S02 - Att1 Final SOW Rev1 578-15-001.pdf

578-15-001 Install Patient Lifts, Multiple Locations 1

Statement of Work

Install Patient Lifts, Multiple Locations Project Number 578-15-001

September 25, 2024

Attachments: 1) Bid Drawings

2) Project Manual (Bid Specs)

3) Contractor Parking

4) Contractor Badging - Fingerprint Request Form

5) Pre-Construction Checklist

6) Safety and Health during Construction Activities

A Pre-construction/Safety Risk Assessment (PCRA) B National Environmental Protection Act Assessment (NEPA) C Construction Safety Checklist D GEMS Awareness Competent Person Training E Construction Project Waste Minimization Report F Hines VAH Contractor Safety Disciplinary Procedure G Hines VAH COR Letter of Concern for Safety Non-Compliance H OSHA Required Competent Person Inspections I Crane Operation and Minimum Criteria On-Site Inspection Checklist J Hines VA Hospital Planned Critical Lift Plan & Crane Permit

7) Cutting Welding and Other Hot Work

8) Above Ceiling Entry and Wall Construction Permits 9a) Pre-Construction Risk Assessment (PCRA) 9b) PCRA Compiled Locations List 10a) Infection Control Risk Assessment (ICRA) – Level 1 10b) Infection Control Risk Assessment (ICRA) – Level 2 10c) ICRA Compiled Locations List

11) Interim Life Safety Measures (ILSM)

12) Infection Control Barrier Sample

13) No Smoking Policy 10-1-19

References: 1) VA’s Technical Information Library (TIL)

2) Master Construction Specifications (PG-18-1)

3) Standard Details (PG-18-4)

4) Environmental Planning Guidance (PG-18-17)

5) 2024 Statement of Conditions Survey for the Edward Hines Jr. Veterans

Affairs Hospital (Available on request)

6) 2022 Facility Condition Assessment (FCA) for the Edward Hines Jr.

Veterans Affairs Hospital (available on request)

7) Asbestos Report - Buildings 1 & 200 (Available on request)

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8) 2011 Asbestos Survey for the Edward Hines Jr. Veterans Affairs Hospital (Available on request)

A) Mission.

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations at the Edward Hines VA Hospital. Engineering support is for customers that include, but not limited to, patients, visitors, clinic staff, and administrative employees.

B) Goals

The goal of this project is the complete installation of permanent, ceiling-mounted, patient lifts at multiple locations within Buildings 1, 8, 12, 113, 128, 200, 217, and 228 at the Edward Hines Jr. Veterans Affairs Hospital all in accordance with the Design Drawings and Specifications.

C) Current Conditions.

The Hines VA clinical, therapy, and patient rooms listed in Attachment 1 GI001, either use portable lifts, or do not have lifts available for use. Portable lifts are used to transfer patients to and from their beds, gurneys, and chairs. Portable lifts pose increased safety risks for patients and staff due to their instability or are not available for use when needed. Certain clinics and therapy rooms require lifts for various procedures and exercises. The lack of lifts curtails these procedures and increases the injury risk to both patients and staff.

D) Justification.

FCA Record Numbers 414622 and 414625 have been assigned a Grade of “D” – Station reports indicate thirty-three (33) patient lifts need to be installed in patient bedrooms. Hospital Staff have identified an additional twenty-five (25) locations where patient lifts are required for patient transfers, clinical, and therapy procedures.

E) Objectives.

The objectives of this project are:

1) Install 58 permanent ceiling mounted patient lift systems in multiple locations throughout the EHVAH campus.

2) Install all lifts in accordance with the Bid Drawings and Project Manual. (See

Attachments 1 & 2).

3) Work shall be performed according to the phasing outlines in the Section H) Scope of

Work.

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4) No demolition or construction work shall begin prior to all construction materials are in possession of the contractor.

5) To reduce service disruption, perform both demolition and construction in an expeditive manner.

6) Hines VA is an active medical campus. The contractor must not interfere with patient care or VA staff unless given permission in writing from the COR/CO. Therefore, the contractor shall plan and perform their work in a manner least likely to interfere with the daily operations of Buildings 1, 8, 12, 113, 128, 200, 217, 228 and the campus as a whole.

F) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

ABAAS Architectural Barriers Act Accessibility Standards AHU Air Handling Unit BAS Building Automation System CCD Contract Completion Date CLIN Contract Line-Item Number CO Contracting Officer COR Contracting Officers Representative as delegated by the CO CS Contracting Specialist assigned by the CO EHVAH Edward Hines Veterans Affairs Hospital FCA Facilities Condition Assessment GC General Contractor (firm) GLAC Great Lakes Acquisition Center HEFP Healthcare Environment and Facilities Program HVAC Heating/Ventilation/Air Conditioning IDIQ Indefinite Delivery Indefinite Quantity LF Linear or Lineal Feet MATOC Multiple Award Task Order Contracting MEP Mechanical/Electrical/Plumbing NTP Notice to Proceed OIT Office of Information & Technology PCAC VHA Program Contracting Activity Central PDT Project Delivery Team – Typically CO/CS, COR, and EHVAH staff PIV Personal Identity Verification POP Period of Performance QCM Quality Control Manager RFI Request for Information SF Square Feet TAB Testing and Balancing TIL Technical Information Library TR Telecom Room VA Department of Veteran Affairs

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VA-SEPS VA Space and Equipment Planning Systems WAP Wireless Access Point

G) Requirements

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-bid site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven

(7) calendar days prior to the requested date.

c. Exploratory demolition is permitted but must be coordinated with the COR.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit within five

(5) working days after the inspection to the CO.

b. Unless otherwise stated the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal.

http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-resistant.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

http://www.edge-guard.com/home.html

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3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

i. The Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See Attachment 12.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures.

Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and

Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Attachment 12. The Contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. Equipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

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b. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

c. For delays in the equipment delivery not caused by the government, the contractor shall bear the cost of temporary materials, equipment, labor, and services for the time between the end of the period of performance and the final installation of the contract’s specified materials and equipment.

6) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. Pay applications shall be initiated by the contractor in the form of a draft

“pencil draw” submission to the COR.

i. Prior to submission the contractor will review the amounts, date of the application, the application number, and the purchase order (PO) for the project are correct.

ii. The COR may question the pencil draw and request revisions.

iii. Upon approval by the COR, the application will be reviewed by the CO.

iv. Upon approval by the CO, the application will be submitted into the electronic Invoice Payment Processing System (IPPS). Approval within IPPS can take days or sometime weeks to be processed.

b. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

i. Certified payroll documents shall be submitted to the COR weekly.

ii. Waste reports shall be submitted even when no waste has been produced.

The contractor shall validate this by submitting a quantity of zero on the waste report.

iii. Approval of all invoices will require documents to be current.

c. With each invoice submission an updated, full schedule shall be submitted noting any changes in non-critical and critical paths, modifications approved, delays by the government, delays by the contractor, issuance dates for Letters of Concern and Letters of Cure, and other elements that impact the project completion date.

d. Submission of a 3-week look ahead schedule will not be accepted.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

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b. Failure to submit the shutdown requests in a timely manner is not justification for a claim of delay on the part of the government.

c. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

13) Post-Award meeting:

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. The Contractor shall schedule and attend a “Page-Turn” meeting in which the

Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

H) Scope of Work

The Scope of Work for this project includes all labor, management, equipment, tooling, and materials for the complete installation of permanent, ceiling-mounted, patient lifts in Buildings 1, 8, 12, 113, 128, 200, 217, and 228 at the Edward Hines Jr. Veterans Affairs Hospital. Installation shall be in accordance with Bid Drawings and Project Manual. (See Attachments 1 & 2). All measurements & dimensions submitted to the Contractor are approximate. The Contractor must verify all measurements & dimensions.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval. During construction, the Contractor

578-15-001 Install Patient Lifts, Multiple Locations 8 will submit a daily log report to the COR showing names of workforce, hours worked/person, location worked, and before/after pictures showing work performed during each day worked.

Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Continued Use – The Medical Center maintains operations 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. Buildings 1, 8, 12, 113, 128, 200, 217, and 228 will continue serving patients and staff during the construction period in areas adjacent to the work area.

2) Phases – The project work will be performed in ten (10) phases. Due to the critical nature of VA hospital operations, no demolition or construction work shall begin in any phase prior to all construction materials being in the possession of the contractor.

The contractor shall notify the COR and copy the CO when all material has been obtained. A meeting with the COR, medical staff, other key Hines staff, and the contractor shall occur before demolition to review the construction schedule and any logistical issues. Critical milestone dates will be set at the start of construction and any changes require approval from the COR.

Work at each location shall be executed uninterrupted until complete. The contractor may execute the work in more than one phase at a time with coordination and approval by the COR/CS/CO. Due to hospital needs for patient care areas, rooms may shift from “available” to “unavailable” in less than 24 hours. As the work progresses, rooms may need to be skipped due to unavailability in the project schedule and addressed at a later date when the room becomes available. The contract shall be flexible in the schedule to accommodate such changes.

a. Phase 1 – Pre-Construction.

b. Phase 2 – Building 200.

c. Phase 3 – Building 217.

d. Phase 4 – Building 228.

e. Phase 5 – Building 12.

f. Phase 6 – Building 1.

g. Phase 7 – Building 113.

h. Phase 8 – Building 128.

i. Phase 9 – Building 8.

j. Phase 10 – Construction Closeout.

3) The contractor shall execute the work for installation of the Patient Lifts per this

SOW including all attachments; specifically, Attachments 1 and 2.

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4) Demolition:

a. Provide temporary infection control enclosure during demolition per drawings, specifications, and ICRA.

b. Maintain staff, patient, and visitor access to the building during demolition per specifications.

c. Perform demolition in accordance with the Bid Drawings and Project Manual.

(Attachments 1 & 2).

d. Given the age of the buildings, all paint encountered during demolition should be presumed to contain lead.

e. Protect all finish ceiling elements including but not limited to ceiling systems

(hard or suspended), light fixtures, WAPs, access panels, diffusers, outlets, monitors, televisions, sensors, cameras, fire sprinkler heads, etc. during demolition.

f. Protect all above ceiling elements including but not limited to ductwork, controls, electrical cables, network cables, plumbing pipes, sewer pipes, sprinkler pipes, building structural elements, etc. and any supporting components from damage during demolition work.

g. All debris (garbage and trash) needs to be always covered while it is in transit through hospital hallways to and from the dumpster. Dumpster needs to be always covered and emptied as needed. It is the Contractor’s responsibility to always keep the area surrounding the dumpster clean.

h. Dispose of all demolition material and construction debris in accordance with Federal, State, and local environmental requirements.

5) Construction / Installation:

a. Continue to provide temporary infection control enclosure during construction per specifications.

b. Maintain staff, patient, and visitor access to the building during construction as indicated in this SOW.

c. Protect all finish ceiling elements including but not limited to ceiling systems

(hard or suspended), light fixtures, WAPs, access panels, diffusers, outlets, monitors, televisions, sensors, cameras, fire sprinkler heads, etc. during demolition.

d. Protect all above ceiling elements including but not limited to ductwork, controls, electrical cables, network cables, plumbing pipes, sewer pipes, sprinkler pipes, building structural elements, etc. and any supporting components from damage during demolition work.

e. Construction work shall be performed in accordance with the project design drawings and specifications. Any deviation(s) must be discussed with and approved by the COR and the CO.

f. All debris (garbage and trash) needs to be always covered while it is in transit through hospital hallways to and from the dumpster. Dumpster needs to be always covered and emptied as needed. It is the Contractor’s responsibility to always keep the area surrounding the dumpster clean.

g. The basis of design for Installation was the Handi-Care lift manufacturer.

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I) Notification to Offerors

1) Below is a list of itemized bid alternates. Contractor shall provide separate pricing for each of the following alternates:

a. Alternate 1 – Refer to Attachment 1, GI001.

i. Reduce total quantity of Patient Lifts from 58 lifts to 53 lifts, only including Priority A & B lifts.

ii. Reduce total Period of Construction from 370 days to 326 days listed in

Section M) 1) a. ii. through Section M) 1) a. ix.

b. Alternate 2 – Refer to Attachment 1, GI001.

i. Reduce total quantity of Patient Lifts from 58 lifts to 48 lifts, only including Priority A lifts.

ii. Reduce total Period of Construction from 370 days to 301 days listed in Section M) 1) a. ii. through Section M) 1) a. ix.

J) Constraints

1) Work hours for EHVAH staff are 24 hours a day, 7 days a week, every day of the year. Work hours for the Project Manager/COR are Monday through Friday, 7:00

AM – 4:00 PM CST.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

4) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

5) The contractor badging process is a required security procedure of all VA stations. It is the responsibility of the general or prime contractors to notify their subcontractors of this requirement. All contracted workers visiting the jobsite will need to receive a contractor’s Flash badge. This is to be done before any construction or demolition work is started on the project. Failure to obtain and display the proper badge could result in the worker being removed from the station by Hines Police.

The procedure to follow is:

a. The contractor shall have 2 weeks’ notice from award to Notice to Proceed (NTP) to on-board team members with the necessary badging.

b. The Contractor shall fill out Contractor Badging Form – See Attachment 4.

c. Two (2) forms are personal identification are needed. Valid (unexpired) forms of ID include:

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i. Current Driver’s License.

ii. An original social security card (not laminated). Substitutes may include:

1. Current Passport

2. Original birth certificate (not a copy) Additional forms of identification can be found on Page 2 of the Contractor Badging Form – See Attachment 4.

d. The Contractor shall coordinate with COR and bring the completed Contractor Badging Form to Mikel Jones (Bldg. 2, Rm 119) to coordinate for fingerprints (Phone: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

e. Once the form is approved by Mikel Jones, contractors shall take a copy of the form to Human Resources located in Building 17 for fingerprinting. The hours for fingerprinting are 8:00 AM to 3:00 PM. The other copy will stay with Hines Engineering.

f. Upon a favorable fingerprint adjudication, the contractor will schedule an appointment with HR to receive a Flash badge. The link to schedule this appointment will be provided by Mikel Jones upon notification of successful fingerprint adjudication.

6) Work Area Conditions

a. In patient rooms that are single or dual occupancy with a door, all work shall be done inside the room with the door closed and properly sealed.

b. All objects remaining in the room shall be covered to prevent the accumulation of dust, debris or contamination. Any equipment or furnishings in the area of work shall be protected from damage during installation of the lifts and ceiling restoration.

c. After the installation, the contractor is responsible to clean the space prior to turning it over to the medical center.

d. In rooms where there are more than 2 persons or patients, an ICRA cart or an ICRA enclosure shall be erected. The enclosure shall consist of an EDGE- GUARD system that encloses the required work area. The extents and locations of those are located on the drawings. Any equipment inside the enclosure shall be covered and protected during installation and restoration, then after completion, the space shall be cleaned. Special attention shall be given to any medical equipment. like the Nuc Camera and the Dexo scanner as these cannot be removed and are precision pieces of equipment.

e. Maintain staff, patient, and visitor access to the building during demolition.

K) Tasks and Responsibilities

A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

mailto:mikel.jones@va.gov

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1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

i. The Schedule of Value is a representative breakdown of the contractor’s firm, fixed-price bid. Each portion of the Schedule of Values represents the amount the government paid to the contractor for that portion of the work.

ii. Because the contractor’s bid was fixed, so too is the Schedule of Values.

It is not fluid and does not change after submission and approval. The Schedule of Values can only be modified through a bi-lateral agreement between the government and the contractor.

iii. The government will utilize the Schedule of Values as a basis of negotiations for contract modifications. This is especially true when a credit is due to the government for all or measurable parts of certain portions of the firm, fixed-price contract.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

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l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: Along with coordinating the construction of the project, the Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Submit RFI’s during construction as necessary.

c. Attending and run weekly construction meetings.

i. Take notes and attendance, produce, and distribute minutes. Note – Failure to produce fair, unbiased meeting minutes will result in CO disciplinary action.

ii. Track and RFI’s, submittals, and modifications through various logs.

iii. Request permits and shutdowns.

iv. Request inspections, reviews, and punch list.

v. Address any obstacles and work to coordinate resolutions.

d. Attend site visits, field inspections, and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

i. Inspection and Approval by the COR and/or the CO.

ii. Final Approval and Beneficial Occupancy when applicable.

iii. Warranties documents and O&M Manuals.

iv. As-built drawings and record submittals.

v. Staff training when applicable.

vi. Contractor Release of Claims.

vii. All Waste Reports submitted per Safety and Health during Construction

Activities.

viii. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the Contractor and generate as recorded drawings and specifications.

L) Deliverables

1) The Contractor shall provide all submittals required by Attachments 1 and 2.

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M) Time Frames

1) This project shall be completed within Four Hundred Seventy (470) calendar days once NTP is issued.

a. Phasing – This project shall be executed in ten (10) phases. Work in each location shall be executed uninterrupted until complete. No work shall commence for follow-on phase until the work is completed in the prior phase, without COR approval. The estimated time frames are listed below.

i. Phase 1: Pre-Construction Period – 70 calendar days.

ii. Phase 2: Bldg 200 – 175 calendar days.

iii. Phase 3: Bldg 217 – 75 calendar days.

iv. Phase 4: Bldg 228 – 25 calendar days.

v. Phase 5: Bldg 12 – 25 calendar days.

vi. Phase 6: Bldg 1 – 20 calendar days.

vii. Phase 7: Bldg 113 – 25 calendar days.

viii. Phase 8: Bldg 128 – 12 calendar days.

ix. Phase 9: Bldg 8 – 13 calendar days.

x. Phase 10. Post-Construction Period – 30 calendar days

b. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is issued.

c. Pre-Construction Period duration is NTP + 70 calendar days. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

i. Logistics Plan.

ii. Construction Security Plan.

iii. Construction Phasing Plan.

iv. Submittal Registry.

v. Accident Prevention Plan.

vi. Activity Hazard Analyses.

vii. Construction Schedule.

viii. Schedule of Values.

ix. Existing Conditions Survey.

x. Infection Control Plan.

xi. Quality Control Plan.

xii. Environmental Protection Plan.

xiii. Document Submissions.

xiv. Demolition Debris Management Plan.

xv. Certificates, Licenses, and Training Documents.

xvi. Obtain PIV badges.

d. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 370 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

578-15-001 Install Patient Lifts, Multiple Locations 15

e. Construction Closeout Period duration is NTP + 470 calendar days. The Contractor shall submit within 15 calendar days from EHVAH acceptance of the completed punch list items and commissioning reports (if applicable).

Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

i. Inspection and Approval by the COR and/or the CO.

ii. Final Approval and Beneficial Occupancy when applicable.

iii. Warranties documents and O&M Manuals.

iv. As-built drawings and record submittals.

v. Staff training when applicable.

vi. Contractor Release of Claims.

vii. Waster Reports.

viii. Existing Conditions Re-survey.

N) Performance Monitoring

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

O) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work.

Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, 578-15-001 Install Patient Lifts, Multiple Locations 16 or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

P) Risk Control

1) Refer to the attached ICRA form. (See Attachment 10a, 10b, and 10c).

Q) Government Furnished Equipment (GFE)/Government Furnished Information (GFI)

1) GFE.

a. None.

2) GFI.

a. No additional information is intended to be supplied other than information that is requested by the Contractor.

R) Point of Contact at the EHVAH.

1) Burt Jimenez

Healthcare Engineer Engineering Service Edward Hines Jr. VA Hospital Department of Veterans Affairs 5000 S. Fifth Avenue Building 1, Room B155 Hines, IL 60141-5000 Burt.Jimenez@va.gov Phone: 708-202-8387 ext. 23815

FAX: 708-202-2167

mailto:Burt.Jimenez@va.gov