S02 - Att2 - Project Manual Bid Specs.pdf

INSTALL PATIENT LIFTS

EDWARD HINES JR VAMC, CHICAGO, IL 60141

VA CONTRACT NO.: 36C2521900037

Project # 578-15-001 For the

Department of Veteran Affairs Great Lakes Acquisition Center (NCO 12)

Captain James A. Lovell, FHCC 3001 Green Bay Rd., Bldg. 1, Rm 329

North Chicago, IL 60064-3048

PROJECT MANUAL

Volume 01

Bid Documents

07/10/2024

GUIDON DESIGN MES JV LLC INC.

PROJECT CONTACTS:

COR / OWNER: Edward Hines Jr VA Hospital Attn: Ernest Wright Edward Hines, Jr. VA Hospital 5000 S. Fifth Ave Bldg. 2, Room 121 Hines, IL 60141 Phone : (708) 203-8387 ext. 21147

Email : ernest.wright@va.gov

ARCHITECT: GUIDON DESIGN INC.

Attn: Adam Ogrzewalla 1221 N Pennsylvania St.

Indianapolis, Indiana 46202 Phone: (317) 800-6388 Email: aogrzewalla@guidon.com

M/E/P ENGINEER: GUIDON DESIGN INC.

Attn: Tom Chapman 1221 N Pennsylvania St.

Indianapolis, Indiana 46202 Phone: (317) 800-6388 Email: tchapman@guidon.com

Install Patient Lifts Project #578-15-001 Edward Hines Jr. VA Hospital Bid Documents Chicago, IL 60141

00 01 10 - Table of Contents.docx - 1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 11-21 01 33 00 Submittal Register 01 33 23 Shop Drawings, Product Data, and Samples 02-23 01 35 26 Safety Requirements 10-22 01 42 19 Reference Standards 11-20 01 74 19 Construction Waste Management 04-22 01 81 13 Sustainable Construction Requirements

DIVISION 02 – EXISTING CONDITIONS

DIVISION 03 – CONCRETE

DIVISION 04 – MASONRY

DIVISION 05 – METALS

05 43 00 Slotted Channel Framing 08-17Slotted Channel Framing 08-17 05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 07 92 00 Joint Sealants

DIVISION 08 - OPENINGS

DIVISION 09 – FINISHES

09 29 00 Gypsum Board 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 21 23 Cubicle Curtain Tracks 01-21

Chicago, IL 60141

00 01 10 - Table of Contents.docx - 2

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 11 – EQUIPMENT

11 73 00 Ceiling Mounted Patient Lift System 08-20

DIVISION 12 – FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 21- FIRE SUPPRESSION

DIVISION 22 – PLUMBING

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 24 16 Panelboards 11-22 26 29 21 Enclosed Switches and Circuit Breakers

DIVISION 27 – COMMUNICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

Chicago, IL 60141 05-01-23

00 01 15 - List of Drawing Sheets.docx- 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing No. Title

GENERAL

GI000 COVER SHEET

GI001 PHASING NOTES

ARCHITECTURAL

A001 ARCHITECTURAL SYMBOLS AND ABBREVIATIONS

A101 BUILDING 1- 2ND & 3RD FLOOR

A102 ENLARGED PLANS & PHOTOS - BUILDING1, 2ND & 3RD FLOORS

A103 BUILDING 8 - 1ST FLOOR PLAN

A104 ENLARGED PLANS & PHOTOS - BUILDING 8

A105 BUILDING 12 - 2ND FLOOR

A106 ENLARGED PLANS & PHOTOS - BUILDING 12, 2ND FLOOR

A107 BUILDING 113 - 1ST FLOOR

A108 ENLARGED PLANS & PHOTOS - BUILDING 113- 1ST FLOOR

A109 BUILDING 128- 1ST FLOOR PLAN

A111 ENLARGED PLANS & PHOTOS - BUILDING 128 1ST FLOOR

A112 BUILDING 217- 1ST & 2ND FLOORS

A113 ENLARGED PLANS AND PHOTOS 1ST FLOOR

A114 ENLARGED PLANS AND PHOTOS 1ST FLOOR

A115 ENLARGED PLANS AND PHOTOS 1ST & 2ND FLOOR

A116 BUILDING 200 BASEMENT PLAN

A117 ENLARGED PLANS & PHOTOS- BUILDING 200 BASEMENT

A118 BUILDING 200 - 1ST FLOOR

A119 ENLARGED PLANS AND PHOTOS- BUILDING 200 1ST FLOOR

A120 BUILDING 200 2ND FLOOR

A121 ENLARGED PLANS & PHOTOS- BUILDING 200 2ND FLOOR

A122 ENLARGED PLANS & PHOTOS- BUILDING 200 2ND FLOOR

A123 BUILDING 200- 7TH FLOOR PLAN

A124 ENLARGED PLAN & PHOTO- BUILDING 200 7TH FLOOR

A125 ENLARGED PLAN & PHOTO- BUILDING 200 7TH FLOOR

A126 ENLARGED PLANS & PHOTOS- BUILDING 200, 7TH FLOOR

A127 BUILDING 200- 10TH FLOOR PLAN

A128 ENLARGED PLANS & PHOTOS- BUILDING 200, 10TH FLOOR

A129 ENLARGED PLANS & PHOTOS-BUILDING 200, 10TH FLOOR

A130 BUILDING 200- 11TH FLOOR PLAN

Chicago, IL 60141 05-01-23

00 01 15 - List of Drawing Sheets.docx- 2

A131 ENLARGED PLANS AND PHOTOS- BUILDING 200, 11TH FLOOR

A132 BUILDING 200- 13TH FLOOR PLAN

A133 ENLARGED PLANS AND PHOTOS - BUILDING 200,13TH FLOOOR

A134 BUILDING 228- BASEMENT

A135 BUILDING 228-ENLARGED PLANS & PHOTOS- B217, BASEMENT

A136 BUILDING 228- 5TH FLOOR PLAN

A137 ENLARGED PLANS & PHOTOS BUILDING 228 - 5TH FLOOR

A501 LIFT DETAILS

A502 LIFT DETAILS

ELECTRICAL

E000 ELECTRICAL SYMBOLS AND ABBREVIATIONS

E001 ELECTRICAL GENERAL NOTES

E101 BUILDING 1- 2ND & 3RD FLOOR

E102 ENLARGED PLAN - BUILDING 1, 2ND & 3RD FLOORS

E103 BUILDING 8 - 1ST FLOOR PLAN

E104 ENLARGED PLANS - BUILDING 8

E105 BUILDING 12 - 2ND FLOOR

E106 ENLARGED PLAN - BUILDING 12, 2ND FLOOR

E107 BUILDING 113 - 1ST FLOOR

E108 ENLARGED PLAN - BUILDING 113- 1ST FLOOR

E109 BUILDING 128 - 1ST FLOOR PLAN

E111 ENLARGED PLANS - BUILDING 128 1ST FLOOR

E112 BUILDING 217- 1ST & 2ND FLOORS

E113 ENLARGED PLAN 1ST FLOOR

E114 ENLARGED PLAN 1ST FLOOR

E115 ENLARGED PLANS 1ST & 2ND FLOOR

E116 BUILDING 200 BASEMENT PLAN

E117 ENLARGED PLAN- BUILDING 200 BASEMENT

E118 BUILDING 200 - 1ST FLOOR

E119 ENLARGED PLAN- BUILDING 200 1ST FLOOR

E120 BUILDING 200 2ND FLOOR

E121 ENLARGED PLAN- BUILDING 200 2ND FLOOR

E122 ENLARGED PLAN- BUILDING 200 2ND FLOOR

E123 BUILDING 200- 7TH FLOOR PLAN

E124 ENLARGED PLAN- BUILDING 200 7TH FLOOR

E125 ENLARGED PLAN- BUILDING 200 7TH FLOOR

Chicago, IL 60141 05-01-23

00 01 15 - List of Drawing Sheets.docx- 3

E126 ENLARGED PLANS- BUILDING 200, 7TH FLOOR

E127 BUILDING 200- 10TH FLOOR PLAN

E128 ENLARGED PLAN- BUILDING 200, 10TH FLOOR

E129 ENLARGED PLAN- BUILDING 200, 10TH FLOOR

E130 BUILDING 200- 11TH FLOOR PLAN

E131 ENLARGED PLAN- BUILDING 200, 11TH FLOOR

E132 BUILDING 200- 13TH FLOOR PLAN

E133 ENLARGED PLANS - BUILDING 200,13TH FLOOOR

E134 BUILDING 228- BASEMENT

E135 BUILDING 228-ENLARGED PLAN- B217, BASEMENT

E136 BUILDING 228- 5TH FLOOR PLAN

E137 ENLARGED PLAN BUILDING 228 - 5TH FLOOR

E600 PANEL SCHEDULES

E601 PANEL SCHEDULES

E602 PANEL SCHEDULES

E603 PANEL SCHEDULES

E604 PANEL SCHEDULES

- - - E N D - - -

Chicago, IL 60141 11-01-21

010000 GENERAL REQUIREMENTS - 2

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the Installation of patient

Lifts as required by this procurement package.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer’s Representative (COR) and through coordination with the Contracting Specialist (CS) assigned to the project by the

Contracting Officer (CO).

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COR.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. Refer to the Contractor PIV Instructions included with the Statement of Work (SOW).

1.3 STATEMENT OF BID ITEM(S)

A. To avoid any potential confusion all work, services, testing, materials, labor, supervision, safety, security, manuals, and instructions necessary to complete this project as indicated in the procurement package, Statement of Work, Drawings, and/or specifications shall be the responsibility of the Contractor to provide unless expressly stated otherwise.

Project #578-15-001

Bid Documents

Edward Hines Jr. VA Hospital 100% Construction Documents

010000 GENERAL REQUIREMENTS - 3

B. GENERAL CONSTRUCTION: Work includes all general conditions, management, demolition, construction, and trade work necessary to successfully complete this project as outlined in the Statement of Work.

BID Item: The installation of approximately 56 rooms with patient lifts.

All rooms shall be provided with fixed and moveable rails for nominal

600-pound capacity lifts unless noted otherwise. Two (2) rooms shall receive a 1000-pound lift system. All rooms shall include a lift motor, one (1) sling and sling hanger. Work in all rooms shall include the installation of structural hangers/supports to support the rails and lifts as noted. All work to remove and replace ceiling tiles, remove/patch/paint any/all gypsum wallboard ceiling after the installation of the structure and fixed rails. All rooms shall include new dedicated electrical outlets and wire and conduit to electrical panels as shown on the drawings.

010000 GENERAL REQUIREMENTS - 4

1.4 DOCUMENTS FOR CONTRACTOR

A. Drawings, contract documents, attachments, and reference documents may be obtained from the website where the solicitation is posted or available upon request when noted. Additional copies will be at

Contractor's expense.

1.5 LOGISTICS PLAN REQUIREMENTS

Before any work is started, the Contractor shall submit and receive approval for an accepted Logistics Plan. The Logistics Plan will include

(but is not limited to) the following:

A. An Organizational Chart of all Key Personnel including:

Project #578-15-001

Bid Documents

A Priority B

Priority

C Priority Activity

Category

Risk

Category

Level

Basement Ambulatory Care A001A H-Track B High II This will require an ICRA enclosure.

1st Floor Emergency

Department

Ambulance Bay H-Track, Bariatric;

Cold Weather

Rated

B Medium II

1st Floor MRI C105 (holding area) H-Track B High II This will require an ICRA enclosure.

This will require off-duty work.

1st Floor X-Ray D102 (holding area) H-Track B High II This will require an ICRA enclosure.

This will require off-duty work.

2nd Floor MICU A2095, A2106 (Bays 1, 9) H-Track B High II Only one room at a time can be completed.

2nd Floor SICU B2003, B2016, B2045

(Bays 1,10, 14)

H-Track B High II Only one room at a time can be completed.

7th Floor Patient Rooms 701, 709, 713, 714, 716, 721, 725, 735, 737

715 H-Track B High II Only one room at a time can be completed.

10th Floor Observation 1037, 1038, 1041, 1043, 1035 H-Track B High II 1043 & 1046 to be done one at a time. Remaining rooms two at a time.

11th Floor Rehab Gym 1134 - Convert from Dining

Room

H-Track & Straight B High II This will require an ICRA enclosure.

This will require off-duty work.

13th Floor GI Recovery 1349, Bay 4 H-Track B High II This will require an ICRA enclosure.

1st Floor CLC - 1C Patient

Room

C152 H-Track, Bariatric B High II

1st Floor CLC - 1B Patient

Rooms

B107, B122, B126, B130 H-Track B High II Two rooms at time can be done.

1st Floor CLC - Geriatric Clinic 1B167, 1B175, 1B176 1B168, 1B171, 1B172

H-Track B High II Only one room at a time can be completed.

2nd Floor CLC - Occupational

Therapy

2A34A H-Track B High II This will require off-duty work. Steel deck.

Basement Kinesiotherapy

Department

B1025 H-Track B High II This will require off-duty work.

5th Floor Rehab Services -

Prosthetics

5035, 5038 5042 H-Track B High II 5042 will require an ICRA enclosure.

This will require off-duty work.

12 2nd Floor Neurology 211, 212 220, 221 H-Track 5 B High II Two rooms at time can be done.

2nd Floor Nuclear Medicine G226 H-Track B High II

2nd Floor Nuclear Medicine G201 H-Track B High II This will require an ICRA enclosure.

This will require off-duty work.

3rd Floor Education D355 H-Track B Low II This will require an ICRA enclosure.

113 1st Floor Blind Rehab A128, A133, A138 A121 H-Track 7 B High II Two rooms at time can be done.

128 1st Floor Spinal Cord Injury

Rehab Gym A100

H-Track, existing, spans over several therapy stations, convert 1 lift to 3 lifts

B High II This will require an ICRA enclosure.

8 1st Floor Bed Repair 19 North 19 South H-Track 9 A Low I Steel deck.

48 4 7

Indicates 24/7 area with patients which may require special provisions.

Patient Lift Locations

Comments

Total number of new lift locations

RoomsBuilding Area Unit Phase

Type ICRA

010000 GENERAL REQUIREMENTS - 5

1. The General contractor’s management personnel.

2. The competent person identified with their corresponding credentials.

3. The Quality Control person.

4. The Site Safety Health Officer.

5. Contact information for all key personnel.

6. Listing of the subcontractors by name and trade.

B. Hourly Rates of the General Contractor and all their subcontractor’s personnel assigned to this project.

1. Total rate = base labor rate + fringes.

2. Fringes = Union dues + FICA + Public Liability Insurance + Workman’s

Compensation.

C. Staging Plan. (Include all that apply)

1. Location of Site Office.

2. Material Storage.

3. Dumpster Location.

4. Site security (fence) and Access Points.

5. Equipment Location.

6. Infection Control Barrier. (refer to the Infection Control Risk

Assessment)

7. Interior construction and safety signage and placement.

8. Fire extinguisher location and other safety devices.

9. Contractor parking.

10.Travel routes for delivery and removal.

11.Closure routes and directional signage for VA vehicular and pedestrian traffic.

D. Description of Means and Method Activities.

010000 GENERAL REQUIREMENTS - 6

1. Management, supervision, and security.

2. Demolition.

3. Construction.

4. Material storage.

5. Inspections and punch list.

E. Hours of Work.

1. Normal working hours.

a. The competent person is always present whenever any work is being performed by either the subcontractor or the General Contractor’s own workforce.

2. Any planned off-hours work.

3. Hours for delivery and disposal.

4. Hours to transport materials to the site and/or through a building.

1.6 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give two weeks’ notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any

010000 GENERAL REQUIREMENTS - 7

notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the COR in coordination with the Hines Public Affairs Officer

(PAO).

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Site Perimeter:

1. The General Contractor shall be responsible for the site security for the project 24 hours a day, 7 days a week.

2. The general Contractor will be responsible for all material and tools stored within the jobsite area and remotely including those of their subcontractor.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

010000 GENERAL REQUIREMENTS - 8

5. All paper waste or electronic media such as CD’s and portable USB drives shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. All requested information of this section shall be included with the

Logistics Plan of Section 1.5.

2. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

3. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.7 OPERATIONS AND STORAGE AREAS

A. All requested information of this section shall be included with the

Logistics Plan of Section 1.5.

B. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

010000 GENERAL REQUIREMENTS - 9

C. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

D. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

E. Working space and space available for storing materials shall be coordinated with the COR.

F. All Workmen are subject to rules of the Medical Center applicable to their conduct.

G. The Medical Center spaces including all adjacent spaces above, below, and next to the designated project area are intended to function normally during this project. Execute work so as to interfere as little as possible with normal functioning of Medical Center which will as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR.

1. Do not store materials and equipment in other than assigned areas.

010000 GENERAL REQUIREMENTS - 10

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by the Medical

Center in quantities sufficient for not more than two work days.

3. Provide unobstructed access to the Medical Center areas required to remain in operation.

3. Where access by the Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

1. Each room to receive new patient lifts shall be considered a

“Phase”. The work shall be done one phase(room) at a time.

2. When more than one phase is required to complete the project the

Contractor shall furnish the COR with a schedule of approximate

010000 GENERAL REQUIREMENTS - 11

phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR 45 calendar days in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to the Medical Center Director, COR, and Contractor.

3. The Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Medical Center personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by the Medical Center so that

Medical Center operations will continue during the construction period.

J. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, seven feet minimum height, around the construction area. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 15 inches. Bottom of fences shall extend to one inch above grade. Provide a mesh screen to limit the transmission of dust. Remove the fence when directed by the COR.

K. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 50 degrees F at all times, except as otherwise specified.

010000 GENERAL REQUIREMENTS - 12

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

L. Utilities Services: Maintain existing utility services for the Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 3 weeks in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 3 weeks prior to the desired time and shall be performed as directed by the COR.

010000 GENERAL REQUIREMENTS - 13

5. In case of a contract construction emergency, service will be interrupted on approval of the COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

M. Abandoned Lines: When demolition work creates a condition of abandoned lines, all service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned shall be removed to the greatest extent possible from the work zone area. All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. Consult with COR for if any questions exist regarding identification and treatment of abandoned lines.

N. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

3. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

O. Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways.

010000 GENERAL REQUIREMENTS - 14

1.8 ALTERATIONS

A. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

B. Cutting and Patching: Provide the following measures:

1. Cutting: Cut in-place construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original

Installer; comply with original Installer's written recommendations.

2. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other

Work. Patch with durable seams that are as invisible as possible.

Provide materials and comply with installation requirements specified in other Sections.

3. Do not cut and patch miscellaneous elements or related components in a manner that could change their load-carrying capacity, that results in reducing their capacity to perform as intended, or results in increased maintenance or decreased operational life or safety.

4. Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in the COR's opinion, reduce the building's aesthetic

010000 GENERAL REQUIREMENTS - 15

qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch, and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.10 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted in the Statement of Work as items to be stored. Items that

010000 GENERAL REQUIREMENTS - 16

remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by the COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Medical Center during the alteration period, such items which are NOT required by Statement of Work to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. All disposed material including general demolition, hazardous materials, recycled material, and construction spoils shall be documented with receipts and waste reports to be submitted with each pay application.

1.11 SUBMITTAL REGISTRY

A. Before any work is started, the Contractor shall submit and receive approval for an accepted Submittal Registry. The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples. The Submittal

Registry shall indicate the name and corresponding CSI numbering, the intended date of delivery by the General Contractor, a government review period of 7 calendar days from date of submission, the return date by the government, the indication of “acceptance without comments”, “accepted with comments”, “revise and resubmit”, or

“rejected for non-conformance”. Revised submissions shall be indicated with the suffix “-R1” for the first revision, “-R2” for the second revision, and so forth.

B. The Contractor shall review all submittals for conformance with the

Statement of Work and shall indicate their approval with a sticker or label affixed to the submission with the submittal number, reviewer’s

010000 GENERAL REQUIREMENTS - 17

signature (not typed or scanned), and date. Any submittal missing this information will promptly be returned to the Contractor without review by the government.

C. Items to be included can be found in the Statement of Work and other specification sections included with the procurement package. Unless otherwise stated the Submittal Registry shall always include the following (as they apply):

1. Finish materials including ceiling systems, paint, tile, carpet, sheet vinyl, wall base, wall guards, corner cards, and wall protection.

2. Light fixtures.

3. All telecommunication components.

4. Plumbing fixtures including toilets, urinals, sinks, vanities, toilet partitions, and toilet accessories.

5. Doors, frames, hardware, and keying.

6. Millwork and cabinet hardware.

7. Construction and Safety sign design and mounting.

1.12 REQUESTS FOR INFORMATION

A. All Requests for Information (RFI) shall be submitted in writing to the

COR and copied to the Contracting Specialist.

B. Whenever an RFI is submitted the Contractor shall include the following:

1. A detailed description of the issue including references to drawings and/or specifications, photographs (when permitted), and sketches necessary to adequately communicate to the COR.

2. A possible solution for the issue.

3. An assessment as to whether or not the Contractor anticipates the issue will require a Modification to their contract and reasons why a Modification may be necessary.

010000 GENERAL REQUIREMENTS - 18

1.13 PROFESSIONAL SURVEYING SERVICES

A. Where exterior work requires ground excavation a registered professional land surveyor, registered civil engineer, or certified equivalent professional whose services are retained and paid for by the

Contractor shall perform all utility locate services. The Contractor shall certify that the land surveyor, civil engineer, or equivalent professional is not one who is a regular employee of the Contractor, and that the land surveyor, engineer, or equivalent professional has no financial interest in this contract.

1.14 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The

Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work.

B. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting

Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting

Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the

Contractor.

1.15 AS-BUILT DRAWINGS

A. The Contractor shall maintain two full size sets of identical as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. One set shall be for the Contractor and the other shall be submitted to the

COR as indicated below.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested.

010000 GENERAL REQUIREMENTS - 19

C. The Contractor shall deliver one approved completed sets of as-built drawings in a hard copy format and another in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.16 USE OF ROADWAYS

A. All requested information of this section shall be included with the

Logistics Plan of Section 1.5.

B. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.17 TEMPORARY USE OF EXISTING ELEVATORS

A. All requested information of this section shall be included with the

Logistics Plan of Section 1.5.

B. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators.

The COR will ascertain that elevators are in proper condition and will designate the elevators to be used, on what days, and at what times.

2. Contractor covers and provides maximum protection of following elevator components:

a. Entrance jambs, heads soffits and threshold plates.

b. Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c. Finish flooring.

010000 GENERAL REQUIREMENTS - 20

1.18 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workmen) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by the COR, provide suitable dry closets where directed. Keep such places clean, free from insects or pests, with all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract.

B. For smaller projects involving powered hand tools and the like, the government will provide the use of electrical power from adjacent and available outlets at no charge to the contractor. The Contractor shall carefully conserve any utilities furnished without charge.

C. The contractor may obtain water by connecting to the Medical Center water distribution system with a written request and approval of the

COR. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation at the COR discretion.

D. Natural, LP gas, and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, for performing the specified boiler tests, for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at

Contractor's expense.

1.20 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals to the COR in both hard copy and electronic format and provide verbal instructions when required by the various sections of the specifications and as hereinafter specified.

010000 GENERAL REQUIREMENTS - 21

B. Manuals: Maintenance and operating manuals (4 hard copies) and one compact disc (1 electronic PDF copy) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time, dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Medical Center personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site.

These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems.

All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval 3 weeks prior to scheduling training to ensure the subject

010000 GENERAL REQUIREMENTS - 22

matter covers the expectations of the Medical Center and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.21 PHOTOGRAPHIC DOCUMENTATION

A. No photography of VA premises is allowed without written permission of the COR in coordination with the Hines Public Affairs Officer (PAO).

B. When allowed and requested by the COR, the Contractor shall, during the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications.

C. Photographic documentation elements:

1. Indexing and navigation system shall utilize PDF drawings provide with the procurement package or as provided by the COR. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

2. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building.

Exterior Progressions shall track 360 degrees around the site and each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until

Project completion.

Chicago, IL 60141 03-01-20

013216-15 PROJECT SCHEDULES.docx - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule), and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

B. No construction work is allowed to start until a Project Schedule has been submitted and approved by the COR and Contracting Officer.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 calendar days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding subsection.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling

Chicago, IL 60141 03-01-20

013216-15 PROJECT SCHEDULES.docx - 2 services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant, and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER-PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: electronic data (PDF) copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer;

a document listing of all project schedule changes, and associated data, made at the update; and the resulting monthly updated schedule in

CPM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report.

The five different report formats that the contractor shall provide include:

1. Certified Payrolls for the month.

2. Daily Reports for each day of the month from the Site Superintendent and QC Officer.

3. An RFI Log with updates.

4. A Modification (MOD) Log with updates.

5. The Submittal Registry with status updates.

B. The contractor shall be…