S02. 36C26226Q1125 Sharps Pickup and Disposal CSS.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Sharps Pick Up and Disposal 08/01/2026-07/31/2027 One Year Service

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26226Q1125

RESPONSE DATE/TIME/ZONE 07-29-2026 11:00am MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* S222

NAICS CODE* 562211

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22

New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care Systems

VALLHCS

11201 Benton Street Loma Linda California

POSTAL CODE 92357

COUNTRY United States

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03

This solicitation is set-aside for 100% SDVOSB, IAW VAAR 819.501-70(a)(3)

The associated North American Industrial Classification System (NAICS) code for this procurement is 562211, with a small business size standard of $47 Million.

The FSC/PSC is S222.

The VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center

(VAMC), located at 11201 Benton Street, Loma Linda, CA 92357-1000, is seeking to purchase deionization water system maintenance used for sterilizing surgical equipment.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price Total Price

0001 Reusable Sharps 34,164 LB

0002 Reusable RC 52,776 LB

0003 Cage Bio 124,992 LB

0004 Trace Chemo/ Path 10,092 LB

0005 Bythe 12 MO

0006 Hemet 52 WK

0007 Murrieta 52 WK

0008 Palm Desert 52 WK

0009 Redlands 52 EA

0010 Tech Labor 2080 HR

Statement of Work (SOW)

LOMA LINDA VA MEDICAL CENTER OUTLINE OF

NEED FOR PICK-UP AND DISPOSAL OF REGULATED MEDICAL WASTE

PARTICIPATING FACILITIES:

VA Loma Linda Healthcare

11201 Benton Street

Loma Linda, CA 92357

VA Loma Linda Ambulatory Care Center (ACC)

26001 Redlands Blvd.

Redlands Ca 92373

VA Loma Linda Women’s Health Clinic

10391 Corporate Center

Redlands, CA 92374

Palm Desert CBOC

72700 Dinah Shore Dr Ste 200

Palm Desert, CA 92211

Murrieta CBOC

25125 Madison Ave

Murrieta, CA 92562

Hemet CBOC

720 East Latham Avenue

Hemet, CA 92543-4364

Victorville CBOC

14598 Seventh Street Suite B

Victorville, CA 92395-4214

Rancho Cucamonga CBOC

8160 Day Creek Boulevard, Suite 120

Rancho Cucamonga, CA 91739-9329

Corona CBOC

280 Teller Street, Suite 120

Corona, CA 92879-1888

Notwithstanding any other provisions in this contract, the Contractor shall provide medical waste pick-up and disposal services to the specified facilities under the same terms and conditions as outlined in this contract upon direction from the Contracting

Officer (CO). The Contractor shall extend services to those clinics at the established prices for the parent facility. Clinic locations and estimated quantities may vary based on patient demand. The Contractor must ensure it has the necessary resources to adapt to these changes. Various waste locations are subject to change, and the

Environmental Management Service (EMS) reserves the right to alter and add locations within the buildings of interest. The list of various hazardous waste locations will be organized by building.

PERFORMANCE WORK STATEMENT (PWS):

The Department of Veteran Affairs Loma Linda Healthcare System (V ALLHCS) has a requirement for a Contractor to service and provide pick-up and disposal of hazardous and non-hazardous medical waste. The Contractor shall provide all containers, installation, management, labor, supervision, transportation, and packaging of regulated medical waste (RMW) to include bio-hazardous (red bag) waste, chemotherapy waste, pathological waste, RCRA waste, sharps and pharmaceutical waste. The Contractor shall uniquely label each container for each waste stream.

a. The Contractor shall provide installation of disposable hazardous pharmaceutical waste containers, reusable non-hazardous pharmaceutical waste, sharps, re-usable trace chemo waste containers, re-usable medical waste ("red bag waste") containers, · re-usable medical sharps only containers, and re-usable pathology, bio-hazardous, chemotherapy waste containers.

b. The Contractor may propose substitution of one-time use (disposable) containers in lieu of reusable containers for all waste streams other than RCRA waste.

c. All containers shall be swapped out by the Contractor at the point of accumulation in a just-in-time service model - minimizing time a full container sits at an accumulation point before replacement with empty container.

d. Definition of a full container. A full container is defined as any container that has reached a level that it cannot accept more waste and not sooner. The frequency of replacing a full container for an empty one will be determined by Contractor.

e. The Contractor shall conduct an onsite assessment with the Contacting Officer

Representative (COR) to determine size, placement and location of medical waste containers. The Contractor shall ensure the Government that the offeror will be able to supply the estimated quantities, including any additional containers to be left on site.

f. The Contractor shall submit a medical waste manifest/tracking document and a monthly rep01t. The monthly report shall be for all waste stream collected, transported, and treated. The monthly report shall be aligned in all invoices, tracking documentation and certificate of destruction (COD); pounds, number of containers, size, cost per pound, location of the collection, and type of treatment. The ce1tificate of destruction

(COD) shall be emailed to the Contracting Officer Representative (COR) on a monthly basis. All RCRA hazardous waste shipments must be authorized and signed by the

COR.

g. VA directives and federal executive orders direct efforts in cost reduction, waste minimization, environmental impact, and greenhouse gas generation in VA operations encourage use of re-usable containers over one time use (disposable) containers.

1. VA Directive 0058 - VA Green Procurement Program Policies and

Procedures

2. VA Directive 0063 -Waste Prevention and Recycling Program

3. VHA Directive 7708 - Pollution Prevention (P2) Program

4. Executive Order 13423 Strengthening Federal Environmental, Energy, and Transportation Management

5. EO 13693 - Plani1ing for Federal Sustainability in the Next Decade

h. The following regulations are applicable to the tasks required by this contract and are incorporated by reference herein. Should any aspect of the regulations or standards conflict, the most stringent shall apply.

1. California Health and Safety Code, Sections 117600-118360, Medical

Waste Management Act (MWMA) (including all definitions)

2. Hazardous Materials Regulation, MRE: 49 CFR parts 171 through· 1so, Department of Transportation (DOT)

3. Code of Federal Regulations (CFR), Hazardous Waste Criteria, 40 CFR

261 ( C) (D), 40 CFR262 and 21 CFR 1200-1316

4. Bloodborne Pathogen Standard 29 CFR 1910, 1030, and OSHA

Instruction CPI, 2-2, 44C Occupational Health and Safety Administration,

5. Food and Drug Administration (FDA) requirements for waste containers as Class II Medical devices.

6. ASTM standard ASTM F2132-(2008)0lel Standard Specification for

Puncture Resistance of Materials Used in Containers for Discarded

Medical Needles and Other Sharps and ASTM WK27197 revision of

F2132-01(2008)0 le 1.

7. Resource Conservation and Recove1y Act (RCRA)

CONTAINERS: Non-RCRA pharmaceutical waste and Sharps waste, The Contractor shall supply a container (reusable or single-use) that is in compliant with the MWMA for re-use.

a. Re-Usable Container shall have the following specifications:

1. Meet all applicable laws and regulations

2. Features to deter retrieval of items placed into the container

3. Non-manual opening

4. Durability to process approximately 400 to 500 re-uses

5. Wall mount brackets enabling the securing of the container to a vertical surface

6. Locking mechanisms as an option to mount in areas of public access.

7. A foot pedal actuator as an option.

8. Secure waste containers must be in a color other than RED, YELLOW, or BLACK

9. A one-way flap (i.e. mailbox slot)

10. Labels on the containers are to be clearly labeled using at least a 14-point font identifying the type of waste (ex: Non-RCRA/Sharps).

11.COR must have access to inspect facility that disinfects reusable containers and may conduct unannounced site visits:

12. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity.

b. One-Time Use Container shall have the following specifications:

1. Meet all applicable laws and regulations

2. Features to deter retrieval of items placed into the container

3. Non-manual opening

4. Wall mount brackets enabling the securing of the container to a ve1tical surface

5. Locking mechanism as an option to mount in areas of public access.

6. A foot pedal actuator as an option.

7. Secure waste containers must be in a color other than RED, YELLOW, or

BLACK

8. A one-way flap (i.e. mailbox slot)

9. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (ex: Non-RCRA/Sharps).

10. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity

Non-RCRA Trace Chemo Waste:

The Contractor shall supply a container (reusable or single-use) that is in compliant with the MWMA for re-use.

a. Re-Usable Trace Chemo Container shall have the following specifications:

1. Meet all applicable laws and regulations

2. Features to deter retrieval of items placed into the container

3. Non-manual opening and be capable of opening with a foot pedal actuator as an option.

4. Durability to process approximately 400 to 500 re-uses

5. Secure waste containers in YELLOW

6. Contractor shall install disposable liner

7. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (Trace Chemo Waste),

8. COR must have access to inspect facility that disinfects reusable containers and may conduct unannounced site visits.

9. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up.

COR will work with contractor to determine quantity

b. One-Time Use (Trace Chemo) Container shall have the following specifications:

1. Meet all applicable laws and regulations

2. Must be between 8-18 gallon and COR will work with contractor to determine quantity per size to be on site.

3. Secure waste containers must be in a color Yellow

4. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (Trace Chemo).

5. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity

6. Chemo bins are typically picked up from the Palliative Care Building. However, the onsite Point of Contact (POC) may request chemo pick-ups from other locations within the LLVA Main site as the need arises.

Bio-Hazardous Waste (red bag waste): The Contractor shall supply a container

(reusable or single-use) that is in compliance with the MWMA for re-use.

a. Re-Usable Bio-Hazardous Waste Container shall have the following specifications:

1. Meet all applicable laws and regulations

2. Non-manual opening and be capable of opening with a foot pedal actuator as an option.

3. Durability to process approximately 400 to 500 re-uses

4. Waste containers in RED

5. Labels on the containers are be clearly labeled using at least a 14-point font, identifying the type of waste (Medical Waste).

6. COR must have access to inspect facility that disinfects reusable containers and may conduct unannounced site visits.

7. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity

b. One-Time Use Bio-Hazardous Waste Container shall have the following specifications:

1 Meet all applicable laws and regulations

2 Non-manual opening

3 A foot pedal actuator as an option, 4 Secure waste containers must be in a color RED. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste

(Medical Waste)

5 A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity

Medical Sharps: Medical Sharps containers will be only used in areas where no non-hazardous pharmacy waste is generated, such as blood draw areas.

a. Medical Sharps Reusable Containers shall have the following specifications:

1. Meet all applicable laws and regulations

2. Features to deter the retrieval of items placed into the container

3. Non-manual opening and be capable of opening with a foot pedal actuator as an option.

4. Durability to process approximately 400 - 500 re-uses

5. Secure waste containers in RED

6. A one-way flap (i.e. mailbox slot)

7. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (Medical Sharps).

8. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up.

COR will work with contractor to determine quantity

b. One-Time Use Medical Sharps Container shall have the following

1. Meet all applicable laws and regulations

2. Features to deter retrieval of items placed into the container

3. Non-manual opening

4. Locking mechanism as an option to mount in areas of public access.

5. A foot pedal actuator as an option.

6. Secure waste containers must be in a color RED

7. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (Medical Sharps).

8. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity.

Pathology Waste: The Contractor shall supply a container (reusable or single use) that is in compliant with the MWMA for re-use.

a. Pathology Waste Reusable Containers shall have the following specifications:

1. Meet all applicable laws and regulations

2. Durability to process approximately 400 to 500 re-uses

3. Waste containers in WHITE

4. Must be large enough to accept human limbs 30 - 55 gallons

5. Labels on the containers are to be clearly labeled using at least a 14-point font, identifying the type of waste (Pathology Waste Tissue).

6. COR must have access to inspect facility that disinfects reusable containers and may conduct unannounced site visits.

7. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to determine quantity

b. One-Time Use Pathology Waste Container shall have the following

1. Meet all applicable laws and regulations

2. Must be large enough to except human limbs 30 - 55 gallons

3. Secure waste containers must be in a color WHITE

4. Labels on the containers are to be clearly labeled using at least a 14 point font, identifying the type of waste (Pathology Waste Tissue).

5. A stock of containers must be on hand to meet demand in the event containers are full and need to be exchanged on an off scheduled pick-up. COR will work with contractor to dete1mine quantity

Narcotic Waste: The Government will supply the Cactus Sink external and internal holding containers, batteries, the internal liquid & solid narcotic waste holding containers. The contractor shall swap out the waste holding containers.

CONTRACTOR SPECIFIC TASKS AT POINT OF ACCUMULATION:

a. The Contractor shall place containers at or near the source of waste generation

( ex: within a pharmacy, on a medication cart, inside a medication room, or in specified patient care rooms). The Contractor shall replace full containers with empty containers at these points of accumulation.

b. For RCRA Hazardous Pharmaceutical Waste, the Contractor shall establish accumulation points with pharmacies and other high volume hazardous waste generation points.

c. The Contractor shall place the appropriate RCRA waste description stream on the waste container label (i.e. P-listed, U-listed, D-listed, etc.) along with the start date of accumulation.

d. The Contractor shall furnish approved waste containers in accordance with the

California Department of Health.

e. The Contractor shall ensure that all recyclable waste containers are maintained in optimum condition, in accordance with the U.S. FDA.

f. The Contractor shall provide an analysis of the dmg list detailing the classification of all drugs considered RCRA waste, designating P and U list - discarded unused chemicals (261.33) (e) and (:f) Waste Streams.

g. The Contractor shall notify the COR of any changes in the regulatory requirements for drug waste.

h. The Contractor shall supply a monthly survey on the total number of pounds of waste collected and the number of waste containers change-out for each waste stream to the COR. Contractor shall conduct annual waste stream surveys at each facility. The survey shall consist of a review of the annual waste generation statistics to determine if there have been any significant changes in the waste profile for each facility. The first survey shall be conducted within ninety (90) calendar days of initial contract award and within ninety (90) calendar days after exercising an option. The Contractor shall provide the results of the survey in a spreadsheet compatible with Microsoft Excel format and shall submit the results to the COR via email within fifteen (15) calendar days after the survey is completed.

The COR shall monitor receipt of survey.

i. The Contractor shall provide a classification of all items in pharmacy formulary as well as classification of new items within fourteen (14) calendar days of notification by the COR. The formulary waste classification shall be maintained in computer accessible file, preferably internet accessible. Whenever there is a regulatory change affecting the fate of formulary, the Contractor shall provide an update of the formulary classification to the pharmacy department within thirty (30) days of a regulatory change.

REPORTS: The Contractor shall provide reports on poundage pick-up for non-hazardous pharmaceutical, bio-hazardous, medical sharps, pathology, and RCRA hazardous waste:

a. Non-RCRA pharmaceutical waste, bio-hazardous, medical sharps, and pathology containers shall be bar coded to allow for tracking of containers. The

Contractor shall collect the following information for each container: a histo1y of the net weight of material collected, the time a container stayed at location of accumulation, the date the full waste (one-time use or re-usable) container was replaced and the number of times the reusable container has been reused. The

Contractor shall maintain this history in a database available for review by the

COR upon request and compilation of statistics.

b. The Contractor shall record the consolidated weight of hazardous waste collected from waste accumulation points and shall include the date of accumulation and removal from a specific medical center or clinic. The weight shall be recorded on the hazardous waste manifest as well on a separate secure internet accessible-database for only hazardous waste.

PICK-UP SCHEDULE: Each facility, upon contract award and in conjunction with the Contractor, shall dete1mine pick-up schedules, The schedules are based on the amount and type of regulated medical waste generated, sharps, and any storage restrictions specified in the regulations incorporated by reference in section B.4.

AUTHORIZED SERVICES:

a. Only those services specified herein are authorized under this contract. The contractor shall not perform any work other that the services specified herein unless the Contractor first receives direction from the Contracting Officer.

b. Only the Contracting Officer can approve additional services under this contract.

c. Only the Contracting Officer may authorize additional services, and reimbursement shall not be made unless prior authorization has been obtained.

IDENTIFICATION BADGE-CHECK IN WITH VA SECURITY: When on VA property, the

Contractor personnel must comply with VA security regulations. Contractor personnel shall wear a VA PIV Badge at all times while on VA property.

Contractor personnel assigned to the locations noted in Performance Work

Statement will be badged IN ADVANCE of their start date. Each person to be badged will need to provide a driver's license and social security card to the card sponsor. The social security card will be presented to the COR without lamination, as it will not be accepted if it is laminated. The PIV sponsor (COR) is located in Environmental Management on the main medical campus 1st

Floor, Room lC-24. The COR will assist Contractor personnel in obtaining a badge.

GOVERNMENT FURNISHED PROPERTY:

a. The Government shall provide designated areas for placement of disposable sharps and medical waste containers. The Government shall designate areas where these secure containers may be kept until the arrival of transport vehicles. However, the Contractor shall not restrict the VA facility from performing packaging or consolidation of any facility's own waste stream, nor restrict any VA facility to Contractor provided packaging as long as said packaging or consolidation complies with applicable government regulations.

b. In accordance with applicable Government regulations, the designated VA representative shall complete appropriate information on and/or sign required waste manifest forms/waste tracking documents. TI1e Government shall provide appropriate facilities for any training provided by the

Contractor. The government shall provide the Contractor with a list of all medications with NDC #'s used by the facility.

c. The COR shall inform the Contractor of an additional drugs requiring classification that has been added to the drug formulary.

HOURS OF OPERATION:

a. Normal Work Hours: This contract is a full-service contract for three (3) technicians on-site, Monday through Friday. Pick-up of regulated medical waste shall take place between the hours of 6:00 a.m. to 4:30 p.m., five

(5) days per week, eight (8) hours per day, to include all necessary service calls National Holidays excluded. Any service pe1formed during other than normal work hours shall be approved in advance by the COR. The price shall be agreed upon by the Contractor and CO and contract modification shall be awarded to allow for the additional work.

b. NATIONAL HOLIDAYS: The Contractor is not required to provide services on the following National Holidays.

d. Also included would be any other day specifically declared by the president of the United States to be a National Holiday. When a holiday falls on a

Sunday, the following Monday shall be observed as a legal holiday by U.S.

Government agencies. When a holiday falls on a Saturday, the proceeding

Friday shall be observed as a legal holiday.

PARKING

a. The Contractor shall park only in areas designated for contractor personnel by the VA Police and Security Service personnel.

b. The Contractor shall display on its vehicles the company name in a manner and size that is clearly visible.

c. The Contractor shall conform to the posted speed limits and parking restrictions set at each government facility.

SMOKING POLICY:

Smoking is not permitted on VA property, only in designated areas which vary at individual VA sites.

SAFETY DATA SHEETS (SDS):

The Contractor shall provide their employes with immediate access to

SDS for all hazardous substances.

CONTRACTOR EMPLOYEES:

a. The Contractor is responsible for the proper protection of his employee.

b. The Contractor shall furnish Contractor employees all necessary Personal

Protective Equipment (PPE) and ensure proper working condition of said equipment.

c. Attire and PPE, including respirators, must be appropriate for the hazardous condition of lab-packing, lifting, carrying, pouring, blending, moving, and/or loading hazardous and toxic substances in limited space.

d. The Contractor employees shall be enrolled, as appropriate and at

Contractor expense, in a medical surveillance program as prescribed by 29

CPR 1910.

e. The Government reserves the right to accept or reject Contractor personnel for the rendering of services. Contractor shall replace any Contractor personnel rejected by the Government at no additional cost to the

Government. The COR shall report on any contractor personnel performance, complaints or conduct issues to the Contractor.

TRAINING: The Contractor Management Staff shall provide yearly training to the VA on re-usable pharmaceutical, medical waste, trace chemo waste, and pathology containers, classification and segregation of pharmaceutical waste for all collection points. The initial training shall be done in person: Follow-up training may be done with the aid of a DVD or another form of training.

SPILLS: When waste is spilled by the Contractor at any pick-up site, storage location, or during transport, the Contractor shall, at no additional charge to the Government, clean-up the spill in accordance with appropriate regulations listed in B4 above. In addition, the Contractor shall immediately make a verbal repo1t to the COR as well as the GEMS Program Manager immediately in the event emergency measures need to be taken, followed by a written report within seven (7) business days. The written report shall include the following:

a. Spills by type and amount of waste

b. Certification spill waste was properly removed and disposed.

c. Identity of personnel exposed to spilled waste

d. Condition of personnel exposed to spilled waste

e. Description of cause

f. Corrective action and/or preventive measures

PAYMENT

A. The Contractor shall charge only for the net weight of waste excluding weight for the containers. The Contractor shall be responsible for weighing containers. The Contractor shall ensure only scales calibrated and inspected in accordance with applicable state and federal regulations are used. The Contractor shall ensure the weight amount and tracking documentation are reflected on the invoices. The weight charge per container shall include the cost of cleaning re-usable containers.

b. Payment shall be made monthly in arrears upon receipt of an invoice prepared in accordance with Federal Acquisition Regulation (FAR) Part 52.212-4. Contractor's invoice shall include, as a minimum, the following: (1) Name of Business Concern, (2)

Invoice Date, (3) Contract Number, (4) Purchase Order Number, (5) Obligation Number,

(6) Description, Total Weight Collected by waste stream, Unit Price, (7) The number of re-usable waste containers turned (8) Healthcare facility were services were performed.

The contract period of performance is 08/01/2026-07/31/2031

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

VA Loma Linda Healthcare System

(VALLHCS)

Jerry L. Pettis VA Medical Center (VAMC)

11201 Benton Street

Loma Linda, CA

Postal Code: 92357-1000

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Products and Commercial

Services (OCT 2025)

2. ADDENDUM to FAR 52.212-1

3. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

4. FAR 52.203-11 “Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions.” (SEPT 2024)

5. FAR 52.203-18 “Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation.” (JAN 2017)

6. FAR 52.204-7, “System for Award Management - Registration” (NOV 2025)

7. FAR 52.204-90 “Offer Identification” (NOV 2025)

8. FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation

(SEPT 2025)

9. FAR 52.240-90 “Security Prohibitions and Exclusions Representations and

Certifications (NOV 2025)

10. VAAR 852.233-70 “Protest Content/Alternative Dispute Resolution” (SEPT 2018)

11. VAAR 852.233-71 “Alternate Protest Procedure” (SEPT 2018)

Offerors must complete annual representations and certifications electronically via the

System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–

Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2025)

• ADDENDUM to FAR 52.212-4

• FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

• FAR 52.203-6 “ALT I Restrictions on Subcontractor Sales to the Government” (NOV

2021)

• FAR 52.203-17 “Contractor Employee Whistleblower Rights” (NOV 2023)

• FAR 52.203-19 “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements” (JAN 2017)

• FAR 52.204-9 “Personal Identity Verfication of Contractor Personnel” (Jan 2011) http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

• FAR 52.204-13 “System for Award Management-Maintenance” (NOV 2025)

• FAR 52.209-6 “Protecting Government’s Interest When Subcontracting With

Contractors Debarred, Suspended, Proposed for Debarment or Voluntarily

Excluded” (NOV 2025)

• FAR 52.209-10 “Prohibition on Contracting With Inverted Domestic Corporation”

(NOV 2025)

• FAR 52.219-6 “Notice of Total Small Business Set-aside (NOV 2025)

• FAR 52.219-8 “Utilization of Small Business Concerns” (NOV 2025)

• FAR 52.219-14 “Limitations on Subcontracting” (NOV 2025)

• FAR 52.219-28 “Postaward Small Business Program Representation” (NOV 2025)

• FAR 52.222-3 “Convict Labor” (NOV 2025)

• FAR 52.222-35 “Equal Opportunity for Veterans” (NOV 2025)

• FAR 52.222-36 “Equal Opportunity for Workers with Disabilities” (NOV 2025)

• FAR 52.222-37 “Employment Reports on Veterans” (NOV 2025)

• FAR 52.222-40 “Notification of Employee Rights Under the National Labor Relations

Act (NOV 2025)

• FAR 52.222-41 “Service Labor Contract Standards” (NOV 2025)

• FAR 52.222-42 “Statement of Equivalent Rates for Federal Hires” (May 2014)

• FAR 52.222-44 “Fair Labor Standards and Service Contract – Price Adjustment”

• FAR 52.222-50 “Combating Trafficking in Persons” (NOV 2025)

• FAR 52.222-54 “ Employment Eligibility Verification” (NOV 2025)

• FAR 52.222-55 “Minimum Wages for Contractor Workers Under Executive Order

14026” (NOV 2025)

• FAR 52.222-62 “Paid Sick Leave Under Executive Order 13706” (NOV 2025)

• FAR 52.222-90 “Addressing DEI Discrimination by Federal Contractors” (APR 2026)

• FAR 52.223-23 “Sustainable Products” (NOV 2025)

• FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

(SEPT 2025)

• FAR 52.229-3 Federal, State, and Local Taxes” (SEPT 2025)

• FAR 52.232-33 “Payment by Electronic Funds Transfer-System for Award

Management” (OCT 2018)

• FAR 52.232-40 “Providing Accelerated Payments to Small Business Subcontractors”

(MAR 2023)

• FAR 52.233-3 “Protest After Award” (NOV 2025)

• FAR 52.233-4 “Applicable Law for Breach of Contract Claim” (NOV 2025)

• FAR 52.237-2 “Protection of Government Buildings, Equipment, and Vegetation”

(APR 1984)

• FAR 52.240-91 “Security Prohibitions and Exclusions” (NOV 2025)

• FAR 52.244-6 “Subcontracts for Commercial Products and Commercial Services”

(APR 2026)

• VAAR 852.203-70 “Commercial Advertising” (MAY 2018)

• VAAR 852.204-70 “Personal Identity Verification of Contractor Personnel (MAR

2026)

• VAAR 852.219-73 “VA Notice of Total Set-Aside for Certified Service-Disabled

Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)

• VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certificate of

Compliance for Services and Construction (JAN 2023)

• VAAR 852.222-71 Compliance with Executive Order 13899 (APR 2025)

• VAAR 852.223-71 Safety and Health (SEPT 2019)

• VAAR 852.232-72 “Electronic Submission of Payment Requests” (NOV 2018)

• VAAR 852.242-71 “Administrative Contracting Office” (OCT 2020)

• End of Addendum 52.212-4

All quoters shall submit the following: All information required by FAR 52.212-1(b)

Submission of Offers.

All quotes shall be sent to jordan.alonzo@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the

Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

The following are the decision factors: Price, and Past Performance with price weighed more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made as the response most advantageous to the Government.

Responses should contain your best terms and conditions

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

mailto:jordan.alonzo@va.gov

Questions shall be received no later than 07/20/2026 at 11:00am MDT. Submission of your response shall be received not later than 07/27/2026, 11:00am MDT at jordan.alonzo@va.gov only. Subject line should include “RESPONSE TO RFQ

36C26226Q1125” Responses shall have minimal mention of company name and logo within documentation. Technical documentation shall be less than 10 pages in length.

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in SOW, as this is highly scientific and regulated.

Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Late submissions shall be treated in accordance with the solicitation provision at FAR

52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Jordan Alonzo, Contract Specialist, jordan.alonzo@va.gov

A.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Price and Past Performance with Price more important.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

A.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified

SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in

852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)