36C26326Q0245 0001.docx
DOCX document 121 KB Posted
- Attached to
- H342--Conditions & Life Safety Assessment in support of the Sioux Falls VA Healthcare System
- Solicitation number
- 36C26326Q0245
About this file
This document is a Solicitation Amendment for a Life Safety Assessment contract issued by the Department of Veterans Affairs (VA) Network Contracting Office. The solicitation (36C26326Q0245) is for a professional services contract to conduct a Conditions & Life Safety Assessment at the Sioux Falls VA Healthcare System, specifically for Building 52. The procurement is set aside for Service Disabled Veteran-Owned Small Businesses, with a base year and four option years, using NAICS code 541350 and a $12M annual receipts size standard.
Key details include a period of performance from 04/01/2026 to 03/31/2031, with quotes due by 10:00am CST on 01/23/2026. The amendment addresses contractor questions regarding project specifics, including clarifications on pricing schedule line items (CLINs), travel expenses, reporting requirements, and technical scope details such as life safety drawing reviews, equivalency development, and site access considerations. The contract will involve a comprehensive life safety assessment, with the contractor responsible for developing documentation and equivalencies for the VA facility.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C26326Q0245_1.docx | DOCX document | |
| S02 36C26326Q0245.pdf | ||
| VHA-Joint Commission Clarification Document effective 1-October-2023.pdf | ||
| P07 Wage Determination.pdf |
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Text version
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
01-15-2026
N/A 36C263
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
VA BLACK HILLS HCS FORT MEADE CAMPUS
113 COMANCHE RD
FORT MEADE SD 57741
DEPARTMENT OF VETERANS AFFAIRS
NETWORK CONTRACTING OFFICE 23
VA BLACK HILLS HCS FORT MEADE CAMPUS
113 COMANCHE RD
FORT MEADE SD 57741
To all Offerors/Bidders
36C26326Q0245
X
The purpose of this solicitation amendment is to address the following:
1. See attached answers to questions submitted in regards to this solicitation in RED writing.
Traci Johannes Contracting Officer
36C26326Q0245 QUESTIONS:
| 1. | Can you please provide the current life safety drawings for Building 52 for review of the current building layout and life safety features? What is the reason for need? This isn’t relevant until contractor is awarded contract, related to contract performance after award. |
| 2. | Regarding the Price/Cost Schedule: |
| a. | CLIN X001 and X002 states a quantity 1 YR, but in the description states price per square foot. Can you clarify how you'd like the price for these line items presented? Are you're looking for the unit price to be the price per square foot and the extended price to be the unit price multiplied by the total square footage? Or should we just put the total price for the 1 YR as the unit and extended price? Change CLINs for professional services to JOB |
| b. | CLIN X003 for travel. Can you clarify what this line item should include? The solicitation states all travel expenses are to be included in our fixed price, so it is unclear what travel expenses this line item is for. This line item is related to; getting someone to the site, lodging and per diem costs. |
| i. | Is this line item for the travel expenses associated with CLIN X001 and X002, or would this apply for any additional requested travel days to the site for work outside our assessment/survey? CLIN 0001 is to include the travel related to the Life Safety Assessment itself. |
| 1. | Depending on the response to "i", if this is for additional requested travel days to the site outside the assessment/survey, are you looking for the cost of 1 entire 8 hour day on site (labor) plus travel time and expenses associated with sending a technician for that 1 entire day of on site work? For CLIN 0001; This is based dependent on the forecasted need. The person who is the SME is the expected person(s) to be mobilized. This is based on the discretion of the vendor based on the scope, square footage and period of performance. |
| 2. | If this line item is for the travel expenses associated with CLIN X001 and X002, are we to also include travel time for the technician? Yes, this would include the travel for those related services. |
| a. | Multiple technicians will be required to travel to the site for the assessment/survey, are we to provide pricing for 1 travel day per technician, or 1 travel day for the team of technicians? Being that the quantity shows 1 YR (assuming this should be 1 DAY or 1 JB), we're thinking it's the price per day for the entire team, but we would rather be provided clear direction as all these questions about CLIN X003 could result in quite a large difference in cost. Answered in previous questions, travel is inclusive to CLINS 0001, 0002, 0003. |
| 3. | The reporting and deliverables section of the statement of work states to review all existing equivalencies to ensure continued accuracy and compliance. Can you please share these equivalencies and include a brief description of the nature of the equivalency? Depending on the quantity and extent of existing equivalencies, this could result in a substantial time impact to the work required to be performed. Therefore, it is important to have this information to provide an accurate price quote. None known. |
| 4. | Can you please provide a copy of the most recent SOC report prepared for these buildings, or provide at a minimum the BBI (Basic Building Information)? Provided after award. |
| 5. | Item F under reporting and deliverables section of the statement of work states the contractor is to provide the documentation to allow the VA to submit an equivalency request. Item A under this section states the contractor is to support the VA with writing the equivalencies. Can you please clarify who is responsible to develop new equivalencies for new conditions found which don't correspond to an existing approved equivalency? The contractor is responsible to develop equivalencies on behalf of the facility. |
| a. | Will the contractor be required to complete the entire equivalency request and the VA is only responsible to submit it to Chief Engineering Services, or is the contractor required to provide supporting documentation of the condition found requiring an equivalency, and the VA will develop and submit the equivalency? We just want to clarify appropriate lines of responsibilities as this particular issue has surfaced several times with this scope of work and has been interpreted both ways. Answered above. |
6. Will the VA provide documentation identifying areas that are fully sprinklered versus partially or non-sprinklered to support life safety drawing development? Can be provided at time of award, this contract is for the professional service provided in this contract.
7. Will VA-provided escorts be equipped with ladders suitable for above-ceiling access, or should the contractor plan to supply ladders? Hospital has ladders in many places, can be provided without contractor responsibility.
8. Will infection control containment (e.g., containment tents or barriers) be required for above-ceiling inspections, and if so, will these be provided by the VA or by the contractor? Not applicable to this contract. Provided supplies by the hospital on a case by case basis, i.e. HEPA cart.
9. Is verification of shaft and chase fire-resistance ratings limited to visual observation and document review, with no destructive or invasive testing anticipated? No, the contractor is not responsible for this.
10. What is the most recent revision date of the existing life safety drawings that will be provided as a baseline? March 2025 is the most recent.
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