S02 Atch A SOW -11 pages.pdf

Nebraska - Western Iowa Health Care System

Construction Statement of Work (SOW)

PN: 636-24-505

Upgrade TR House Bathrooms, Bldg. 6 Ramp

NWIHCS Grand Island, NE

SOW: 636-24-505 Upgrade TR House Bathrooms, Bldg. 6 Ramp - 7/17/2025

1. GENERAL SCOPE OF WORK

Contractor shall completely prepare site for turnkey space building operations including demolition and removal of existing structures; furnish labor and materials; and perform work and construction services for VA Project # 636-24-505 Upgrade TR House Bathrooms, Bldg. 6 Ramp as required by specifications and attachments provided.

a. Location of Project: 2201 N. Broadwell, Grand Island, NE 68803

i. Building 5, Transitioning (TR) House (single floor)

ii. Building 6, exterior and entrance

iii. Sidewalks around the property

b. BASE BID, TR House Bathrooms: Renovate TR house bathrooms including modifications of room finishes and replacement of bathroom fixtures with no change to overall dimensions.

i. Building houses resident patients and will remain occupied during construction.

ii. Bathrooms will be made available 1 at a time.

iii. Staging will be within attached bedrooms.

iv. As a healthcare facility with patients, every precaution must be taken to minimize if not eliminate any adverse impact to the residents of the TR house.

c. ADDITIVE ALTERNATE BID ITEM NO. 1, Building 6 Access: Renovate Building 6 access to comply with current ADA; VA barrier-free guide; and federal/state/local codes and standards.

i. Replace current Building 6 ramp, steps, surrounding sidewalks as needed, and door at top of ramp leading into building.

ii. Relocate electric door push button; 1 gutter/downspout location (including adjusting the gutter to properly slope for water drainage); and sconces if needed when replacing door.

iii. See Figure 1 for new desired locations/constraints.

iv. Building 6 construction is mainly exterior with some work inside the building's entrance.

Work with Contracting Officer Representative (COR) and VA staff to ensure construction is phased to allow continuous use of the building and take every precaution necessary to minimize if not eliminate any adverse impact to staff and patients.

d. ADDITIVE ALTERNATE BID ITEM NO. 2, Sidewalk Repair: Renovate sidewalks specified around property to comply with current ADA; VA barrier-free guide; and federal/state/local codes and standards.

i. Repair the specified sidewalks to match existing surrounding sidewalks.

ii. Replace the specified tactile pavers.

e. REQUIRED PRECAUTIONS:

i. Bedrooms may be used as anterooms during bathroom renovations in BASE BID.

(a) Materials and equipment may be staged in each bedroom while the attached bathrooms are under construction.

(b) Precautions must be taken to avoid damaging floors, walls, ceilings, fixtures, and anything in the bedrooms. Anything damaged must be fixed or replaced.

ii. A safe clean path into building 6 for patients and staff, including a temporary ramp at an alternate exterior door, must be maintained at all times. If an issue arises with building access the COR must be notified immediately. In ADDITIVE ALTERNATE BID ITEM

NO. 1.

iii. If no alternate path exists, a temporary path that meets ADA requirements shall be made during sidewalk renovation to ensure an appropriate alternate path during construction.

COR must be notified immediately of any potential problems with public path access. In ADDITIVE ALTERNATE BID ITEM NO. 1 and 2.

f. BRAND NAME OR EQUIVALENT – BASIS OF DESIGN:

i. There are no required brand names. Wherever a brand/manufacturer/supplier is referenced within this document, the VA has chosen to pre-approve the product for use in this project.

No requirement is implied to sole source any product. Submit equivalent cut sheets and information to the COR for approval.

2. DESCRIPTION OF WORK

a. BASE BID, TR House Bathrooms: Nine (9) bathrooms are included in this SOW, see Figure 1.

i. All Nine (9) bathrooms shall each receive the following:

(a) Remove existing tub/shower, towel bar, toilet, light fixture, wall-mounted sink, soap dish tile, mirror, medicine cabinet, paper towel dispenser, unused brackets, and other removals as necessary for renovation and approved by COR.

(i) Other removals pertain to items found as part of existing conditions that the contractor believes would prevent them from finishing the renovation.

(b) Furnish and install Shower:

(i) Re-plumb from 1.5” drain to a 2” shower drain

(ii) 60” x 32” shower base right or left drain/white

(iii) Shower walls -Durabath SSP 96” (3) wall surround in smooth white finish (or equivalent that meets the same standard/requirements)

(iv) Corner shelves in the shower (4)

(v) Straight curtain rod permanent mount

(vi) Horizontal and vertical safety bars in shower as outlined in VA barrier free guide

(vii) Moen EVA chrome posi-temp valve with trim and single-function shower head (or equivalent that meets the same standard/requirements)

(c) Furnish and install towel bar

(d) Furnish and install Durabath SSP wainscot (or equivalent that meets the same standard/requirements) on bathroom walls, covering old tile area, to match shower walls.

(e) Furnish and install Flooring:

(i) Approx 64 sq ft

(ii) Korlok select LVT (VA choice of color/style) (or equivalent that meets the same standard/requirements)

(iii) LVT base trim

(f) Furnish and install Toilet:

(i) Kohler ADA stool (or equivalent that meets the same standard/requirements)

(ii) Elongated bowl (Oval bowl in white)

(iii) Soft close seat

(iv) Floor mounted

(g) Furnish and install toilet paper dispenser

(h) Furnish and install Vanity:

(i) 24” x 34” white Birch single-door cabinet (door style TBD)

(ii) Onyx vanity top with round sink bowl

(iii) Moen EVA chrome 2-handle faucet (or equivalent that meets the same standard/requirements)

(i) 22” or 24” x 30” or 32” white medicine cabinet/mirror combo, style TBD.

(j) Furnish and install a 3-bulb light fixture (bathroom vanity style) with LED light bulbs.

(k) The sink, light fixture, and mirror shall be center-aligned.

(l) Paint all plaster/gypsum wall and ceiling surfaces.

(m) In rooms with exhaust, remove and replace intake louver/grill.

(n) Match finishes on towel bar, shower curtain rod, and toilet paper roll holder.

(o) Chrome finishes preferred, all deviations must be approved by COR.

ii. Bathroom #11 requires all work same as other 8 bathrooms as stated in 3.a.i of this SOW, along with additional work for a new end wall to be built to fit new shower walls.

(a) Wall shall be constructed of metal studs and mold/moisture-rated GWB.

(b) Finish with corner bead and paint to match the rest of the room.

Figure 2: The 9 bathrooms being renovated are outlined in red.

b. ADDITIVE ALTERNATE BID ITEM NO. 1, Building 6 Access: Renovate Building 6 Access to comply with current ADA, VA barrier-free guide, and federal/state/local codes and standards.

i. Remove current Building 6 ramp and steps see Figure 2.

ii. Remove surrounding sidewalks as needed for construction.

iii. Main ramp/steps needing renovation are circled in Figure 2.

Figure 3: Ramp and steps needing renovation circled in red.

iv. Approximate renovation needed to ensure ADA and VA barrier-free guide standards are met, see Figure 3. This is to ensure the end of the ramp, and the sidewalk have the proper transition.

Figure 4: Approximate renovation to raise sidewalks to meet ADA and VA barrier-free guide standards.

v. Construct landings, ramp, and steps based on the sketch in Figure 4.

Figure 5: Details to base new landings, ramp, and steps off.

vi. Downspout shall be relocated to ensure ramp handrail is not obstructed, see Figure 4.

(a) When relocating the downspout, the gutter shall be sealed and sloped for proper roof drainage with new downspout location.

vii. All new construction shall have proper drainage based on specifications SECTION 22 14 00

FACILITY STORM DRAINAGE and SECTION 32 05 23 CEMENT AND CONCRETE

FOR EXTERIOR IMPROVEMENTS

viii. A slope of 1:20 max shall be maintained for all ramps.

ix. The maximum length of each ramp section shall be 35’.

x. A minimum of 4’ clear width is needed for all ramps.

xi. A slope of 1:50 max shall be maintained for all accessible routes that are not ramps.

xii. A turning radius of 6’ shall be at each landing.

(a) The top landing’s turning space shall not overlap with the door clearance.

xiii. The minimum width for any curb ramps needed shall be 4’.

xiv. Infill may be needed to raise sidewalks to meet ADA and VA barrier-free guide standards for sloping with the elevation change from new ramp to the current sidewalks. Some sidewalks may need to be converted to small ramps to meet required gradients.

xv. Infill may be needed in the adjacent landscape to meet ADA and VA guides.

xvi. Demo and Replace door at top of ramp leading into building to comply with ADA and VA barrier-free guide.

(a) Match existing exterior and interior finishes needed around door.

(b) Building entry door shall have a minimum width of 4’.

(c) Building entry door shall have a glazed opening

xvii. Move sconces if needed to install the wider door and comply with codes/standards.

xviii. Move electric door push button to comply with ADA and VA barrier-free guide standards.

(a) Push button shall be inside the ADA turn space, see Figure 4.

xix. Furnish and install guardrails where needed to meet ADA and barrier-free guide standards.

xx. Furnish and install handrails where needed that meet ADA and barrier-free guide standards.

xxi. Replace any removed sidewalk.

xxii. Ensure downspouts are still fully functional and provide proper drainage that doesn’t compromise foundation integrity.

xxiii. Replace disturbed turf with sod at completion of site work.

(a) Water sod until project acceptance.

xxiv. Patch and repair, to match existing, holes or damage from demolished items that aren’t replaced or were not replaced in the exact profile.

c. ADDITIVE ALTERNATE BID ITEM NO. 2, Sidewalk Repair: Renovate sidewalks specified around property, see Figure 5, to comply with current ADA; VA barrier-free guide; and federal/state/local codes and standards.

i. Repair specified sidewalks highlighted in red in Figure 5.

(a) Construct sidewalks to match existing surrounding sidewalks.

ii. Remove specified tactile pavers highlighted in blue in Figure 5.

iii. Furnish and install new tactile pavers to replace every removed paver.

Figure 6: Location of tactile pavers and sidewalks to be repaired.

3. PERIOD OF PERFORMANCE

a. If awarded, bid alternates are expected to be performed concurrently with base bid.

b. BASE BID, TR House Bathrooms: total period of performance is 135 calendar days from issuance of Notice to Proceed (NTP).

c. ADDITIVE ALTERNATE BID ITEM NO. 1, Building 6 Access: If awarded, total Period of

Performance is increased to 180 calendar days from issuance of NTP.

d. ADDITIVE ALTERNATE BID ITEM NO. 2, Sidewalk Repair: If awarded, no additional time is added, and total Period of Performance remains 180 calendar days from issuance of NTP.

4. PHASING

a. BASE BID, TR House Bathrooms: The TR House will remain open and occupied 24/7 during this project.

i. Rooms shall be turned over to the contractor one at a time to minimize disruption to the patient count.

ii. The VA reserves 2 federal business days between rooms to coordinate moving residents.

b. ADDITIVE ALTERNATE BID ITEM NO. 1, Building 6 Access: Building 6 will remain open and occupied during this project.

i. Demolition/construction shall be phased to minimize disruption to patients and staff.

c. ADDITIVE ALTERNATE BID ITEM NO. 2, Sidewalk Repair:

i. Demolition/construction shall be phased to minimize disruption to patients and staff.

5. GENERAL WORK GUIDANCE

a. Contractor shall assume all areas of the campus are and must remain fully operational.

b. Prime Contractor PM or Superintendent dedicated exclusively to this project must be on-site monitoring while work is being performed and must be OSHA 30-hour certified.

c. All work must be contained within the approved construction limits and must maintain a clean working site.

d. Contractor shall notify COR at least 48 hours prior to any significant construction activity.

Especially if work activity might affect ancillary operations of facility.

e. Normal working hours defined for this document are federal business days from 7:00 am to

4:30 pm.

i. Work on the base bid, TR House Bathrooms will only occur during normal working hours.

ii. Work on additive alternate bid items may occur outside normal business hours with COR approval. Approval must be requested by the contractor to the COR a minimum of 7 federal business days before work needs to occur.

f. Contractor shall install temporary environmental controls prior to construction.

g. Contractor shall repair any areas damaged by installation, including landscaping.

h. Contractor shall remove all debris from VA property. Construction and demolition non-hazardous solid waste report is required to be submitted monthly.

i. Contractor shall provide an Accident Prevention Plan (APP) no later than 5 calendar days prior to pre-construction meeting.

j. Contractor shall provide an Activity Hazard Analyses (AHA) at least 5 calendar days prior to the start of each phase.

k. Contractor shall comply with all applicable Federal, State, and Local codes and laws including but not limited to:

i. Energy Policy Act

ii. Energy Independence and Security Act

iii. All State and Local Jurisdictions enforcing Federal Law

iv. International Building Code, all chapters

v. OSHA Standards

vi. NFPA 101 Life Safety Standards

vii. VA Accessibility Standards {i.e. ADA compliance and barrier-free design guide}

6. PROJECT MEETING MANEGMENT

a. Contractor shall take minutes of all project meetings.

b. Contractor must send format to COR for approval 2 federal business days before the first meeting.

c. Minutes must include meeting date and time; agenda; meeting location; list of participants with their affiliations and telephone numbers; be fully descriptive of issues, problems, and decisions made; and action items with names of responsible parties and deadlines.

d. Minutes must include attachments of all exhibits and references unless part of another submittal.

e. Contractor shall provide, via email, complete copies of all minutes and attachments to COR and all attendees within 2 federal business days after the occurred meeting.

f. All changes to the minutes shall be reflected in a revised version prepared by the Contractor.

i. Copies of updated minutes shall be distributed to the COR and all attendees within 24 hours after change notice.

The Following are Standard SOW Documentation Inclusions

7. SMOKE-FREE POLICY

a. VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

8. SECURITY ACCREDITATION PACKAGE:

a. VA IT network Certification and Accreditation (C&A) requirements do not apply, and a

Security Accreditation Package is not required.

9. CONSTRUCTION PERFORMANCE STANDARD:

a. Contractor is solely responsible for construction quality that will result in a final product meeting the constraints set forth in these contract documents.

10. WARANTY

a. Minimum standard one-year contractor’s warranty as administered by this contract, unless otherwise specified, in accordance with the specifications.

11. FORMS AND BADGING

1. All personal working on this project shall comply with and sign, “DEPARTMENT OF

VETERANS AFFAIRS (VA) INFORMATION SECURITY RULES OF BEHAVIOR (ROB)

FOR NON-ORGANIZATIONAL USERS” Attached as “FY25 Updated Rules of Behavior (ROB) for Non-Organizational Users - printable”

2. Contractor will be required to comply with any training requirements as necessary.

3. All contractors visiting the jobsite will need to receive a temporary PIV (Flash) badge. The procedure to follow is:

1. Contractors must FIRST get their fingerprints done.

2. It takes between 3-5 days at least for fingerprints to clear.

3. Once fingerprints have cleared the person requesting a badge can be sponsored.

4. The contractor must then complete a “Request for a PIV card” form. Then turn into the Engineering Services.

5. The contractor can then be sponsored upon verification the fingerprints have been cleared.

6. Once contractor has been sponsored the COR, they can go to the following website https://portal.usaccess.gsa.gov/scheduler/select-agency to make arrangements for issuance of a PIV for badge.

12. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, https://portal.usaccess.gsa.gov/scheduler/select-agency decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Department of Veteran Affairs] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their

[Department of Veteran Affairs] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C.

552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [VA Nebraska-Western Iowa Health Care System] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [VA Nebraska-Western Iowa Health Care System] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [VA Nebraska-Western Iowa Health Care System]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [VA Nebraska-Western Iowa Health Care System] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and [VA Nebraska-Western Iowa Health Care System] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VA Nebraska-Western Iowa Health Care System] policy.

8. The Contractor shall not create or maintain any records containing any non-public [VA Nebraska-Western Iowa Health Care System] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [VA Nebraska-Western Iowa Health Care System] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [VA Nebraska-Western Iowa Health Care System] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

13. ATTACHMENTS

a. Attachment 1: FY25 Updated Rules of Behavior (ROB) for Non-Organizational Users - printable

b. Attachment 2: Barrier Free Design Standard

c. Attachment 3: 20220114 TD2 Geotechnical Report

d. Attachment 4: PCRA TR bathrooms

e. Attachment 5: PCRA Building 6

f. Attachment 6: Existing Condition images of bathrooms

g. Attachment 7: NEPA Construction Project Checklist

h. Attachment 8: Specifications