S02. Combined Synopsis_36C26226Q0698.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* Government-Owned Anesthesia Preventative Maintenance Service

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 85723

SOLICITATION NUMBER* 36C26226Q0698

RESPONSE DATE/TIME/ZONE 07-1-2026 1700 PACIFIC DAYLIGHT TIME, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J065

NAICS CODE* 541690

CONTRACTING OFFICE

ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting

3601 S. 6th Avenue Tucson

AZ 85723

POINT OF CONTACT*

Contracting Officer Daniel Kneizeh daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs Long Beach VA Healthcare System -LBVAHCS

5901 E. 7th Street Long Beach, CA

POSTAL CODE 90822

COUNTRY USA

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025.

This solicitation is set-aside for 100% total Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $19M.

The FSC/PSC is J065.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Recurring Maintenance Services for Negative Pressure Fans.

All interested companies shall provide quotations for the following:

PRICE/COST SCHEDULE – SERVICES

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR ____________

Recurring Cleaning, Recurring Maintenance Services for Negative Pressure Exhaust Fans in accordance with the Statement of Work.

Contract Period: Base

1.00 YR _____________

Contract Period: Option Period One

Contract Period: Option Period Two

Contract Period: Option Period Three

4001 1.00 YR _____________ _____________

Contract Period: Option Period Four

GRAND TOTAL _____________

STATEMENT OF WORK

1. CONTRACT TITLE: Negative Pressure Fan Recurring Maintenance Services

2. INTRODUCTION AND BACKGROUND: The Long Beach Veterans Affairs Healthcare

System (LBVAHCS) has a need for the cleaning and inspection services of 17 (each) negative pressure exhaust fans. Additionally, Preventative Maintenance services are required on a semi-annual basis for each fan that will include inspection, changing filter media, lubrication, mechanical and electrical inspections.

3. GENERAL REQUIREMENTS:

a. The Contractor shall provide all Labor, Parts, Materials, Equipment, and Supervision required to perform all work.

b. The Contractor shall schedule all maintenance services with the program point of contact.

c. The Contractor’s personnel shall wear all OSHA and VHA regulated Personal Protective

Equipment (PPE).

d. During the maintenance process Contractor personnel must ensure safety and exclude the possibility of injury to patient, staff and visitors at all times.

e. The Contractor’s personnel shall collect, contain, and dispose of all debris daily and upon completion of work resulting from the overall scope of the project according to VHA, State, and Federal Regulations. The Contractor is responsible for repairing damages incurred during performance of this scope of work to include removal/installation or moving materials and tools in and out of the work area.

4. SCOPE OF WORK:

a. The Contractor will perform two (2 each) preventative maintenance services on a semiannual basis each year.

b. During comprehensive and operational inspections, the Contractor shall check the equipment for issues related to normal wear and tears. Routine maintenance shall be performed in accordance with the Original Equipment Manufacturers (OEM) recommendations, including lubrication, cleaning, tightening connections, and verifying electrical operations.

c. The Contractor MUST notify the program point of contact, shop supervisor, and affected areas before doing the scheduled Preventative Maintenance.

i. The Program Point of Contact will notify the Contractor upon award of specific point of contact details.

d. The Contractor will provide and install new pre-filter medias twice annually and HEPA filter medias annually for each exhaust fan as originally specified and designed by the equipment’s manufacturer. The Contractor shall provide the required containment that includes the Bag In / Bag Out required for each piece of filter media

e. The Contractor will properly dispose of all filters per all hazardous waste requirements and will comply with all local, state, and federal guidelines.

f. The Contractor will ensure all work is done in a neat, orderly, and professional workmanlike manner.

g. The Contractor shall check in with program point of contract for any operational deficiencies noted during each visit and the overall condition of all units inspected and or serviced including system pressures.

h. The Contractor will write and complete a Performance Maintenance Service Report Sheet that will include photographs and create a folder for each unit that will include model, serial number, location, discrepancies if any, and the status of unit. The program point of contact will provide further detailed reporting instructions, format and distribution upon contract award.

5. HOURS OF OPERATION: All work shall be performed during normal business hours, Monday through Friday from 7:30 AM to 4:00PM, Pacific Daylight Time. If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

a. Government Holidays Observed Include:

New Year’s Day………………………………… 1 January Martin Luther King’s Birthday……............... Third Monday in January Washington’s Birthday……………………….. Third Monday in February Memorial Day……………………………… Juneteenth National Independence Day………

Last Monday in May 19 June

Independence Day………………………… ….. 4 July Labor Day………………………………………. First Monday in September Columbus Day…………………………………. Second Monday in October Veterans Day…………………………................ 11 November Thanksgiving Day……………………………… Fourth Thursday in November Christmas Day…………………………………. 25 December

6. PLACE OF PERFORMANCE:

a. Long Beach Veterans Affairs Healthcare System-LBVAHCS 5901 East 7th Street Long Beach, CA 90822-5201

7. PERIOD OF PERFORMANCE: Five years, consisting of one base year and four one-year option periods.

8. CERTIFICATES/TRAINING REQUIREMENTS: The Contractor is required to have completed and must provide the following current, safety training certifications:

a. Supervisor: Occupational Safety and Health Administration (OSHA) 30-hour Construction Safety course completed within five (5) years of awarded contract date.

b. Tradesmen: OSHA 10-hour Construction Safety training completed within five (5) years of awarded contract date.

c. Personal Protective Equipment (PPE): The Contractor personnel shall have current PPE training compliant with OSHA 29 CFR 1910.132, including proper selection, use, inspection, maintenance, and limitations of required PPE. Certification must be valid within the past twelve (12) months.

d. All certifications and licenses must be presented to the Program Point of Contact prior to any services being performed.

e. The Contractor will abide by all hospital policies for Interim Life Safety Measures (ILSM) policies. Contractor will set up work area providing all barriers and protection needed to ensure safe removal and replacement of equipment and/or materials.

i. Healthcare System Policy: Interim Life Safety Measure, Issue Date January 2020.

ii. Depending on the scope of work the Contract Officer’s Representative and

Contractor must attain and provide the correct type of permit required by VHA Safety Office. Work cannot commence until the appropriate work permit has been signed off by all parties. The following permits will apply depending on the scope of work:

iii. Pre-Construction Risk Assessment

iv. Energized/Deenergized Electrical Permit

v. Activity Hazard Analyses iv. Utility Shutdown Permit

vi. Confined Space Permit

vii. Infection Control Risk Assessment

9. CONTRACTOR BADGING PROCEDURES:

a. The Contractor shall coordinate with the Program Point of Contact to obtain the proper I.D. Badge prior to starting work.

i. Only Real ID compliant Drivers Licenses/IDs can be used as acceptable form of

ID.

ii. The Contractor personnel are required to wear I.D. Badge during the entire time on VA property.

10. GOVERNMENT-FURNISHED EQUIPMENT: No Government equipment will be used by the awarded Contractor.

11. INSURANCE REQUIREMENTS:

a. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation, Employer’s Liability, General Liability, and any other Insurance in accordance with Federal and State of California laws.

b. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

c. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

d. The Contractor is required to provide copies of proof of Insurance within fifteen (15) calendar days after notification of contract award.

12. PROGRAM POINT OF CONTACT: TO BE PROVIDED AT TIME OF CONTRACT

AWARD.

13. EQUIPMENT LIST: The Contractor will refer to the equipment list below when completing all services related to this Statement of Work.

Control Point Tag Building Location Access

1 EF 19 150 3 Floor Roof

2 EF 19A 150 3 Floor Roof

3 EF 9 150 3 Floor Roof

4 PET/CT 126 Mech. Rm. #70 Basement

5 EF 16 126 3 Floor Roof

6 EF 30 126 3 Floor Roof

7 EF 1 126 3 Floor Roof

8 EF 19 126 3 Floor Roof

9 EF 20 126 3 Floor Roof

10 EF 28 126 Floor Roof

11 EF 14 126 11 Floor Roof

12 EF 5 126 11 Floor Roof

13 EF 14 138 3 Floor Roof

14 EF 13 138 3 Floor Roof

15 EF 24 138 3 Floor Roof

16 EF 3 164 3 Floor Roof

17 EF 17 1 5 Floor Roof

14. PARKING: Parking information is available from the VA Police & Security Service Office. It is the responsibility of the Contractor to park only in appropriately designated parking areas. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. The Contractor shall reach out to the Program Point of Contact for details.

15. SMOKING: Smoking is prohibited throughout the LBVAHCS Campus.

16. AUTHORIZED SERVICES: Only those services in the Statement of Work and Contract are authorized. Any over and above work must be authorized by the Contracting Officer only through a Contract Modification. No payments will be made for unauthorized work or services.

The contract period of performance will be for one base year and four one-year option periods.

FOB: Destination

Place of Performance/Place of Delivery Address: Long Beach Veterans Affairs Healthcare System -

[LBVAHCS]

5901 E. 7th Street

Long Beach, CA

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications-Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation provisions and clause apply to this acquisition:

• FAR 52.212-1 Instructions to Offerors–Commercial Products and Commercial Services (SEE

ATTACHMENT ONE)

• FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (SEE ATTACHMENT

TWO)

• FAR 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (SEP 2024)

• FAR 52.203-18 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or Statements—Representation (JAN 2017)

• FAR 52.204-7 System For Award Management—Registration (Deviation) (NOV 2025)

• FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

• FAR 52.219-1 Small Business Program Representations (Deviation) (NOV 2025)

• FAR 52.229-11 Tax On Certain Foreign Procurements—Notice And Representation (JUN 2020)

• FAR 52.233-2 Service Of Protest (SEP 2006)

• FAR 52.252-5 Authorized Deviations In Provisions (NOV 2020)

• FAR 52.240-90 Security Prohibitions And Exclusions Representations And Certifications (Deviation)

(NOV 2025)

https://www.sam.gov/portal https://www.sam.gov/portal

• VAAR 852.215-72 Notice Of Intent To Re-Solicit (OCT 2019)

• VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

• VAAR 852.233-71 Alternate Protest Procedure (OCT 2018)

• VAAR 852.233-71 Alternate Protest Procedure Note (MAY 2010)

The following contract clauses apply to this acquisition:

• FAR 52.212-4 Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023)

• ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.203-6 Restrictions On Subcontractor Sales To The Government Alternate I (Nov 2021) (JUN 2020)

• FAR 52.203-13 Contractor Code Of Business Ethics And Conduct (NOV 2021)

• FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• FAR 52.203-19 Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements

(JAN 2017)

• FAR 52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011)

• FAR 52.204-13 System For Award Management—Maintenance (Deviation) (NOV 2025)

• FAR 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed For Debarment, Or Voluntarily Excluded (JAN 2025)

• FAR 52.209-9 Updates Of Publicly Available Information Regarding Responsibility Matters (OCT

2018)

• FAR 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (NOV 2015)

• FAR 52.217-8 Option To Extend Services (NOV 1999)

• FAR 52.217-9 Option To Extend The Term Of The Contract (MAR 2000)

• FAR 52.219-8 Utilization Of Small Business Concerns (Deviation) (NOV 2025)

• FAR 52.219-14 Limitations On Subcontracting (Deviation) (NOV 2025)

• FAR 52.222-3 Convict Labor (Deviation) (NOV 2025)

• FAR 52.222-35 Equal Opportunity For Veterans (Deviation) (NOV 2025)

• FAR 52.222-36 Equal Opportunity For Workers With Disabilities (Deviation) (NOV 2025)

• FAR 52.222-37 Employment Reports On Veterans (Deviation) (NOV 2025)

• FAR 52.222-40 Notification Of Employee Rights Under The National Labor Relations Act

(Deviation) (NOV 2025)

• FAR 52.222-41 Service Contract Labor Standards (Deviation) (NOV 2025)

• FAR 52.222-42 Statement Of Equivalent Rates For Federal Hires (MAY 2014)

• FAR 52.222-43 Fair Labor Standards Act And Service Contract Labor Standards-Price Adjustment

(Multiple Year And Option Contracts) (Deviation) (NOV 2025)

• FAR 52.222-50 Combating Trafficking In Persons (Deviation) (NOV 2025)

• FAR 52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025)

• FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025)

• FAR 52.222-90 Addressing DEI Discrimination By Federal Contractors (Deviation) (APR 2026)

• FAR 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY 2024)

• FAR 52.232-33 Payment By Electronic Funds Transfer—System For Award Management (OCT

2018)

• FAR 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (MAR 2023)

• FAR 52.233-3 Protest After Award (AUG 1996)

• FAR 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004)

• FAR 52.240-91 Security Prohibitions And Exclusions (Deviation) (NOV 2025)

• FAR 52.244-6 Subcontracts For Commercial Products And Commercial Services (Deviation) (APR 2026)

• FAR 52.252-6 Authorized Deviations In Clauses (NOV 2020)

• Mandatory Written Disclosures

• VAAR 852.201-70 Contracting Officer's Representative (DEC 2022)

• VAAR 852.203-70 Commercial Advertising (MAY 2018)

• VAAR 852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation) (MAR 2026)

• VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB (SEE ATTACHMENT

THREE)

• VAAR 852.219-75 Notice of Limitations on Subcontracting-Certificate of Compliance For Services and Construction (Deviation) (JAN 2023) (SEE ATTACHMENT FOUR)

• VAAR 852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025) (APR 2025)

• VAAR 852.228-71 Indemnification And Insurance (MAR 2018)

• VAAR 852.232-72 Electronic Submission Of Payment Requests (NOV 2018) *

• VAAR 852.237-74 Non-Discrimination In Service Delivery (OCT 2019)

• VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

* This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

Service Contract Act Wage Determination #: 2015-5613, Revision 32, Published 5/12/2026

This will be a Firm Fixed-Priced Contract.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Basis of Award. This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable. Price alone is the sole evaluation factor. In addition to the general standards of responsibility found at FAR § 9.104-1, in accordance with FAR § 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

The following are the decision factors: Price, Special Standards of Responsibility, and Past Performance.

Price: The Government will evaluate offers for award purposes on the total cost to determine that cost is fair and reasonable. The Government anticipates adequate price competition and intends to award without discussions with respective Offerors. However, the Government reserves the right to conduct discussions if deemed in its best interest.

Special Standards of Responsibility: The following special standards of responsibility apply to this procurement:

(Provide Certifications, Relevant Experience and Qualification Statements)

SP1: Current Certifications: Supervisor: Occupational Safety and Health Administration (OSHA) 30-hour Construction Safety course completed within the past five (5) years.

a. Certification

SP2: Current Certifications: Tradesmen: Occupational Safety and Health Administration (OSHA) 10-hour Construction Safety course completed within the past five (5) years.

a. Certification

SP3: Current Certifications: Personal Protective Equipment (PPE): Contractor Personnel shall have current PPE training compliant with OSHA 29 CFR 1910.132, including proper selection, use, inspection, maintenance, and limitations of required PPE. Certification must be current.

a. Certification

All RFQ questions shall be received not later than 4:00 pm PT, June 22, 2026, via email only to daniel.kneizeh@va.gov. Subject line shall include “INQUIRY TO RFQ 36C26226Q0698” for consideration. All answers to inquiries received by due date and time will be addressed through an amendment. No further inquiries will be addressed after due date.

Submission of your response shall be received not later than 5:00 PM PDT, July 1, 2026, via email only to daniel.kneizeh@va.gov. Subject line shall include “RESPONSE TO RFQ 36C26226Q0698” for consideration. RFQ response must be in PDF format; it is the Offerors’ responsibility to ensure that the quote/offer is received on time.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. If there is no past performance, the rating will be neutral.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below:

Daniel Kneizeh, Contracting Officer, Email: daniel.kneizeh@va.gov.

ATTACHMENTS

Attachment One: FAR 52.212-1 Instructions to Offerors

Attachment Two: FAR 52.212-2 Evaluation

Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB

Attachment Four: VAAR 852.219-75 VA Notice of Limitations on Subcontracting

Attachment Five: Statement of Work

Attachment Six: Solicitation Schedule