RFI Tracking Log.pdf
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- Attached to
- Cancellation Notice* Z1DA--PROJECT 546-24-119, Bid-Build (BB) Replace Roof in Building 7 at Miami VAHCS
- Solicitation number
- 36C24824R0156
About this file
This document is a Request for Information (RFI) Tracking Log for Solicitation #36C24824R0156, Project #546-24-119 to "Replace Roof Building #7" at the Miami VA Healthcare System (MVAHCS). The RFI Tracking Log contains the questions submitted by a vendor named Zuto, and the VA's responses to those questions. Key details include:
The scope of work involves replacing the roof on Building 7 at MVAHCS, including removing and reinstalling the existing metal roofing system, lightning protection system, and roof drains. The VA provided clarification on several aspects of the work, such as allowing an alternate roofing system, specifying roofing materials, addressing the lighting system and roof drains, and addressing other building components like parapet walls and gutters. The VA also addressed contractor requirements like qualifications, security clearances, work hours, and disposal of materials. Some specific details were deferred to the contractor to follow manufacturer recommendations. Overall, this RFI Tracking Log provides additional guidance and specifications to bidders on this federal construction project.
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Text version
Request for Information (RFI) Tracking Log
Solicitation# 36C24824R0156 Project# 546-24-119
‘Replace Roof Building #7 Questions and Answers
RFI Tracking Log – Amendment 0001
RFI
NBR. QUESTIONS & ANSWERS
SUBMITTED
BY
DATE
RECEIVED
1. Will the VA consider an alternate roofing system? Zuto 9/26/2024
VA
Response
There is no A/E to certify the alternate roofing.
2. Can you specify roofing manufacturer material. Zuto 9/26/2024
VA
Response
Tremco or equivalent material
3. On 4.2.1 of the statement of work. The lightning protection statement of work states the removal and reinstallation of the lighting system, however some of the components may not meet some of the criteria for recertification. Can the scope of work be changed to make sure that system is complaint and certifiable.
Zuto 9/26/2024
VA
Response
Contractor shall only reinstall lighting system it was removed.
4. What is going to be required once metal structure is removed, regarding down spouts, gutters, and roof drain?
Zuto 9/26/2024
VA
Response
Shall be contractor’s responsibility.
5. The statement of work does not specify any fall protection on the perimeter of the roofs. Please confirm that fall protection around perimeter of roofs is not required.
Zuto 5/16/2024
VA
Response
Not required.
6. Please specify which equipment is to be removed from the roofs. Zuto 9/26/2024
VA
Response
Refer to 4.2.1.1. Contractor to remove current metal roofing system installed diagonally, also old metal framing plus the stand supporting an equipment located in the NW corner of the roof, refer to “Picture # 1
Equipment removal” highlighted in blue.
7. On 4.2.2 Item #5, #9, & #10 states the application of a primer ½ gal per sqft, base coat of 1 gal per sqft, and after base coat another 1 gal per sqft. Please clarify these statements and application methods.
Zuto 9/26/2024
VA
Follow OEM Recommendations of approved material.
8. On 4.2.3 Item #4, #8, please clarify the 2 gallons per sqft on the coverage. Zuto 9/26/2024
9. On 4.2.4 Item #4, please clarify the 2 gallons per sqft on the coverage. Zuto 9/26/2024
10. Please confirm that only that only 6 roof drains from the yellow highlighted roof are to be replaced. No other roofs to be addressed, correct?
Zuto 9/26/2024
VA
Response
Replace all 12 roof drains and overflow encountered in the roofing area that is part of the project. Refer to
“Picture # 2 Drain locations” highlighted in blue.
11. Are we only to replace the roof drain body? No piping below the body of drain is mentioned to be removed. Zuto 9/26/2024
Response
Yes.
12. On purple highlighted roofs it was only mentioned that the sloped roofs are to be addressed. How about the metal on the vertical walls?
Zuto 9/26/2024
VA
Address all defective metal roof areas only, not the wall.
13. Once the metal roof structure is removed, the parapet wall will be exposed and not have any life safety railing. Will it be required?
Zuto 9/26/2024
VA
Response
No.
14. See area marked in red should this be labeled as lower-level roof section with light weight concrete to be removed? Yes, refer to updated drawing “ 546-24-119 Bldg 7 Roof Plan”
See Area marked in blue should this be labeled as lower-level roof section with light weight concrete to be removed under metal roof? Yes.
VCM 5/16/2024
15. Can VA Supply all RFI questions & VA responses from the previous Building 7 Roof solicitation #
36C24824R0103?
VCM 9/26/2024
Response
No
16. What is the VA requesting to have completed to roof drain shown on attached RFI Question #3 picture?
Response
Cut and cap.
17. What is the VA Intention on wall flashing shown in RFI Question #4 picture
a. Removed & replaced?
Yes, all flashing shall be removed and replaced.
18.
What is the VA requesting to have completed on the additional Roof Drains located on the Upper-Level Roof shown on attached RFI Question #5 picture?
a. Be left in place?
b. Removed & Replaced?
c. Can the VA specify the (6) Room Drains to be replaced detailed in SOW 4.2.6? The site visit detailed more than the (6) detailed on SOW. Yes, Yes, remove and replace, refer to “ Picture # 2 Drain locations”.
19. What is the VA Intention for the I-Beams located on the lower-level roof shown on attached RFI Question #6 picture?
Response
Leave in place.
20. What is the VA Intention with the Roof Gutter located on the lower-level roof shown on attached RFI
Question #7 picture?
a. Follow SOW 4.2.2 direction for refinishing?
b. Be left in place?
Roof gutter to be remove and replace.
21. What is the VA requesting to have done on the openings located on the lower-level roof parapet wall show on attached RFI Questions #8 picture?
Parapet openings to remain.
22. Is the VA requiring the coordination of the Crane or Hoisting to be completed outside of Normal Operating
Hours (detailed in SOW 5.1.2)?
Response
Coordination of crane or hoisting shall be completed outside of normal operation hours. I requested permission to Miami VA police department and Logistics department to allow a permanent 40 yard dumpster located in loading dock area, highlighted in blue refer to “Picture # 3 40 yard dumpster location”. Again, I requested permission, it’s not approved yet.
23. Are any portions of parapet wall(s) to be painted? If yes, what specification of paint and color? TCG 9/26/2024
Response
No
24. Are any portions of the rusty doors to be painted? If yes, what specification of paint and color? TCG 9/26/2024
VA
Response
No
25. Can we inspect any floors where current/previous leaks have occurred to document as baseline? TCG 9/26/2024
VA
Response
No
26. See attached photo. Will the legacy “fence frame” structure stay in-place or be removed along with the steel structures (frames and panels) that are designated for removal along the North perimeter?
TCG 9/26/2024
Remove and discard
27. There are abandoned legacy HVAC unit base structures. Are they to remain and flashed/curbed or be removed completely?
TCG 9/26/2024
VA
Response
Refer to “Picture # 1 Equipment removal”, only HVAC to be removed highlighted in blue.
28.
Can we designate a sufficient area around the immediate loading dock at the base of the building to be secured and barriered during the project? We will use this area for 40-yard dumpster(s).
Response
I requested permission to Miami VA police department and Logistics department to allow a permanent 40 yard dumpster located in loading dock area, highlighted in blue refer to “Picture # 3 40 yard dumpster location”. Again, I requested permission, it’s not approved yet
29. For efficiency and safety purposes, a hi-lift tele-hander forklift instead of a crane.
Response
Yes
30. Can you confirm whether the entire roof structure (including insulation and vapor barriers) must be demolished, or are there sections where partial demolition is allowed?
DDE 9/26/2024
VA
Response
Roof demolition only in lower section yellow highlighted, refer to "546-24-119 Bldg 7 Roof Plan". Demolish insulation and top concrete layer, refer to "Picture # 4 Lower section detail".
31. Are there any known structural issues with the roof that need to be addressed before replacement, and should the contractor budget for structural repairs?
DDE 9/26/2024
Response
Not that Miami VA is aware of.
32. For the metal roof restoration, are there specific brands or types of elastomeric coatings that are preferred or required, or is any equivalent product acceptable?
Response
Follow SOW 4.2.2, follow OEM guidelines or equivalents that meet or exceed OEM recommendation.
33. Could you clarify the required specifications for the SBS membrane roofing material? Is there a specific brand that is preferred, or can we propose an equivalent?
DDE 9/26/2024
VA
Response
Follow SOW 4.2.3 and 4.2.4, follow OEM guidelines or equivalents that meet or exceed OEM recommendation.
34. For the elastomeric coating and SBS membrane roofing, does the VA have a preferred warranty duration beyond the standard 12 and 20 years, respectively?
DDE 9/26/2024
VA
Response
Follow SOW 4.2.2 for metal roof 12 years of warranty and, 4.2.3 and 4.2.4 for SBS membrane roofing, 20 years of warranty.
35. Are there specific certification s or qualifications required for the subcontractor responsible for reinstalling the lightning protection system.
DDE 9/26/2024
VA
Response
No, contractor shall only reinstall lightning system it was removed.
36. Are there any additional city or facility permits required for crane usage on-site, or is coordination with the
VA sufficient?
DDE 9/26/2024
VA
Response
Coordination with VA is sufficient.
37. Will access to all roof sections be granted immediately at the start of the project, or will phasing be required due to operational or safety concerns at the VA Medical Center?
DDE 9/26/2024
VA
Phasing will be required due to operational and safety concerns.
38. Is there designated space on-site for staging and storing materials and equipment during the project? If not, will offsite storage need to be arranged?
DDE 9/26/2024
VA
Response
The roof has an enclosed building which houses the air handler units, that can be used to store materials and equipment.
39. For the replacement of roof drains, are there specific brands or models that need to be used, or can alternatives be proposed as long as they meet general quality standards?
DDE 9/26/2024
VA
Response
Roof drains shall be preferably, existing brand and model, if existing drain brand/model are discontinued, provide an equivalent that meet or exceed quality standards.
40. What is the process for obtaining VA badges and security clearance for all contractor personnel, and how long is this process expected to take?
DDE 9/26/2024
VA
Response
Badge clearances are completed through Ortrax. It normally takes 3 business days to get the badge.
41. Are there specific environmental disposal requirements for the old roofing materials, especially for materials with potential asbestos content or other hazardous substances?
DDE 9/26/2024
VA
Response
Contractor shall provide material debris disposal certificate.
42. Can you confirm that work is restricted to the 7:00 AM to 3:30 PM timeframe, and are there any exceptions for afterhours work in case of schedule delays?
DDE 9/26/2024
VA
Response
Confirmed, only exception for crane operation, previously coordinated (at least 14 days) with COR of the project.
43. Will a dedicated VA project coordinator or Contracting Officer’s Representative (COR) be assigned to the contractor for daily communication and problem resolution?
Yes
44. Regarding the contractor qualifications, does the requirement specify that the contractor must hold a valid roofing contractor license for 15 years, or is it sufficient for the contractor to have 15 years of verified roofing experience, regardless of how long they have held the license.
DDE 9/26/2024
VA
Response
Contractor or subcontractor, shall present a valid roofing contractor license for at least 15 years.
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