S06 Pre-Bid Site Visit Agenda -2 pages.pdf
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- Solicitation number
- 36C26325B0024
About this file
This is a Pre-Bid Site Visit Agenda for a VA construction project (Solicitation Number: 36C26325B0024) to upgrade TR House Bathrooms and Building 6 Ramp. The project is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a construction magnitude between $250,000 and $500,000. The scope includes three primary work items: base bid for renovating TR house bathrooms, an alternate bid item for renovating Building 6 access to comply with ADA requirements, and a second alternate bid item for renovating sidewalks to meet accessibility standards.
The project has a total performance period of up to 180 calendar days after Notice to Proceed (NTP), with the base bid requiring 135 calendar days. Bidders must submit a Limitations on Subcontracting certification and be verified in the SBA database. Bid bonds, payment, and performance bonds are required. The proposal due date is August 28, 2025, at 9:30 AM (CT), with a virtual bid opening. All questions must be submitted via email to Josie Swim and Angela Frost by August 15, 2025, and will be answered through an amendment. Davis-Bacon wage rates apply to the construction work.
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Solicitation Number: 36C26325B0024 Project Number: 636-24-505 Upgrade TR House Bathrooms/Bldg. 6 Ramp (GI)
Pre-Bid Site Visit Agenda
• Sign-In Sheet – All parties present at site, need to sign in.
• Introductions:
o CO – Angie Frost o CS - Josie Swim o COR – Kyle Rotert o Alternate COR – Ellexis Baker o A/E – N/A
• Solicitation Number: 36C26325B0024 for PN: 636-24-505 Upgrade TR House Bathrooms/Bldg. 6 Ramp (GI) o 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY.
Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare
Information and Technology Act of 2006, Sections 502-503 At time of proposal submission and award—must be listed as a verified SDVOSB in
SBA database IAW VAAR 819.7004, you MUST submit a Limitations on Subcontracting formal certification with the offer; otherwise, you will be deemed ineligible for evaluation and essentially an award.
• Magnitude of Construction-- Between $250,000 and $500,000
• Bonds:
o Bid Bond with proposal submission o Payment and Performance Bonds are required o Scanned copies of all bonds are acceptable; however, the contractor must hold the original copies and submit if requested.
• Period of Performance is up to a total of 180 calendar days after issuance of NTP, as follows:
o BASE BID: Provide all labor, materials, tools, equipment, etc. necessary to renovate the TR house bathrooms including modifications of room finishes and replacement of bathroom fixtures with no change to overall square footage in accordance with the contract documents. If awarded, the period of performance is 135 calendar days from issuance of NTP.
o ADDITIVE ALTERNATE BID ITEM NO. 1: Provide all labor, materials, tools, equipment, etc. necessary to renovate Building 6 access to comply with current ADA;
VA barrier-free guide; and federal/state/local codes and standards in accordance with the contract documents. If awarded, the total period of performance is increased to 180 calendar days from issuance of NTP.
o ADDITIVE ALTERNATE BID ITEM NO. 2: Provide all labor, materials, tools, equipment, etc. necessary to renovate sidewalks specified around property to comply with current ADA; VA barrier-free guide; and federal/state/local codes and standards in accordance with the contract documents. If awarded, no additional time is added to the total period of performance and remains 180 calendar days from issuance of NTP.
Solicitation Number: 36C26325B0024 Project Number: 636-24-505 Upgrade TR House Bathrooms/Bldg. 6 Ramp (GI)
Pre-Bid Site Visit Agenda
• Per FAR 52.222-6 (Davis Bacon formally) Wage Rate Requirements (Construction) applies and must be adhered to—provided as an attachment o Any WD updates will be provided via amendment.
• Questions:
o All requests for information, clarifications or questions, must be submitted via email to jocelyn.swim@va.gov, and angela.frost2@va.gov NLT 10:00am (CT) on August 15, 2025.
o No questions will be answered via phone or individually. No questions will be answered today; however, any questions generated from today’s visit may be submitted as previously mentioned.
o All answers will be published via an amendment.
o The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.
o Any questions submitted not as instructed above may go unanswered.
YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE
CONTRACT SPECIALIST AND CONTRACTING OFFICER ISSUING THE
SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR
TO CONTRACT AWARD
• Proposal Due Date: August 28, 2025, at 9:30 AM (CT) o Bids shall be submitted IAW the instructions provided within the solicitation under Bid
Submission Documents and Delivery of Bids sections. Bids not following these specific instructions may be rejected.
o The Bid Opening will be held virtually and may be joined by calling in on the provided number using the participant code.
o NO EMAIL OR TELEPHONE INQUIRIES FOR THE APPARENT LOW BIDDER WILL BE
ADDRESSED. IF YOU WANT TO KNOW WHO THE APPARENT LOW BIDDER IS, YOU MUST
JOIN THE VIRTUAL BID OPENING.
• Contact Information o Josie Swim jocelyn.swim@va.gov o Angela Frost Angela.Frost2@va.gov
REMINDER:
The United States Court of Federal Claims has concluded that agencies only have the discretion to waive informalities and minor irregularities and cannot waive errors that are categorized as material. Because both the statute and VA’s regulation make the certification mandatory, it is considered a material requirement and therefore cannot be waived. Similarly, since the provisions state failure to return a completed certification renders an offer ineligible for evaluation – as well as award - and Discussions only occur after a proposal has been evaluated, the omission similarly cannot be corrected through Discussions.
• Turn over to the COR for Site Walk mailto:jocelyn.swim@va.gov mailto:angela.frost2@va.gov mailto:jocelyn.swim@va.gov mailto:Angela.Frost2@va.gov
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