contractor in good faith outside of the performance work statement. Any work performed by the contractor without the approval of the contracting officer or an approved purchase through a credit card PO will be completed or resolved at the expense of the contractor and not the VHA.

C. Contractor shall provide all equipment and materials needed to provide the services in this contract for HVAC related action items (i.e., tools, PPE, transportation, etc.). This includes any heavy equipment or rigging.

Parts may be repaired or replaced, as the contractor deems appropriate, so long as amount listed in line items cited in Price Schedule are not exceeded. No used parts will be used to repair this equipment. Contactor shall furnish the government with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the government for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. If cost exceeds cost listed for applicable line item in Section B.2 (Price Schedule), the Contracting Officer shall issue a bilateral contract modification to increase funding for this line item per coordination with appropriate parties and after determination of price fair and reasonableness.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause—

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86

FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of Clause)

C.5 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or https://www.saferfederalworkforce.gov/contractors/

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

FAR

Number

Title Date

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

NOV 2021

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.246-4 INSPECTION OF SERVICES—FIXED-PRICE AUG 1996

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION

OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to…