S02_36C26326R0038 - final aaproved.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 79

36C26326R0038

X

03-26-2026

To Be Determined 438-26-4-3313-0007

438-23-450

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

Omaha VA Medical Center

111 SOUTH 18TH PLAZA, SUITE C125

Omaha NE 68102

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

Omaha VA Medical Center

111 SOUTH 18TH PLAZA, SUITE C125

OMAHA NE 68102

Michael B. Warrick (402) 996-3534

Project Number: 438-23-450, Replace & Upgrade Community Living Center (CLC) HVAC at Sioux Falls VA Health Care System in i ll in Sioux Falls, SD. VA Contracting POC: Michael Warrick, Phone: 402-996-3534, Email: michael.warrick@va.gov

Contractor shall provide all tools, materials, equipment, labor, and supervision necessary in accordance with the construction documents for completion of the project. The purpose of this project is to replace and upgrade CLC HVAC that services the community living center at the Sioux Falls VA Health Care System.

This solicitation will be evaluated on a Lowest Price Technically Acceptable (LPTA)basis IAW Revolutionary FAR Overhaul l i h l (RFO) 15.103-2.

All proposal submissions shall be submitted in electronic format via email to michael.warrick@va.gov. See Instructions, Conditions and Other Statements to Bidders Offerors for further information.

This solicitation is issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. Pursuant to 38 USC 8127(d), Veterans First Contracting Program, competition is restricted to SDVOSB construction firms, as there is an expectation that offers will be received by two (2) or more SDVOSB contractors under this solicitation. In accordance with VAAR 819.7003(b), at the time of submission of offers and prior to award of a contract, the offeror must represent to the Contracting Officer that it is a (1) SDVOSB eligible under VAAR 819.70; (2) small business concern under the NAICS code assigned to this acquisition; and

(3) listed as a verified SDVOSB in SBA Small Business Search (SBA SBS) database at https://search.certifications.sba.gov/.

The applicable NAICS Code for this acquisition is 238220 with a $19 Million small business size standard. The magnitude of construction is between $10,000,000 and $20,000,000.

A pre-proposal site visit will be conducted on Wednesday, April 1, 2026, at 10:00 AM CT. The pre-proposal site visit will start in the Engineering Conference Room located in Building #17, Room #204 prior to walking the medical center grounds.

See Instructions, Conditions and Other Statements to Bidders Offerors for more information regarding solicitation inquiries, request for information, clarifications, or questions.

The period of performance is 547 calendar days and will commence once the Notice to Proceed is provided.

10 547

X X

X 10

0 10:00 AM CT

05-06-2026

X https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwjXnp_iw66TAxVeKFkFHVZVCr0QFnoECCMQAQ&url=https%3A%2F%2Fwww.acquisition.gov%2Ffar-overhaul&usg=AOvVaw3bHtYdzsDbjRHmN5-dVv6F&opi=89978449 https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwjXnp_iw66TAxVeKFkFHVZVCr0QFnoECCMQAQ&url=https%3A%2F%2Fwww.acquisition.gov%2Ffar-overhaul&usg=AOvVaw3bHtYdzsDbjRHmN5-dVv6F&opi=89978449

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

438-3660162-3313-854200-3220-23NR3WA13

Obligation Number: To Be Determined

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

111 SOUTH 18TH PLAZA, SUITE C125

OMAHA NE 68102

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

X

Gregg R. Sutcliffe

VA-VHA-2019-BB2D4962

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

PRICE SCHEDULE BREAKDOWN SHEET

CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS

1.1 AVAILABILITY OF SOLICITATION DOCUMENTS

1.2 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

1.3 SDVOSB SET-ASIDE

1.4 SELECTION PROCEDURES

1.5 PRE-PROPOSAL SITE VISIT

1.6 TECHNICAL QUESTIONS

1.7 AMENDMENTS

1.8 ACCURACY IN PROPOSALS

1.9 DETERMINATION OF RESPONSIBILITY

1.10 VETS 4212

1.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

1.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

1.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

1.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER

1.15 SCOPE OF WORK (SOW)

1.16 PROPOSAL PREPARATION AND EVALUATION INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (DEVIATION NOV 2025)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (DEVIATION NOV 2025)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST. (DEVIATION NOV 2025)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION NOV 2025)

2.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.8 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION

NOV 2025)

3.2 52.209-13 Violation of Arms Control Treaties or Agreements-Certification.

(DEVIATION NOV 2025)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(DEVIATION NOV 2025)

4.3 52.223-2 REPORTING OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (DEVIATION NOV 2025)

4.4 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND SAFETY DATA

(DEVIATION NOV 2025)

4.5 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.6 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (DEVIATION NOV 2025)

4.7 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN

1997)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

(End of Clause)

4.9 52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

4.10 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION NOV

2025)

(a) Definitions. As used in this clause—

4.11 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION NOV 2025)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.14 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.15 VAAR 852.204.72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION

MARCH 2026)

4.16 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.17 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (DEVIATION JAN

2023)

4.18 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(DEVIATION JAN 2023)

4.19 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.20 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..76

4.21 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.22 LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB __________ ________________

438-23-450 Replace & Upgrade CLC HVAC Construction

Project - Replace and upgrade the CLC HVAC at the Sioux Falls V4 Health Care System in Sioux Falls, SD by providing all labor, materials, tools, and supervision necessary to prepare site for project number 438-23-350, Replace & Upgrade CLC HVAC in accordance with statement of work, specifications and drawings.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

GRAND

TOTAL

PRICE SCHEDULE BREAKDOWN SHEET

Price Schedule Breakdown Sheet Contractor:

RFP #: 36C26326R0038

Division # Division Price 0 General Conditions 1 General Requirements 2 Existing Conditions/Site Work 3 Concrete 4 Masonry 5 Metals 6 Wood, Plastics & Composites 7 Thermal and Moisture Protection/Roofing 8 Openings 9 Finishes 10 Specialties 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying Equipment 21 Fire Suppression 22 Plumbing 23 Heating, Ventilating, & Air Conditioning 26 Electrical 27 Communications 28 Electronic Safety & Security 31 Earthwork 32 Exterior Improvements Misc.

Divisions Subtotal Profit and Overhead

Total

** Special Note ** - Failure to fill in each and every field of the Price Schedule Breakdown Sheet shall render that proposal technically unacceptable outright and shall not be eligible for award. (IE. - If the division is not needed then mark it as Not Applicable or put $0.00 in the field.)

CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS

1.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published on the Contract Opportunities website at https://sam.gov.

1.2 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

1.3 SDVOSB SET-ASIDE

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns shall NOT be considered. All SDVOSBs must be listed as verified in the SBA Small Business Search (SBA SBS) certification database at https://search.certifications.sba.gov/ at TIME OF SUBMISSION OF OFFERS, as well as TIME OF AWARD. Failure to be BOTH visible and verified at the time of offer and/or time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

1.4 SELECTION PROCEDURES

This is a Request for Proposal in accordance with RFO Part 15. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government utilizing the Lowest Price Technically Acceptable (RFO 15.103-2) method of evaluation. It is the intent of the Government to award without discussions; however, the Government reserves the right to engage in discussions. If the Contracting Officer decides that discussions are in the Government’s best interest, they will be conducted in accordance with RFO 15.204 Competitive Award With Negotiation.

1.5 PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted on Wednesday, April 1, 2026, at 10:00 AM CT. The pre-proposal site visit will start in the Engineering Conference Room located in Building #17, Room #204 prior to walking the medical center grounds to the project site.

1.6 TECHNICAL QUESTIONS

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Gregg R. Sutcliffe, Contracting Officer and Michael B.

Warrick, Contracting Specialist. Questions shall be submitted only via email to:

gregg.sutcliffe@va.gov and michael.warrick@va.gov. The subject line must read:

36C26326R0038, PN: 438-23-450, Replace & Upgrade CLC HVAC {SF} – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS Wednesday, April 15, 2026, at

10:00 AM CT.

1.7 AMENDMENTS

https://sam.gov/ https://search.certifications.sba.gov/ mailto:gregg.sutcliffe@va.gov mailto:michael.warrick@va.gov

Amendments to this solicitation will be posted to Contract Opportunities at https://sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment shall result in your proposal being considered unacceptable.

1.8 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

1.9 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non-Responsible” for the Offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

1.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

1.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered.

Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

1.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

https://sam.gov/ http://www.dol.gov/vets/vets4212.htm http://www.sam.gov/

Contractor Performance Assessment Reporting System (CPARS):

As prescribed in RFO Part 42.1102(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The RFO requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207- 438-1690.

Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

1.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

1.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT

MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

1.15 SCOPE OF WORK (SOW)

See Attachment - S02_Attachment 03 Final Statement of Work {SOW} with NARA Language http://www.cpars.gov/

1.16 PROPOSAL PREPARATION AND EVALUATION INFORMATION

1. GENERAL INSTRUCTIONS

These instructions prescribe the format of proposals and the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

In order for a proposal to be considered, Offerors must strictly comply with all instructions outlined in this solicitation. Failure to furnish proposals that comply with the instructions, at the predetermined due date for submission shall result in elimination from consideration for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with RFO Clause 52.215-1 Instructions to Offerors-Competitive Acquisition.

The Offeror shall be held responsible for the validity of all information supplied in his/her proposal, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the proposal may be rejected and receive no further consideration.

2. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be submitted electronically via email and received no later than the time specified on the Standard Form (SF) 1442, Page 1, Item 13A. Official time will be established using the Naval Observatory Time Clock. See RFO 52.215-1 for rules concerning late proposals.

Electronic Correspondence that contains Proposal and Solicitation information is recommended to be labeled in the Subject Line as follows:

“Proposal for Solicitation Number: 36C26326R0038, For Official Use Only”

The Offeror shall submit one (1) original and zero (0) copies of Volumes I and II in electronic format via email to gregg.sutcliffe@va.gov and michael.warrick@va.gov.

No hard copies of proposal information, to include bid bonds (submit electronically by email), will be accepted. No fax submissions will be accepted. Include page numbers and company name in the header and/or footer of each page. Other than emailed bids are not allowed and any other than emailed bid received will be deemed technically unacceptable outright and the bidder shall not be considered for award.

Volumes I and II will be evaluated independently. The offeror shall not include price information in Volume I. Offeror shall submit Volumes I and Volume II in two (2) separate pdf documents. Both Volumes I and II must include the Offeror's company name, UEI #, business address and VA solicitation number.

3. PROPOSAL FORMAT

A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. Excess pages will not be evaluated.

Smaller font size for graphics presented in a proposal is permitted if the information mailto:gregg.sutcliffe@va.gov mailto:michael.warrick@va.gov is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

All commitments made in the proposal may become a part of the resultant contract.

The data submitted with each proposal should be complete and concise. Excessive reliance on promotional brochures is discouraged.

Each volume and section should stand alone and not be crossed referenced with other volumes and/or sections. Each volume will contain a “Table of Contents” for that volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing may be used to identify Sections as appropriate. Table of Contents and Tab indexes do not count toward page limitation.

Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

4. PROPOSAL CONTENT

Volume

Number

Contents Maximum Pages

Form/Copies

I

Technical Proposal - Contains information for

Factor 1 -Schedule

Factor 2 - Experience

Factor 3 - Key Personnel Experience/Team Qualifications

PDF document submitted via email.

Each document must be less than 8 MB and able to be viewed by receiving official.

II

General Offer - Includes SF 1442 (Page 1 and 2 signed), all amendment acknowledgements, completed price schedule, price breakdown schedule, copy of bid bond, and all safety/environment information.

N/A

PDF document submitted via email.

Each Document must be less than 8 MB and able to be viewed by receiving official.

Volume I – Technical Proposal shall not exceed a total of 20 (twenty) pages in Microsoft Arial size 12 font and must include the below:

a. Title page

b. Table of contents, required, and Tab indexing, if appropriate; Shall not be counted in the page limit

c. Offeror's company name, UEI, business point of contact information including name, phone, and address and VA Solicitation Number

d. PDF file type that is less than 8 MB

e. Information for Factor 1 -Schedule, Factor 2 - Experience, and Factor 3 - Key

Personnel Experience/Team Qualifications.

f. Name and phone number of customers for projects given for relevant experience for this factor, short description of the project, award amount, and state what work fulfilled the relevant experience areas

g. Technical Proposals shall not include price or pricing information

Volume II – General Offer shall be submitted in Arial size 12 font with no page limit.

Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

1. Title page.

2. Table of contents, required, and Tab indexing, if appropriate.

3. Offeror's company name, UEI, business point of contact information including name, phone, and address and VA Solicitation Number.

4. .Pdf file type that is less than 8 MB.

5. Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Schedule. Incomplete proposals will be considered non-responsive.

6. Completed Price Schedule.

7. Complete separate Price Break Down Schedule by Divisions.

8. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish all items upon which prices are offered at the price set opposite each item.

9. Acknowledgement of all amendments by completing section 19 of the SF 1442 and returning a signed copy of the amendment(s) or an acceptable method of amendment acknowledgement.

10. Copy of Bid Bond and Surety contact information; The offeror shall submit a bid guarantee in IAW RFO 52.228-1, Standard Form 24 – Bid Bond, that is 20% of the proposal amount not to exceed 3 million dollars.

11. Completed Contractor Safety and Environmental Record Evaluation Form.

See attached document: Safety or Environmental Violations and Experience Modification Rating Information (2 pages) for further direction. (Considered in responsibility determination)

12. Experience Modification Rate (EMR) letter on Offeror’s insurance carrier letterhead. See attached document: Safety or Environmental Violations and Experience Modification Rating Information (2 pages) for further direction.

(Considered in responsibility determination)

13. Any supplemental information on Safety and Environmental issues, if applicable (Considered in responsibility determination)

14. SDVOSB bidders/offerors must submit a copy of their SAM and SBA Small Business Search verification with their bids/offers and SDVOSBs that do not provide that copy shall be rendered non-responsive/ technically unacceptable outright and shall not be eligible for award.

15. Joint Ventures (JVs) submitting a bid/offer must also submit SAM, SBA Small Business Search and/or SBA certification of some type with their bid/offer and those that fail to do so shall be rendered non-responsive/technically unacceptable outright and shall not be eligible for award.

16. Failure to attest and sign the Certification contain in VAAR 852.219-75 VA Notice Of Limitations On Subcontracting—Certificate Of Compliance For Services And Construction (DEVIATION JAN 2023) shall render an offeror technically unacceptable outright and shall not be eligible for award.

5. PROPOSAL EVALUATION CRITERIA

This procurement will use a Request for Proposal (RFP) with the Lowest Price Technically Acceptable (LPTA) evaluation procedures using RFO Part 15.103-2.

In no case shall statements such as “we comply with the requirements of the contract” or its equivalent be acceptable to meet the requirements of this request for proposal. A proposal that merely reiterates or promises to accomplish the requirements of the RFP shall be considered unacceptable.

For a proposal to be considered for award, there must be an “acceptable” rating in every non-price factor. The term “technical,” as used herein, refers to non-price factors. The non-price technical evaluation factors for this acquisition include the following:

Volume I - Technical Evaluation Factors:

Factor 1 – Schedule (non-price factor)

The Offeror shall provide a draft project schedule for construction that adheres to the period of performance of this project. Each Offeror’s construction schedule shall address the following:

1. Be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period.

2. Construction period milestones, phasing, and timeframes.

3. Sufficient information to indicate full understanding of the project scope.

4. Identification of long lead materials/equipment

5. Consideration of work delays due to seasonal weather

The Government will evaluate the extent to which the draft project schedule includes all requirements above and demonstrates the offeror’s understanding of and ability to perform all required elements of the project in the timeframe specified with limited impact to the medical center. The draft project schedule must include the activities which are consistent with those described within the project drawings, specifications, and Scope of Work documents and must not exceed the Governments maximum allowable performance period. The period of performance for this project is 547 calendar days after the Notice to Proceed. For scheduling purposes, assume an estimated award date of July 1, 2026, and that the Notice to Proceed will be issued fourteen (14) calendar days after the award date, July 15, 2026. The Offeror shall prepare and submit a reasonable construction schedule showing all necessary work elements to complete the project identified under this solicitation. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

A. Acceptable – The contractor’s submission successfully meets the criteria listed above. The schedule shows the project being fully completed within the period of performance, long lead items are identified, all project milestones and phases are identified and shows a true timeline, and the schedule shows consideration for the potential of weather-related work delays.

B. Unacceptable – The contractor’s submission fails to meet any one of the criteria listed above.

Factor 2 - Experience (non-price factor)

The offeror shall submit a minimum of three (3) and a maximum of five (5) HVAC replacement projects completed within the last 5 years valued at $2,500,000.00 or above. The offeror shall explain how the scope of the provided projects is relevant to the Replace & Upgrade CLC HVAC project and the projects selected should clearly demonstrate the construction capabilities of the Offeror. The offeror must also provide the start and completion dates (original and actual) for each project provided.

A. Acceptable – The offeror provides the minimum number of HVAC replacement projects that meets the monetary requirement in the established timeframe.

B. Unacceptable – The offeror does not provide the minimum number of HVAC replacement projects that meets the monetary requirement in the established timeframe.

Factor 3 – Key Personnel Experience/Team Qualifications (non-price factor)

The Offeror shall provide a resume for each of the following key construction personnel: Project Manager, Site Supervisor, Safety Manager, and Quality Manger.

For each resume, include company name; name of individual; relevant listing of experience; qualifications such as specialized training, education, etc. Each member of the key personnel should possess construction project experience that add up to at least $10,000,000.00 in monetary value.

A. Acceptable – The offeror provides a resume for each key construction personnel listed above, and each member possesses experience working on construction projects that are monetarily valued at $10,000,000.00 or above.

B. Unacceptable – The offeror fails to provide a resume for any of the key construction personnel listed above or any one of the key personnel members does not possess experience working on construction projects that are monetarily valued at $10,000,000.00 or above.

Volume II - Price Proposal:

Price will be evaluated to determine the lowest priced technically acceptable vendor.

The Government reserves the right to cancel the requirement if pricing exceeds available funds or due to the needs of the Government.

Price reasonableness will be established using any necessary price/cost analysis techniques in RFO 15.404, including but not limited to price competition information and the Independent Government Cost Estimate (IGCE), with any other pricing tools deemed necessary.

6. RESPONSIBILITY DETERMINATION

Prime Contractor Past Performance and EMR/Safety Ratings will be considered by the Contracting Officer while completing the Determination of Contractor’s Responsibility.

The Government also reserves the right to obtain additional information solely for the purpose of making a responsibility determination after receipt of proposals.

Requests for responsibility information do not constitute discussions.

7. BASIS FOR AWARD

This is a competitive procurement using the lowest price technically acceptable source selection process. For this procurement, the Government intends to award one contract to the responsive, responsible contractor that has complied with the solicitation requirements and was found to be technically acceptable for all technical evaluation factors that have also submitted the lowest price offer found to be reasonable and within the Government’s funding limitations. The government shall evaluate the lowest offeror first and if found technically acceptable will not evaluate other proposals.

The Contracting Officer will conduct proposal compliance review for determination of basic proposal adequacy prior to providing the proposals to the board. Non-compliance with the RFP requirements shall be grounds to eliminate the proposal from consideration for contract award.

The Government intends to award this requirement without discussions. However, the Government reserves the right to conduct discussions. If discussions are determined to be necessary, they shall be conducted in accordance with RFO

15.204 Competitive Award with Negotiation.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (DEVIATION NOV 2025)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (DEVIATION NOV 2025)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "designated country construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials Under Trade Agreements" (Federal Acquisition Regulation (FAR) clause 52.225-11).

(b) Requests for determination of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of FAR clause 52.225-11 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction materials, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(4)(i) of FAR clause 52.225-11.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material, other than designated country construction material, that is not listed by the Government in this solicitation in paragraph (b)(3) of FAR clause 52.225-11, the offeror also may submit an alternate offer based on use of equivalent domestic or designated country construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of FAR clause 52.225-11 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of FAR clause 52.225-11 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic or designated country construction material, and the offeror shall be required to furnish such domestic or designated country construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.233-2 SERVICE OF PROTEST. (DEVIATION NOV 2025)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (DEVIATION NOV 2025)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

https://www.sam.gov/

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry…