S02 36C26326Q0245.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

438-26-3-1115-0003

36C26326Q0245 01-05-2026

Marie Weathers 605-347-2511 x16673 01-23-2026

10AM CST

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

X 100

X

541350

$11.5 Million

X

N/A

X

36C263

DEPARTMENT OF VETERANS AFFAIRS

Sioux Falls VA Healthcare System 2501 W. 22nd St.

Sioux Falls, SD 57105

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

Tungsten Electronic Invoicing VA Tungsten Number: AAA544240062 va.registration@tungsten-network.com Refer to VAAR 852.232-72

See CONTINUATION Page

Conditions & Safety Assessment Services in support of the Sioux Falls VA Healthcare System.

Refer to Section B.2 for line items.

Refer to Statement of Work for more details.

This will be solicited as a Services Disabled Veteran Owned Small Business Set Aside.

Period of Performance:

Base Year: 04/01/2026 to 03/31/2027 Option Year 1: 04/01/2027 to 03/31/2028 Option Year 2: 04/01/2028 to 03/31/2029 Option Year 3: 04/01/2029 to 03/31/2030 Option Year 4: 04/01/2030 to 03/31/2031

All technical questions must be received in writing by 01/09/2026 by 10:00AM CST by marie.weathers@va.gov

All quotes must be received by 01/23/2026 by 10:00AM by marie.weathers@va.gov

See CONTINUATION Page

438-3660162-1115-850300-2660-0100501X3 438-26-3-1115-0003

X X

X 1(one)

Traci Johannes

VA-VHA-RPOC-2025-0004

36C26326Q0245

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.1 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025) .. Error! Bookmark not defined.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.216-1 TYPE OF CONTRACT (DEVIATION) (NOV 2025)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices may be submitted 1 (one) time during the annual period of performance, in arrears, following the annual PM visit conducted. Submission will be submitted no later than 15 calendar days after the date of service. Invoices shall be based on the applicable fixed rates for services provided to VA in accordance with the contract terms and conditions. The VA Technical Representative or Contracting Officer Representative will review all invoices submitted. The VA Technical Representative or Contracting Officer Representative is responsible for certifying invoices for payment for only those services received and deemed acceptable by VA.

4. Billing/Accounting/Invoices

4.1 Payments shall be made monthly in arrears upon receipt of a properly prepared invoice.

IAW FAR 52.212-4 (g), FAR 52.232-33, and VAAR 852.232-72.

4.2 In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial

Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e-Invoicing network for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

4.3 Invoices will be electronically submitted to the Tungsten website at Tungsten direct vendor support number is 877-489-6135 for VA contracts. The VA-FSC pays all associated transaction fees for VA orders. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment.

To successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements. For additional information, please contact:

Tungsten Support

Phone: 1-877-489-6135

Website: https://www.tungsten-network.com/us/support/

Department of Veterans Affairs Financial Service Center

Phone: 1-877-353-9791 Email: vafscched@va.gov

4.4 Reduction in Services: This is a fixed quantity contract for a specified number of hours. If, at the end of the period of performance, the government has not utilized the total number of hours required under this contract because of a change in its requirements, the parties agree that they will attempt to negotiate in good faith a contract modification reducing the scope of the contract with a corresponding adjustment in the total contract price.

4.5 In no event will VA pay for hours worked that exceed the total number of hours specified in the contract for the period of performance.

4.6 Payments in full/no billing VA beneficiaries: The Contractor shall accept payment for services rendered under this contract as payment in full. VA beneficiaries shall not under any circumstances be charged nor their insurance companies charged for services rendered by the Contractor, even if VA does not pay for those services. This provision shall survive the termination or ending of the contract.

4.7 To the extent that the Veteran desires services which are not a VA benefit or covered under the terms of this contract, the Contractor must notify the Veteran that there will be a charge for such service and that the VA will not be responsible for payment.

4.8 The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than VA for services provided pursuant to this contract. It shall be considered fraudulent for the

Contractor to bill other third-party insurance sources (including Medicare) for services rendered to Veteran enrollees under this contract. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

4.9 For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877- 353-9791 or email vafsccshd@va.gov.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 YR __________________ __________________

Life Safety Assessment (price per Square foot)

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

Professional Services (price per Square foot)

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Travel (Price Per Day)

Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 541350 - Building Inspection

Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

1.00 JB __________________ __________________

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 2 POP Begin: 04-01-2028

POP End: 03-31-2029 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Life Safety Assessment (price per Square foot) Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 541350 - Building Inspection Services PRODUCT/SERVICE CODE: H342 - Inspection - Fire

GRAND TOTAL __________________

B.3 STATEMENT OF WORK

TITLE: Statement of Conditions/Life Safety Assessment services to support the Sioux Falls VA Health Care System (SFVAHCS)

GENERAL OVERVIEW: Contractor shall update The Joint Commission Statement of Conditions for the Sioux Falls VA Health Care System. Contractor shall determine NFPA 101- 2021 Life Safety Code (LSC) deficiencies in accordance with NFPA 101 and 101A Guide on Alternative Approaches to Life Safety and VA requirements (most current edition).

DEFINITIONS AND ACRONYMS:

A. CO – Contracting Officer

B. SOC – Statement of Conditions; The SOC references the “Joint Commission Comprehensive Accreditation Manual for Hospitals”, specifically “Standard LS.01.01.01”; this administrative standard requires SFVAHCS to design and manage the physical environment to comply with the Life Safety Code. The elements of performance focus on the SOC (a tool that helps to identify, track and correct deficiencies in Life Safety Code).

C. TJC – The Joint Commission D. SFVAHCS – Sioux Falls VA Health Care System E. VA-TJC Agreement (as updated, use the most current version) – Attachment A F. VATR – VA Technical Representative G. LS – Life Safety H. EC – Environment of Care I. BBI – Base Building Information

PLACE OF PERFORMANCE: Services will be performed at

Sioux Falls VA health Care System

2501 22nd Street, Sioux Falls, SD 57105

HOURS OF SERVICE: The Contractor shall perform the services as specified herein Monday through Friday between 8:00am – 4:30pm, except national holidays, or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed closings. The Contractor is not required to provide services on the following national holidays, nor shall the Contractor be paid for these holidays:

New Year’s Day January 1 Martin Luther King ‘s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

PERIOD OF PERFORMANCE: Period of performance of 04/01/2026 to 03/31/2031. There will be one (1) base year and up to four (4) option years for this contract. Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Period Period Begins Period Ends Base Year 04/01/2026 03/31/2027 Option Year 1 04/01/2027 03/31/2028 Option Year 2 04/01/2028 03/31/2029 Option Year 3 04/01/2029 03/31/2030 Option Year 4 04/01/2030 03/31/2031

CONTRACTOR QUALIFICATIONS: Contractor shall provide the VA with proof of the following qualifications prior to contract award and upon request. Failure to submit any of the required information, statements, or certifications may result in rejection of the quote without further consideration for award or termination of the contract after the award.

A. All assigned surveyors must have documented experience with NFPA 101 Life Safety

Code and NFPA 99 Health Care Facilities Code. Assigned surveyors will have at least five years’ experience performing Fire Life Safety Assessments and shall have conducted at least 3 hospital assessments, with demonstrated experience in evaluating complex healthcare facilities with respect to The Joint Commission accreditation standards.

B. Fire Protection Engineer shall be onsite to perform the assessments.

C. Fire Protection Engineer shall be able to accurately assess Hospital Occupancy, Ambulatory Occupancy, Business Occupancy and Special Purpose Industrial Occupancy.

D. Shall be able to provide AutoCAD drawings.

CONTRACTOR PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VATR and the final decision made by the Contracting Officer.

CONTRACTOR RESPONSIBILITIES:

A. Contractor will be required to travel to SFVAHCS to perform surveys and inspections.

The Contractor is responsible for all travel expenses for all employees. This includes all travel the Contractor deems necessary before and after the date of the surveys and inspections, as well as the actual date of surveys and inspections. Contractor is also responsible for any travel they need to attend meetings, conferences and training required.

B. All Contractor personnel are required to wear identification (I.D.) badges issued by the

SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds.

C. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

D. The on-site portion of the site investigation team size shall be appropriate for size of facility and should plan daytime and night hours to minimize disruption to patient care.

Site evaluation for the SFVAHCS is expected to take no more than 10 business days.

Contractor shall assign a sufficient number of qualified surveyors to complete all required on-site tasks within 10 business days.

E. Throughout the performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the SFVAHCS and its property. Among all other requirements, SFVAHCS is entirely smoke-free and possession of weapons is prohibited.

J. Contractor shall submit a schedule of work and timeframe for completion upon award in accordance with the VATR order of priority. All contract activities are expected to be completed in the first six months or less of the base period and each option period of performance.

K. Contractor phone support shall be available during SFVAHCS business hours at no extra charge to the Government, regardless of causes. Contractor will respond within 48 hours by telephone or email to caller.

1. Calls may include questions about code-related issues outside of the main buildings (1, 5, 52, 53, and 54) that are included in the contract.

SFVAHCS RESPONSIBILITIES:

A. The SFVAHCS VATR will provide existing documents prior to the start of each respective survey, to include AutoCAD floor plan backgrounds and title block.

B. The SFVAHCS VATR will coordinate local security and safety requirements for the contracted employees, present EC and LS records for review, ensure escorted access to all surveyed areas, and provide reviews, comments and approval of draft survey reports.

C. The SFVAHCS VATR will provide existing construction documents and project specific life safety drawings to aid in chase and shaft evaluation.

D. A PDF copy of the most current Joint Commission Clarification Document (Defines content for VHA life safety drawings).

Building # Building Use Building Gross Square Footage

Building 1 Business, Mental Health in-patient and out-patient

67,838

Building 5 Business, Assembly, Dental, Warehouse, Health Care, Surgery, Nursing Home and more…

421,986

Building 52 Integrated Health 3,321 Building 53 Outpatient Mental Health 17,470 Building 54 CLC Hospice Cottage 13,361

* The unit prices shall be applicable to both existing and future buildings and construction.

E. Additional space may be added as needed upon notification by the Contracting Officer (to be documented in writing via contract modification)

CONTRACT LINE ITEMS:

1. LIFE SAFETY ASSESSMENT

1. General Requirement – for each of the buildings listed in table above on a cost per square foot basis.

2. Conduct a Statement of Condition and Life Safety survey and assessment

(hereinafter “Survey”) of each of the structures in above table to determine compliance with the most current edition of NFPA 101 and associated TJC standards within LS accreditation requirements, as modified by agreements made between the Veterans Health Administration and TJC.

3. Assign proper occupancy based on use and construction.

4. Evaluate current floor plans for each building listed in above table to establish smoke or fire compartments. Perform onsite or remote investigation of the structures and existing assemblies that can be used to establish boundaries within the building. Based on this inspection and evaluation, amend, correct and/or produce the SFVAHCS new life safety drawings to achieve compliance with the most current TJC Standard LS.01.01.01 EP3 and as modified by the most current VA-TJC Agreement.

5. Work with VATR to complete an audit of chase locations and have them added to

LS drawings with the applicable ratings. Evaluate current floor plans and construction documents provided by VATR for each building listed in above table to establish true chase, shaft, and chute locations and rating of surrounding walls.

6. Findings of deficiencies for the SFVAHCS Survey will be identified and recorded in a report, detailed out under the “Deliverables” heading.

7. Evaluate and report on possible storage locations, including, but not limited to elevator lobbies, alcoves, hallways, etc. Provide detailed summary of inclusions and excursions to use space with existing sprinkler coverage. Include drawings outlining locations for VA use and consideration. Specifically medical equipment for patient holding, transportation, movement, and care. (IE beds, wheel chairs, and other common hospital items).

2. PROFESSIONAL SERVICES

1. Interpretation of regulatory standards which may influence life safety within a hospital setting. Including, but not limited to the most current edition of NFPA 101 and associated TJC standards within LS accreditation requirements, as modified by agreements made between the Veterans Health Administration and TJC.

2. Evaluate proper occupancy based on use and construction.

3. Evaluate current floor plans for each building listed in above table to establish smoke or fire compartments. Perform onsite or remote investigation of the structures and existing assemblies that can be used to establish boundaries within the building..

4. Findings of deficiencies for the SFVAHCS Survey will be identified and recorded in a report, detailed out under the “Deliverables” heading.

Include drawings outlining locations for VA use and consideration. Specifically medical equipment for patient holding, transportation, movement, and care. (IE beds, wheel chairs, and other common hospital items).

3. TRAVEL

1. Contractor shall travel to Sioux Falls for services.

2. Contractor to plan for quantity of staff to support scope of trip.

3. Quantity to be planned and coordinated with VATR for mobilization.

• REPORTING and DELIVERABLES:

A. Review all existing Equivalencies for the SFVAHCS to ensure continued accuracy and compliance. Support the SFVAHCS with writing equivalency requests required for deficiencies found during the Life Safety inspections of the SFVAHCS. Equivalency requests shall be prepared in the required VA format. A copy of the format will be provided by the SFVAHCS. Equivalency request documents shall be provided to the Chief, Engineering Services and the POC.

B. Review and provide updated SFVAHCS’s Basic Building Information (BBI) and/or statement of conditions. Amend and correct the facility’s existing BBI to achieve compliance with the most current TJC Standard LS.01.01.01 EP7 and as modified by agreements established between the Veterans Health Administration and TJC.

C. Clearly label stairwells as internal or external discharge.

D. Life safety drawings shall include all requirements of Issue 19 in the current Joint

Commission Clarification Document:

1. Identify if the building is sprinkler protected throughout or identify those areas of the building with sprinkler protection (fire extinguisher locations not required)

2. Legend showing features of fire safety

3. Fire barriers

a. If vertical enclosures are identified with fire barriers, they are not also required to be labeled as to their function (i.e., linen chute/HVAC shaft/elevator, etc.)

b. Smoke barriers

4. Hazardous Areas (as defined by NFPA 101, 19.3.2.1.5 and 21.3.2.1)

5. Exits (exit sign locations not required to be shown)

6. Suites, including the type (sleeping, patient care non-sleeping, non-patient care) and suite size (maximum suite size is per current edition of NFPA 101).

Note: Suite identification is only to be provided for healthcare occupancies.

7. Equivalencies Previously Approved by TJC (on drawings where the covered deficiencies are located)

a. Summary of deficiencies covered by approved equivalency

b. Summary of compensating measures for deficiencies

E. Provide draft copies of the final Survey reports and documents to the SFVAHCS VATR with the completed life safety drawings. SFVAHCS subject matter experts will review draft copies and verify or otherwise provide notes for correction or clarification.

Respond to SFVAHCS comments and/or questions regarding the draft copies. Ensure the Safety Program Manager is copied on all correspondences. It is anticipated that all inquiries will be answered by telephone, teleconference and/or email, i.e. additional trips by the contractor’s employees are not anticipated in order to complete this task unless an oversight by the contractor’s employees necessitates another site visit.

Submit to VATR draft documents within thirty-five calendar days after completion of on site activities. VAHCS will provide comments back to contractor within 14 calendar days. Subsequently, the Contractor will finalize and submit all final deliverables to the SFVAHCS VATR within ten calendar days of SFVAHCS approval.

F. Findings of deficiencies for the SFVAHCS Survey will be identified and recorded in a consistent and understandable report. These Surveys are intended, in part, to fulfill the Medical Centers’ requirements listed in TJC Standard LS.01.01.01 EP2. Each deficiency shall reference the appropriate NFPA, Joint Commission or other applicable standard. Each finding must include at a minimum: a description of the deficient condition; a reference to the specific standard’s section and paragraph; the location to include building, floor, and specific area, e.g. room number or location relative to a specified landmark; comments or supporting information for clarification if necessary.

Requirements and recommendations must be clearly defined.

If, during the course of the Survey and document/records review, a condition requiring an equivalency is identified without a corresponding approved equivalency, then provide all the documentation necessary to allow the VAHCS to submit an equivalency request in accordance with VHA and TJC requirements and procedures.

G. Distribution of all draft reports, final reports and other required documents will be provided electronically, with acceptable formats to include: MS Word, PDF, Excel, or a combination of. At no time will the contractor have access to or connect any devices to the VA information network. Clearly name all files based on the files’ contents and specific medical center name and date of survey. All work in progress documents file names will contain the word “draft” and display the word “draft” on each sheet or page.

Final reports shall be named “final”.

H. Provide updated and accurate Life Safety Drawings in PDF Format and AutoCAD drawing format (.dwg). Each component shall be separated by color-coded layers in CAD. Drawings shall include a color-code legend including, but not limited to, the following: 1hr assembly, 2hr assembly, smoke barrier, hazardous areas, suites, equivalencies, square footage and exit to grade.

I. Contractor shall provide all applicable layers, images, and plot styles to the SFVAHCS.

The files must be clearly annotated and formatted for 11x17 and 22x34 (ANSI D) size printing. Documents or portions of documents provided by the contractor shall not be password-protected, locked, or otherwise rendered non-editable by the SFVAHCS.

J. Contractor shall provide four 11x17 paper copies and three 22x34 paper copies of the life safety drawings each year that drawings are produced.

• Professional Services

a. Professional services to provide clarification of life safety, NFPA, Joint

Commission or other external or internal source.

b. Provide draft copies of the reports and documents to the SFVAHCS VAT.

SFVAHCS subject matter experts will review draft copies and verify or otherwise provide notes for correction or clarification. Respond to SFVAHCS comments and/or questions regarding the draft copies. Ensure the Safety Program Manager is copied on all correspondences. It is anticipated that all inquiries will be answered by telephone, teleconference and/or email, i.e. additional trips by the contractor’s employees are not anticipated in order to complete this task unless an oversight by the contractor’s employees necessitates another site visit.

Submit to VATR draft documents within ten calendar days after completion of on site or virtual activities. VAHCS will provide comments back to contractor within 5 calendar days. Subsequently, the Contractor will finalize and submit all final deliverables to the SFVAHCS VATR within ten calendar days of SFVAHCS approval.

c. Findings will be identified and recorded in a consistent and understandable report. Each response shall reference the appropriate NFPA, Joint Commission or other applicable standard. Each issue must include at a minimum: a description of the deficient condition; a reference to the specific standard’s section and paragraph; the location to include building, floor, and specific area, e.g. room number or location relative to a specified landmark; comments or supporting information for clarification if necessary. Requirements and recommendations must be clearly defined.

d. Matters that effect immediate threat to life or limb will be discussed with VATR before leaving campus. Formal email will follow within 2 calendar days

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the terms of this contract by written notice to the Contractor at any time prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so…