S02 - Attachment 1 - Statement of Work SOW.pdf

MIAMI VA HEALTHCARE SYSTEM

PROJECT 546-24-119

“REPLACE ROOF IN BUILDING 7 AT MIAMI VAHCS”

1.0 Introduction.

The Miami VA Healthcare System (MVAHCS) is seeking professional construction services to construct for the project entitled: "Replace Roof in Building 7 at Miami VAHCS, Project 546-24-119, located at the Miami VA Healthcare System, 1201 NW 16th Street, Miami, FL 33125.

2.0 Description / Scope / Objective.

2.1. The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Statement of Work (SOW), Replace Roof in Building 7 at MVAHCS.

Additionally, the contractor shall furnish all services, materials, supplies, equipment, side investigations, studies, and travel required in connection with this SOW.

2.2. Contractor shall adapt as necessary any Government drawings, specifications, or standards that may be provided for areas and other structures to meet the requirements of this project.

2.3. All equipment and materials shall comply with the Buy American Act (BAA).

3.0 Applicable Documents.

3.1. The following laws, regulations, policies, and procedures in effect on the date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Administration Acquisition Regulation

VA Directives, Design Manuals, Master Specs https://www.cfm.va.gov/til/

ASME American Society of Mechanical Engineers

OSHA Occupational Safety and Health Administration

SCA DOL Website WWW.SAM.GOV

3.2. Glossary: Acronyms used in this SOW are listed below for easy reference:

ANSI American National Standards Institute AWS American Welding Society

CO Contracting Officer COR Contracting Officer’s Representative

FAR Federal Acquisition Regulation NFPA National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration TIL Technical Information Library

4.0 Performance Requirements.

4.1. This project is limited to the following areas (Refer to Attachment 4 - Bldg. 7 Roof Plan Drawing)

4.1.1. Building 7 Roof, 18,175 square feet (SF). Contractor to field verify.

https://www.cfm.va.gov/til/ http://www.sam.gov/

4.2. The contractor shall perform the following tasks in all roofing areas listed below.

4.2.1. Demolish existing roof systems, including insulation built-up roofing, weather barriers, vapor barriers, flashing, and drainage seals. The Light Protection System (LPS) and any other components shall be removed and reinstalled for proper roof system replacement.

4.2.1.1. The Contractor shall remove and discard all existing roof framing that looks like an old fence framing, as well as the entire current metal roofing system installed diagonally. Official scrap certification shall be provided to verify the proper disposal of the removed materials.

Note: The roof deck is not a solid poured deck; it is a sandwich-type deck (Two (2) Slab System with Insulation in between) with a bottom slab then a vapor protection layer (roofing type material) then a topping slab that seems to be a modified type of lightweight concrete. (Refer to Attachment 3 and 5).

4.2.2. The existing metal roof panels (1,025 square feet (SF), Refer to the section in highlighted in Purple in Attachment 4

- Bldg. 7 Roof Plan Drawing) shall be restored with a new acrylic elastomeric coating according to Specification Section

074000. Installation methods and materials shall follow the below guidelines of the original equipment manufacturer

(OEM), that meet or exceed OEM recommendations:

1. Pressure clean the substrate using a high-pressure wash of at least 2,000 pounds per square inch

(psi) to obtain a substrate free of dirt, debris, and contaminants.

2. Rust must be abraded until it no longer exhibits flaking or chalking.

3. Deficient areas of existing metal must be repaired. If there is a hole due to major rusting in a specific area, use a new piece of metal, bigger than the hole and mechanically attach it on top and three course use a Seam Sealer and fabric.

4. Replace any broken fastener with a new one and secure any loose fastener.

5. Apply Rust Primer on the roof area at 1/2 gallons per square.

6. Three courses at all end laps using seam sealer and fabric.

7. Three courses of all penetrations on the roof using seam sealer and fabric.

8. Caulk any exposed fastener.

9. Apply base coat at one (1) gal per square.

10. After 24 hours of the base coat being applied, install new at one (1) gallon per square.

11. Metal roof restoration warranty shall be of twelve (12) years.

4.2.3. The lower section of the roof (Refer to the section highlighted in Yellow in Attachment 4 - Bldg. 7 Roof Plan

Drawing) is a concrete double slab roofing system with pedestrian traffic coating (11,140 square feet). The roof shall be replaced with cold adhesive styrene-butadiene-styrene (SBS) modified bituminous membrane roofing per TIL Section 07

52 16.11. Installation methods and materials shall follow below guidelines of the equipment manufacturer (OEM), that meet or exceed OEM recommendations:

1. Cut-out and remove all existing roofing system including structural lightweight concrete and insulation down to the structural concrete deck, a smooth workable surface. Dispose of it properly.

2. Remove all abandoned equipment from the roof.

3. Clean all roof penetrations of all asphalt residue to accommodate new watertight flashings.

4. Install a new base sheet composite ply premium as a vapor barrier using adhesive at a coverage rate of two (2) gallons per sq. (minimum of 3” of insulation thickness).

5. Adhere 1/8” per foot tapered board (2” thick minimum) in Low Rise Foam Adhesive 12’’ On Center

(O.C.)

6. Adhere 1/4” Semi Rigid Asphaltic Roof Coverboard to new insulation utilizing Low Rise Foam

Adhesive 12’’ O.C.

7. Provide a combination of base, ply, and cap sheet materials that have been tested in combination and comply with specified load/strain performance.

8. Install new base flashing using products that have been tested in combination and comply with the specified roofing system selected at a rate of two (2) gallons per sq.

9. Provide galvanized metal sleeves and wall flashings for through-wall drains and overflow scuppers.

Seal the entire perimeter with sealant at the outside perimeter of the metal sleeve.

10. Provide galvanized, single-piece, metal counterflashing.

11. Provide continuous sealant bead at the top of metal flashing.

12. Install multi-ply, liquid-applied reinforced flashing for ALL roofs NO metal pans permitted. Reinstall the lightning protection system, with appropriate certification by a qualified subcontractor.

13. Clean all building surfaces from misdirected roofing products and sealant applications.

14. Cold adhesive styrene-butadiene-styrene (SBS) modified bituminous membrane roofing warranty shall be of twenty (20) years.

4.2.4. On the upper level (6,010 square feet, Refer to the section highlighted in Green in Attachment 4 - Bldg. 7 Roof

Plan Drawing) the existing roofing, cold adhesive SBS modified bituminous membrane roofing shall be replaced as per

TIL Section 07 52 16.11. Installation methods and materials shall follow below guidelines of the equipment manufacturer

(OEM), that meet or exceed OEM recommendations:

1. Cut out and remove the existing roofing system including insulation down to the structural concrete deck, a smooth workable surface. Dispose of it properly.

2. Remove all abandoned equipment from the roof.

3. Clean all roof penetrations of all asphalt residue to accommodate new watertight flashings.

4. Install a new base sheet Composite ply premium as a vapor barrier using Adhesive at a coverage rate of two (2) gallons per sq (minimum of 3” of insulation thickness).

5. Adhere 1/8” per foot tapered board (2” thick minimum) in Low Rise Foam Adhesive 12’’ O.C.

6. Adhere 1/4” Semi Rigid Asphaltic Roof Coverboard to new insulation utilizing Low Rise Foam

Adhesive 12’’ On Center (O.C.)

7. Provide a combination of base, ply, and cap sheet materials that have been tested in combination and comply with specified load/strain performance.

8. Install new base flashing using products that have been tested in combination and comply with the specified roofing system selected.

9. Provide galvanized metal sleeves and wall flashings for through-wall drains and overflow scuppers.

Seal the entire perimeter with sealant at the outside perimeter of the metal sleeve.

10. Provide galvanized, single-piece, metal counterflashing where needed. Also, provide a continuous sealant bead at the top of the metal flashing.

11. Install multi-ply, liquid-applied reinforced flashing for ALL roof penetrations using a base coat, and

Topcoat. NO metal pans permitted. Reinstall the lightning protection system, with appropriate certification by a qualified subcontractor.

12. Clean all building surfaces from misdirected roofing products and sealant applications.

13. Cold adhesive SBS modified bituminous membrane roofing warranty shall be twenty (20) years.

4.2.5. Provide flashing to each roof area listed above, and re-seal all roof penetrations and cracks including Drains, Pipes, Structural Support, etc.

4.2.6. Remove and replace six (6) drains located in the roof. All roof drains shall be replaced so they are fully functional and shall have the proper pitch for drainage. (Refer to Attachment 7 - 13A Roof Drain Bottom of Deck) for reference.

4.2.7. All existing mechanical supports/stands shall be secured/attached to the existing structural roof prior to roof repairs.

4.3. All work shall be fully functional and neat in appearance with no visible defects. The contractor shall not leave any equipment abandoned in place.

4.4. The contractor shall comply with all general requirements for this project, including but not limited to, adhering to project schedules (Section 013216.15 - Project Schedules (Small Projects)), submitting necessary shop drawings, product data, and samples (Section 013323), following safety requirements (Section 013526), and ensuring quality control (Section 014500).

4.5. The contractor is responsible for providing work of a standard and quality as specified in this SOW and must comply with the Quality Control specifications (Section 014500).

4.5.1 The contractor shall comply with the specifications in section 070150.19 for preparation for re-roofing, including protection of the existing roof during construction, a schedule for roof removal and new installation, details on how to transition between old and new roofing, inspection, and testing criteria to ensure the new roof is properly installed.

4.6. The contractor shall adhere to all safety requirements (Section 013526) to ensure the safety of all workers and personnel in the facility.

4.7. The contractor shall comply with all requirements for Construction Waste Management (Section 017419), ensuring that all waste materials are properly disposed and provide a Disposal Certificate. The work site shall always be clean and safe.

4.8. The contractor shall and must utilize the materials of the one manufacturer.

4.8.1 Contractor shall provide a final approved by product manufacturer, inspection report.

4.9. The Contractor is responsible for the disposal of all old equipment and debris generated as a part of this contract.

The Miami VA dumpsters and receptacles shall not be used by the contractor for this purpose. The Miami VA reserves the right, before old equipment is disposed of, to elect to keep it on-site.

4.10. All required licenses and permits shall be the responsibility of the contractor and copies shall be submitted to the COR for review and approval before starting the work.

4.10.1. The Contractor shall provide a valid Florida Roofing Contractor License with at least fifteen (15) years of experience.

4.11. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees, or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, with a written report, within 24 hours. The report shall include the following: What occurred, who was involved when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, and the proposed means to repair or replace it.

4.12. The contractor shall also comply with, and be able to obtain access to, the following:

4.12.1. All applicable standards referenced by VA specifications (ASME, NFPA, ANSI, AWS, OSHA, Florida Building Codes, IBC Local Building Codes, latest requirements, and Industry Standards and Federal Requirements and Regulations, etc.)

4.12.2. Contractor shall comply with the requirements for conducting a Pre-Construction Risk Assessment (PCRA) (see attachment), prior to starting construction, renovation, or maintenance work. The PCRA helps minimize safety risks to patients, staff, and contractors.

4.12.3. For each roofing system contractor shall provide the following documentation from the manufacturer:

- Applicable installation/user manuals.

- Maintenance instructions.

- Warranty information.

- Technical specifications.

- Safety data sheets.

5.0. Scheduling, Phasing and Working Hours.

5.1. Primary place of performance is the Bruce W. Carter, Miami VA Medical Center, 1201 NW 16th Street, Miami, Florida, 33125.

5.1.2. Hours of Work: The contractor shall perform work from 7:00 AM – 3:30 PM Monday through Friday. Any work performed during WHEN hours (Weekends, Holidays, Evenings, and Nights) must be requested 14 calendar days in advance. The request must be in writing to the COR and MUST be Coordinated with the project’s COR. Additionally, construction shall be performed (scheduled and phased) to ensure egress/ingress are completely operational by normal business hours the following workday. No work shall be performed during U.S. Federal Holidays. See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for more information.

5.2. Work that will require utility shutdowns, or that will cause unreasonable disruptions to areas outside of the worksite may have to be performed after hours and on weekends. If this is the case, this work must be scheduled at least 14 calendar days in advance with the COR.

5.2.1. The period of performance (POP) is 240 calendar days, after issuance of Notice to Proceed.

5.3. The contractor shall check in with the COR each time they are on-site to complete scheduled work.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

5.4. Cranes: Before the crane arrives on the site, the contractor shall submit: Crane maintenance logs, crane operator’s license, and a drawing showing the crane’s operational and exclusion zone. All documents shall be revised and approved by the MVAHCS Safety Office prior to scheduling the work.

6.0. Deliverables.

6.1. Contractor shall coordinate all work with project COR.

6.2. The contractor shall submit documents with a transmittal letter for review and approval to the COR detailing the paint colors, finishes, materials with specification sheets and part numbers highlighted and visible for all areas before any materials are purchased.

6.3. Contractor shall provide site superintendent appointment letter, a cost loaded schedule (cost/value), progress schedule, Insurance Certification, list of Subcontractors to CO and COR after issuance of NTP and before commencement of work.

6.4. The Contractor shall submit a daily log, sign-in sheet, pictures, and work performed each time services are rendered.

6.5. The contractor shall provide any applicable manuals, user guides, maintenance instructions, or warranty information in new materials.

6.6. Contractor shall provide daily logs, payrolls, and invoice.

6.7. Contractor shall provide a base and updated monthly schedule.

6.8. Contractor shall provide a weekly production schedule.

6.9. The contractor shall provide twenty (20) years of roofing warranty.

6.10. The Contractor shall procure and have on hand all Roofing Materials and Submittals approved before starting any demo. No exception.

7. Recycled Content Products:

Contractor to follow list of items with brand name or equal specification on GREEN items as follows. Recycled content products are products that are made from or contain recovered materials. That means replacing virgin materials with recycled materials, including post-consumer materials. Designated products in eight categories include paper and paper products, vehicular, construction, landscaping, park and recreation, transportation, non-paper office, and miscellaneous products. Examples of designated products include structural fiberboard, printing, and writing papers. The current list of designated products, EPA’s guidance, and related technical information can be found on EPA’s website at http://www.epa.gov using advanced search engine.

8. Environmentally Preferable Products (EPP):

Environmentally Preferable Products (EPP) are products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the products or services. Examples of environmentally preferable products include cleaning products that are non-toxic, non-volatile, and biodegradable, and paint with no or low volatile organic compounds. This program is managed by EPA which maintains a database of products and specifications defined by federal, state, and local agencies, and other nations. The database can be found at www.epa.gov/epp along with EPA’s Guidance on the Acquisition of Environmentally Preferable Products and Services located at http://www.epa.gov/epp/pubs/index.htm.

http://www.epa.gov/epp/pubs/index.htm

8.0. Contractor Personnel:

8.1. The Contractor shall be a Certified General Contractor. License and Insurance shall be submitted.

8.2. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW.

The Contractor shall make sure that the subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

8.3. The Contractor is required that all subcontractors or employees have been screened by the MVAHSC. All personnel, contractors, and subcontractors are required to wear a VA government-furnished badge while performing services under this contract. The badge will contain a personal picture, name of employee, and the Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

8.4. Government-issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

8.5. The contractor shall ensure that the employee or subcontractor has a valid driver’s license when driving a vehicle on the property.

9. Safety/Security Requirements.

9.1. The Contractor shall comply with OSHA regulations pertaining to Confined space and Fall protection specific to the work environment related to this contract.

9.2 . The Contractor shall comply with all applicable federal, state, and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

9.3. The Contractor and all subcontractors’ employees will have the 10-hour OSHA safety course; the project supervisor shall have the 30-hour OSHA safety course. The General Contractor shall provide copies of certification to the Contracting Officer (CO) for every employee who works on the job site.

9.4. The contractor shall furnish fire extinguishers which must be provided and maintained in construction areas and temporary storage areas.

9.5. Maintain all construction permits visible and updated as required by the MVAHCS Safety Office and Infection Control Department.

9.6. Existing fire protection must not be impaired. Provide fire watch for impairments more than four (4) hours in 24 hours.

9.7. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

9.8. Miami VA Medical Center is considered a smoke-free campus. Smoking (including e-cigs, and vaping) is not authorized by personnel anywhere on the VA medical grounds.

9.9. Means of egress shall not be blocked. Egress routes for construction workers must be maintained free and unobstructed.

9.10. All electrical installations must comply with OSHA 1926, NFPA 241, and NFPA 70.

9.11. All temporary construction partitions must meet fire safety requirements.

9.12. The contractor shall prevent accidental smoke detector operation.

9.13. Dispose of waste and debris from buildings DAILY.

9.14. Follow all additional requirements as specified in the MVAHCS Construction Policy.

9.15. All information generated in the performance of this contract becomes the property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract unless directed under local policy to destroy. This includes both hard and soft copies of data.

9.16. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

10. PERSONNEL QUALIFICATIONS

10.1. Be a U.S. Citizen or authorized to work in the U.S.

10.2.2. The contractor should have at least fifteen (15) years of roofing experience and a valid Roof License.

11. Damages/Insurance

The contractor and subcontractor employees are liable for any damage caused to Government property, equipment, utilities, etc., located at the site (i.e., sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.). The contractor shall immediately report any damages to the COR and shall provide a written report, within 24 hours. The report shall include what occurred, who was involved, when it occurred (Time/Date), where it occurred, why it occurred, how it occurred, pictures, any supporting document, and the proposed means to repair or replace.