S02 Attachment VI Statement of Requirements 25 Mar 2022.pdf

STATEMENT OF REQUIREMENTS

Project # 637-19-102

UPGRADE HVAC PHASE V

AT

Charles George VA Medical Center

Asheville, NC

25 Mar 2021

1.0 INTRODUCTION

1.1 SCOPE

The Scope of this Project is to Contract shall be for Construction Services for the successful installation at sof new Heating Ventilation and Air Conditioning (H/VAC) equipment the Asheville VA Medical Center in Ashville, North Carolina. The Asheville VAMC is in need of the successful Heating Ventilation and Air Conditioning (H/VAC) Project at the Charles George VA Medical Center in Asheville, NC. The Contractor shall be responsible for successful for the installation of new air handling units, chillers, heat exchangers steam condensate packages and hot water pumps to serve four areas: Minor Surgery, Endoscopy, ENT, and Podiatry located in Building 47. All works shall be completed in conformance with Government produced specifications and drawing. Work is composed of, but not limited to, management and performance of construction period services, permitting, demolition, construction, construction management, submittals, including general construction, structural, mechanical, electrical, plumbing, fire protection, hazardous material removal, thermal and moisture protection, utility systems, finishes, scheduling, quality control, inspection/testing, environmental protection, recording (As-Built) drawings, and project closeout.

1.2 BASIC REQUIREMENTS

Overall requirements include the efficient management of the Contract, but not limited to, the submission of accurate, on time, and quality contract deliverables, as well as, timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The Asheville Engineering Projects Section will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Contract. The Contractor shall perform all work in accordance with federal, state, and local codes, statutes and regulations.

2.0 GENERAL REQUIREMENTS

This section sets forth the general requirements for the Contractor. Contractor and any subcontractor shall possess applicable licensures of the Contract in order to meet the requirements to perform construction works identified in this Contract and its subsequent attachments.

The Contractor shall comply with all applicable VA Master Construction Specifications, Technical Information Library (TIL), and all other applicable standards/regulations. In the event of conflicting criteria, the Contractor shall notify the Contracting Officer (CO) and seek guidance. The contractor shall be required to perform the requirements contained in any of the Contract attachments, drawings, specifications, exhibits and other documents. The contractor shall follow order of precedence as established in the basic contract clauses 52.215-8, Order of Precedence, and 52.236-21, Specifications and Drawings for Construction, and its Alternate I. Contractors shall not use conflicts between guidance, interpretation of the guidance and order of precedence as a basis for a later request for equitable adjustment. Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters National Association of Corrosions Engineers (NACE); National Fire Protection Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); and International Building Code (IBC), including all changes and amendments in effect on the date of issuance of this Contract.

The Contractor shall implement a full-range construction activity as specified in this Contract in accordance with all applicable compliance documents. The Contractor shall be responsible for providing all manpower, equipment, material, services, and transportation necessary to accomplish the work assigned unless otherwise specified in the Contract and its attachments. The Contractor shall perform management, planning, and performance reporting to effectively secure and monitor prime and subcontract work. At a minimum, Contractor shall provide Bi-Weekly status reports to the Contracting Officer (CO) and Contracting Officer Representative (COR).

2.1 PROJECT MANAGEMENT PLAN (PMP)

The Contractor shall prepare and submit for approval a Project Management Plan (PMP) for the Contract within sixty 60 Calendar Days of issuance of Submittal NTP. The PMP shall include, but is not limited to, the following Project Phasing Plan, Project Schedule/Milestone Chart, Document Control Plan, Area Use Plan, Contractor’s Quality Control Plan, Construction Security Plan, Testing and Commissioning Plan, Environmental Protect Plan, Demolition Debris/Construction Waste Management Plan, and Project Organization POC Chart. The Contractor shall the schedule using the Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

Project Schedule The Contractor shall be responsible for the development, maintenance and implementation of a detailed Project Schedule. The Contractor Project Schedule (CPS) shall indicate detailed activities for the projected life of the project. The CPS shall consist of detailed activities and their restraining relationships.

It will also detail manpower usage throughout project. The contractor shall utilize the Critical Path Method as detailed in the applicable specification section. The project schedule shall show all task requirements and shall follow the WBS for the Contract. The project schedule shall include all major pre-construction activities in order to receive construction Notice to Proceed (NTP) (all preconstruction deliverables), all major price/schedule drivers, such as validation of existing conditions, major material submittals and/or long lead-time items, abatement, transportation, work plans, major demolition/construction tasks, training, meetings and project close-out. The contractor shall allow time in the schedule for 10 calendar days from time of award for the pre-construction meeting to occur. In addition, the schedule shall be submitted in a Gantt chart format as a PDF file for the purpose of presentations, meetings and discussions. The project schedule shall show deliverable milestones and critical paths for project and shall be used for tracking work progress towards achieving milestones.

Updates to the project schedule shall be made, as required, throughout the project period of performance (PoP). These updates shall show actual progress relative to the approved project schedule. Schedule updates showing activity extending beyond the PoP are not an extension of the PoP. PoP extensions will only be granted through contract modifications issued by the CO. The project schedule and subsequent progress updates shall depict projected percent complete and actual percent complete for the Contract.

Contractor Quality Control Plan The Contractor shall be responsible for the development, maintenance and implementation of a CQC Plan to implement all requirements of the Contract. The plan shall be submitted at time of Proposal.

Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. At a minimum, the plan shall contain the following to cover all construction operations, both on-site and off-site, including work by subcontractors, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents.

Work Breakdown Structure (WBS) The Contractor shall prepare and submit for approval a WBS. The WBS shall be used for project planning and to report the schedule status for the Contract. A narrative description of all task activities shall be included. All required tasks shall be included in the WBS.

Area Use Plan The Contractor shall submit for Government, within five calendar days of the on-site Pre-Construction Conference, an Area Use Plan designating intended use of all areas within the project boundaries. This plan shall include, but not necessarily be limited to, the following: the proposed location and dimensions of any area to be fenced and used by the Contractor; construction plant and building installations/the number of trailers and facilities to be used; avenues of ingress/egress to the fenced areas and details of the fence installation; drawings showing temporary electrical installations; temporary water and sewage disposal installations; material storage areas; hazardous storage areas. Any areas which may have to be graveled shall also be identified. The plan shall also include a narrative description of the building structural system, the site utility system; and the office or administration facilities. The Contractor shall also indicate if the use of a supplemental or other staging area is desired. The Contractor shall not begin construction of the mobilization facilities prior to approval by the Contracting Officer of the Area Use Plan.

Environmental Protection The Contractor shall be responsible for the development, maintenance and implementation of activities in a manner that protects existing site utilities (including underground), structures, surface features (including roads), service operations, and the general site environment. This includes the protection of trees, shrubs, and other vegetation not in the affected zone from damage, soil compaction, and physical contact with machines and equipment. The Contractor shall repair or replace any damaged items at no additional cost.

Repairs must match existing conditions. If appropriate, the Contractor shall conserve uncontaminated topsoil by removal, storage, or redistribution. All reasonable measures shall be taken to minimize and suppress fugitive emissions of dust, vapors, and other site materials during site work. All fill materials shall be non-contaminated. The Contractor shall conduct operations and activities with the intent of reducing the amount of pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting substances, generation of hazardous waste, and use of energy and water. The Contractor shall plan, construct, operate, maintain, optimize, and commission systems necessary to control storm water run-on and run-off; and transport surface water drainage to a treatment plant, discharge location, or other destination. Project information pertaining to hazardous materials abatement is detailed in Spec Section 02 82 11 Traditional Asbestos Abatement. The Contractor shall obtain all environmental permits required to successfully perform this contract.

Waste Management/Demolition Debris Management Plan The Contractor shall be responsible for the development, maintenance and implementation a written demolition debris management plan. The plan shall include the requirements defined in 01 74 19 (initial and monthly deliverable).

2.2 ACCIDENT PREVENTION PLAN (CONSTRUCTION SAFETY & HEALTH PLAN)

Accident Prevention Plan (Construction Safety & Health Plan)

The Contractor shall be responsible for the development, maintenance and implementation of an Accident Prevention Plan for this Contract. The APP/HSP shall be kept on-site at the construction management location at all times. All personnel (Contractor, subcontractor, government, and visitors) entering the construction site shall be briefed on the HSP and shall be required to sign an endorsement of strict adherence to the plan. Spec Section 01 35 26 (APP) sets forth the specific requirements for the

Contractor’s safety program. As a minimum, the APP shall cover the following topics and shall include the Accident Prevention Plan (APP):

Statement of Safety and Health Policy The Contractor shall provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract.

Fire Safety Plan The Contractor shall be responsible for the development, maintenance and implementation of a site-specific fire protection program in accordance with 29 CFR 1926. Prior to the issuance of the NTP, the Contractor shall provide a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review and approval for compliance with contract requirements. This plan may be an element of the Accident Prevention Plan.

Hazardous Electrical Energy Control Procedure The Contractor shall be responsible for the development, maintenance and implementation of Hazardous Electrical Energy Control Procedure. This deliverable is required to be submitted prior to de-energization.

A single Simple Lockout/Tagout Procedure for multiple work operations can only be used for work involving qualified person(s) de-energizing one set of conductors or circuit part source. Task specific Complex Lockout/Tagout Procedures are required at all other times.

Confined Space Entry Plan The Contractor shall be responsible for the development, maintenance and implementation of a site-specific Confined Space Entry Plan (including permitting process) for review and approval.

Emergency Action Plan The Contractor shall be responsible for the development, maintenance and implementation of an Emergency Action Plan. This Plan shall be submitted and approved prior to receiving authorization for the commencement of abatement activities. At a minimum the plan shall meet the requirements of 29 CFR

1910.38 (a);(b).

2.3 ASBESTOS HAZARD ABATEMENT PLAN

The Contractor shall be responsible for the development, maintenance and implementation of an Asbestos Hazard Abatement Plan (AHAP) which shall consist of, at a minimum of, simplified text, diagrams, sketches, and pictures that establish and explain clearly the procedures to be followed during all phases of the work by the Contractor's personnel. The AHAP must be modified as needed to address specific requirements of this project and the specifications. The AHAP shall be submitted for review and approval prior receiving the authorization to the start of any abatement work. At a minimum the plan shall address the areas below:

a) Minimum Personnel Qualifications

b) Emergency Action Plan/Contingency Plans and Arrangements

c) Security and Safety Procedures

d) Respiratory Protection/Personal Protective Equipment Program and Training

e) Medical Surveillance Program and Recordkeeping

f) Regulated Area Requirements - Containment Barriers/Isolation of Regulated Area

g) Decontamination Facilities and Entry/Exit Procedures (PDF and W/EDF)

h) Negative Pressure Systems Requirements

i) Monitoring, Inspections, and Testing

j) Removal Procedures for ACM

k) Removal of Contaminated Soil (if applicable)

l) Encapsulation Procedures for ACM

m) Disposal of ACM waste/equipment

n) Regulated Area Decontamination/Clean-up

o) Regulated Area Visual and Air Clearance

p) Project Completion/Closeout

Respiratory Protection Program (RPP) The Contractor shall be responsible for the development, maintenance and implementation of Respiratory Protection Program (RPP) which is in compliance with the January 8, 1998 OSHA requirements found at 29 CFR 1926.1101 and 29 CFR 1910.Subpart I;134. ANSI Standard Z88.2-1992 provides excellent guidance for developing a respiratory protection program. All respirators used must be NIOSH approved for asbestos abatement activities. The written RPP shall, at a minimum, contain the basic requirements found at 29 CFR 1910.134 (c)(1)(i - ix) - Respiratory Protection Program. The plan shall be submitted for review and approval prior receiving the authorization prior to the start of associated works.

Design & Layout Negative Air The Contractor shall be responsible for the development, maintenance and implementation of the design and layout of the regulated area and the negative air machines. The submittal shall indicate the number of, location of and size of negative air machines. The point(s) of exhaust, air flow within the regulated area, anticipated negative pressure differential, and supporting calculations for sizing shall be provided. In addition, submit the following:

a) Method of supplying power to the units and designation/location of the panels.

b) Description of testing method(s) for correct air volume and pressure differential.

c) If auxiliary power supply is to be provided for the negative air machines, provide a schematic diagram of the power supply and manufacturer's data on the generator and switch.

2.4 SURVEYS

Alterations The Contractor shall, prior to the authorization to beginning of construction activities, perform a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a signed report to the Contracting Officer. This report shall list by rooms and spaces:

a) Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

b) Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

c) Shall note any discrepancies between drawings and existing conditions at site.

d) Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and the COR.

2.5 ELECTRICAL WORK PLAN

Before initiating any work, a job specific work plan must be developed by the Contractor with a peer review conducted and documented by the COR and Medical Center staff. The work plan must include procedures to be used on and near the live electrical equipment, barriers to be installed, safety equipment to be used, and exit pathways.

Job Specific Work Plan The Contractor shall be responsible for the development, maintenance and implementation of a job specific work plan with shop drawings which will be subject to a peer review conducted and documented by the COR and Medical Center staff. The work plan must include procedures to be used on and near the live electrical equipment, barriers to be installed, safety equipment to be used, and exit pathways.

Shock Hazard and Arc Flash Hazard Analyses The Contractor shall be responsible for the performance of an Activity Hazard Analysis (AHA) will be conducted to include Shock Hazard and Arc Flash Hazard analyses (NFPA Tables may be used only as a last alterative and it is a requirement that a full Arc Flash Hazard Analyses be conducted). Work shall not be authorized to begin until the AHA for the work activity has been accepted by the VA and discussed with all applicable personnel in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meeting.

2.6 TESTING PLAN

The Contractor shall be responsible for the development, maintenance and implementation of a Testing Plan and Log that includes the tests required, referenced by the specification paragraph number requiring the test, the frequency, and the person responsible for each test. Prior to the performance of applicable tests the plan shall be submitted and approved by the VA.

Water System Contractor shall be responsible for the development, maintenance and implementation to Test the water system either in its entirety or applicable in sections. Submit testing plan to Contracting Officer’s Representative (COR) 14 days prior to test date.

Validation Test Plan The Contractor shall be responsible for the development, maintenance and implementation a validation test plan including test procedures for the performance verification tests. Test Plan shall address all specified functions of the ECC and all specified sequences of operation. Explain in detail actions and expected results used to demonstrate compliance with the requirements of this specification. Explain the method for simulating the necessary conditions of operation used to demonstrate performance of the system. Test plan shall include a test check list to be used by the Installer’s agent to check and initial that each test has been successfully completed. Deliver test plan documentation for the performance verification tests to the owner’s representative 30 days prior to the desired start of performance verification tests. Provide draft copy of operation and maintenance manual with performance verification test.

Systems Functional Performance Testing The Contractor shall be required to develop system specific test procedures to conduct Systems Functional Performance Testing of all installed systems under this contract or any system that is directly impacted by works per.

2.7 INFECTION CONTROL

Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas. Exterior construction activities causing disturbance of soil or creates dust in some other manner must be controlled. An AHA associated with infection control will be performed by VA personnel in accordance with FGI Guidelines (i.e. Infection Control Risk Assessment (ICRA)). The ICRA procedure found on the American Society for Healthcare Engineering (ASHE) website will be utilized. (See Specification Section 01 35 26 Safety Requirements,

1.12 Infection Control)

Dust Control Plan The Contractor shall be responsible for the development, maintenance and implementation of a Dust control Plan as part of the contractor’s infection preventive measures in accordance with the FGI Guidelines for Design and Construction of Healthcare Facilities.

Appropriate barrier systems for dust control must be in place before any construction starts.

Installation and removal of construction barriers must be done outside of normal work hours. Do so carefully to minimize the spreading of dirt and debris. A job in patient areas or hospital hallways taking 10 Minutes or longer to complete requires dust barriers and/or barricades / warning systems.

Walk-off mats must be placed at any entry/exit and must be changed frequently (checked at least twice daily) to prevent tracking of dust/debris into clean areas.

Most Construction will require the utilization of HEPA equipped filtration units (furnished by the Contractor) to maintain negative air pressure within the worksite.

The Medical Center has the right to reassess and reclassify Infection Control Risk Assessment and Interim Life Safety Measures at any time throughout construction. Contractor Shall update and or modify all ILSM/ICRA measures to accommodate such changes.

Construction personnel will use a designated entry and exit site.

Only authorized personnel should enter the construction area.

Doorways and walkways must be kept free of debris.

Appropriate personal protective equipment (PPE), such as goggles for eye protection, face mask or shield, (Possibly shoe covers, and clean gown or TyVek™ suit), will be worn upon entering the site.

All PPE must be removed at the site of exit to prevent carrying dust to other areas within the facility. Clothes and shoes should be free of loose sand or debris once PPE has been removed.

Contractors are responsible for keeping the construction entrance/exit zones clean. This may include wet mopping and/or vacuuming with HEPA filtered vacuum at the end of each work day.

The Infection Control Practitioner will make periodic unannounced compliance rounds. Issues needing attention will be discussed and corrected as soon as possible.

No food or beverages should be taken into the construction area.

If transporting construction waste through occupied areas is required, proper containment of construction waste using a tightly covered container, is mandatory. The shortest exit route to the outside should be taken when construction waste is being transported, unless otherwise approved by the facility.

Remove or Isolate HVAC system in area where work is being done to prevent contamination to the duct system and other areas that may share the same system.

Upon Completion, the area must be thoroughly cleaned using HEPA filtered Vacuums, cleaners/disinfectant before barriers are removed. The area may require additional cleaning/disinfecting by HVAMC staff. Coordinate through COR.

Once the project has been completed and the area has been thoroughly cleaned, Infection Control must be notified to do a walk-thru inspection to ensure cleanliness in the area.

2.8 TESTING LABORATORY SERVICES

The Contractors Testing Laboratory shall provide qualified personnel, materials, equipment, and transportation as required to perform the services identified/required by this Contract and/or Specifications, within the agreed to schedule and/or time frame. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

2.9 PERMITS, LISCENCING, CERTIFICATIONS, NOTIFICATIONS & REQUESTS.

The Contractor shall be responsible for the ensure that all trades performed under this contract possess the necessary licenses for the performance of works. The Contractor shall be responsible for submitting associated evidence, as required by this contract and/or attachments, of any and all required Permits, Licensures and Certifications. The Contractor shall also be responsible for providing timely notifications as required and submitting any and all requests within the time constraints defined by this contract and its attachments. See Section 5.0 and attached specification for additional details.

2.10 COMMISSIONING

The Contractor shall be responsible for the development, maintenance and implementation of a Commissioning Plan. This shall serve as the process of verifying that the building systems perform interactively according to the construction documents and the VA’s operational needs. The commissioning process shall encompass and coordinate the system documentation, equipment startup, control system calibration, testing and balancing, performance testing, training and report production. Commissioning during the construction, and post-occupancy phases is intended to achieve the specific objectives as defined within the contract’s attachments.

2.11 PHOTO DOCUMENTATION

The Contractor shall prepare digital photo documentation of construction work, including sites, buildings, and field activities. Digital photos shall be submitted in JPEG format to the project website, and to a resolution sufficient and appropriate for the type of work photographed. The Contractor shall provide an index for each set of photographs submitted identifying the contractor, base, facility, project number, date and a brief description. The Contractor shall coordinate photography of any kind through the COR.

2.12 KEY CONTROL

The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer Representative (COR)for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2.13 TUBERCULOSIS SCREENING

Contractors shall be required to show documentation of negative TB screening reactions for any additional workers who are added after the 90-day requirement before they will be allowed to work on the work site.

2.14 DOCUMENTATION/DAILY LOGS

The Contractor shall maintain daily logbooks documenting the activity each day during construction for the Contract. The logbook shall document people entering and leaving the construction site, discussions held, issues identified, actions needed, resolutions reached, and other pertinent information. The logbooks shall be kept on-site at all times. Copies of the logbooks shall be submitted to the Government at the conclusion of the project.

2.15 REPORTS - PROGRESS/STATUS REPORTING

The Contractor shall provide Biweekly Progress Reports for the Contract. Monthly Progress Reports shall be submitted NLT the 15th calendar day of the following month and shall contain information about contract, contract performance, schedule, submittals, and deliverables. The Progress Reports shall also describe progress of activities necessary to achieve the project objectives, shall contain a description of activities accomplished during the month, activities forecasted for the future months, and problems and issues associated with the performance of the SOR. The biweekly and monthly report shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas.

The report shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken and outstanding issues. The progress report shall depict projected percent complete and actual percent complete for the Contract.

2.16 MATERIAL AND DATA SUBMITTALS

The Contractor shall manage submittals for the Contract in accordance with this Statement of Work.

Additional requirements are in Annex D (Submittal Procedures). The number of copies specified in the Contract is for both hard copies and electronic media copies. All submittals requiring approval will be reviewed and approved by the CO within 30 calendar days of submission. Government review includes review and recommendations from the government’s representatives and/or the government’s agents/contractors. The Contractor shall send all deliverables and/or submittals, weekly status progress reports, Pre-Final and Final Inspection Requests, and Contractor’s posted website address to the CO, Contract Specialist (CS), and Contracting Officer’s Representative (COR). Additionally, all Contractor deliverables/submittals shall be posted on the Contractor’s website.

2.17 SUBMITTAL REGISTER

The Contractor shall create and maintain a submittal register for the Contract. The submittal register shall be incorporated into the Project Website.

2.18 MASTER DOCUMENT LIST (MDL)

The Contractor shall create and maintain an MDL for this Contract that includes all documents, whether the documents are a deliverable or not, which are prepared during the course of the Contract. The MDL also shall contain the PMP, material and data submittal register, contract progress/status reports, and daily QC construction log documentation. The MDL and its documents shall be maintained in libraries readily available for submittal to the government.

2.19 REQUEST FOR INFORMATION (RFI)

The Contractor shall use the RFI process to ascertain the government’s intent and/or clarifications applicable to scope, drawings, specifications, and/or other contract documents. The Contractor shall identify the specific issue, applicable circumstances, proposed solutions, and a date by when a decision is requested to the COR. The COR shall provide a recommendation to the CO for approval. The Contractor will not be authorized to move forward regarding the issue(s) related to the RFI until formal direction is provided, in writing, by the CO or COR.

2.20 PROJECT WEBSITE

The Contractor shall establish a project website with real-time worldwide access available to the government within 15 days after Notice to Proceed (NTP). The website shall include, but not be limited to, a submittal tracker/register, an RFI tracker, a Contract and Contract Modification Tracker, a photo log, the project schedule, daily logs, and project progress and status reports, and correspondence. It shall provide a means to post by the Contractor and to post by the government and its identified key personnel, to include but not limited to, the Contracting Officer, Contracting Officer Representative, Projects manage, Industrial Hygienist. Documents or other materials posted on the site may not be deleted without CO approval. The Contractor shall submit a complete digital archive of the site to the CO for project closeout. Hard copies (one copy of each) submitted to the Contracting Office shall be in letter size, six-section classification folders, earth red color with 2 inch capacity fasteners two hole punch at the top of the folder and tab dividers.

All documents will be submitted in hard copy with appropriate numbering for easy identification. More than one submittal may be sent in one folder, however, they must contain similar submittal types each folder (i.e, material submittals in one folder, meeting minutes in one folder, requests for information in one folder).

Hard copies shall be mailed on a bi-weekly basis at a minimum. The folders shall be filled to capacity.

There shall be no markings or labels on the outside of the folders. An index shall be provided in each folder stating what the folder contains. The Website shall also notify via email all applicable personnel of any changes to its project content (i.e. Uploads, Submittal submission coordination status such as submitted, resubmitted, approvals, denials, deletions, etc..) for the purposes of efficient information notification and completion of action items by either party.

2.21 MEETINGS AND CONFERENCES

The Contractor shall attend and support meetings and teleconferences to discuss technical requirements, issues, and project progress and status as required. The Contractor shall prepare, and submit for review, presentation materials for meetings and an agenda. The Contractor shall be responsible for taking meeting minutes prepare and submit minutes for all meetings attended no later than 3 business days after the meeting has occurred. The minutes shall be sent to the Contracting Officer and COR for coordination and approval prior to distribution.

2.22 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings after contract award. These meetings will include the COR, CO, Project Manager, CQC system manager, Site superintendent, Quality Assurance Surveillance Contractors, and other relevant personnel on an as needed basis. During construction, Progress Meetings shall be held bi-monthly. These meetings shall cover the progress made in the past period and shall include any pertinent issues which could affect future Contract progress/performance. The Contractor shall record and provide meeting minutes for all meetings. The following items shall be covered, at a minimum:

Attendees and contact information; project percent complete (Actual and Scheduled); RFI’s and statuses;

submittals and statuses; three-week look ahead; Project Schedule; safety; resolution of existing issues; New Business.

2.23 PROJECT ORGANIZATION CHART

The Contractor shall provide an organizational chart of its management staff for the Contract.

The project organization chart shall depict project team members (government and Contractor), contact information, and each member’s responsibilities.

The Contractor shall make every effort to obtain employee commitment to the full contract duration of the position for which hired. If, at the sole discretion of the CO, it becomes necessary to replace any Contractor employee for reasons of misconduct or unsatisfactory performance, the cost of replacement of the employee shall be borne by the Contractor and not charged to the government under this or any other contract. Upon award the Contractor agrees to assign, under the contract, those key personnel whose credentials, experience, and expertise meet the qualification requirements necessary to fulfill the requirements of the contract.

The contractor agrees to assign, under the contract, those personnel whose credentials, experience, and expertise meet the qualification requirements identified as Key Personnel below.

The contractor shall submit as part of PMP submittal resumes reflecting the minimum requirements of the SOR to include all required certifications, proof of citizenship and as otherwise stated in this SOR for approval. The CO and COR shall be notified of any proposed changes at least 7 calendar days in advance. The Contractor shall submit all changes for approval. The Government reserves the right to reject the proposed changes in key personnel.

The submittal shall include the following: an explanation of the circumstances necessitating the change, complete resumes of proposed personnel, proof of US citizenship or other citizenship requirements where applicable, proof of education requirements, and any other information needed by the CO and COR to determine that the Contractor is meeting the requirements specified in the contract. The following positions are designated as key personnel for the subject project: Project Manager, Site Superintendent, Contractor Quality Control (CQC) System Manager, Health and Safety Manager, Contractor’s Professional Industrial Hygienist (CPIH).

The Contractor shall use qualified U.S. Citizens in key management and supervisory positions at the site of the work. The qualifications are described below.

2.23.4.1 The Project Manager shall have a minimum of five years’ experience on VA construction projects. The Project Manager shall be required to be on-site at all times during construction and shall be employed by the Prime Contractor. The Project Manager shall be fluent in oral and written English language.

2.23.4.2 Site Superintendent: The Site Superintendent shall have a minimum of five years’ experience on VA or DOD and similar construction projects to those stated in the SOW, including a minimum of ten years on onsite construction experience. The Site Superintendent shall have a minimum high school diploma or equivalent. The Site Superintendent shall be required to be on-site at all times during construction and shall be directly employed by the Prime Contractor.

2.23.4.3 Contractor Quality Control (CQC) System Manager: (Spec 01 45 00) The CQC System Manager shall have an engineering, or construction management degree from an accredited university in the USA. The CQC System Manager shall have a minimum of five years’ experience as CQC staff, including a total of ten years of construction on-site experience.

2.23.4.4 IH Tech: The IH Technician shall have successfully completed a NIOSH 582 Course or equivalent and provide documentation. The IH Technician shall participate in the AIHA Asbestos Analysis Registry or participate in the Proficiency Analytic Testing program of AIHA for fiber counting quality control assurance. The IH Technician shall also be an accredited EPA AHERA/State Contractor/Supervisor or Abatement Worker and Building Inspector. The IH Technician shall have participated in five abatement projects collecting personal and area samples as well as responsibility for documentation on substantially similar projects in size and scope.

2.23.4.5 Health and Safety Manager: The Health and Safety Manager shall serve as the Site Safety and Health Officer (SSHO) referenced in Spec Section 01-35-26 (Safety Requirements). The Health and Safety Manager shall have a minimum of six years of construction industry safety experience and shall possess a Certified Safety Professional (CSP) certification, or a bachelor’s degree from an accredited program in a safety and health field or in a related technical field consistent with the required duties of the position. The Health and Safety Manager also shall have completed the 30-hour OSHA Construction safety class.

3.0 GOVERNMENT-FURNISHED INFORMATION, EQUIPMENT, AND PROPERTY (GFI,

GFE, AND GFP)

3.1 GFE AND GFP

Any GFP to be provided under this contract are reflected in the attached drawings. The Contractor shall be responsible for the acceptance of GFP. The Contractor Shall notify the COR in writing, 60 days in advance, of date on which Contractor will be prepared to receive any property and/or equipment furnished by Government. Arrangements will then be made by the Government for delivery of GFE/GFP. The Contractor shall be responsible for creating and maintaining an itemized log of any GFE/GFP in which the Government provides to the Contractor over the duration of this contract.

3.2 GFI

Refer to the drawings, specifications, and other pertinent documents and attachments.

The Offices of Harrell Design Group, as architect-engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government. Management, planning, and reporting requirements

4.0 CONSTRUCTION ACTIVITIES

4.1 SITE ACCESS

The Contractor shall obtain and monitor assigned security badges, passes, and/or identification (used by prime contractor, designer, and/or subcontractor staff) used during the duration of the Contract. All security badges or passes shall be returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer necessary (e.g., upon removal of contracted personnel from specific projects). The Contractor shall ensure access is authorized to the appropriate construction site and routes/areas required to complete the Contract. All personnel shall comply with base security rules and procedures.

4.2 MOBILIZATION

The Contractor shall perform mobilization activities as necessary to prepare the construction site for construction activities. The Contractor shall establish a construction management location via temporary trailers. The Contractor shall obtain appropriate approvals and shall provide electric generators and water tanks/deliveries, as required, to accomplish the activities specified in the Contract. The Contractor shall also erect or install support buildings, equipment enclosures, and storage facilities, as required, for construction materials and/or waste materials awaiting disposal.

4.3 DEMOLITION

The Contractor shall demolish facilities, systems, and other improvements as required in the Contract.

Demolition activities can be incidental to other requirements or as a stand-alone activity. The Contractor shall conduct demolition efforts in conjunction with such activities as new construction and site clearing from natural disasters or unforeseen conditions. During demolition activities, if hazardous materials (e.g.

lead, asbestos, contaminated soil, etc.) are discovered, the Contractor shall notify the CO of such findings so that the appropriate direction regarding abatement can be provided. Abatement and disposal of hazardous materials shall be in accordance with criteria listed in Paragraph 2.1.

4.4 CONSTRUCTION

Upon issuance of the Construction Notice To Proceed (NTP) by the CO, the Contractor may commence on-site construction activities. The Contractor shall provide the manpower, equipment, material, services, and transportation, and other incidental related services, necessary to review, plan, develop, and implement quality control and oversight services during the construction phase of the Contract. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided at the pre-construction conference. The Contractor shall perform construction, restoration, emergency response, repair, enhancement, maintenance, modernization, and demolition of facilities, utilities, real property systems, and infrastructure systems in support of construction, furniture, fixtures and equipment, and engineering requirements as specified in this Contract. Shop drawings and other submittals that require approval shall be signed/approved by the CO prior to actual work placement of submitted elements. Construction activities shall be in conformance with local and Veteran Affairs standards and regulations. The Contractor shall coordinate, cooperate, and assist the Government in deconflicting field activities from those of other Contractors outside the main construction sites.

4.5 SUSPENSION OF UTILITIES

The Contractor shall request approval from the CO at least 14 days prior to the suspension of utilities or road closures and in accordance with base procedures. As a minimum, the request shall include the location of the outage/closure, utilities/roads being affected, duration of outage, and any necessary sketches. In order to minimize the outage, the Contractor shall accomplish all work up to the point of connection of each unit before connecting the new system. The maximum length for power outage will be 8 hours in regular working schedule unless otherwise approved by the CO. Additional requirements are detailed in Spec Section 01 00 00.

4.6 SAFETY BARRICADES AND WARNING SIGNS

The Contractor shall furnish, install, and maintain adequate barricades, warning signs, and flares for indoor and outdoor hazards related to construction in accordance with contract clause 52.236-13, Accident Prevention. Additionally, outdoor barricades shall follow base standards. Outdoor barricades for hazards including construction site fence/barrier shall be submitted for government approval to the CO as part of the Area Use Plan in Paragraph 2.4.5.4. Government review will include VA safety, VA police Services, and Engineering Office review.

4.7 TRAINING

The Government requires the training of various Engineering Staff, Biomedical Engineering Staff and applicable Nursing Staff. When Training is required by the contract or its subsequent attachments the vendor shall provide training to applicable personnel with no less than 2 organized classes. Training shall be provided for the particular equipment or system as required in each associated specification. A training schedule shall be developed and submitted by the contractor and approved by the COR at least 30 days prior to the planned training. The Contractor shall be responsible for providing all training materials (handouts, visual aids, user assessment, etc.).

4.8 DE-MOBILIZATION

The Contractor shall remove temporary facilities and implement erosion control measures such as seeding, mulch, sodding, and erosion control fabrics; restore roads, structures, and utilities; and plant trees, shrubbery, grasses, and other vegetation as required in the Contract. The Contractor shall document and report on activities and train on-site personnel to perform required maintenance as specified in Annex D (Submittal Procedures). The Contractor shall decontaminate equipment and facilities, decommission facilities as necessary, and fully restore the site.

4.9 ACTIVITIES COORDINATION

The Contractor shall coordinate worksite activities with applicable personnel to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor shall provide physical security to work areas with security equipment and personnel. The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations, local national safety and health laws and regulations, local safety office requirements, Annex I (Safety Requirements) and EM 385-1-1.

The Contractor is required to provide the CO copies of OSHA and all other applicable safety and health reports submitted during the duration of the Contract.

4.10 NOTIFICATION REQUIREMENTS

The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, unexpected utility crossings, unusual weather conditions, unacceptable materials, changes in critical personnel, unforeseen hazardous material. On critical issues, verbal notification shall be made immediately followed by written notification as soon as practical. For critical issues pertaining to human health and the environment, the Contractor shall immediately notify the CO and stop work. Work shall only resume at the direction of the CO following resolution of the issue.

4.11 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report in accordance with the format specified at the pre-construction conference and defined in the Contract.

4.12 FINAL INSPECTION

The Contractor shall conduct a final acceptance inspection and publish the findings in a final inspection report in accordance with the format specified at the pre-construction conference and defined in this Contract. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall certify that all items of the design have been implemented and that the construction is complete. At the final inspection, the Contractor shall present a Certificate of Occupancy to the COR to coordinate for signature and acceptance.

4.13 DELIVERY AND WARRANTY

The Contractor shall complete all…